RFP 26-149 Scope of Work FINAL.docx

SECTION I – SCOPE OF WORK:

1.1 SUMMARY OF REQUEST

Roswell Park Comprehensive Cancer Center (“Roswell Park”) is seeking proposals from qualified Workday Marketplace Certified Service Partners to provide flexible, on-demand consulting services across multiple Workday functional areas.

The intent of this RFP is to establish a pool of qualified vendors to support ongoing system enhancements, reporting, integrations, troubleshooting, and optimization activities. Roswell Park seeks vendors capable of providing high-quality, scalable support that aligns with evolving operational and business needs.

Roswell Park intends to award to one or multiple vendors and may engage vendors on a per-assignment basis depending on project requirements, expertise, availability, and performance.

The resultant agreement will be a three (3) year time and materials agreement with the option to add two (2) successive one (1) year terms for a total of five (5) years for services provided on an as-needed basis. Roswell Park does not guarantee a minimum volume of work.

1.2 SCOPE OF REQUEST

The selected Vendor(s) may be engaged to perform a broad range of Workday-related services, including but not limited to:

· AI related support and enablement

· Configuration updates, enhancements, and new feature build outs

· Advanced, matrix, composite, and BIRT reporting; integration design and support

· Troubleshooting and issue resolution

· Release management activities

· Functional and end to end testing support

· Data loads (EIBs, mass updates)

· Documentation, job aids, and knowledge transfer

· Best practice recommendations and optimization guidance

Vendors must demonstrate the ability to support multiple Workday functional areas, including but not limited to:

· Human Capital Management (HCM)

· Finance and Grants Management

· Supply Chain and Procurement

· Integrations and Reporting

· Security and Data Governance

Vendors shall perform all services remotely unless otherwise expressly approved in writing by Roswell Park. Travel is not anticipated for this engagement and any travel-related expenses shall be the sole responsibility of the Vendor and will not be reimbursed.

Roswell Park reserves the right to:

· Utilize one or multiple vendors concurrently

· Assign work based on expertise, availability, performance, and pricing

· Adjust scope and volume of work as operational needs evolve

1.3 MINIMUM REQUIREMENTS

Vendors must meet the following minimum qualifications:

1.3.1 Vendor must be a Workday Marketplace Certified Service Partner.

1.3.2 Proven staff expertise supported by relevant Workday certifications. Any selected consultant must have participated in at least one full implementation of both existing and newly deployed Workday products.

1.3.3 Ability to interview available consultant(s) prior to project initiation to ensure best fit for Roswell Park. Vendor must also identify backup or alternate resources to mitigate unforeseen staffing changes.

1.3.4 Successful experience delivering Workday consulting services with healthcare systems, supporting Human Resources, Finance, Supply Chain, Grants Management, Information Technology, and other functional areas, platforms and product extensions.

1.3.5 Transparent pricing structures for consultants, including but not limited to configuration, integrations, and reporting. . Vendors must provide pricing tiers by consultant level - Junior, Mid-level, and Senior,. Roswell Park does not guarantee a minimum volume of work; assignments will be based on expertise, availability, pricing, and past performance.

1.3.6 Vendor must meet Roswell Park’s minimum technology and Information Security requirements (see Sections 1.4.5, 1.4.6 and 5.4).

1.3.7 Vendor must provide itemized billing by consultant, clearly identifying services rendered. All time charged must reflect actual time spent performing the work and shall be recorded in 0.25 hour (fifteen-minute) increments, without rounding up or otherwise inflating time.

1.3.8 Proven experience developing and supporting integrations with third party vendors.

1.4 QUESTIONS

Vendors must address the following:

1.4.1 Vendor Overview & Credentials

a. Describe Workday partnership status (partner type, start year, etc.).

b. List all active Workday certifications by your firm.

c. How many Workday-certified resources do you currently employ?

d. What percentage of your total business is Workday-related?

e. Have you experienced any interruptions or lapses in your partnership status? If yes, please describe.

f. Would you be open to Roswell Park engaging directly with Workday to discuss a specific project you would propose supporting?

