RFP 19AQMM25R0157_FMSS.pdf

SOLICITATION, OFFER, AND AWARD

1. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR

700)

RATING

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

19AQMM25R0157

4. TYPE OF SOLICITATION

SEALED BID (IFB)

X NEGOTIATED (RFP)

5. DATE ISSUED

04/22/2025

6. REQUISITION/PURCHASE NUMBER

7. ISSUED BY CODE: LMAQM

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in item 8, or if handcarried, in the depository located in until local time

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

E-MAIL:

A. NAME

Jose Vasquez

B. TELEPHONE (NO

COLLECT CALLS)

C. E-MAIL ADDRESS

VasquezJ4@state.gov

11. TABLE OF CONTENTS (See Table of Contents on page 2)

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1-4 X I CONTRACT CLAUSES 17-29

X B SUPPLIES OR SERVICES AND PRICES/COSTS 5-8 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

X C DESCRIPTION/SPECS./WORK STATEMENT 9-9 X J LIST OF ATTACHMENTS 30-30

X D PACKAGING AND MARKING 10-10 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 10-10

X K REPRESENTATIONS CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

31-49

X F DELIVERIES OR PERFORMANCE 10-11

X G CONTRACT ADMINISTRATION DATA 11-13 X L INSTRS., CONDS., AND NOTICES TO OFFERORS 50-61

X H SPECIAL CONTRACT REQUIREMENTS 13-16 X M EVALUATION FACTORS FOR AWARD 62-65

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( )

23. SUBMIT INVOICES TO ADDRESS SHOWN IN (4 copies unless otherwise specified)

ITEM

24. ADMINISTERED BY (if other than Item 7) CODE: OPEAQM

Major Support Branch

OPE/AQM/FDCD/MSB

Office of Acquisition (AQM)

Arlington, VA 22209

25. PAYMENT WILL BE MADE BY CODE: IPP

IPP

Invoices to be uploaded to Invoice Processing Platform at http://www.ipp.gov

CHARLESTON, SC 29415

26. NAME OF CONTRACTING OFFICER (Type or print)

Jose Vasquez

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

CGFS // CGFS

13. DISCOUNT FOR PROMPT PAYMENT (See Section I, Clause No.

52.232-8)

10 CALENDAR DAYS(%)

0.00 %

20 CALENDAR DAYS(%)

0.00 %

30 CALENDAR DAYS(%)

0.00 %

0 CALENDER DAYS(%)

0.00 %

14. ACKNOWLEDGEMENT OF AMENDMENTS (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS OF

OFFEROR

CONTACT: UEI: 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or

Print)

15B. TELEPHONE NUMBER

15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

mailto:VasquezJ4@state.gov http://www.ipp.gov/

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs

B 001 CEILING PRICE (Time-and-Materials/Labor-Hour Contract)

B-02 TYPE OF CONTRACT

B 003 MINIMUM AND MAXIMUM CONTRACT AMOUNTS (Indefinite Quantity Contract)

B-004 STANDARD WORK HOURS

B 005 OVERTIME

B 006 POST HARDSHIP DIFFERENTIAL PAY AND DANGER PAY

B 007 TRAVEL COST (TIME AND MATERIALS/LABOR HOUR

B 008 TRAINING

B 009 OTHER DIRECT COSTS

B 0010 EMPLOYEE SALARY BENEFITS

B 0011 PAYMENT IN U.S. DOLLARS

C Descriptions/Specifications/Statement of Work

C 001 DESCRIPTIONS/SPECIFICATIONS/STATEMENT OF WORK

D Packaging and Marking

D 001 PACKAGING AND MARKING

E Inspection and Acceptance

52.246-6 Inspection-Time-and-Material and Labor-Hour (May 2001)

E-02 PERFORMANCE EVALUATIONS

E-03 METHODS OF SURVEILLANCE

F Deliveries or Performance

52.247-34 F.o.b. Destination (Nov 1991)

F-02 PERFORMANCE TERM OF BASIC (IDIQ) CONTRACT

F-03 TASK ORDER PERIOD OF PERFORMANCE

F-04 PLACE OF PERFORMANCE

G Contract Administration Data

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

G-02 TASK AND DELIVERY ORDERS

G-03 CONTRACT ADMINISTRATION DATA

G-04 COST REIMBURSABLE ARRANGEMENTS - INVOICING

INV-IPP ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS AND INSTRUCTIONS

TO IMPLEMENT USAGE OF THE INVOICE PROCESSING PLATFORM (IPP) 13

G-05 DOSAR 652.225-807 USE OF SYNCHRONIZED PREDEPLOYMENT AND

OPERATIONAL TRACKER (SPOT) (MAR 2008)

H Special Contract Requirements

H-01 CONTRACTOR EMPLOYEE REMOVAL…

H-02 TELEWORK POLICY………………………………………………………………………………14

H-03 KEY PERSONNEL………………………………………………………………………………….14

H-04 REST AND RECUPERATION……………………………………………………………………...14

H-05 PASSPORTS/VISAS………………………………………………………………………………...14

H-006 INSURANCE REQUIREMENTS

H-007 MEDICAL REQUIREMENTS…………………………………………………………………...15

H-008 NON-PAYMENT FOR UNAUTHORIZED WORK…………………………………………….15

H-009 SECURITY REQUIREMENTS…………………………………………………………………..15

H-010 VISIT AUTHORIZATION REQUEST…………………………………………………………..15

H-011 CONTRACTOR IDENTIFICATION...…………………………………………………………..16

H-012 NON-DISCLOSURE REQUIREMENTS……………………………………………………..16

H-013 PUBLIC RELEASE OF INFORMAITON.…………………………………………………...16

H-014 CONTRACTOR PERSONNEL IN A DESIGNATED OPERATIONAL AREA OR

SUPPORTING A DIPLOMATIC OR CONSULAR MISSION OUTSIDE THE UNITED

STATES

I Contract Clauses

52.252-2 Clauses Incorporated by Reference (Feb 1998)

