34454_Feb_16_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) solicitation document issued by Connecticut State Colleges & Universities (CSCU) for a cloud-based student housing management software solution. The CSCU system serves approximately 75,000 students across 17 campuses, including four-year universities, an online college, and twelve community colleges. The procurement seeks a comprehensive, cloud-hosted platform capable of managing student housing operations with functionality including residence life management, occupancy tracking, maintenance coordination, and related administrative functions. The solicitation opened January 17, 2026, at 8:00 a.m. EST with a submission deadline of February 12, 2026, at 1:00 p.m. EST via Webex. The vendor question submission period runs from January 20 through February 5, 2026, at 3:00 p.m. EST, with answers posted by February 5, 2026. No bidders conference or site visit is referenced in the available solicitation materials.

Payment terms are established at Net 45 Days following delivery, with all pricing required to remain firm for the entire contract term unless modified through written amendment. No specific set-aside designations restrict competition, and all vendors are eligible to respond. No incumbent vendor is identified in the solicitation materials, and the estimated total contract value has not been publicly disclosed. The procurement is subject to Connecticut General Statutes requirements, FERPA compliance, nondiscrimination requirements, and state security mandates including SOC 1 and SOC 2 reporting and annual security audits. Required insurance coverage includes $2,000,000 combined single limit liability, $5,000,000 technology errors and omissions/professional liability insurance, and $5,000,000 cyber liability insurance. CSCU reserves the right to award contracts to multiple vendors and to select proposals offering best value, with cost serving as an important but not sole determining factor. Inquiries should be directed to Amy Horn at amy.horn@ct.edu or 860-723-0169.