Amendment_2.pdf

This amendment to Request for Proposals #33501-265001 updates the schedule of events for technical, management, and training services for the Tennessee Department of Commerce and Insurance Emergency Communications Board. The RFP seeks GIS support for Next Generation 911 services across Tennessee's 100 emergency communications districts. Key milestones include a pre-response conference on January 12, 2026, a notice of intent to respond deadline of January 13, 2026, written questions due by January 20, 2026, and a response submission deadline of February 18, 2026. Respondent oral presentations are scheduled for March 10-11, 2026. The state will complete technical response evaluations in two phases: initial evaluations by March 6, 2026, and final evaluations by March 23, 2026. Cost proposals will be opened and scored on March 24, 2026, followed by negotiations from March 26 through April 1, 2026. The notice of intent to award is scheduled for April 6, 2026, with the protest period ending April 13, 2026 and the contractor signature deadline set for April 17, 2026. The contract term runs from August 16, 2026, through August 15, 2029, with two optional 12-month renewal periods available.

The amendment confirms all scheduled RFP dates and indicates that all other terms and conditions of the RFP remain in full force and effect. The contract involves managing and maintaining the NG911 spatial interface, providing technical support and training to Emergency Communications Districts and Public Safety Answering Points, and coordinating with the state's Next Generation Core Services provider. Respondents must be Esri Gold or Platinum Partners and demonstrate experience with statewide public safety GIS projects and NG911 implementation. Evaluation criteria include General Qualifications and Experience (10 points), Technical Qualifications and Approach (60 points), Oral Presentation (10 points), and Cost Proposal (20 points). The estimated maximum contract liability ranges from $1,200,000 to $2,000,000 for the entire contract period. The state reserves the right to award to the most responsive and responsible respondent offering the best overall value and maintains standard procurement rights including termination for convenience or cause.