52.202-1 Definitions (Jun 2020)

52.203-5 Covenant Against Contingent Fees (May 2014)

52.203-6 Restrictions on Subcontractor Sales to the Government (Jun 2020)

52.203-7 Anti-Kickback Procedures (Jun 2020)

52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity (May

2014)

52.203-10 Price or Fee Adjustment for Illegal or Improper Activity (May 2014)

52.203-12 Limitation On Payments to Influence Certain Federal Transactions (Jun 2020)

52.204-4 [Reserved]

52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Nov 2021)

52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov

2023)

52.215-2 Audit and Records-Negotiation (Jun 2020)

52.215-8 Order of Precedence - Uniform Contract Format (Oct 1997) 52.219-8 Utilization of Small Business Concerns (Feb 2024)

52.222-3 Convict Labor (June 2003)

52.222-4 Contract Work Hours and Safety Standards--Overtime Compensation (May 2018)

52.222-19 Child Labor-Cooperation with Authorities and Remedies (Feb 2024)

52.222-50 Combating Trafficking in Persons (Nov 2021)

52.223-2 Reporting of Biobased Products Under Service and Construction Contracts (May 2024).

52.223-5 Pollution Prevention and Right-to-Know Information (May 2024)

52.223-6 [Reserved]

52.223-14 [Reserved]

52.225-5 Trade Agreements (Nov 2023)

52.225-13 Restrictions on Certain Foreign Purchases (Feb 2021)

52.227-2 Notice and Assistance Regarding Patent and Copyright Infringement (Jun 2020)

52.227-14 Rights in Data-General (May 2014)

52.228-5 Insurance-Work on a Government Installation (Jan 1997)

52.229-3 Federal, State and Local Taxes (Feb 2013)

52.232-1 Payments (Apr 1984)

52.232-9 Limitation on Withholding of Payments (Apr 1984)

52.232-11 Extras (Apr 1984)

52.232-17 Interest (May 2014)

52.232-23 Assignment of Claims (May 2014)

52.232-25 Prompt Payment (Jan 2017)

52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018)

52.233-1 Disputes (May 2014)

52.233-3 Protest after Award (Aug 1996)

52.237-3 Continuity of Services (Jan 1991)

52.242-13 Bankruptcy (July 1995)

52.243-3 Changes-Time-and-Material or Labor-Hours (Sept 2000)

52.244-6 Subcontracts for Commercial Products and Commercial Services (Nov 2024)

52.245-1 Government Property (Sep 2021)

52.246-25 Limitation of Liability-Services (Feb 1997)

52.249-2 Termination for Convenience of the Government (Fixed-Price) (Apr 2012)

52.249-6 Termination (Cost Reimbursement) (May 2004)

52.249-8 Default (Fixed-Price Supply and Service) (Apr 1984)

52.251-1 Government Supply Sources (Apr 2012)

52.217-8 Option to Extend Services (Nov 1999)

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

52.243-7 Notification of Changes (Jan 2017)

652.225-71 SECTION 8(a) OF THE EXPORT ADMINISTRATION ACT OF 1979, AS AMENDED

(AUG 1999) 20

652.232-72 LIMITATION OF FUNDS (AUG 1999)

652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

652.243-70 NOTICES (AUG 1999)

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-

Commercial Products and Commercial Services (Nov 2024) 22

52.216-18 Ordering (Aug 2020)

52.216-22 Indefinite Quantity (Oct 1995)…

652.228-71 Worker's Compensation Insurance (Defense Base Act) - services (FEB 2015)

652.237-72 Observance of Legal Holidays and Administrative Leave (FEB 2015)…………………………29

J List of Attachments

J.1 ATTACHMENTS

K Representations, Certifications, and Other Statements of Offerors or Respondents

52.204-8 Annual Representations and Certifications (May 2024)

52.209-5 Certification Regarding Responsibility Matters (Aug 2020)

52.209-7 Information Regarding Responsibility Matters (Oct 2018)

52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services

(May 2024)

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions

Relating to Iran--Representation and Certifications (Jun 2020)

652.225-70 ARAB LEAGUE BOYCOTT OF ISRAEL (AUG 1999)

K-005 ORGANIZATIONAL CONFLICT OF INTEREST CERTIFICATION AND

DISCLOSURE

L Instructions, Conditions, and Notices to Offerors and Respondents 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

52.214-34 Submission of Offers in the English Language (Apr 1991)

52.214-35 Submission of Offers in U.S. Currency (Apr 1991)

52.232-38 Submission of Electronic Funds Transfer Information with Offer (Jul 2013)

52.215-1 Instructions to Offerors-Competitive Acquisition (Nov 2021)

52.216-1 Type of Contract (Apr 1984)

