RFP 26-1349308 Cloud-based Housing Management Solution.pdf.crdownload

Request for Proposals RFP #26-1349308

Cloud-based Housing Management Solution

Proposal Due date: 2/12/2025 at 1:00 p.m.

Table of Contents:

I. Statement of Objectives II. Background III. Scope of Work IV. Proposal Submission Requirements V. Evaluation of Proposals VI. Timeline of RFP and Instructions for Submission of Proposal VII. Conditions

Attachments Attachment A – Functional and Technical Specification Document Attachment B – Contract Proposal Form Attachment C – Statement of Bidder’s Qualifications Attachment D - References Attachment E - OPM Ethics Form 1: Gift and Campaign Contribution Certification Attachment F – Software as a Service Terms and Conditions

I. Statement of Objectives

The State University System seeks proposals from qualified vendors to provide a comprehensive, cloud-based Housing Management Solution as described further in the Functional/Technical Requirement Matrix attached hereto as Attachment A.

II. Background

In 2011, Public Acts 11-48 and 11-61 instituted consolidated governance of Connecticut higher education, creating the Connecticut State Colleges and Universities. The Board of Regents for Higher Education (BOR) serves as the governing body for the Connecticut State University System, Charter Oak State College, and Connecticut State Community College. The specific powers and duties of the Board, prescribed in Title 10a of the Connecticut General Statutes, are further delineated in policies adopted by the BOR from time to time.

The CSCU System Office (SO) supports the colleges and universities.

Statutory Authority This RFP is issued by CSCU under the provisions of the Connecticut General Statues 4a-52a and 10a-151b.

Institutions. Collectively, the Connecticut State Colleges and Universities maintain distinct mission statements to serve their constituents while collectively working to achieve a system-wide vision and mission.

The current CSCU enrollment is approximately 75,000 students. For purposes of this RFP, the terms “campus” and “institution” are synonymous and used singularly or collectively. CSCU campuses are located throughout the State of Connecticut and are as follows:

4-Year Institutions CT State Universities

• Central Connecticut State University (CCSU) New Britain

• Eastern Connecticut State University (ECSU) Willimantic

• Southern Connecticut State University (SCSU) New Haven

• Western Connecticut State University (WCSU) Danbury

Online College

• Charter Oak State College (COSC) New Britain

2-Year Institutions Connecticut State Community College (CT State)

• Asnuntuck - Enfield

• Capital - Hartford

• Gateway - New Haven and North Haven

• Housatonic - Bridgeport

• Manchester - Manchester

• Middlesex - Middletown and Meriden

• Naugatuck Valley - Waterbury and Danbury

• Northwestern - Winsted

• Norwalk - Norwalk

• Quinebaug Valley - Danielson and Willimantic

• Three Rivers - Norwich

• Tunxis - Farmington and Bristol

For more information, visit the CSCU website http://www.ct.edu/ http://www.ct.edu/

III. Scope of Work

The successful proposer will deliver a cloud-hosted, scalable, and secure Housing Management platform as described further in Attachment A, the Functional/Technical Requirement Matrix.

IV. Proposal Submission Requirement

The following completed documents are to be included in your response.

1. Cover page (optional)

2. Overview

3. Proposal

4. Attachment A – Functional and Technical Specification Document

5. Attachment B – Contract Proposal Form

6. Attachment C – Statement of Bidder’s Qualifications

7. Attachment D - References

8. Attachment E - OPM Ethics Form 1: Gift and Campaign Contribution Certification

9. Attachment F – Software as a Service Terms and Conditions

V. Evaluation of Proposals –

A. The award of a contract(s) to furnish services will be based upon a comprehensive review and analysis of proposals by an RFP committee, and negotiation of the proposal that best meets the needs of the CSCU. The determination for the recommendation for selection will be based on criteria.

B. Award(s) will be made to the proposer(s) offering the best value as determined by CSCU. By submitting a proposal in response to this RFP, a proposing party concurs with this method of award and will not, under any circumstances or in any manner, dispute any award made using this method. The award will be contingent upon the successful negotiation of specific terms and conditions to be included in the resulting contract. CSCU retains the right, at its sole discretion, to award contracts to multiple vendors as deemed appropriate.

C. Criteria The Proposer’s overall methodology for successfully providing the Services will be assessed for feasibility, responsiveness to the Scope of Services, effectiveness, and thoroughness. Each proposal will be evaluated based on the following criteria:

1. Does the vendor’s solution meet the required and/or preferred functional requirements?

2. Does the vendor’s solution meet the required and/or preferred technical requirements?

3. Does the vendor’s solution provide service support and maintenance required for critical and non-critical system operational support?

4. Cost.

The order in which the selection criteria are listed is not indicative of their relative importance.

Proposer(s) chosen for award resulting from this RFP must be willing to enter into a contract with CSCU under the terms and conditions appearing in Attachment E, without exception, as well as modifications and additions the CSCU deems necessary prior to execution.

