RFP_33501-265001_Amendment_3.pdf

This is Amendment 3 to a Request for Proposals issued by the Tennessee Department of Commerce and Insurance for technical, management, and training services for the Emergency Communications Board's Geographic Information System (GIS) support related to Next Generation 911 (NG911) services. The amendment updates the RFP schedule of events with revised dates for all major milestones. Key dates include a pre-response conference on January 12, 2026, a notice of intent to respond deadline of January 13, 2026, and written questions due by January 20, 2026. The proposal response deadline is February 18, 2026 at 2:00 p.m. Central Time. Respondents will participate in virtual oral presentations scheduled for March 23-24, 2026, with the state completing technical evaluations by March 24, 2026. The state will open and score cost proposals on March 25, 2026, followed by negotiations from March 26 through April 1, 2026. The notice of intent to award will be released on April 6, 2026, with a protest period ending April 13, 2026. The contractor signature deadline is April 17, 2026. The proposed contract term runs from August 16, 2026, through August 15, 2029, with two optional 12-month renewals available for a maximum contract period of 60 months.

The amendment specifies that all revisions are effective upon release, and all other terms and conditions of the original RFP remain in full force and effect. The contract value is estimated between $1,200,000 and $2,000,000 for the entire contract period, with cost proposals based on monthly rates for GIS Data Management Services and hourly rates for administrative support, project management, and technical support services. Respondents must be Esri Gold or Platinum Partners with demonstrated experience in statewide public safety GIS projects and NG911 implementation. Evaluation criteria include General Qualifications and Experience (10 points), Technical Qualifications and Approach (60 points), Oral Presentation (10 points), and Cost Proposal (20 points). The award will be made to the most responsive and responsible respondent offering the best overall value.