52.233-2 Service of Protest (Sept 2006)

652.206-70 ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015)

L INSTRUCTIONS TO OFFERORS

L 1 PROPOSAL INSTRUCTIONS AND FORMATTING

L 5 QUESTIONS REGARDING SOLICITATION

L 6 COMMUNICATION CONCERNING SOLICTATION

L 7 PROPOSAL SUBMISSION REQUIREMENTS

L 8 COVER LETTER

52.204-6 Unique Entity Identifier (Oct 2016)

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023)

52.204-7 System for Award Management (Nov 2024)……………………………………………………….60

M Evaluation Factors for Award

M 1 EVALUATION FACTORS FOR AWARD

Line Item Summary

Solicitation Number:

19AQMM25R0060

Contract Number: Title: Facility Maintenance Support Services

Date of Solicitation:

01/30/2025

Line Item No.

Description Quantity Unit Unit Price Total Cost

See attachment J.14 – Pricing Sheet for Position Description and task order pricing.

See attachment J.13 – Ceiling Rates, The Offeror shall submit Ceiling Rates in Attachment 13, which will be incorporated into the

IDIQ contract. The ceiling rates are inclusive of all wages, fringe benefits (e.g. sick leave, severance pay, etc.), overhead, G&A, profit, etc. The rates shall not include section B 006 Post Hardship Differential Pay and Danger Pay.

B-001 - CEILING PRICE (Time-and-Materials/Labor-Hour Contract)

(a) The ceiling price(s) of this contract is as set forth below.

Ceiling Price: $80 million.

(b) If this contract includes options and a ceiling price is specified for each option, each ceiling price shall apply separately and independently to that option. The Contractor shall not exceed the ceiling price(s) of this contract except as provided in FAR 52.232-7

"PAYMENTS UNDER TIME-AND-MATERIALS AND LABOR-HOUR CONTRACTS".

(c) Notwithstanding the above, if this contract is funded below the ceiling price(s), the Contractor shall not exceed the funded amount.

(d) Rates established in the respective IDIQs are ceiling rates, and the awardees are encouraged to offer discounted rates when competing for the various task orders.

(e) The proposed price in the sample task order will be used when task orders are issued.

(f) The $80 million ceiling represent the maximum aggregate amount the Government could spend over the contract’s duration. This ceiling will encompass all task orders issued under the contract.

(end of clause)

B-002 - TYPE OF CONTRACT

This is a Single Award indefinite-delivery, indefinite-quantity (IDIQ) contract. The contract type for the individual task orders will be Labor-Hour (LH) at the time of ordering.

B-003 - MINIMUM AND MAXIMUM CONTRACT AMOUNTS (Indefinite Quantity Contract)

Per FAR 52.216-22 "INDEFINITE QUANTITY," the minimum for this indefinite quantity contract shall be any quantity or combination of supplies and services equal to the amount(s) set forth below.

$2,500.00. The maximum for this indefinite quantity contract (including options) shall be any quantity or combination of supplies and services equal to $80 million.

B-004 – STANDARD WORK HOURS

Under this contract, for work performed in the Continental United States (CONUS), the standard work hours for all employees shall be eight hours per day, 40 hours per workweek (8 hours per day with a 45-minute break for lunch).

For work performed Outside the Continental United States (OCONUS), standard work hours will be eight hours per day, 40 hours per week (8 hours per day with a 45-minute break for lunch). Some locations require normal workweeks of more than 40 hours, which will be specified in the Task Order.

It is not allowable for a person to work an 8-hour day and then travel 8-hours during the same day.

B-005 – OVERTIME

a. Overtime is defined as time worked in excess of the number of hours in a normal workweek.

b. “Number of hours” includes productive time hours, travel time hours, and paid time off hours (e.g., sick, vacation, holiday).

c. “Productive time hours” consist of hours that, other than travel time hours, directly benefit the contract.

d. “Travel time hours” consist of hours spent by the employee traveling to or from authorized work locations.

e. If not otherwise identified within the task order, the normal workweek is Monday through Friday, 40 hours (8 hours per day). Some locations require normal workweeks of more than 40 hours.

B-006 – POST HARDSHIP DIFFERENTIAL PAY AND DANGER PAY

“Post Hardship Differential" means the additional compensation of 5, 10, 15, 20, 25, 30, or 35 percent over basic compensation granted pursuant to Title II, Part D of the Overseas Differentials and Allowances Act (P.L. 86-707) and provisions of this chapter to employees

(Sections 031.3 and 040i) at differential posts.

Contractor may propose, at the Task Order level, payment of Post Differential and Danger Pay for an eligible employee in accordance with areas identified as Post Hardship Differential Pay areas and/or Danger Pay areas in the DoS Standardized Regulations (DSSR).

Proposed amounts for Post Hardship Differential Pay and Danger Pay shall not exceed the U.S. Government approved rates.

A Post Hardship Differential is established for any place when, and only when, the place involves extraordinarily difficult living conditions, excessive physical hardship, or notably unhealthful conditions affecting most employees officially stationed or detailed at that place.

See the Department of State Standardized Regulations (DSSR) 500 for Post Differential Pay guidance.

https://aoprals.state.gov/content.asp?content_id=282&menu_id=101

To become eligible for Post Hardship Differential when an employee is on detail from a post of assignment in the United States (DSSR

040a) or non-foreign area, he/she must have served, during any one period of absence from his/her post of assignment, 30 cumulative and not necessarily consecutive days (Section 511d) on detail at one or more foreign posts with a differential rate of five percent.