VI. Timeline of RFP and Instructions for Submission of Proposals

The proposal process will be governed by the following timelines:

A. All questions and requests for clarification must be in writing and submitted no later than January 27, 2026, at 3:00 p.m. to Amy Horn, Associate for Procurement, Contracting, and Compliance, amy.horn@ct.edu. Include the RFP number and title in the subject line. All questions will be answered as an addendum to this RFP only. No verbal questions will be accepted or answered.

Questions, with answers, will be posted on the Department of Administrative Services website, CT Source Bid Board https://portal.ct.gov/DAS/CTSource/BidBoard on or before February 5, 2026, at 3:00 p.m. It is the responsibility of the proposers to visit the website to retrieve the questions and answers. Proposers should visit this website frequently prior to the due date for possible addenda in addition to questions and answers.

B. Instructions for Submission of Proposals

1. E-mail your proposal to Amy Horn, Associate for Procurement, Contracting, and Compliance, amy.horn@ct.edu. Include the RFP number (CSCU RFP # 26-1349308) and the title “Cloud-based Housing Management Solution” in the subject line. Please note that the attachment cannot be over 25MG. If needed, please send zip files or separate e-mails.

2. PROPOSALS MUST BE RECEIVED BY THE CSCU CONTRACT COMPLIANCE AND PROCUREMENT

DEPARTMENT NO LATER THAN FEBRUARY 12, AT 1:00 P.M.

3. Any proposal received after the stated date and time will be rejected. CSCU is not responsible for any delays.

4. A public proposal opening will take place on FEBRUARY 12, 2026, AT 1:00 P.M. At that time, a representative of the Contract Compliance and Procurement Department will announce publicly the names of those firms submitting proposals. A virtual meeting invitation via Webex will be sent out to firms that submitted a proposal. There will be no discussion of any proposal submitted, and no other public disclosure will be made until after the full execution of a contract. Attendance at this proposal opening is not mandatory.

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VII. Conditions

A. Restriction on Communications

All communications concerning this solicitation are to be in writing and directed to: Amy Horn, Associate for Procurement, Contracting, and Compliance, amy.horn@ct.edu. Proposers are not permitted to communicate with the Institutions, faculty, and/or staff regarding this solicitation during the period between the Request for Proposal issue date and the announcement of award(s), except during any interviews or demonstrations requested by CSCU.

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B. Insurance

A Certificate of Insurance (“Certificate”) certifying that the vendor carries the insurance limits listed below shall be submitted to the SO prior to commencement of work. The Certificate shall provide evidence of:

1. Combined Single Limit (CSL) per occurrence for bodily injury, personal injury, and property damage.

Coverage shall include Premises Liability, Operations, Independent Contractors, Products and Completed Operations, Contractual Liability, and Broad Form Property Damage coverage in the amount of $2,000,000.

If an aggregate limit applies, said limit shall apply separately to the project, or the general aggregate limit shall be twice the occurrence limit.

2. Worker’s Compensation and Employer’s Liability are required and must meet the statutory coverage requirements prescribed by the Worker’s Compensation statutes of the State of Connecticut.

3. Technology Errors & Omissions / Professional Liability Insurance, including Data Breach and Network Security Liability, with limits of not less than $5,000,000 per claim and in the aggregate, covering acts, errors, omissions, or negligence arising out of Contractor’s performance under this Agreement.

4. Cyber Liability Insurance, including coverage for unauthorized access, failure to protect confidential information (including PCI and FERPA data), privacy violations, regulatory actions, and costs of notification and remediation, with limits of not less than $5,000,000 per occurrence and in the aggregate

Policies shall list the State of Connecticut, its officers, officials, employees, agents, Boards and Commissions as Additional Insured. The coverage shall contain no special limitations on the scope of protection afforded to the System and the State of Connecticut. The vendor shall assume liability for any and all deductibles in any and all insurance policies. Vendor warrants that he/she will maintain in force all insurance coverage cited in this section while providing services to the System.

C. Costs for Proposal Preparation Proposer shall bear any, and all costs incurred in responding to this RFP.

D. Disqualification of Proposals

CSCU reserves the right to consider as acceptable only those proposals submitted in accordance with all requirements set forth in this RFP and which demonstrate an understanding of the scope of the work. Any proposal offering any other set of terms and conditions contradictory to those included in this RFP may be disqualified without further notice.

Proposer may be disqualified, and the proposal automatically rejected for any one or more of the following reasons:

1. The proposal shows noncompliance with applicable law.

2. The proposal is conditional, incomplete, or irregular in such a way as to make the proposal indefinite or ambiguous as to its meaning.

3. The proposal has any provision reserving the right to accept or reject award, or to enter into a contract pursuant to an award, or provisions contrary to those required in the solicitation.

4. The Contractor is debarred or suspended.

5. The Contractor is in default of any prior contract or for misrepresentation.

E. Rights Reserved

CSCU reserves the right to award in whole or in part, to contract with one or more proposers, to reject any and all proposals, in whole or in part, and to waive technical defects, irregularities and omissions if, in its judgment, the best interest of CSCU will be served. Should CSCU determine that only one Proposer is fully qualified, or that one Proposer is more highly qualified than the others under consideration, a contract may be negotiated and awarded to that Proposer.

