34454_Feb_9_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) solicitation document from Connecticut State Colleges & Universities (CSCU) for a cloud-based student housing management software solution. The CSCU system serves approximately 75,000 students across 17 campuses, including four-year universities, an online college, and twelve two-year community colleges. The procured solution must be a cloud-hosted, scalable, and secure platform capable of managing residence life operations, occupancy tracking, maintenance coordination, and related administrative functions across diverse institutional types. The solicitation opened January 17, 2026, at 8:00 a.m. EST and closes February 12, 2026, at 1:00 p.m. EST. Vendors may submit written questions and clarifications through February 5, 2026, at 3:00 p.m. EST, with answers posted by the same date. The vendor Q&A period runs from January 20, 2026, through February 5, 2026. No specific site visits or bidders conferences are mentioned in the available materials. All proposals must be submitted via Webex by the deadline.

Payment terms are established at Net 45 Days following delivery, with all pricing required to remain firm for the entire contract term unless mutually agreed upon through written amendment. All vendors are eligible to respond with no set-aside designations restricting competition, and no incumbent vendor has been identified. Vendors must demonstrate compliance with functional and technical requirements and maintain substantial insurance coverage, including $2,000,000 combined single limit liability, $5,000,000 technology errors and omissions/professional liability insurance, and $5,000,000 cyber liability insurance. The contract is subject to Connecticut General Statutes requirements, FERPA compliance, nondiscrimination requirements, and state security mandates including SOC 1 and SOC 2 reporting and annual security audits. The evaluation will prioritize best value based on functional requirements compliance, technical specifications adherence, support capabilities, and pricing. CSCU reserves the right to award contracts to multiple vendors. The estimated total contract value has not been publicly disclosed. Inquiries should be directed to Amy Horn at 860-723-0169 or amy.horn@ct.edu.