1.4.2 Experience

a. Describe your experience supporting healthcare, multi-company, multi-union, and/or public sector organizations.

b. Provide examples where you operated in a multi-vendor Workday model.

c. Provide examples where you took over work from another Workday vendor or supported a transition.

d. Are there any areas that Workday is overseeing your configuration for quality assurance purposes?

e. Explain your organization’s escalation process for researching/troubleshooting issues? Do your consultants ever reach out directly to Workday if they are unable to solution something?

f. Describe your organization’s ability to support the following areas:

i. HCM (Core HCM, Benefits, Talent, Compensation, Onboarding, Absence, Advanced Compensation, Succession Planning, Performance)

ii. Payroll

iii. Learning

iv. Recruiting

v. Time Tracking

vi. Financial Management

vii. Grants management

viii. Procurement

ix. Strategic Sourcing

x. Integrations (EIB, Studio)

xi. Workday Extend

xii. Reporting

xiii. Security

xiv. Prism

1.4.3 Staffing & Resource Model

a. Explain how you supply Workday-skilled people on an as-needed basis to support a client’s Workday environment.

b. What is your typical lead time to provide qualified candidates?

c. Do you maintain a dedicated Workday resource pool?

d. Do you allow for interviewing candidates before assignment to a project?

e. Describe your resource onboarding.

f. Work is on an as-needed basis, describe how you would onboard and get up to speed without a retainer.

g. What is your policy for replacing underperforming resources?

h. How do you manage knowledge retention if resources roll off?

i. Describe your Workday talent acquisition and certification strategy.

j. What is your average Workday resource attrition rate?

k. How do you ensure continuity for long-running engagements?

l. What percentage of resources are onshore, nearshore, and offshore?

m. How do you support global time zone coverage?

n. Describe your capacity to manage and support multiple concurrent requests.

o. Describe your ability to provide timely support for unplanned or short notice requests.

1.4.4 Delivery Model

a. Describe your testing approach for Workday deployments.

b. How do you mange cutover, hypercare, and post go-live support?

c. How do you manage deliver risk and issue escalation?

d. Describe your documentation standards.

e. How do you support knowledge transfer to client teams?

f. Describe your approach to vendor-to-vendor knowledge handoff.

g. What is your implementation strategy for any applications published in the WD market place?

h. In terms of change management/tracking, would you be utilizing Roswell Park systems/resources or do you prefer to deploy your own tools during engagements?

i. Do you offer a test library to support testing and validation activities?

1.4.5 Data Handling & Privacy

a. In performing services under this engagement — including direct access to Roswell Park's Workday environment and any associated data — will protected health information (PHI) ever be accessed, transmitted, or handled by your staff, affiliates, or tools? If any information is de-identified prior to use, describe how de-identification is performed.

b. Will all Roswell Park data accessed or handled in the course of this engagement remain stored exclusively within the United States? This includes any data copied to local devices, staging environments, or collaboration tools used by your consultants.

c. Will any work under this engagement be performed by, or will access to Roswell Park systems be extended to, resources located outside the United States — including subcontractors, offshore delivery centers, or after-hours support teams? If yes, identify all locations and describe the controls governing that access.

1.4.6 Security Program & Governance

a. Do you perform annual information security risk assessments of your own organization and consulting environment?

b. Does your organization have a CISO or an individual designated and qualified with protecting data and infrastructure as their primary duty?

c. Do you have a security awareness training program for all staff, including consultants assigned to client engagements?

d. Do you perform background checks on all employees and contractors who may be assigned to this engagement and granted access to Roswell Park systems?

e. Do you have a third-party risk management program governing subcontractors or tools your consultants use in the delivery of client services?

f. Has your organization experienced a confirmed data breach or security incident involving client data within the past three years? A yes/no response is required. If yes, briefly describe the nature of the incident and the remediation steps taken.

