RFP 26-85939 FSSA Learning Management System (LMS).docx

This is a Pre-Proposal Network Opportunities Form submitted by Phoenix Data Corporation, a Women Business Enterprise (WBE) located in Indianapolis, Indiana, in response to RFP 26-85939 issued by the State of Indiana Department of Administration on behalf of the Indiana Family and Social Services Administration (FSSA). The RFP seeks a comprehensive web-based Learning Management System to support privacy and security compliance training for state personnel and contract workforce members across Marion County, Indiana. The system must support a minimum of 7,800 active user licenses and migrate approximately 35,000 user records and over 32GB of historical training content (approximately 240,000 SCORM and iComposer files) from the existing platform. Key system capabilities include user access management, training content creation, course scheduling, assessments, advanced tracking with configurable dashboards, and comprehensive project management documentation aligned with PMI PMBOK standards. The pre-proposal conference is scheduled for April 29, 2026, with a written questions deadline of May 6, 2026, and proposal submission deadline of May 27, 2026, by 3:00 PM Eastern Time through the Supplier Portal. The contract term is four years commencing October 1, 2026, with an optional two-year renewal period for a total potential six-year term.

The RFP establishes diversity participation goals requiring MBE participation at 8%, WBE participation at 11%, and IVOSB participation at 3% of the total bid amount, each with corresponding evaluation points and bonus points. Phoenix Data Corporation has identified itself as a WBE and provided primary contacts Birger Undseth (Business Development Specialist) and David Schuster (Vice-President of Business Development) with direct telephone and email contact information. Respondents must be registered with the Indiana Secretary of State, demonstrate financial stability through Dunn & Bradstreet reports or audited financial statements, and comply with Indiana Office of Technology security standards including data encryption, U.S.-only data center storage, SOC 2 audit compliance, and FBI background checks for personnel. The RFP requires detailed cost proposals covering the six-year period itemizing Project Services, Licenses/Subscriptions/Environments, and Maintenance & Operations, with pricing to remain firm for at least 180 days from award. The solicitation does not identify an incumbent vendor or specify a budget range.