F. Compliance with State and Federal Laws and CSCU Policies Any contract awarded as a result of this RFP shall be in full compliance with the statutes and regulations of the State of Connecticut and include the Contract Provisions required by the State (which may include, but not be limited to the provisions found in Attachment E). Any portion of the contract determined to be in conflict with said statutes and/or regulations will be interpreted so as to be in compliance.

Under no circumstances will CSCU enter into a contract which requires CSCU or the State to agree to indemnify another party or agree to binding arbitration.

The successful proposer shall comply with all applicable CSCU Policies including the Ethical Conduct Policy, which may be found by visiting: www.ct.edu/hr/policies. The successful proposer shall also comply with all federal and state statutes and regulations including, but not limited to, Gramm-Leach-Bliley Act (“GLBA”) and the Family Educational Rights and Privacy Act (“FERPA”) in the protection of all data where and as applicable.

G. Inspection of Proposals and Confidential Information

CSCU treats Proposals as confidential until after a contract is finalized. At that time, they become subject to disclosure under the Freedom of Information Act. CSCU is a public entity and its records, including responses to this RFP, are public records. See Conn. Gen. Stat. §§1-200, et seq., and especially §1-210(b)(4) and §1- 210(b)(5). Due regard will be given for the protection of proprietary or confidential information contained in all proposals received. However, all materials associated with this RFP are subject to the terms of the Connecticut Freedom of Information Act (“FOIA”) and all applicable rules, regulations, and administrative decisions. If a firm is interested in preserving the confidentiality of any part of its proposal, it will not be sufficient merely to state generally that the proposal is proprietary or confidential in nature and not, therefore, subject to release to third parties. Instead, those particular sentences, paragraphs, pages, or sections that a firm believes to be exempt from disclosure under FOIA must be specifically identified as such.

Convincing explanation and rationale sufficient to justify each exemption consistent with Section 1-210(b) of FOIA must accompany the proposal. The rationale and explanation must be stated in terms of the reasons the materials are legally exempt from release pursuant to FOIA. Firms should not require that their entire proposal, nor the majority of the proposal, be confidential. Any submitted proposal, once execution of a contract is complete and any completed contract will be considered public information. CSCU has no obligation to initiate, prosecute or defend any legal proceeding or to seek a protective order or other similar relief to prevent disclosure of any information that is sought pursuant to a FOIA request. The contractor has the burden of establishing the availability of any FOIA exemption in any proceeding where it is an issue. In no event shall the CSCU have any liability for the disclosure of any documents or information in its possession which the CSCU believes are required to be disclosed pursuant to FOIA or other requirements of law.

H. Contract Invalidation

If any provision of the contract is found to be invalid, such invalidation will not be construed to invalidate the entire contract.

I. Fees All fee and cost structures quoted herein shall remain firm for the entire contract term, unless mutually agreed by all parties via written contract amendment.

J. Out of Pocket Expenses

Out of pocket expenses may include but not be limited to reasonable lodging, meals, mileage, and parking. With respect to applicable expenses, reimbursement shall be made by CSCU based on the then-current General Services Administration (GSA) Meals and Incidental Expenses guidelines.

K. RFP Terms and Conditions

The terms and conditions should be reviewed carefully to ensure full responsiveness to the RFP. The contract will be, in form and substance, consistent with applicable CSCU policy and regulations and State of Connecticut statutes and regulations regarding the creation and execution of such contract. The failure of any proposer to receive or examine any contract, document, form, addenda or to visit the sites and acquaint itself with conditions there-existing, when applicable, will not relieve it of any obligation with respect to its proposal or any executed contract. The submission of a proposal shall be conclusive evidence and understanding of intent to incorporate such terms and conditions into a contract.

L. Supplemental Information

As part of the review, CSCU may request a proposer to supply, in writing, clarifications, additional documentation or information needed to fairly evaluate each proposal. Proposers may be required to provide a written response within three (3) business days of receipt of any request for clarification by CSCU.

CSCU reserves the right to correct inaccurate awards resulting from clerical errors.

M. Meetings with Proposers At its discretion, CSCU may convene meetings with one or more proposers in order to gain a fuller understanding of the proposals. The meetings may involve demonstrations, interviews, presentations, or site visits. If CSCU decides meetings are warranted, CSCU will contact proposers to make an appointment.

The RFP Committee may, at its option, elect to “short-list” the number of proposers brought in for meetings based on the evaluation criteria included in this RFP. Please note that any costs incurred to meet the requirements of this RFP shall be borne by the proposer.

N. Miscellaneous

1. Late E-Mailed proposals are not acceptable and will be rejected.

2. Submission of a proposal in response to this RFP is your acknowledgement that subjective criteria will be used in the evaluation of proposals. An Award will be made to the responsible proposer who is determined to be the most advantageous to CSCU. Cost, although an important consideration, will not be the sole determining factor.