1.4.7 Certifications & Independent Attestations

a. Do you hold a SOC 2 Type II, HITRUST, or equivalent independent certification of your internal security controls issued within the past 12 months? This should reflect the environment your consultants operate within, not solely a vendor platform you resell. If yes, please provide the report or certification letter.

1.4.8 Encryption & Data Protection

a. Are all company-issued devices used by consultants to access Roswell Park systems — including laptops, workstations, and removable media — encrypted at rest using FIPS 140-3 compliant methods?

b. Are all transmissions of Roswell Park data, including remote access sessions to the Workday environment, encrypted using FIPS 140-3 compliant methods?

1.4.9 Vulnerability & Endpoint Management

a. Do you perform regular penetration testing of your own consulting environment and any tools used to support client engagements? If yes, what is the frequency?

b. Do you have a vulnerability management program? How frequently is your internal network scanned? How frequently is your external network scanned? How often do you deploy patches?

c. Do you employ endpoint protection software (AV, IPS/IDS, and firewall) on all devices used by consultants to access client environments?

d. Will your consultants access Roswell Park's Workday environment exclusively from company-issued, managed, and security-hardened devices? Are personal or unmanaged devices ever permitted for client work?

1.4.10 Access Control & Authentication

a. Do you enforce multi-factor authentication (MFA) for all consultant access to client environments, including Roswell Park's Workday tenant?

b. Do you have a formal process for notifying Roswell Park when a consultant assigned to this engagement departs your organization or is rotated off the project, so that access can be revoked promptly?

1.4.11 Compliance & Regulatory

a. Is your organization compliant with all applicable laws and regulations governing the security, accuracy, and privacy of data (e.g., HIPAA, 21 CFR Part 11, NY SHIELD, GDPR, PCI-DSS)? Please list all applicable laws and regulations your organization is subject to. Are you willing and able to execute a Business Associate Agreement (BAA) with Roswell Park if PHI is determined to be in scope?

1.4.12 Incident Response & Monitoring

a. Do you have a documented incident response policy and program? Is it tested at least annually? What is your process and timeline for notifying Roswell Park in the event of a security incident involving Roswell Park data?

b. Do you have a 24x7 Security Operations Center (SOC) monitoring your internal environment and consultant-facing systems?

1.5 TERM

The resultant agreement will be a three (3) year time and materials agreement (the “Initial Term”) with the option to add two (2) successive one (1) year terms (each a “Renewal Term”) in writing for a total of five (5) years for services provided on an as-needed basis. The Initial Term and each Renewal Term shall be collectively referred to as the “Term”.

Roswell Park does not guarantee a minimum volume of work.

Roswell Park reserves the right to:

· Award to one or multiple Vendors

· Engage Vendors on an as-needed basis

· Select Vendors per assignment based on project-specific requirements

1.6 PRICING

Vendors must complete the pricing table below exactly as provided. Failure to provide complete, structured pricing may result in disqualification or reduced scoring. Pricing shall remain firm and fixed for the initial one (1) year term. Thereafter, pricing may be adjusted no more than once annually, not to exceed three percent (3%). Roswell Park reserves the right to normalize pricing responses to ensure an equitable comparison across all proposals.

Vendor must provide itemized billing by consultant, clearly identifying services rendered. All time charged must reflect actual time spent performing the work and shall be recorded in 0.25 hour (fifteen-minute) increments, without rounding up or otherwise inflating time.

Pricing will be evaluated based on overall competitiveness, transparency, and rate structure, not solely on lowest cost.

Roswell Park does not guarantee a minimum volume of work.

1.6.1 Vendors must provide:

a. Describe your rate protection and price hold commitments.

b. Describe your approach to volume discounts and multi-year engagements.

c. Describe your approach to managing scope and change orders.

d. Describe your methodology for itemizing invoice and detailing billable charges.

1.6.2 Pricing Table

Pricing to be fixed hourly rates by resource title (no ranges) for the initial one (1) year term and pricing may be adjusted no more than once annually not to exceed 3%. Assignments will be based on expertise, availability, pricing, and past performance.