Once the initial eligibility period of 30 consecutive or cumulative days has been acquired, the Post Hardship Differential prescribed for the post may commence beginning on the 31st day and not include the first 30 days. However, the Contractor shall note that work over

40 hours per week is not subject to allowances.

Employees receive Post Hardship Differential as a percentage of their basic compensation. Neither overtime hours and other premium pay nor other allowances are factored into the calculation.

B-006.1 – DANGER PAY

"Danger Pay Allowance" means the additional compensation of up to 35 percent over basic compensation granted to employees

(Section 031 and 040i) for service at designated danger pay posts, pursuant to Section 5928, Title 5, United States Code (Section 2311, Foreign Service Act of 1980).

See the Department of State Standardized Regulations (DSSR) 650 for Post Danger Pay guidance.

https://aoprals.state.gov/content.asp?content_id=282&menu_id=101

The Danger Pay Allowance is in lieu of that part of the Post Hardship Differential rate (Chapter 500) at a post which is attributable to political violence and terrorism.

Employees on detail at a danger pay post may be granted the Danger Pay Allowance at the prescribed rate for all days of detail at such post except for days of absence from the post in a post or area not designated for the Danger Pay Allowance. Note: Danger pay is paid only for hours for which basic compensation is paid.

To qualify for danger pay, personnel must be in a covered location and working for a minimum of four cumulative hours in one day at a danger pay location, assuming that the first day is one for which basic compensation is received.

Employees receive danger pay as a percentage of their basic compensation. Neither overtime hours and other premium pay nor other allowances are factored into the calculation.

DSSR allowance rates are subject to change; however, the contractor’s rates shall never exceed the rates identified within the DSSR.

Retroactive adjustments may be required should a DSSR rate be reduced. The Office of Allowances lists Danger Pay and Post Hardship

Differential posts and rates - as well as rates for other allowances -- on its websites. If the Contractor is unable to find these rates, the

Contracting Officer’s Representative (COR) can assist.

Premium pay shall not be burdened with fee/profit.

Invoices: On any invoices in which an allowance applies, the Contractor shall provide a spreadsheet that breaks down the allowance(s) by type (post differential and/or danger pay). Upon request by the CO, pay stubs shall be provided to confirm the basic compensation rate.

Note: Taxation of Allowances under the DSSR (DSSR 054): The Internal Revenue Service considers "incentive" allowances (Post

Hardship Differential, Danger Pay, and Difficult-to-Staff Incentive Differential) as additional compensation; they are included in gross income for federal income tax purposes. Other allowances under the DSSR are considered "reimbursements" for extraordinary expenses due to a foreign assignment and are not taxed.

B-006.2 – COST OF LIVING ALLOWANCE

Cost of living allowance (COLA) is not authorized.

B-007 – TRAVEL COSTS (TIME-AND-MATERIALS/LABOR-HOUR)

(a) Except as otherwise provided herein, the Contractor shall be reimbursed for its reasonable actual travel costs in accordance with its usual accounting practices consistent with FAR Subpart 31.2, specifically FAR 31.205-46. Travel must be directly related to and required for performance of this contract, and authorized in advance and in writing by the Contracting Officer's Representative (COR).

In no event shall costs associated with employee commuting be reimbursable as a direct cost under this contract.

(b) Travel costs shall not be burdened with any indirect costs unless specifically allowable in accordance with the Contractor's usual accounting practices consistent with FAR Subpart 31.2. In no event shall travel costs be burdened with fee/profit.

(c) The Contractor shall include a breakout of all authorized travel expenses as an attachment to his invoices. Administrative support

(coordination of travel arrangements, etc.) will be the responsibility of the Contractor.

(d) Should any Contractor personnel be requested to perform in any area which has been determined by the Department of State to be a hazardous duty area, hazardous duty premium pay if and to the extent requested and allowed, will be payable at the same rate as would be given to Department of State direct-hire employees pursuant to Chapter 650 of the U.S. Department of State Standardized

Regulations (Government Civilians, Foreign Areas).. Hazardous duty premium pay shall not be burdened with any indirect costs (e.g., overhead, G and A) or fee/profit.

(e) When local travel between the Contractor employee's regular place of performance and other locations is specifically authorized by the COR, transportation expenses shall be allowable costs under this contract. For the purposes of this clause, local travel means travel within a 50 mile radius of the Contractor employee's regular place of performance and does not include daily commuting or associated costs.

(f) For travel where use of a personal automobile has been specifically authorized by the COR, reimbursement shall be computed on the basis of actual miles traveled from starting point to destination. Other related miscellaneous expenses, such as tolls and parking fees, incurred in the performance of tasks authorized under this contract, will be reimbursed. Car rentals require advance approval by the COR and will be authorized only when consistent with good business practice. Allowable costs shall not exceed the actual cost of renting a compact automobile (a maximum of one for four Contractor personnel), unless extenuating circumstances (e.g., excess baggage) require other arrangements and subsequent COR approval is obtained.