3. Proposer warrants that: proposer did not participate in the RFP development process, did not have knowledge of the contents of this RFP prior to its issuance, that its proposal was not made in connection with any competing proposer submitting a separate response to this RFP, and that the proposal is submitted without collusion or fraud of any kind.

4. Any alleged oral agreement or arrangement made by a proposer with any agency or employee will be superseded by the written agreement.

5. Proposers may withdraw their proposals at any time prior to the time and date set for opening.

6. No additions or changes to the original proposal will be allowed after submittal. While changes are not permitted, clarification at the request of the CSCU may be required at the proposer’s expense.

7. All proposals submitted in response to this RFP become the property of the State of Connecticut and are subject to the provisions of section 1-210 of the Connecticut General Statutes (Freedom of Information).

8. Any and all prices quoted in a proposal shall be valid for a minimum period of 120 days from the due date of the Proposal.

9. Any subsequent contract(s) arising from this RFP may be extended to other constituent units of higher education. The use of this award is voluntary and is contingent upon acceptance by the contractor.

10. Any contract awarded is subject to contract compliance requirements mandated by Section 4a-60 and 46a-68 of the Connecticut General Statutes.

11. For all State contracts, defined in section 9-612 of the Connecticut General Statutes as having a value in a calendar year of $50,000 or more, or a combination or series of such agreements or contracts having a value of $100,000 or more, the authorized signatory to this Contract represents that they have received the State Elections Enforcement Commission’s notice advising state contractors of state campaign contribution and solicitation prohibitions, and will inform its principals of the contents of the notice, as set forth in “Notice to Executive Branch State Contractors and Prospective State Contractors of Campaign Contribution and Solicitation Limitations”

3) Any contract awarded shall be subject to Executive Orders of the Governor, State of Connecticut as defined below:

Executive Orders and Other Enactments:

(a) All references in this Contract to any Federal, State, or local law, statute, public or special act, executive order, ordinance, regulation or code (collectively, “Enactments”) shall mean Enactments that apply to the Contract at any time during its term, or that may be made applicable to the Contract during its term. This Contract shall always be read and interpreted in accordance with the latest applicable wording and requirements of the Enactments. Unless otherwise provided by Enactments, the Contractor is not relieved of its obligation to perform under this Contract if it chooses to contest the applicability of the Enactments or the Client Agency’s authority to require compliance with the Enactments.

(b) This Contract is subject to the provisions of Executive Order No. Three of Governor Thomas J.

Meskill, promulgated June 16, 1971, concerning labor employment practices, Executive Order No.

Seventeen of Governor Thomas J. Meskill, promulgated February 15, 1973, concerning the listing of employment openings and Executive Order No. Sixteen of Governor John G. Rowland promulgated August 4, 1999, concerning violence in the workplace, all of which are incorporated into and are made a part of this Contract as if they had been fully set forth in it.

(c) This Contract may be subject to (1) Executive Order No. 14 of Governor M. Jodi Rell, promulgated April 17, 2006, concerning procurement of cleaning products and services; and (2) Executive Order No. 61 of Governor Dannel P. Malloy promulgated December 13, 2017 concerning the Policy for the Management of State Information Technology Projects, as issued by the Office of Policy and Management, Policy ID IT-SDLC-17-04. If any of the Executive Orders referenced in this subsection is applicable, it is deemed to be incorporated into and made a part of this Contract as if fully set forth in it.

RFP NUMBER

CSCU RFP 26-1349308

DATE OF OPENING

2/12/2026

TIME OF OPENING

1:00 p.m.

AMOUNT OF SURETY (if required)

- None -

DATE ISSUED

TBD

COMMODITY CLASS/SUBCLASS AND DESCRIPTION

Cloud-based Housing Management Solution

PRE-PROPOSAL SITE VISIT:

n/a

CONTACT:

Amy Horn, Associate for Procurement, Contracting and Compliance

E-MAIL:

amy.horn@ct.edu

FOR

Connecticut State Colleges and Universities

CONTRACT PERIOD:

TBD

REQUEST FOR PROPOSAL

Pursuant to the provisions of Sections 10a-151b and 4-217 of the General Statutes of Connecticut as amended. SEALED PROPOSALS WILL BE

RECEIVED by the Finance Department of the Connecticut State Colleges & Universities, for furnishing the services herein listed.

AFFIRMATION OF PROPOSER

The undersigned affirms and declares:

1. That this proposal is executed and signed with full knowledge and acceptance of the provisions of the laws of the State of Connecticut, and the terms and conditions listed herein.

2. That should any part of this proposal be accepted in writing by CSCU within one hundred twenty (120) calendar days from the date of opening unless an earlier date for acceptance is specified in proposal schedule, said proposer will furnish and deliver the commodities and / or services for which this proposal is made, at the rates offered and fee schedule proposed, and in compliance with the provisions listed herein. Should award of any part of this proposal be delayed beyond the period of one hundred twenty (120) days or an earlier date specified in proposal schedule, such award shall be conditioned upon proposer’s acceptance.

