REQUEST_FOR_PROPOSAL_CHANGE.pdf

This document is a Request for Proposal (RFP) Change form issued by the City of Carmel, designed to formally document and request modifications to an existing contract. The form provides a structured template for proposing changes to a contract's price, time, or scope, requiring the contractor to submit a detailed proposal within fifteen (15) calendar days. The proposal must include four (4) copies of a comprehensive breakdown showing quantities, material costs, equipment expenses, labor costs, overhead, profit, and any additional time requirements. The document emphasizes that this request does not authorize the contractor to proceed with the proposed work or halt previously scheduled work, and that a formal Contract Change Order and Notice to Proceed will be issued upon approval.

The form requires the contractor to explain the description of the proposed change, the reason for the change, and to specify the potential impact on the project's Substantial Completion and Final Completion dates. The proposal must be submitted by a specific due date, and will require approval from both an Engineer and the Owner's Representative. While this specific form is not directly tied to a specific contract amount or funding source, it serves as a critical administrative tool for managing contract modifications, ensuring transparency, detailed documentation, and formal approval processes for changes to government construction or service contracts.