(g) The Government will reimburse the Contractor for Contractor employee's travel time to or from other authorized work locations;

except that for labor categories which are exempt from the Fair Labor Standards Act (FSLA), a reimbursement will be allowed only for travel during the employee's regular working hours. The Contractor will not be reimbursed for time spent in stand down or temporary layovers for the convenience of the Contractor by FLSA exempt contractor employees except as authorized by the Federal Travel

Regulations.

(h) The Contractor shall be responsible for ensuring that all personnel who will be required to travel outside the United States have current and valid passports. The Contractor shall also be responsible for obtaining any visas required for travel to foreign countries under this contract. The Contractor shall make no direct labor charges for obtaining/maintaining passports and/or visas.

B-007.1 – LABOR DURING TRAVEL

Labor during travel shall be considered work. Reimbursement will only be allowed for 8 hours of travel on a 24-hour calendar day.

This may not be combined with normal working hours (e.g., it would not be allowable for a person to work an 8-hour day and then travel 8 hours during the same day).

Travel on weekends should be avoided to the maximum extent practicable.

B-008 – TRAINING

The Contractor is responsible for providing fully trained personnel in performance of this contract. The USG will not reimburse for any contractor mandated training such as new hire orientation, EEOC training, etc.

The Government will reimburse the Contractor for DOS mandatory training requirements and other training necessary to meet the Department specific requirements of positions being supported.

All DOS mandatory training shall be arranged by the Contractor complete with all required applications, forms, etc. All

Contractor personnel must be enrolled in the Foreign Service Institute Student Information System (FSI SIS). The process to enroll in FSI SIS shall be provided by the COR to the Contractor to assist their employees. DOS-mandated training is reimbursable and must be pre-approved by the COR.

As of March 21, 2025, Contractor personnel on official duty overseas for 89 or less cumulative days in a 12-month period are required to complete the Foreign Service Institute (FSI) Foreign Affairs Counter Threat eLearning (eFACT) course (CT420) which was previously CTAT 401. The course certificate is valid for five years.

Contractor personnel on official duty abroad for 90 or more cumulative days in a 12-month period are required to complete the Foreign Affairs Counter Threat (FACT) course (CT650). The Diplomatic Security's Foreign Affairs Counter Threat

(FACT) course is a five day hard-skills security training course conducted at the new Foreign Affairs Security Training

Center (FASTC) in Blackstone, VA at Ft Barfoot. The course certificate is valid for six years.

The Contractor is responsible for requesting the online course CT420 and in-person course CT650 through the FSI portal and making hotel and other logistical arrangements.

The Contractor shall invoice for reimbursement of the training fee as a separate contract line item (CLIN) under Training.

The hours to complete DOS mandated and requested training are considered direct labor and are billable. Certificate of training completion must be provided to the COR with the billing invoice.

This is at cost (no G&A, overhead, etc.).

B-009 - OTHER DIRECT COSTS

The Government anticipates other direct expenses (ODCs) such as travel, passports, visas, immunizations, per diem, Defense Base Act

(DBA) Insurance, rental vehicles (when authorized in advance by the COR), excess baggage fees, and taxi, material, equipment

(including items such as mobile phones for deployed personnel and the international call plan), post differential and danger pay. These costs are a direct expense and will be negotiated at the task order level. Medical examinations and medical clearances shall be required under this contract. These and other administrative support services for the contract must be included in the overhead and G&A burdens to hourly rates for the Labor Categories. Any ODCs not specified should be discussed and approved by the COR prior to costs being incurred.

Due to the nature of this work and unknown quantities of travel, the Government has provided a Not – to – Exceed (NTE) ceiling threshold for the contractor to use for ODC bidding purposes in Attachment 14.

No separate CLIN will be established for taxes, when deemed allowable taxes shall be billed as ODCs.

B-010 - EMPLOYEE SALARY BENEFITS

The Government shall have no responsibility or liability for payment of any wages or benefits to Contractor's employees. The

Government, its agencies, agents, and employees shall not be part of any legal action or obligation regarding these benefits, which may subsequently arise. The rates in Attachment 13 shall include all such required costs.

B-011 - PAYMENT IN U.S. DOLLARS

All payments will be made in U.S. dollars (USD).

C 001 - DESCRIPTIONS/SPECIFICATIONS/STATEMENT OF WORK

See Statement of Work (SOW) attached.

Section D - Packaging and Marking

D 001 - PACKAGING AND MARKING

All reports delivered by the Contractor to the Government under this contract shall be encrypted and sent electronically via email to the Contracting Officer. The Delivery Order Number shall be included in the title of the electronic file. The report shall prominently show on the cover:

a) Name and Business address of the contractor.

b) Government Contract Number and Delivery Order Number.

c) Date of Report.

d) Contract Line Item Number (CLIN), Model and serial numbers of all components addressed in the report.

Section E - Inspection and Acceptance

Clause Title Fill-ins

52.246-6 Inspection-Time-and-Material and Labor-Hour (May 2001)

E-001 - PERFORMANCE EVALUATIONS

The Government reserves the right, at all reasonable times, and upon reasonable notice to the Contractor or Subcontractor, to inspect or otherwise evaluate the work performed or being performed at the location at which it is being performed. If any inspection or evaluation is made by the Government on the premises of the Contractor, or a Subcontractor, the Contractor shall provide all reasonable facilities and assistance for the safety and convenience of the Government's representatives in the performance of their duties. All inspections and evaluation by the Government's representatives shall be performed in such a manner as will not unduly delay work. The Government will endeavor to conduct all audits, inspection and evaluations in accordance with the highest levels of established professional auditing practices and standards. If a written report of such inspection or evaluation is prepared which reflects deficiencies or proposed corrective actions to be taken by the Contractor, or Subcontractor, a copy of those deficiencies and or proposed corrective actions shall be furnished to the Contractor. Any corrective action proposed to be taken as a result of such inspection(s) shall be discussed with the Government prior to implementation. Reports of the Contractor's performance shall be placed in the contract file and will be subject to release to the public.