PROPOSAL. The undersigned, accepting the conditions set forth herein, hereby agrees in strict accordance therewith, to furnish and deliver the services to the state agency or state agencies named in the proposal at the prices proposed therein.

TYPE OR PRINT NAME OF INDIVIDUAL

DOING BUSINESS AS (Trade Name)

SIGNATURE

WHEN PROPOSER

BUSINESS ADDRESS STREET CITY STATE ZIP CODE

IS AN

INDIVIDUAL

WRITTEN SIGNATURE OF INDIVIDUAL SIGNING THIS PROPOSAL

SOCIAL SECURITY NUMBER DATE EXECUTED

TYPEWRITTEN NAME TELEPHONE NUMBER

NAME (Type or print names of all partners ) TITLE

NAME

TITLE

NAME TITLE NAME

SIGNATURE

WHEN PROPOSER

IS A FIRM

DOING BUSINESS AS (Trade Name) BUSINESS ADDRESS STREET CITY STATE ZIP

CODE

WRITTEN SIGNATURE OF PARTNER SIGNING THIS PROPOSAL F.E.I. NUMBER DATE EXECUTED

TYPEWRITTEN NAME TELEPHONE NUMBER

FULL NAME OF CORPORATION

INCORPORATED IN WHAT STATE

SIGNATURE

WHEN PROPOSER

BUSINESS ADDRESS STREET CITY STATE ZIP CODE

F.E.I. NUMBER

IS A

CORPORATION

PRESIDENT SECRETARY TREASURER

WRITTEN SIGNATURE OF CORPORATE OFFICIAL OR PERSON DULY AUTHORIZED TO SIGN PROPOSALS ON BEHALF OF THE ABOVE

CORPORATION

TYPEWRITTEN NAME TELEPHONE NUMBER DATE EXECUTED

FOR ALL PROPOSERS

NAME AND TITLE OF INDIVIDUAL TO CONTACT CONCERING THE PROPOSAL E-MAIL TELEPHONE

ATTACHMENT A

CONTRACT PROPOSAL

Please read carefully

Connecticut State Colleges and Universities Finance Department 61 Woodland Street Hartford, CT 06105-2337

THIS FORM MUST BE

RETURNED WITH PROPOSAL

mailto:amy.horn@ct.edu

Attachment B

STATEMENT OF BIDDER'S QUALIFICATIONS

This form will be used in assessing a Bidders Qualification and will be used to determine if bid submitted is from a responsible bidder. State law designates that contracts be awarded to the lowest responsible qualified bidder. Factors such as past performance, integrity of the bidder, conformity to the specifications, etc., will be used in evaluating bids. Attach additional sheet(s) as necessary.

1. Name and Business Address:

2. How many years has your company been in business under its present name?

3. How many years has your firm been performing the specific type of work involved in this present contract?

4. List any relevant Certifications, Licenses, Registrations, etc., which qualify your company to meet the requirements of this bid.

5. List all other contracts your company currently holds (current client list) for similar services for accounts similar in size, scope, and nature. Include account name, nature of service(s), and annual dollar value. Attach additional sheets as necessary.

6. In the past three years, has your company failed to complete any work awarded to it? If yes, provide details on when, where, and why. Attach additional sheets as necessary.

7. In the past three years, has your company had a contract terminated for failure to perform, or for failure to meet any requirements of the contract? Attach additional sheets as necessary. If yes, provide details on when, where, and why.

8. In the past three years, have you, or your company, been cited by the Labor Department of the State of Connecticut, or by any State agency, for any violations of state, or federal, labor laws, regulations, or guidelines, for nonpayment of wages and/or benefits to your employees? If yes, provide details on when, where, and why. Attach additional sheets as necessary.

9. Are there any judgments, claims or suits pending, or outstanding, against your company, or its officers? If yes, provide details on when, where, and why. Attach additional sheets as necessary.

10. Is your company, or any of its principals, presently debarred, suspended, proposed for debarment, declared ineligible, or involuntarily or voluntarily excluded by any State, or Federal, agency from participation in bidding on construction projects? If yes, please attach a letter of explanation.

11. List the name, phone number, and email of your company’s current CFO, and VP of Sales or their equivalent.

12. ACKNOWLEDGMENT: I (We), the undersigned, hereby certify that the above information is true and accurate, and that the Agency will rely on said information as a basis for determining the bidder's qualifications for the Project being bid. The undersigned further understands that any material misrepresentation, or inaccuracy, stated above will result in bidder's disqualification, or if applicable, will constitute grounds for the termination of the contract for construction, should one have been issued to the bidder.

Name of Company

Signature

Print Name:

Title:

Attachment C

REFERENCES

Proposals should include three to five institutions of similar or the same size, where your organization has provided services similar to those being requested. Any experience with ANY Connecticut State agency MUST be included here. References may be checked electronically; the requirement for e-mail addresses is a mandatory requirement.