1.7 REFERENCES

Vendors must provide three (3) Workday US engagements references relevant to this RFP, including:

· Organization name and industry

· Client Size/Industry

· Engagement type (Implementation, AMS, Staff Augmentation, etc.)

· Scope of services provided including modules implemented and supported

· Duration of engagement

· Outcomes or key results

1.8 POST-BID INTERVIEWS

After evaluation of the RFP responses, it may be necessary to complete a Phase II evaluation consisting of presentations, interviews, demonstrations, etc. Vendors moving on to the next round will be asked to complete a Phase II evaluation consisting of interviews, presentations, post-bid demonstrations, etc. Those invited to participate in Phase II will be provided with information on the format, attendance, and additional information that is required.

1.9 EVALUATION CRITERION

1.10 PROPOSAL CHECKLIST FOR COMPLETE SUBMISSION

Please structure your response using the RFP section numbering below. Provide concise answers and include only relevant materials. Roswell Park will not consider Vendors who do not submit required evidence for mandatory items.

Requested Response Length: 8–12 pages maximum, excluding pricing tables, required forms, and standard legal agreements.

Each Vendor’s Proposal must be submitted via email to jennifer.gaenzler@roswellpark.org and must include the following unless other instructions have been provided by Roswell Park:

1.10.1 Deliverables

a. Detailed Table of Contents with each section clearly labeled to correspond with each section of the RFP.

b. Company Background and Required Information:

i. Full legal name

ii. Address

iii. Primary contact information including name, title, phone, and email address

iv. Year founded/established

v. Type of business (i.e. Corporation, LLC, etc.)

vi. State of incorporation

vii. Number of employees

viii. Federal tax ID number

ix. D&B number (if applicable)

x. Business certifications (i.e. MBE, SDVOB, etc. if applicable)

xi. List all the addendums issued by Roswell Park and acknowledge that they have been read and incorporated into your proposal (if applicable).

c. Demonstrated compliance to minimum requirements in Section 1.3

d. Responses to all Questions in Section 1.4

e. Submit Pricing in Section 1.6

f. Provide References in Section 1.7

g. Any additional forms or certifications requested

1.10.2 Non-Collusion Affidavit

Each Proposal must include a signed, completed “Non-Collusion Affidavit” from Section IV – Required Forms, a copy of which is attached to this RFP.

1.10.3 Disclosure Form

Each Proposal must include a signed, completed “Disclosure Form” from Section IV – Required Forms, a copy of which is attached to this RFP.

1.10.4 EEO Requirements

Roswell Park is required to implement the provisions of NYS Executive Law Article 15-A regarding equal employment opportunities (“EEO”) for minority group members and women (the Rev. Oct. 2018 3 “EEO Requirements”) for all contracts with a value in excess of: (i) $25,000.00 for labor, services (including legal, financial, and other professional services), travel, supplies, equipment, materials, and/or any combination of the foregoing, with the exception of the acquisition, construction, demolition, replacement, major repair, and/or renovation of real property and/or improvements thereon; and (ii) $100,000.00 for the acquisition, construction, demolition, replacement, major repair, and/or renovation of real property and/or improvements thereon (each an “EEO Requirement Threshold”).

a. EEO Policy Statement:

If the value of any Vendor’s Proposal and Resultant Agreement, if awarded by Roswell Park, will meet an EEO Requirement Threshold, then each such Vendor’s Proposal must include an EEO policy statement as described in Section 3.2 of this RFP. If any Vendor does not have an existing EEO policy statement and/or prefers to use the Roswell Park-Provided EEO Policy Statement from Section IV – Required Forms, then each such Vendor shall complete and submit such as part of its Proposal.

b. EEO Staffing Plan:

If the value of any Vendor’s Proposal and Resultant Agreement, if awarded by Roswell Park, will meet an EEO Requirement Threshold, then each such Vendor’s Proposal must include a completed EEO Staffing Plan from Section IV – Required Forms to document the composition of the proposed workforce to be utilized in the performance of the Resultant Agreements, if awarded by Roswell Park, in accordance with the criteria set forth in Section 3.3 of this RFP.