E-003 - METHODS OF SURVEILLANCE

The Government may use a variety of surveillance methods to evaluate the Contractor's performance. These include, but are not limited to, random sampling of recurring services, periodic surveillance of the Contractor's quality control program and audit of financial statements and customer complaints.

Section F - Deliveries or Performance

52.247-34 F.o.b. Destination (Nov 1991)

F-01 - PERFORMANCE TERM OF BASIC (IDIQ) CONTRACT

The term of this IDIQ contract is a base year and four (1) year options. This is not a multi-year contract as defined by FAR Part 17.1. Each option year may be issued with performance periods up to twelve months.

F-01 - TASK ORDER PERIOD OF PERFORMANCE

The term of each task order placed under the basic contract shall be specified in the individual task order. Under no circumstances may a task order be placed under the basic contract if the contract has expired, or has been terminated or cancelled by the

Government. No task orders may exceed five (5) years or sixty (60) months, inclusive of options, from the date that the task order is placed; however, no task order may extend more than one (1) year and six (6) months after the expiration of the basic contract. Task order options, if included at initial issuance of the task order, may be exercised after the expiration date of the basic contract.

F-02 - PLACE OF PERFORMANCE

The place of performance is worldwide (CONUS and OCONUS). Performance locations will be identified within task orders.

OBO/OPS/FAC, located at U.S. Department of State, SA-06, 1701 North Fort Myer Drive, Arlington, VA 22209.

OBO Regional Support Center (ORSC) Florida, located at 4000 N Andrews Ave, Fort Lauderdale, FL 33309.

OBO Regional Support Center (ORSC) East Asia and Pacific (EAP) located at 1501 Roxas Blvd, Pasay, 1300 Metro Manila, Philippines.

Section G - Contract Administration Data

652.242-70 - CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

The Contracting Officer may designate in writing one or more Government employees, by name and position title, to take action for the

Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer's Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(a) The COR is Smith Charles

(End of clause)

G-01 - TASK AND DELIVERY ORDERS

a) Task or Delivery Order Requests shall be issued in writing to the Contractor by the Contracting Officer/Contract Specialist and will describe the specific support required by the U.S. Department of State. A Task or Delivery Order Request is a request for proposal; it is not an official Task or Delivery Order and does not authorize performance.

b) Each Task or Delivery Order Request shall include, at a minimum:

1) A description of the work to be performed;

2) The established CLIN for each position;

3) The estimated period of performance or required completion date.

c) The Contractor shall submit to the COR a written technical proposal and a separate detailed cost proposal. A cost proposal shall include the following, as applicable:

1) The required number of labor hours by labor classification and labor rate;

2) Overtime hours and rates by labor category;

3) Direct Material, travel, subsistence, and similar costs;

4) Dollar amount and type of any proposed subcontract(s);

5) Total estimated price, and

6) Proposed completion or delivery dates.

d) The COR shall review the proposal and forward his/her written recommendation, along with a copy of the proposal to the

Contracting Officer. Following successful negotiations of the Contractor’s proposal, the Contracting Officer shall issue a written Task or Delivery Order to the Contractor providing the necessary funding and authorizing the Contractor to begin work.

e) The Government shall not be obligated to pay the Contractor any amount in excess of the total Task or Delivery Order amount, and the Contractor shall not be obligated to continue performance if doing so will exceed the total Task or Delivery order amount.

f) The Government requires that position descriptions for each contractor employee accurately reflect his/her duties and qualifications.

For new positions that may be created during the life of this contract or when changes occur, a new labor category shall be created and labor rates negotiated.

g) The Government reserves the right to review resumes of potential candidates.

h) Each task order is subject to the terms and conditions provided in the contract as well as those outlined in the task order. In the event of an inconsistency between documents, the following order of precedence shall apply:

1. Contract (listed in order of precedence prescribed by FAR 52.215-8)

2. Task Order Schedule (i.e., Pricing)

3. Task Order Representations and Other Instructions

4. Task Order Clauses

5. Task Order Other Documents, Exhibits, and Attachments

6. Task Order Specifications/Statement of Work

7. Contractor’s Task Order Proposal (if incorporated into Task Order)

G-02 - CONTRACT ADMINISTRATION DATA

Contracting Officer: Jose Vasquez

Telephone Number: 202-445-3759

First Class Mailing:

U.S. Department of State

Office of Acquisition Management

P.O. Box 9115, Rosslyn Station

Arlington, Virginia 22219

Courier or Hand Delivery: U.S.

