Revised Method of Operations 6.9.26~3.docx

Revised Method of Operation 6.9.26 T2946 – Elevator Maintenance, Repair, Testing, and Inspection Services Bid Solicitation #19DPP00440

1.0 Purpose and intent

The purpose of this Blanket P.O. is to provide elevator maintenance, repair, testing, and inspection services for all State agencies and Cooperative Purchasing Program participants.

1.1 Award summary

The Following Vendors {Contractors} are awarded this Blanket P.O.:

1.2 Geograhical regions

For purposes of this Blanket P.O., the State has been divided into four (4) Regions as shown below:

Passaic County

Salem County

Somerset County

Sussex County

Union County

Warren County

The Capital Complex includes buildings located in the City of Trenton and West Trenton. These locations are not included as part of the Central Region.

1.3 Blanket P.O. Information

This term for this Blanket P.O. is three (3) years with two (2) one (1) year extension options. Blanket P.O.s are awarded per Region as follows:

Specialized Elevator

2.0 Method of Operation

2.1 Method of engagement

Using Agencies will have the option to schedule site visits and Consultations with the awarded Vendors {Contractors} for the respective Region/facility and solicit formal written Quotes for monthly preventative maintenance services.

The Using Agency shall select the Vendor {Contractor} that is most advantageous to the State and meets the needs of the Using Agency, price and other factors considered. The Using Agency shall notify all Vendors {Contractors} of the selected Vendor {Contractor} for the monthly preventative maintenance. The monthly preventative maintenance cost shall be all inclusive of the services provided in various sections in Section 3.0, Scope of Work. All requirements for maintenance, testing, and inspection services of Vertical Transportation Equipment (VTE) are listed in Section 3.0, Scope of Work. Using Agencies will have the option to contact another awarded Vendor {Contractor} to repair or service equipment if the Vendor {Contractor} is unable to repair equipment for any reason or make necessary repairs within a week of the initial request.

2.2 VENDOR {CONTRACTOR} REQUIREMENTS

The Vendor {Contractor} shall, at a minimum:

A. Perform all maintenance and repairs on site unless granted permission by the State Building Manager (SBM) to remove equipment for off-site repair;

B. Employ qualified, trained, skilled and competent personnel to perform work promptly and in accordance with a schedule as approved by the Using Agency. Lead mechanics must have a minimum of five (5) years of experience as a mechanic. The mechanics and supervisory personnel shall have experience in the maintenance of these particular types of VTE. The Vendor {Contractor} shall provide the SBM with the resumes of any new employee hired during the Blanket P.O. period, including extensions;

C. Provide unlimited call-back maintenance service during normal business hours;

D. Perform an existing deficiency inspection and develop a deficiency list for each building. The deficiency list must be submitted to the SBM within sixty (60) days after the Engagement start date. The SBM and assigned representatives will review the listing submitted and will have final say on the determination of the application deficiency and related costs. If a deficiency list is not submitted the Vendor {Contractor} shall bear all repair/maintenance costs;

E. Notify the SBM of the existence or development of any defects in, or repairs to, the equipment which it does not consider to be its responsibility under the terms of the Blanket P.O. The Vendor {Contractor} shall furnish the Using Agency with a written estimate of the cost to correct any such defects or make the required repairs. The written estimate of the repairs is to include the delivery of services date and is required within 48 hours of notification to SBM. The Using Agency reserves the right to make the final determination concerning the responsibility of such defects, correction, or repairs;

F. The Vendor {Contractor} will not be required to make repairs at it’s expense due to negligence or misuse of the equipment by persons other than the Vendor {Contractor}. A written report with photos of such alleged negligence or misuse shall be submitted to the SBM immediately. The Using Agency reserves the right to make the final determination concerning the responsibility of such defects, correction or repairs;

G. Give immediate notice to the SBM of any condition which may present a hazard to either the equipment or passengers, and repair the condition as soon as scheduling can be arranged. If the condition is deemed a safety hazard, the Vendor {Contractor} shall make immediate repairs to the equipment;

H. If requested by the SBM, the Vendor {Contractor} shall hold meetings with the SBM that shall result in status reports on all maintenance and repair issues; and

I. Designate a Project Manager, subject to approval by the SBM. The Project Manager will have delegated authority sufficient to the State so as to be able to exercise day-to-day decision making on all operations and business matters, relating to performance of this Blanket P.O.

