Replaced_Attachment_C_Cost_Detail_7.6.26_LCS.docx
DOCX document 57 KB Posted
- Attached to
- MNIT/AELSBOA RFP ITN Licensure Compliance System
- Solicitation number
- 2000018382
- Issued by
- Ramsey County, Minnesota
About this file
This is a cost proposal template document for the Minnesota Department of Information Technology Services (MNIT) in partnership with the Minnesota Board of Architecture, Engineering, Land Surveying, Landscape Architecture, Geoscience and Interior Design (AELS) and the Minnesota Board of Accountancy (BOA) to procure a cloud-based, vendor-managed SaaS licensing and compliance system. The RFP seeks proposals for a comprehensive system replacement that will serve approximately 40,000 applicants and licensees across eight professional fields, with required deployment by June 30, 2027. The anticipated contract term runs from July 2026 through June 2027, with options to extend up to four additional years in State-determined increments. Proposals were due June 22, 2026 at 2:00 PM Central Time.
The cost proposal template requires vendors to provide a five-year total cost breakdown across six primary categories: Licensing, Support/Maintenance, Customizations to Achieve Project Objectives, Implementation Costs, Vendor Hosted Cloud-based Software as a Service (SaaS), and Other Costs including data migration and ongoing training. All cost fields must be completed with single U.S. dollar amounts with no ranges, alternatives, or contingencies; if ranges are submitted, the State will regard the highest cost as the bid amount. Expenses must be pre-incorporated into cost figures and cannot be reimbursed separately. The cost proposal is evaluated in both Tier 1 (worth 100 of 1,000 base points) and Tier 2 (worth 400 of 1,000 total points), with vendors potentially earning up to 120 additional preference points for certified targeted group, economically disadvantaged, or veteran-owned business status. The State reserves the right to shortlist highest-scoring responders and negotiate with finalists for best value.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 4.3.2026_ptsamplecontractsandexhibits.pdf | ||
| Attachment_A_and_B.pdf | ||
| AELS_BOA_LCS.RFP_Final_5.19.26.pdf | ||
| Attachment_D.pdf | ||
| rfpaddendum2_7.2.26.pdf | ||
| Attachment_E_FunctionalReq_SelfAssess3.13.26.xlsx | XLSX spreadsheet | |
| Attachment_C_Cost_Detail_4-15-25.docx | DOCX document | |
| rfpaddendum3_-_Clean.pdf | ||
| MNIT_AELSBOA_RFP_ITN_Licensure_Compliance_System.pdf | ||
| rfpaddendum1.pdf | ||
| rfpaddendum4_-_Clean.pdf | ||
| Attachment_F_AccessibilityTG.docx | DOCX document |
Show all 12
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Replaced Attachment C – Cost Detail
REQUIRED RESPONSES
Complete the Cost Proposal below. All fields must have a response. If you need additional lines under a Cost Category, use the + under each row to add.
Provide a FIVE YEAR total for all costs associated with this RFP.
1. Do not alter the cost table below in any way, other than entering your cost figures. This includes, but is not limited to: adding line items, deleting line items, combining line items, adding/deleting/moving components of line items, etc.
1. Provide a single U.S. dollar amount in each box of the chart to indicate your proposed cost for each line item as requested – no ranges, alternatives, or contingencies. If, despite this directive, you include a cost range, alternative cost estimates, contingency, or other figure that is not a single dollar amount, the State will regard the highest cost in your range or your highest cost alternative as your cost figure for that line item.
1. All of the boxes of the chart must be filled out. If your cost for a particular line item is $0, indicate $0 in the appropriate box rather than leaving the box blank. Do not indicate “TBD”/“To Be Determined” in any box.
1. Expenses will not be reimbursed separately and should be pre-incorporated into your cost figures where appropriate.
Cost Proposal
Vendor Name:
Vendor Representative Name and Title Completing this Cost Proposal:
| Cost Category |
| Cost Detail |
| Estimated Costs (if not applicable, indicate why). Each row must have an answer. |
| 1.Licensing |
| The total cost for this category should be listed under the “Estimated Costs” column to the right. Describe whether the cost is based on individual user accounts, concurrent users, by module, or by workstations/servers. If none of these are the basis for cost, specify how the cost is calculated. Please use the table below to indicate the cost breakdown by year up to five years. |
Five Year Total:
| 2.Support/Maintenance |
| Costs associated with supporting and maintaining the system; i.e. standard support, bug fixes, hotfixes, patches, upgrades, technical issue escalation, etc. Will there be costs for any system required updates, or for any system required upgrades? If yes, include those costs here. Indicate the yearly cost for standard support and maintenance (if applicable, + required system updates/upgrades). Please use the table below to indicate the cost breakdown by year for up to five years. The total Five Year cost for this category should be listed under the “Estimated Costs” column to the right. |
| 3. Customizations to achieve project objectives and Project Sample Tasks and Deliverables in Section 2 of RFP. |
| Provide estimated costs for all customizations required to meet proposed Sample Deliverables in Section 3 of RFP, corresponding to your responses in the overall Workplan. Please use the table below to indicate the cost breakdown by year. The total cost for this category should be listed under the “Estimated Costs” column to the right. |
| 4.Implementation Costs |
| Provide the cost structure for any professional services, project management, quality assurance, configuration, training, travel, installation, third party software or any other costs associated with achieving production use of the solution and project timelines as described in the RFP. Separate out the costs by category. Please use the table below to indicate the cost breakdown by year. The total Five Year cost for this category should be listed under the “Estimated Costs” column to the right. |
| 5.Vendor Hosted |
| Cloud-based Software as a Service (SaaS) is vendor hosted. Provide any hosting costs if separate from licensing list the State hardware requirements, if any. |
Please use the table below to indicate the cost breakdown by year. The total cost for this category should be listed under the “Estimated Costs” column to the right.
| 6. Other Costs with proposed solution |
| List any other costs, including Data Migration activities (as noted in 3.4.10 of the RFP), associated with the proposed solution, additionally - ongoing training, add-on features, recommended enhanced support. Include any other costs not disclosed or described in your RFP response, required and/or recommended third party licensing costs not included in this section of this Cost Proposal. |
Provide any other costs anticipated over the term of the contract not listed above. Please use the table below to indicate the cost breakdown by year. The total Five Year cost for this category should be listed under the “Estimated Costs” column to the right.
| Total |
| Total Five Year cost includes the values for Licensing, Support and Maintenance, Customization, Implementation, Hosting, and Other Costs (Data Migration, and others etc..) as listed in this table. |
| Grand Total: |
Costs Per Year
| Cost Category |
| YEAR 1 |
| YEAR 2 |
| YEAR 3 |
| YEAR 4 |
| YEAR 5 |
Licensing
Support/Maintenance
Customizations to achieve project objectives in Section 2 of RFP
Implementation Costs
SaaS and Hosting (if any)
Other Costs anticipated for proposed solution
Use N/A in the cell where the Cost Category is not applicable
Additional Tasks or Activities
| Cost Category |
| Responder Description / Itemized Cost Detail |
| Estimated Total Costs |
Other Optional Costs with proposed solution List any other costs associated with the proposed solution that are above and beyond the scope of what is requested in the RFP and are included as Additional Tasks or Activities. THESE COSTS WILL NOT BE INCLUDED IN SCORING as they are considered OPTIONAL.
The total Five Year cost for this category should be listed under the “Estimated Costs” column to the right.
| Total |
| Total cost for Other Optional Costs. |
| Document Name | 1 |
| Attachment C - Cost Proposal Sheet Sample | 3 |
File details come from the government source that posted it. Updated .