Department of State

Office of Acquisition Management

4th Floor

1735 N. Lynn Street

Arlington, Virginia 22209

Contracting Officer's Representative (COR): Smith Charles

Telephone Number: 202-531-2328

1701 N. Fort Myer Dr., Arlington, VA 22209.

G-03 - COST REIMBURSABLE ARRANGEMENTS - INVOICING

For each direct labor cost under arrangements when payment is made based on actual costs incurred

(e.g., cost-reimbursement arrangements, materials portion of time-and-materials arrangements), the

Contractor shall submit the following:

• Contract-specified labor category

• Internal labor category/employee title

• Name of employee

• Actual incurred unloaded hourly labor rate

• Actual incurred hours

• Applicable provisional billing indirect cost rate description

• Negotiated applicable provisional billing indirect cost rate(s)

• Provisional billing indirect cost

• Subtotal Supply and Materials

For each supply (i.e., direct non-labor cost/other direct cost (ODC) and material [as defined in

FAR 52.232-7(b)(1)(ii)(A), (B), and (C) (Payments under Time-and-Materials and Labor-Hour

Contracts)]) under arrangements when payment is made based on actual costs incurred (e.g., cost-reimbursement arrangements, materials portion of time-and-materials arrangements, and progress payments based on costs under fixed-price arrangements), the Contractor shall submit the following:

• Description of the supply and serial number, if applicable

• Actual incurred unit cost

• Unit of measurement

• Actual incurred units

• Applicable provisional billing indirect cost rate description

• Negotiated applicable provisional billing indirect cost rate(s)

• Provisional billing indirect cost

• Subtotal

Labor Cost under LH and T&M Arrangements

For each direct labor cost under labor-hour arrangements and under the time portion of time-and-materials arrangements, the Contractor shall submit the following:

• Contract-specified labor category

• Internal labor category/employee title

• Name of employee

• Negotiated fixed fully-loaded hourly labor rate

• Actual incurred hours

• Subtotal

INV-IPP - ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS AND INSTRUCTIONS TO IMPLEMENT

USAGE OF THE INVOICE PROCESSING PLATFORM (IPP).

(a) Definitions. As used in these instructions

(1)”Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Payment documentation and process” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of these instructions, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP) at www.ipp.gov. Information regarding IPP is available on the Internet at www.ipp.gov. Assistance with the IPP application can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866)973-3131. The Contractor shall ensure that its supporting documentation conforms to IPP requirements. IPP accommodates up to 25 supporting attachments per invoice, individual attachment file size may not exceed ten megabytes (10mb). If the Contractor assesses that their supporting documentation will not reasonably conform to IPP requirements, the Contractor shall contact the Contracting Officer to explore possible alternatives. In addition, the IPP only allows certain characters to be used as the invoice number. The invoice number shall conform to the IPP convention and the attachments (if used) shall match exactly the invoice number allowed. The allowed characters in the IPP are

“abcdefghijklmnopqrstuvwxyzABCDEFGHIJKLMNOPQRSTUVWXYZ0123456789-_”

(c) If the Contractor wishes to be paid via a foreign bank account, the contractor must properly fill out form GFS-FO-CLM-089 and attach it to each invoice in the IPP where payment to a foreign bank account is requested. The form can obtained by e-mailing CGFSIPPITSForm@state.gov.

(d) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing.

(e) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer’s written authorization with each payment request.

[End of instructions]

DOSAR 652.225-807 USE OF SYNCHRONIZED PREDEPLOYMENT AND OPERATIONAL TRACKER (SPOT) (MAR 2008)

In accordance with paragraph (g) of contract clause 52.225-19, Contractor Personnel in a Designated Operational Area or Supporting a

Diplomatic or Consular Mission Outside the United States, the contractor shall use Synchronized Pre-deployment and Operational Tracker

(SPOT). Contractor shall enter before deployment, or if already in the designated operational area, enter upon becoming an employee under the contract, and maintain current data, including departure data, for all Contractor personnel that are authorized to support a diplomatic or consular mission outside the United States. Information on how to register in SPOT is available at https://spot.dmdc.mil/

End of clause

Section H - Special Contract Requirements

H-001 - CONTRACTOR EMPLOYEE REMOVAL

The Government retains the right to direct the replacement or removal from Government work site any worker who fails to comply with Bureau of Overseas Buildings Operations policy/instruction or Overseas post policy or the provisions of this contract or whose conduct is embarrassing or otherwise damaging to the United States’ interests. A determination to remove a contractor employee due to misconduct or unsuitability may involve, but is not limited to, the following types of misconduct:

a. Neglect of duty, unsatisfactory performance, unreasonable delays or failure to carry out assigned tasks;

b. Conducting personal affairs during official time;

c. Refusing to render assistance or cooperate in upholding the integrity of the objectives of this contract;

d. Falsification or unlawful concealment, removal, mutilation or destruction of any document or record, or concealment of material facts by willful omissions from documents or records;

e. Disorderly conduct, use of abusive or offensive language(s), quarreling, intimidation by words or actions, or fighting. Participation in disruptive activities that interfere with the normal efficient operation of the worksite;

f. Theft, vandalism, immoral conduct, or any other criminal action under U.S. or host country law;

g. Selling, consuming or being under the influence of drugs, or other illegal substances which produce similar effects;

http://www.ipp.gov/ http://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov mailto:CGFSIPPITSForm@state.gov

h. Abuse of alcohol;

i. Improper use of credentials;

j. Any evidence of that would indicate that the individual is guilty of security violations including restricted or prohibited market dealings, currency, manipulation, violations of the post contact policy regarding criteria country nationals, espionage, or treason;

k. Noncompliance with DOS security policy. Determination of unsuitability may also be made by DS on the basis of investigations made pursuant to the regulations in 3 FAM 4100, appendix B; such determination, which may involve termination of security clearance or Embassy Certification, will be communicated to the Contracting Officer, who will automatically direct the removal of the employee.