Reference #1 Company Name: __________________________________________________________ Company Address:_________________________________________________________ Number of years servicing reference:___________________________________________ Reference Contact Name:____________________________________________________ Reference Contact Number:__________________________________________________ Email: ___________________________________________________________________

Reference #2

Company Address:_________________________________________________________ Number of years servicing reference:___________________________________________ Reference Contact Name:____________________________________________________

Reference #3

Company Address:_________________________________________________________ Number of years servicing reference:___________________________________________ Reference Contact Name:____________________________________________________

Reference #4

Company Address:_________________________________________________________ Number of years servicing reference:___________________________________________ Reference Contact Name:____________________________________________________

Reference #5

Company Address:_________________________________________________________ Number of years servicing reference:___________________________________________ Reference Contact Name:____________________________________________________

Attachment D

OPM FORM 1

STATE OF CONNECTICUT

CAMCAMPAIGN CONTRIBUTION CERTIFICATION

Written or electronic certification to accompany a bid or proposal or a non-competitive contract with a value of $50,000 or more, pursuant to C.G.S. § 9-612.

INSTRUCTIONS:

Complete all sections of the form. Attach additional pages, if necessary, to provide full disclosure about any campaign contributions made to campaigns of candidates for statewide public office or the General Assembly, as described herein. Sign and date the form, under oath, in the presence of a Commissioner of the Superior Court or Notary Public. Submit the completed form to the awarding State agency at the time of submission of your bid or proposal (if no bid or proposal– submit this completed form with the earliest submittal of any document to the state or quasi-public agency prior to the execution of the contract), and if there is a change in the information contained in the most recently filed certification, such person shall submit an updated certification either (i) not later than thirty (30) days after the effective date of such change or (ii) upon the submittal of any new bid or proposal for a contract, whichever is earlier.

Check One:

□ Initial Certification

□ Updated Certification because of change of information contained in the most recently filed certification

CAMPAIGN CONTRIBUTION CERTIFICATION:

I certify that neither the contractor or prospective state contractor, nor any of its principals, have made any contributions to, or solicited any contributions on behalf of, any party committee, exploratory committee, candidate for state-wide office or for the General Assembly, or political committee authorized to make contributions to or expenditures to or for, the benefit of such candidates, in the previous four years, that were determined by the State Elections Enforcement Commission to be in violation of subparagraph (A) or (B) of subdivision

(2) of subsection (f) of Section 9-612 of the General Statutes, without mitigating circumstances having been found to exist concerning such violation. Each such certification shall be sworn as true to the best knowledge and belief of the person signing the certification, subject to the penalties of false statement. If there is any change in the information contained in the most recently filed certification, such person shall submit an updated certification not later than thirty days after the effective date of any such change or upon the submittal of any new bid or proposal for a state contract, whichever is earlier.

All Campaign Contributions on behalf of any party committee, exploratory committee, candidate for state-wide office or for the General Assembly, or political committee authorized to make contributions to or expenditures to or for, the benefit of such candidate, for a period of four years prior to signing the contract or date of the response to the bid, whichever is longer, include:

Contribution Date Name of Contributor Recipient Value Description

Sworn as true to the best of my knowledge and belief, subject to the penalties of false statement.

Printed Contractor Name Printed Name of Authorized Official

Signature of Authorized Official

Subscribed and acknowledged before me this day of , 20 .

Commissioner of the Superior Court (or Notary Public)

_ My Commission Expires

State of Connecticut Required Contract Provisions:

1. Statutory Authority:

Connecticut General Statutes §§ 10a-6, 10a-1b, 4a-52a, and /or 10a-151b provides the Institution with the authority to enter into contracts in the pursuit of its mission.

2. Professional Standards:

In rendering services under this contract, the Contractor shall conform to high professional standards of work and business ethics. The Contractor warrants that during the Term of this Agreement, the services will (i) substantially conform to the written documentation made available by Contractor, (ii) be performed in a professional and workmanlike manner; and (iii) be provided in accordance with generally and currently accepted principles and practices. During the term of this contract, the Contractor agrees to provide to Institution in a good and faithful manner, using its best efforts and in a manner that shall promote the interests of said Institution, such services as Institution requests, provided in this contract.

3. Federal and State statutes and regulations:

In performing services pursuant to this contract, Contractor, its employees and representatives shall at all times comply with all applicable federal and state statutes, regulations and laws, including, but not limited to, the Gramm-Leach–Bliley Act, the Family Educational Rights and Privacy Act (“FERPA”) and related State Contracting Agency Policies, in the protection of all personally identifiable and other protected confidential information and non-directory student data.

4. Claims Against the State:

The Contractor agrees that the sole and exclusive means for the presentation of any claim against the State arising from this Agreement shall be in accordance with Chapter 53 of the Connecticut General Statutes (Claims Against the State) and the Contractor further agrees not to initiate legal proceedings in any state or federal court in addition to, or in lieu of, said Chapter 53 proceedings.