1.10.5 Certificates of Insurance

Each Proposal must include a sample certificate of insurance evidencing its compliance with the insurance requirements set forth in the Draft Consulting Agreement. If any Vendor is unable to meet any of the insurance requirements, then such Vendor shall detail such as further indicated in Section 1.10.9 of this RFP.

1.10.6 W-9 Form

Each Proposal must include a signed, completed Request for Taxpayer Identification Number and Certification form.

1.10.7 EO 16 Certification

Each Proposal must include a signed, completed “Certification Under Executive Order No. 16, Prohibiting State Agencies and Authorities from Contracting with Businesses Conducting Business in Russia” from Section IV – Required Forms, a copy of which is attached to this RFP.

1.10.8 Sample Resultant Agreement(s)

Each Proposal must include all of the legal documents required from Section V – Sample Agreements and Required Language.

1.10.9 Exceptions

Attached to this RFP is the Draft Consulting Agreement (the “Sample Agreement”). Subject to the below restrictions, if any Vendor has any exceptions to the Draft Consulting Agreement, then such exceptions shall be submitted in the form of redlined changes within the document and included as part of each Vendor’s Proposal. In addition, subject to the below restrictions, if any Vendor has any exceptions to any other terms and conditions in this RFP, then such exceptions shall be documented on a separate attachment and included as part of each Vendor’s Proposal. Any and all exceptions must be included as part of each Proposal, and Roswell Park will not negotiate changes if such were not included as part of the applicable Vendor’s Proposal. If any Vendor does not include exceptions as part of its Proposal, then each such Vendor shall be deemed to have accepted the terms of the Draft Consulting Agreement and this RFP. The exceptions taken by any Vendor will be a factor in Roswell Park’s evaluation and determination of award. Notwithstanding any language to the contrary, Roswell Park will not entertain exceptions to the Draft Consulting Agreement or RFP that are of a material and substantive nature. Roswell Park reserves the right to negotiate and/or reject any proposed changes submitted by any Vendor. All exceptions are to be submitted in a Microsoft Word format as part of Vendor’s electronic Proposal copy.

1.10.10 Other Supporting Documentation (if applicable)

Each Proposal must include any additional supporting documentation if applicable.

SECTION II – GENERAL INFORMATION

2.1 DEFINED TERMS

All defined terms in this Request for Proposal (this “RFP”) in the singular form will be construed to include the plural and vice versa.

2.2 ABOUT ROSWELL PARK

Roswell Park Cancer Institute Corporation d/b/a Roswell Park Comprehensive Cancer Center (“Roswell Park”) was founded in 1898 by Dr. Roswell Park in Buffalo, New York. Roswell Park is a nationally and internationally recognized leader in cancer care, research, and education. As one of the first institutions designated a “Comprehensive Cancer Center” by the National Cancer Institute (NCI) in 1974, Roswell Park has maintained this prestigious designation continuously. Roswell Park is also a member of the National Comprehensive Cancer Network (NCCN), an alliance of the world’s leading cancer centers that sets the gold standard for clinical oncology guidelines.

Roswell Park is a New York State Public Benefit Corporation and, together with its research affiliate Health Research, Inc., employs over 4,200 professionals. Roswell Park is one of only 11 centers in the U.S. solely dedicated to cancer treatment and research. The institution offers a full spectrum of inpatient and outpatient services, conducts groundbreaking research, and leads public and professional education initiatives. Its global footprint continues to expand through international clinical and research partnerships.

Many of Roswell Park’s faculty serve on NCCN panels that develop the Clinical Practice Guidelines in Oncology—internationally recognized as the most comprehensive and frequently updated standards in cancer care.

2.3 RFP DATES/MILESTONES

2.3.1 Issue Date: June 26, 2026 at 8:00 am EST

2.3.2 Question Due Date: July 6, 2026 before 12:00 pm EST

2.3.3 Proposal Due Date: July 17, 2026 before 2:00 pm EST

2.4 QUESTIONS

Roswell Park will accept questions from Vendors regarding this RFP until the time indicated in Section 2.3.2. Questions must be submitted via email to Jennifer M. Gaenzler at jennifer.gaenzler@roswellpark.org. Roswell Park will share ALL Vendors’ questions and the associated answers collectively with all Vendors.