H-002 – TELEWORK POLICY

Core and situational telework is allowable for selected technicians on a case-by-case basis, which will be identified in the task order.

Requests shall be submitted in the rOBO system to the COR and must be approved in advance of telework.

Advance notice exception: When OPM makes an announcement of “Unscheduled Telework” and it is not the individuals regularly scheduled telework day, the employee may choose to perform unscheduled telework. The individual’s decision is not subject to prior approval by the COR.

Telework-ready employees are required to telework or take leave through their company (paid or otherwise) when OPM declares a weather-related Government closure.

H-003 – KEY PERSONNEL

The Government does not require key personnel for this IDIQ or task orders.

H-004 – REST AND RECUPERATION

R&R is designed to provide employees respite from austere conditions. The task order will identify if R&R is allowed at the performance location(s). If applicable, 14 days will be allowed for each R&R to the employee’s home of record, the Government shall reimburse the contractor for the airfare and transportation to and from the airport. Labor during R&R, including travel time, is not considered work and cannot be billed to the Government.

One R&R will be allowed when an employee completes 12-consecutive months OCONUS, an additional R&R may be allowed for employees assigned to danger zones as specified in the DSSR. The COR shall notify the Contractor if more than one R&R shall be authorized.

No advance R&R shall be authorized, the employee shall take the R&R on their one-year anniversary or afterwards, but not before.

H-005 – PASSPORTS/VISAS

The Contractor shall be responsible for obtaining and maintaining an up-to-date passport for all personnel who will be required to travel outside the continental United States, Hawaii and Alaska to accomplish work assigned under this contract. The Contractor shall be responsible for obtaining any visas required for travel to foreign countries to accomplish work assigned under this contract.

The Contractor shall make no direct labor charges for obtaining/maintaining passports and/or visas.

The Government will assist with obtaining Diplomatic, Official, or Service passports when deemed necessary for selected countries.

The Government will assist with obtaining Administrative and Technical (A&T) status where mandated.

H-006 - INSURANCE REQUIREMENTS

In accordance with FAR 52.228-5 "INSURANCE--WORK ON A GOVERNMENT INSTALLATION," the Contractor shall, at no additional expense to this contract, provide and maintain, in addition to any other insurance coverage required elsewhere in this contract, the following types of insurance in the amounts specified. Before commencing work under this contract, the Contractor shall certify to the Contracting Officer in writing, that at least the kinds and minimum amounts of insurance required below have been obtained.

(a) Workers' Compensation and Employer's Liability--The Contractor is required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit worker's compensation to be written by private carriers.

(b) General Liability--The Contractor shall provide bodily injury liability insurance coverage written on the comprehensive form policy of at least $500,000 per occurrence.

(c) Automobile Liability--The Contractor shall provide automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

(d) Aircraft Public and Passenger Liability--When aircraft are used in connection with performing the contract, the Contractor shall provide aircraft public and passenger liability insurance. Coverage shall be at least $200,000 per occurrence for property damage. Coverage of passenger liability bodily injury shall be at least $200,000 multiplied by the number of seats or passengers, whichever is greater.

(e) Vessel Liability--When contract performance involves use of vessels, the Contractor shall provide vessel collision liability and protection and indemnity liability insurance.

H-007– MEDICAL REQUIREMENTS

Contractor personnel will not be authorized to visit certain Posts until pre-deployment medical requirements are met. The Contractor shall make no direct labor charges for making medical arrangements; however, other associated required costs (i.e., required immunizations) may be reimbursed. This is at cost (no G&A, overhead, etc.).

The COR will notify the Contractor if a pre-deployment medical examination is required.

H-008– NON-PAYMENT FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies or services, or for any unauthorized changes to the work specified herein.

This includes any services performed by the Contractor of his own volition or at the request of an individual other than a duly appointed Contracting Officer or COR. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and/or conditions of this contract.

H-009 - SECURITY REQUIREMENTS

(a) A facility security clearance at the TOP SECRET is required for contract performance in accordance with the DD Form 254, Department of Defense Contract Security Classification Specification.

(b) Since it will be necessary for some Contractor Personnel to have access to classified material and/or enter into areas requiring security clearances, each Contractor employee requiring such access must have a TOP SECRET personnel security clearance issued by the Defense Counterintelligence and Security Agency (DCSA) prior to contract performance. Individual clearances shall be maintained for the duration of employment under this contract, or until access requirements change.

(c) The Contractor shall obtain a Department of State building pass for all employees performing under this contract who require frequent and continuing access to Department of State facilities in accordance with Bureau of Diplomatic Security Instructions.

(d) Performance of this contract shall be in accordance with the DD Form 254, Department of Defense Contract Security Classification Specification and FAR 52.204-2 "SECURITY REQUIREMENTS."

(e) Classified material received or generated in the performance of this contract shall be safeguarded and disposed of in accordance with the National Industrial Security Program Operating Manual (NISPOM) (32 CFR Part 117)

(f) COMSEC and NATO access is required.

(g) Safeguarding will be required.

H-010– VISIT AUTHORIZATION REQUEST

The prime Contractor and all cleared Subcontractors will submit a Visit Authorization…