5. Forum and Choice of Law:

The parties deem the Contract to have been made in the City of Hartford, State of Connecticut. Both parties agree that it is fair and reasonable for the validity and construction of the contract to be, and it shall be, governed by the laws and court decisions of the State of Connecticut, without giving effect to its principles of conflicts of laws. To the extent that any immunities provided by Federal law or the laws of the State of Connecticut do not bar an action against the State, and to the extent that these courts are courts of competent jurisdiction, for the purpose of venue, the complaint shall be made returnable to the Judicial District of Hartford only or shall be brought in the United States District Court for the District of Connecticut only, and shall not be transferred to any other court, provided, however, that nothing here constitutes a waiver or compromise of the sovereign immunity of the State of Connecticut. The Contractor waives any objection which it may now have or will have to the laying of venue of any claims in any forum and further irrevocably submits to such jurisdiction in any suit, action or proceeding.

6. Sovereign Immunity:

The parties acknowledge and agree that nothing in this Contract shall be construed as a modification, compromise or waiver by the State of any rights or defenses of any immunities provided by Federal law or the laws of the State of Connecticut to the State or any of its officers and employees, which they may have had, now have or will have with respect to all matters arising out of this Contract. To the extent that this section conflicts with any other section, this section shall govern.

7. Indemnification and Insurance:

(a) Contractor shall indemnify, defend and hold harmless the State and its officers, representatives, agents, servants, employees, successors and assigns from and against any and all (1) third party Claims arising, directly or indirectly, in connection with the Contract;

and (2) liabilities, damages, losses, costs and expenses, including but not limited to, attorneys' and other professionals' fees, arising, directly or indirectly, in connection with Claims or this Contract. Contractor shall use counsel reasonably acceptable to the State in carrying out its obligations under this Section. Contractor’s obligations under this Section to indemnify, defend and hold harmless against Claims includes Claims concerning confidentiality of any part of or all of the Contractor’s bid, proposal or any Records, any intellectual property rights that may be included in the deliverables or performance, other proprietary rights of any person or entity, copyrighted or uncopyrighted compositions, secret processes, patented or unpatented inventions, trade secrets, trademarks, articles or appliances furnished or used in the performance.

(b) Contractor shall not be responsible for indemnifying, defending or holding the State harmless from any liability arising due to the negligence of the State or any third party acting under the direct control or supervision of the State.

(c) Contractor shall reimburse the State for any and all damages to the real or personal property of the State caused by the acts of Contractor or any Contractor Parties. The State shall give Contractor reasonable notice of any such Claims.

Attachment E

(d) Contractor’s duties under this Section shall remain fully in effect and binding in accordance with the terms of this Contract, without being lessened or compromised in any way, even where the Contractor is alleged or is found to have merely contributed in part to the acts giving rise to the Claims or where the State is alleged or is found to have contributed to the acts giving rise to the Claims or both.

(e) The Contractor shall secure and pay the premium or premiums of the following policies of insurance with respect to which minimum limits are fixed in the schedule set forth below. Each such policy shall be maintained in at least the limit fixed with respect thereto, and shall cover all of the Contractor’s operations hereunder, and shall be effective throughout the term of this Agreement and any extension thereof. It is not the intent of this schedule to limit the types of insurance required herein. Contractor shall name the State as an additional insured on the policy and shall provide a copy of the policy to the Institution prior to the effective date of this Agreement.

Contractor shall not begin performance until the delivery of the policy to Institution. Institution shall be entitled to recover under the insurance policy even if a body of competent jurisdiction determines that the Institution or the State is contributorily negligent.

a) Combined Single Limit per occurrence for bodily injury, personal injury, and property damage. Coverage shall include Premises Liability, Operations, Independent Contractors, Products and Completed Operations, Contractual Liability, and Broad Form Property Damage coverage in the amount of $2,000,000. If an aggregate limit applies, said limit shall apply separately to the project, or the general aggregate limit shall be twice the occurrence limit.

b) Worker’s Compensation and Employer’s Liability are required and must meet the statutory coverage requirements prescribed by the Worker’s Compensation statutes of the State of Connecticut.

c) Technology Errors & Omissions / Professional Liability Insurance, including Data Breach and Network Security Liability, with limits of not less than $5,000,000 per claim and in the aggregate, covering acts, errors, omissions, or negligence arising out of Contractor’s performance under this Agreement.

d) Cyber Liability Insurance, including coverage for unauthorized access, failure to protect Confidential Information (including PCI and FERPA data), privacy violations, regulatory actions, and costs of notification and remediation, with limits of not less than $5,000,000 per occurrence and in the aggregate

Policies shall list the State of Connecticut, its officers, officials, employees, agents, Boards and Commissions as Additional Insured. The coverage shall contain no special limitations on the scope of protection afforded to Institution and the State of Connecticut. Contractor shall assume liability for any and all deductibles in any and all insurance policies. Contractor warrants that it will maintain in force all insurance coverage cited in this section while providing services to Institution.

(f) This section shall survive the Termination of the Contract and shall not be limited by reason of any insurance coverage.

8. Termination:

(a) Notwithstanding any provisions in this contract, Institution, through a duly authorized employee, may terminate the contract whenever

Institution makes a written determination that such termination is in the best interests of the State. Institution shall notify the Contractor in writing of termination pursuant to this section, which notice shall specify the effective date of termination and the extent to which the Contractor must complete its performance under the contract prior to such date.