2.5 ADDENDA

If it becomes necessary to clarify and/or modify any portions of this RFP, as determined by Roswell Park, in its sole discretion, then Roswell Park will issue individually numbered addenda to the Vendors which shall contain such clarifications and/or modifications (each an “Addendum”).

2.6 VALIDITY OF PROPOSALS

Proposals must remain open and valid for a period of at least one hundred and eighty (180) days from the due date of the Proposals as indicated in this RFP (the “Proposal Validity Period”). During the Proposal Validity Period, the price quoted and the proposed offering in each Proposal must remain unchanged unless otherwise directed, in writing, by Roswell Park. If a Vendor is selected as a successful Vendor by Roswell Park (the “Successful Vendor”) and awarded a resultant agreement by Roswell Park (the “Resultant Agreement”) within the Proposal Validity Period, then, once accepted, the price quoted and the proposed offering in the Successful Vendor’s Proposal must remain unchanged and in effect and will be stated as such in the Resultant Agreement.

2.7 PROCUREMENT LOBBYING

Pursuant to Chapter 1 of the Laws of 2005, as amended by Chapter 596 of the Laws of 2005, as of the date this RFP is issued by Roswell Park, any direct and/or indirect contacts, communications, lobbying, and/or other attempts of any kind by any Vendor to influence the RFP award process are prohibited by NYS law.

2.8 RESTRICTIONS ON CONTACT DURING THE PROCUREMENT PROCESS

Pursuant to State Finance Law §139-j, as amended by Chapters 56 and 395 of the Laws of 2006, Chapter 501 of the Laws of 2007, Chapter 169 of the Laws of 2009 and Chapter 4 of the Laws of 2010, this RFP includes and imposes certain restrictions on communications between Roswell Park and any Vendor during the procurement process. All Vendors are restricted from making contacts from the earliest notice of this RFP through the final award and approval of the Resultant Agreement by Roswell Park to any other person at Roswell Park other than Jennifer M. Gaenzler unless it is a contact that is included among certain statutory exceptions set forth in State Finance Law §139-j(3)(a).

2.9 ROSWELL PARK’S RIGHTS

This RFP is a request for proposal and does not constitute an offer by Roswell Park. Roswell Park reserves the right, in its sole discretion, to: (i) award a Resultant Agreement to a single Vendor, to multiple Vendors, or to not award a Resultant Agreement at all; (ii) reject any or all Proposals; (iii) award only a portion of the RFP to any Vendor; (iv) adjust and/or correct any arithmetical error in any Proposal following notification to the applicable Vendor; (v) waive minor irregularities in any Proposal following notification to the applicable Vendor; (vi) adopt, as Roswell Park property, all submitted Proposals and corresponding attachments, and to use any portions thereof which are not specifically noted as proprietary by a Vendor; (vii) change any portion of this RFP following issuance of an Addendum to the Vendors; (viii) cancel and/or limit the scope of this RFP; (ix) consider and accept modifications in any Proposal at any time before the RFP award is made, if such action is in the best interest of Roswell Park, as determined by Roswell Park, in its sole discretion; (x) negotiate with any Vendor to serve the best interests of Roswell Park; and/or (xi) award a Resultant Agreement to any Vendor based on Roswell Park’s RFP evaluation criteria listed in Section 1.9 of this RFP, and not simply based on lowest bid.

2.10 INSURANCE REQUIREMENTS

Throughout the Term, Vendor shall, at its expense, and shall ensure that any Subcontractors, at their expense, maintain the minimum insurance coverages as outline in the Draft Consulting Agreement with insurers licensed to do business in New York State and having an A.M. Best rating of A- or greater.

