Att I - Pre-proposal Network Form RFP 26-85939.docx

This is a Pre-Proposal Network Opportunities Form submitted by Bravia Services, LLC in response to RFP 26-85939, issued by the State of Indiana Department of Administration on behalf of the Indiana Family and Social Services Administration (FSSA). The solicitation seeks a comprehensive web-based Learning Management System (LMS) to support privacy and security compliance training for state personnel and contract workforce members, with required capacity for a minimum of 7,800 active user licenses and migration of approximately 35,000 active and inactive user records and over 32GB of historical training modules containing approximately 240,000 SCORM and iComposer files. The system must comply with federal requirements including CMS MARS-E, Social Security Administration, HIPAA, and 45 CFR 164.530 standards. Key deliverables include LMS user access management, training content creation, course management and scheduling, user notifications, assessments, advanced tracking and reporting with configurable dashboards, comprehensive project management documentation following PMI PMBOK standards, weekly status reports with risk and issue logs, quarterly business reviews, and a detailed training plan for all user groups. The pre-proposal conference was scheduled for April 29, 2026, the deadline for written questions was May 6, 2026 with responses due May 13, 2026, and proposals were due May 27, 2026, all by 3:00 PM Eastern Time. The contract term is four years commencing October 1, 2026, with an optional two-year renewal period for a total potential six-year term.

The RFP establishes diversity goals requiring demonstrated commitment to Minority Business Enterprise (MBE) participation at 8% of total bid amount, Women Business Enterprise (WBE) participation at 11%, and Indiana Veteran-Owned Small Business (IVOSB) participation at 3%, with Buy Indiana Initiative status providing additional evaluation points if certified. Bravia Services, LLC identified itself as both IVOSB and SDVOSB certified. The vendor must provide a fully functional out-of-the-box solution with minimal customization, hosted on vendor infrastructure compliant with commercial browsers and Indiana Office of Technology security standards, including data encryption, U.S.-only data center storage, SOC 2 audit compliance, and FBI background checks for all personnel. Technical support must be available during state business hours with 24-hour initial response times. Respondents were required to submit detailed cost proposals covering the six-year period itemizing expenses for Project Services, Licenses/Subscriptions/Environments, and Maintenance & Operations, with pricing required to remain firm for at least 180 days from award date. Evaluation was conducted in three steps: Step 1 assessed adherence to mandatory requirements on a pass/fail basis; Step 2 scored qualified proposals on management assessment/quality (50 points) and cost (30 points) to establish a short list; and Step 3 evaluated short-listed proposals on all criteria including Buy Indiana status (5 points) and diversity subcontractor commitments.