RFP 26-1349308 Cloud-based Housing Management Solution.pdf

This is a Request for Proposals (RFP 26-1349308) issued by the Connecticut State Colleges and Universities (CSCU) system, which encompasses the Board of Regents for Higher Education, Connecticut State Universities, Charter Oak State College, and twelve two-year community colleges across 17 campuses serving approximately 75,000 students. CSCU seeks a comprehensive, cloud-based housing management software solution capable of managing student housing operations across four-year universities, an online college, and community colleges, with functionality including residence life management, occupancy tracking, maintenance coordination, and related administrative functions. The solution must be cloud-hosted, scalable, and secure. Vendors must submit written questions and clarifications by January 27, 2026, at 3:00 p.m. EST, with answers posted by February 5, 2026. Proposals are due February 12, 2026, at 1:00 p.m. EST via Webex. The RFP does not specify a contract term or renewal options in the available materials. No site visits or bidders' conference dates are mentioned in the summary.

Pricing terms are established at Net 45 Days following delivery, with all pricing required to remain firm for the entire contract term unless mutually agreed upon through written amendment. No specific set-asides restrict competition, and all vendors are eligible to respond. No incumbent vendor is identified. CSCU reserves the right to award contracts to multiple vendors and will select proposals offering best value, with evaluation prioritizing functional requirements compliance, technical specifications adherence, support capabilities, and pricing. Vendors must maintain substantial insurance coverage, including $2,000,000 combined single limit liability, $5,000,000 technology errors and omissions/professional liability insurance, and $5,000,000 cyber liability insurance. The contract is subject to Connecticut General Statutes requirements, FERPA compliance, campaign contribution restrictions for contracts valued at $50,000 or more, nondiscrimination requirements, and state ethics and security mandates including SOC 1 and SOC 2 reporting and annual security audits. The estimated total contract value has not been publicly disclosed. Inquiries should be directed to Amy Horn at 860-723-0169 or amy.horn@ct.edu.