2.11 COSTS TO PREPARE BID RESPONSES

Roswell Park is not responsible, and will not reimburse any Vendor, for any costs incurred by any Vendor in preparing and/or submitting a Proposal, in making any presentations to Roswell Park in relation to this RFP, in providing any demonstrations to Roswell Park in relation to this RFP, and/or in performing any other activities relative to this RFP prior to award of a Resultant Agreement. Furthermore, unless otherwise specified in writing by Roswell Park, Roswell Park is not liable for any costs incurred by the Successful Vendor following award of the RFP until a Resultant Agreement is fully executed, and all required approvals have been obtained by the Successful Vendor from Roswell Park.

2.12 MODIFICATIONS

Except as otherwise provided in this RFP and/or in any bid form and/or attachment hereto, Vendors shall not modify this RFP and/or any RFP forms and/or attachments without the express written approval of Roswell Park.

2.13 DISCREPANCIES

Vendors are responsible for bringing discrepancies found in this RFP to the attention of Roswell Park.

2.14 LATE PROPOSALS

Late Proposals will not be opened and/or evaluated by Roswell Park. Each Vendor is responsible for assuring that its Proposal is received by Roswell Park by the due date and time indicated in this RFP.

2.15 FINAL AWARD

Final Award would be contingent upon both parties reaching an agreement and/or terms and conditions.

SECTION III – EEO REQUIREMENTS

3.1 EEO REQUIREMENTS OVERVIEW

Roswell Park is required to implement the provisions of NYS Executive Law Article 15-A regarding equal employment opportunities (“EEO”) for minority group members and women (the Rev. Oct. 2018 3 “EEO Requirements”) for all contracts with a value in excess of: (i) $25,000.00 for labor, services (including legal, financial, and other professional services), travel, supplies, equipment, materials, and/or any combination of the foregoing, with the exception of the acquisition, construction, demolition, replacement, major repair, and/or renovation of real property and/or improvements thereon; and (ii) $100,000.00 for the acquisition, construction, demolition, replacement, major repair, and/or renovation of real property and/or improvements thereon (each an “EEO Requirement Threshold”).

Should the EEO Requirement Threshold be met, the Successful Vendor and its subcontractors (each a “Subcontractor”) agree to, in addition to any other non-discrimination provisions set forth in the Resultant Agreement, and at no additional cost to Roswell Park, fully comply and cooperate with Roswell Park in the implementation of the EEO Requirements. These provisions will be deemed supplementary to, and not in lieu of, the non-discrimination provisions required by NYS Executive Law Article 15 (the “Human Rights Law”) and/or any other applicable Federal, State, and local statutory and/or constitutional non-discrimination laws.

The Successful Vendor and its Subcontractors shall: (i) comply with the provisions of the Human Rights Law, and all other Federal, State, and local statutory and constitutional non-discrimination provisions; (ii) not discriminate against any employee and/or applicant for employment because of race, religion, color, national origin, sex (including gender identity and/or expression), sexual orientation, age, disability, predisposing genetic characteristic, marital status, military status, and/or domestic violence victim status; and (iii) follow the requirements of the Human Rights Law with regard to non-discrimination on the basis of prior criminal conviction and prior arrest.

Separate EEO forms, plans, reports, etc., as indicated in this Section III, must be completed as instructed. Failure by any Vendor to comply with this Section III may result in such Vendor being found non-responsive, as determined by Roswell Park, in its sole discretion. Failure by any Successful Vendor and/or Subcontractor to comply with the requirements set forth in this Section III will be considered a breach of contract and may lead to the withholding of funds.

Notwithstanding any language to the contrary, the provisions set forth in this Section III must be incorporated into the Resultant Agreement. In addition, the Successful Vendor will include the provisions set forth in this Section III in every subcontract related to the Resultant Agreement in such a manner that the requirements in this Section III will be binding upon each Subcontractor in connection with the Resultant Agreement.