1. The Project Manager shall:

a. Have the responsibility of directing and coordinating the Vendor’s {Contractor’s} performance of the requirements in this Blanket P.O.;

b. Serve as the Vendor’s {Contractor’s} liaison with the Using Agencies; and

c. Attend assessment meetings with the Using Agency as requested.

2.3 Service hours

All maintenance is to be performed during regular business hours, 8:00 AM – 4:30 PM, Monday through Friday, excluding holidays, unless other scheduled times are approved in advanced by the SBM.

2.4 Hourly labor repair rates

All hourly labor rates shall be all-inclusive and include, but not be limited to: costs for labor including workers, supervisors and management, equipment, material hauling, taxes, vehicles, insurance, parking, administrative business costs, travel time, mileage, and/or any other travel expense to and from the job site, and any and all other costs which are necessary to provide services per the Bid Solicitation. The hourly rates shall apply only for actual time spent by the Vendor’s {Contractor’s} employees on site providing service (portal to portal charges are not allowed).

A. Regular Hourly Rate: Work performed between 8:00 AM to 4:30 PM, Monday through Friday;

B. Overtime Hourly Rate: Work performed on Saturday or before or after regular work hours on Monday through Friday; and

C. Sunday and Holiday Rate: Work performed on Sundays and Holidays

During the term of the Blanket P.O., the State may authorize the Vendor {Contractor} overtime hours in order to expedite major repairs. This authorization will be granted only in those instances where the Using Agency has made a determination that such action is the in the best interest of the State.

2.5 callback service

The Vendor {Contractor} shall meet the following callback service requirements:

A. The Vendor {Contractor} must be accessible by telephone 24 hours per day, seven (7) days per week, 365 days a year to receive service calls from Using Agencies and to dispatch those calls to their staff to be on site within one (1) hour during regular working hours and within two (2) hours during overtime hours of the call;

B. Emergency callback service requires the Vendor {Contractor} to report to the site of the emergency within thirty (30) minutes after receipt of request. An emergency situation may mean when an individual is trapped inside an elevator, or the existence of any other clear and present danger to health and safety; and

C. The callback service shall be limited to adjustment or repairs to provide uninterrupted elevator service. There shall be no additional charge for callback service during regular working hours.

3.0 Contact Information

Champion Elevator Corporation:

Blanket P.O. #: 22-GNSV2-01885 Amanda Gatarz 800-408-4889 A.Gatarz@champion-elevator.com

Slade Industries, Inc.:

Blanket P.O. #: 20-GNSV2-01119 Robert Alviggi 908-654-5300 ext 9827 212-724-7117 ext 9827 ralviggi@slade-elevator.com

Specialized Elevator Corp dba TEC Elevator Blanket P.O. #: 26-GNSV1-134353 Darlene Shaw 800-395-7270 609-681-6127 dshaw@tecelevatorinc.com

Dave Hollingsworth 609-941-8477 dholly@tecelevatorinc.com

Schindler Elevator Corporation Blanket P.O. #: 20-GNSV2-01121 Jonelyn Planillo-Pachay jonelyn.planillo-pachay@schindler.com

4.0 Purchase Orders

All purchase orders must include the applicable State of New Jersey Blanket P.O. number. Each Blanket P.O. has the three (3) net price line items:

Line 01 – Monthly Maintenance Task This net line shall be used for payment purposes for maintenance agreements as approved by the State Using Agency.

Line 02 – Hourly Labor Rate Repair Rate This net line shall be used for payment purposes for hourly repair services. Fixed hourly labor rates can be located on the NJSTART under “Price List”. Labor rates are categorized by region. Agencies shall determine their county location for corresponding labor rates.

Line 03 – Supplies and Materials This net line shall be used for payment purposes for all supplies and materials not included in maintenance agreements. Each Vendor {Contractor} has a fixed markup on all materials and supplies. The Vendor {Contractor} must submit the original supplier invoice for all materials and supplies in order to be reimbursed.