Attachment_C_Cost_Detail_4-15-25.docx
DOCX document 57 KB Posted
- Attached to
- MNIT/AELSBOA RFP ITN Licensure Compliance System
- Solicitation number
- 2000018382
- Issued by
- Ramsey County, Minnesota
About this file
This is a Cost Detail attachment for a Request for Proposal (RFP) issued by the Minnesota Department of Information Technology Services (MNIT) in partnership with the Minnesota Board of Architecture, Engineering, Land Surveying, Landscape Architecture, Geoscience and Interior Design (AELS) and the Board of Accountancy (BOA) for a cloud-based licensing and compliance system. The RFP seeks a unified platform to manage application intake, renewals, reinstatements, firm licensing, continuing education tracking, audits, complaints and investigations, and board workflows across eight professional fields. The proposed solution must include role-appropriate staff and public portals, configurable rules and queues, document generation, notifications, and an accurate public roster. The contract term extends to June 30, 2027, with vendor implementation and project timelines aligned to this completion date.
Respondents must provide itemized cost proposals across six primary categories: licensing (with basis of calculation specified), support and maintenance including system updates and upgrades, customizations to achieve project objectives, implementation costs including professional services and training, vendor-hosted SaaS cloud costs, and other ancillary costs such as system integrations and data migration. All cost figures must be submitted as single dollar amounts without ranges or contingencies, with expenses pre-incorporated into costs rather than reimbursed separately. Vendors must provide cost breakdowns by year for up to five years and complete all fields in the cost table; fields marked as not applicable must indicate "N/A" rather than be left blank. The proposal also allows vendors to submit optional costs above the RFP scope separately, which will not be included in scoring evaluation.
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Other files
| File | Type | Posted |
|---|---|---|
| 4.3.2026_ptsamplecontractsandexhibits.pdf | ||
| Attachment_A_and_B.pdf | ||
| AELS_BOA_LCS.RFP_Final_5.19.26.pdf | ||
| Attachment_D.pdf | ||
| rfpaddendum2_7.2.26.pdf | ||
| Attachment_E_FunctionalReq_SelfAssess3.13.26.xlsx | XLSX spreadsheet | |
| rfpaddendum3_-_Clean.pdf | ||
| MNIT_AELSBOA_RFP_ITN_Licensure_Compliance_System.pdf | ||
| rfpaddendum1.pdf | ||
| rfpaddendum4_-_Clean.pdf | ||
| Attachment_F_AccessibilityTG.docx | DOCX document | |
| Replaced_Attachment_C_Cost_Detail_7.6.26_LCS.docx | DOCX document |
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Text version
Attachment C
REQUIRED RESPONSES
Complete the Cost Proposal below. All fields should have a response. If you need additional lines under a Cost Category, use the + under each row to add.
Provide a total for all costs associated with this RFP.
1. Do not alter the cost table below in any way, other than entering your cost figures. This includes, but is not limited to: adding line items, deleting line items, combining line items, adding/deleting/moving components of line items, etc.
1. Provide a single U.S. dollar amount in each box of the chart to indicate your proposed cost for each line item as requested – no ranges, alternatives, or contingencies. If, despite this directive, you include a cost range, alternative cost estimates, contingency, or other figure that is not a single dollar amount, the State will regard the highest cost in your range or your highest cost alternative as your cost figure for that line item.
1. All of the boxes of the chart should be filled out. If your cost for a particular line item is $0, indicate $0 in the appropriate box rather than leaving the box blank. Do not indicate “TBD”/“To Be Determined” in any box.