3.2 EEO REQUIREMENTS

The Successful Vendor and its Subcontractors will undertake or continue existing EEO programs to ensure that minority group members and women are afforded equal employment opportunities without discrimination because of race, religion, color, national origin, sex (including gender identity and/or expression), sexual orientation, age, disability, predisposing genetic characteristic, marital status, military status, and/or domestic violence victim status. For these purposes, EEO will apply in the areas of recruitment, employment, job assignment, promotion, upgrading, demotion, transfer, layoff, and termination, as well as rates of pay or other forms of compensation in connection with the Resultant Agreement.

To ensure compliance with the EEO Requirements, Vendors must submit an EEO policy statement as part of their Proposals which must include the following:

1. A written statement that the Vendor and any of its proposed subcontractors (each a “Proposed Subcontractor”) will: (i) not discriminate against any employee and/or applicant for employment because of race, religion, color, national origin, sex (including gender identity and/or expression), sexual orientation, age, disability, predisposing genetic characteristic, marital status, military status, and/or domestic violence victim status; (ii) undertake or continue existing EEO programs to ensure that minority group members and women are afforded equal employment opportunities without discrimination; and (iii) make and document its conscientious and active efforts to employ and utilize minority group members and women in its work force.

2. A written statement that the Vendor, if selected as the Successful Vendor, and any of its Proposed Subcontractors, will state in all solicitations and advertisements for employees that, in the performance of the Resultant Agreement, all qualified applicants will be afforded equal employment opportunities without discrimination because of race, religion, color, national origin, sex (including gender identity and/or expression), sexual orientation, age, disability, predisposing genetic characteristic, marital status, military status, and/or domestic violence victim status.

3. A written statement from each employment agency, labor union, and/or authorized representative of workers with which the Vendor and any of its Proposed Subcontractors has/have collective bargaining agreements and/or other similar agreements and/or understandings, that such employment agency, labor union, and/or authorized representative will not discriminate on the basis of race, religion, color, national origin, sex (including gender identity and/or expression), sexual orientation, age, disability, predisposing genetic characteristic, marital status, military status, and/or domestic violence victim status, and that such employment agency, labor union, and/or authorized representative of workers will affirmatively cooperate in the implementation of the EEO Requirements under the Resultant Agreement.

If any Vendor and/or any of its Proposed Subcontractors does/do not have an existing EEO policy statement and/or prefer(s) to use the one Roswell Park has supplied with this RFP, then each such Vendor and/or Proposed Subcontractor may adopt the model statement “EEO Policy Statement” which is attached to this RFP(“Roswell Park-Provided EEO Policy Statement”).

3.3 EEO STAFFING

To ensure compliance with the EEO Requirements, the Vendors, and any of their Proposed Subcontractors, must complete and submit, as part of each Proposal, an “EEO Staffing Plan”, a copy of which is attached to this RFP (an “EEO Staffing Plan”).

3.4 QUARTERLY EEO COMPLIANCE REPORTS

The Successful Vendor will be required to submit to Roswell Park by the 10th day following each end of quarter throughout the Term, workforce employment utilization report(s) detailing updates made to the Successful Vendor’s and/or Subcontractor(s)’ EEO Staffing Plan(s), and information regarding the actual workforce utilized in the performance of the Resultant Agreement by the specified categories listed.

SECTION IV – REQUIRED FORMS

Please review the forms below and include a signed copy in your proposal/response.

SECTION V – SAMPLE AGREEMENTS and REQUIRED LANGUAGE

The documents listed below will form the basis of the agreement between Roswell Park and the successful Vendor. As part of its Proposal, each Vendor must review and incorporate these documents into its submission and provide any requested or applicable information consistent with the terms therein.

Vendors must clearly identify any exceptions by submitting redlined versions of the applicable documents reflecting all proposed changes. The nature and extent of any such redlines will be evaluated as part of the overall selection process and may impact award determination. If a Vendor does not include any redlines, Roswell Park will assume that the Vendor accepts the terms and conditions of these documents as written.

PLEASE NOTE: APPENDIX A ROSWELL PARK REQUIRED CLAUSES and APPENDIX A-1 EEO REQUIREMENTS are considered mandatory documents by New York State. As a public benefit corporation, Roswell Park is unable to accept modifications to these schedules.

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