(b) Notwithstanding any provisions in this contract, Institution, through a duly authorized employee, may, after making a written determination that the Contractor has breached the contract, terminate the contract in accordance with the following breach provision.

i. Breach. If either party breaches the contract in any respect, the non-breaching party shall provide written notice of the breach to the breaching party and afford the breaching party an opportunity to cure within ten (10) days from the date that the breaching party receives the notice. In the case of a Contractor breach, any other time period which Institution sets forth in the notice shall trump the ten (10) days. The right to cure period shall be extended if the non-breaching party is satisfied that the breaching party is making a good faith effort to cure but the nature of the breach is such that it cannot be cured within the right to cure period.

The notice may include an effective contract termination date if the breach is not cured by the stated date and, unless otherwise modified by the non-breaching party in writing prior to the termination date, no further action shall be required of any party to effect the termination as of the stated date. If the notice does not set forth an effective contract termination date, then the non-breaching party may terminate the contract by giving the breaching party no less than twenty-four (24) hours’ prior written notice. If Institution believes that the Contractor has not performed according to the contract, Institution may withhold payment in whole or in part pending resolution of the performance issue, provided that Institution notifies the Contractor in writing prior to the date that the payment would have been due.

(c) Institution shall send the notice of termination via certified mail, return receipt requested, to the Contractor at the most current address which the Contractor has furnished to Institution for purposes of correspondence, or by hand delivery. Upon receiving the notice from Institution, the Contractor shall immediately discontinue all services affected in accordance with the notice, undertake all commercially reasonable efforts to mitigate any losses or damages, and deliver to Institution all records. The records are deemed to be the property of Institution and the Contractor shall deliver them to Institution no later than thirty (30) days after the termination of the contract or fifteen (15) days after the Contractor receives a written request from Institution for the records. The Contractor shall deliver those records that exist in electronic, magnetic or other intangible form in a non-proprietary format, such as, but not limited to, ASCII or .TXT.

(d) Upon receipt of a written notice of termination from Institution, the Contractor shall cease operations as Institution directs in the notice, and take all actions that are necessary or appropriate, or that Institution may reasonably direct, for the protection, and preservation of the goods and any other property. Except for any work which Institution directs the Contractor to perform in the notice prior to the effective date of termination, and except as otherwise provided in the notice, the Contractor shall terminate or conclude all existing subcontracts and purchase orders and shall not enter into any further subcontracts, purchase orders or commitments.

(e) Institution shall, within forty-five (45) days of the effective date of termination, reimburse the Contractor for its performance rendered and accepted by Institution in accordance with the terms of this contract, in addition to all actual and reasonable costs incurred after termination in completing those portions of the performance which the notice required the Contractor to complete. However, the Contractor is not entitled to receive and Institution is not obligated to tender to the Contractor any payments for anticipated or lost profits. Upon request by Institution, the Contractor shall assign to Institution, or any replacement Contractor which Institution designates, all subcontracts, purchase orders and other commitments, deliver to Institution all records and other information pertaining to its performance, and remove from State premises, whether leased or owned, all of Contractor’s property, equipment, waste material and rubbish related to its performance, all as Institution may request.

(f) For breach or violation of any of the provisions in the section concerning representations and warranties, Institution may terminate the contract in accordance with its terms and revoke any consents to assignments given as if the assignments had never been requested or consented to, without liability to the Contractor or Contractor parties or any third party.

(g) Upon termination of the contract, all rights and obligations shall be null and void, so that no party shall have any further rights or obligations to any other party, except with respect to the sections which survive termination. All representations, warranties, agreements and rights of the parties under the contract shall survive such termination to the extent not otherwise limited in the contract and without each one of them having to be specifically mentioned in the contract.

(h) Termination of the contract pursuant to this section shall not be deemed to be a breach of contract by Institution.

9. Nondiscrimination.

(a) For purposes of this Section, the following terms are defined as follows:

i. "Commission" means the Commission on Human Rights and Opportunities;

ii. "Contract" and “contract” include any extension or modification of the Contract or contract;

iii. "Contractor" and “contractor” include any successors or assigns of the Contractor or contractor;

iv. "Gender identity or expression" means a person's gender-related identity, appearance or behavior, whether or not that gender-related identity, appearance or behavior is different from that traditionally associated with the person's physiology or assigned sex at birth, which gender-related identity can be shown by providing evidence including, but not limited to, medical history, care or treatment of the gender-related identity, consistent and uniform assertion of the gender-related identity or any other evidence that the gender-related identity is sincerely held, part of a person's core identity or not being asserted for an improper purpose;

v. “good faith" means that degree of diligence which a reasonable person would exercise in the performance of legal duties and obligations;

vi. "good faith efforts" includes, but is not limited to, those reasonable initial efforts necessary to comply with statutory or regulatory requirements and additional or substituted efforts when it is determined that such initial efforts will not be sufficient to comply with such requirements;

vii. "marital status" means being single, married as recognized by the state of…