1. Expenses will not be reimbursed separately and should be pre-incorporated into your cost figures.
Cost Proposal
Vendor Name:
Vendor Representative Name and Title Completing this Cost Proposal:
| Cost Category |
| Cost Detail |
| Estimated Costs (if not applicable, indicate why). Each row should have an answer. |
| 1.Licensing |
| The total annual cost for this category should be listed under the “Estimated Costs” column to the right. Describe whether the cost is based on individual user accounts, concurrent users, by module, or by workstations/servers. If none of these are the basis for cost, specify how the cost is calculated. Please use the table below to indicate the cost breakdown by year up to five years. |
Annual Total:
| 2.Support/Maintenance |
| The total annual cost for this category should be listed under the “Estimated Costs” column to the right. Costs associated with supporting and maintaining the system; i.e. standard support, bug fixes, hotfixes, patches, upgrades, technical issue escalation, etc. Will there be costs for any system required updates, or for any system required upgrades? If yes, include those costs here. Indicate the yearly cost for standard support and maintenance (if applicable, + required system updates/upgrades). Please use the table below to indicate the cost breakdown by year for up to five years. |
| 3. Customizations to achieve project objectives and Sample Deliverables in Section 3 of the RFP and Attachment E Functional Requirements and Self-Assessment |
| The total annual cost for this category should be listed under the “Estimated Costs” column to the right. Provide estimated costs for all customizations required to meet proposed Sample Deliverables in Section 3 of the RFP and Attachment E Functional Requirements and Self-Assessment, corresponding to your responses in the Workplan. Please use the table below to indicate the cost breakdown by year. |
| 4.Implementation Costs |
| The total annual cost for this category should be listed under the “Estimated Costs” column to the right. Provide the cost structure for any professional services, project management, quality assurance, configuration, training, travel, installation, third party software or any other costs associated with achieving production use of the solution and project timelines as described in the RFP. The respondents’ proposed Work Plan and project timeline should align with the completion date, June 30, 2027. Separate out the costs by category. Please use the table below to indicate the cost breakdown by year. |
| 5.Vendor Hosted |
| The total cost for this category should be listed under the “Estimated Costs” column to the right. Cloud-based Software as a Service (SaaS) is vendor hosted. From Section 3, 3.3 We seek a “unified platform of record for the Boards to cover application intake, renewals, reinstatements, firm licensing, CE/PDH/CPE tracking and audits, complaints and investigations, and board workflows; role‑appropriate staff and public portals; configurable rules and queues; document generation; notifications; and an accurate, current public roster.” |
Provide any hosting costs if separate from licensing list the State hardware requirements, if any.
Please use the table below to indicate the cost breakdown by year for five years.
| 6. Other Costs with proposed solution |
| The total annual cost for this category should be listed under the “Estimated Costs” column to the right. List any other costs associated with the proposed solution that you have not disclosed or described in your RFP response, such as system integrations, data migration, ongoing training, add-on features, recommended enhanced support, or required recommended third party licensing costs not included in this section of this Cost Proposal. |
Provide any other costs anticipated over the term of the contract not listed above. Please use the table below to indicate the cost breakdown by year for five years.
| Total |
| Total of annual costs includes the values for Licensing, Support and Maintenance, Customization, Implementation, Hosting, and Other Costs as listed in this table. |
| Total: |
Costs Per Year
| Cost Category |
| YEAR 1 |
| YEAR 2 |
| YEAR 3 |
| YEAR 4 |
| YEAR 5 |
Licensing
Support/Maintenance
Customizations to achieve project objectives in Section 3 of RFP
Implementation Costs
SaaS and Hosting (if any)
Other Costs anticipated for proposed solution
Use N/A in the cell where the Cost Category is not applicable
Additional Tasks or Activities
| Cost Category |
| Responder Description / Itemized Cost Detail |
| Estimated Total Costs |
Other Optional Costs with proposed solution List any other costs associated with the proposed solution that are above and beyond the scope of what is requested in the RFP and are included as Additional Tasks or Activities. THESE COSTS WILL NOT BE INCLUDED IN SCORING as they are considered OPTIONAL.
The total annual cost for this category should be listed under the “Estimated Costs” column to the right.
| Total |
| Total cost for Other Optional Costs. |
| Document Name | 1 |
| Attachment C - Cost Proposal Sheet Sample | 3 |
File details come from the government source that posted it. Updated .