Q & A - PO 436 Radio Tower Implementation~1.docx

PO 436 Radio Tower Implementation Q & A

1. Is a standard manufacturer warranty acceptable?

Minimum 3 year warrantee.

2. In the document labeled "O-C Agreement PO 436" on page 5 there is a sentence that states additional insurance provisions are contained in Article XIV of the General Conditions of the Contract. Where are the General Conditions of the Contract? None of the documents provided contain any sections labeled with roman numerals.

There are no additional Insurance Provisions for this project. That document is a standard form that must be included in all Bid Postings.

3. Is there a backup time requirement (i.e. 2 hours, 4 hours etc.) for the equipment for the DC battery system?

Minimum of 2 hours.

4. For the DC battery system, what equipment will require backup? Is it only the equipment specified in Appendix B in the equipment column or does additional equipment not specified in the RFP also need to be included? If so, please specify the additional equipment required to be backed up?

All equipment in shelter to greatest extent possible including all equipment in revised appendix B. Vendors should consider the power needs of 3 100 watt GTR base stations and 6 APX consolettes in addition to their back up power plan. This equipment is proposed to be added after project completion. Vendors should include inverters for 110v equipment.

5. Can MEMA specify the exact frequencies that will be used for each of the Combiners and Duplexers that are being requested to ensure that the proper bandwidths and filtering is taking into consideration for the design of these frequency specific elements?

To be followed up.

6. Are the GTR 8000's specified in Appendix B new or existing models that need to be moved?

GTR equipment is being relocated.

7. Are the "New" Consolettes specified in Appendix B standalone or do they required a direct interface to the existing Consoles at MEMA?

See revised appendix B. 9 consolettes will be back hauled via “MCD Network” the remaining consolettes will be A-CIM core connected. Vendors should provide equipment necessary to create C-SUB core site in shelter.

8. Who is responsible for the Electrical Surge Protection? It appears that this is a requirement of Phase 1 for the tower only bids along with the shelter installation?

Vendors in this phase of the project will be responsible for surge protection on any equipment they install.

9. Who is responsible for the sites exterior grounding as there is not a requirement for performing the civil work?

This is handled in Phase 1 construction part of this project.

10. Who is responsible for the conduit/fiber duct for the fiber runs to the bunker? Please specify the fiber mode and number of strands required and total length of fiber runs required.

Multimode fiber shall be fiber type: 50/125, OM4. Vendors should refer to knowledge gained during site visits to estimate fiber distances. Venders should install 2 48 pair fiber cables.

11. What type of cable management is required for the fiber run from the shelter to the bunker and which RFP is responsible to provide the management?

Phase 1 RFP covers installation of cable management.

12. Is the console equipment being upgraded or changed in any capacity as part of this RFP? If so can the specifics to what is required be addressed including any hardware or software upgrades?

This project adds new C-SUB and the switches existing 4 wire resources (APX Consolettes) to A-CIM

13. During the Pre-Bid and Site Walks, there were discussions about moving the HF antenna that is currently located on the upper platform of the MEMA Bunker. Is this part of the Phase 1 Tower only bid or if this is part of Phase 2 and can the specifics of this move be addressed in order to respond to this element accordingly? The information and / or specifics that we would like to request includes the mounting procedures and equipment for the long wired V inverted antenna system as part of the RFP requirements.

The two steel poles support the east / west leg of the inverted V antenna are being installed as part of Phase 1. Vendors in Phase 2 will provide and install the inverted V antenna hardware insulators and cabling.

14. Is the Federal equipment that was addressed during the site walks part of the physical move in Phase 2? Can the specifics be addressed to what needs to be moved so the scope can be captured properly.

The scope of work on this project will include the relocation of the FEMA IR-10 repeater, duplexer, and back haul components. The vendor will also relocate the FNARS base radio to the new shelter. IR-10 will require Internet connection between the ISP source downstairs (MEMA Supplied) and the new shelter (Vendor Supplied) to back haul IR-10 back to FEMA. A dedicated fiber link between the FNARS radio and the control interface located downstairs in the MEMA Dispatch area. Venders should consider this when planning fiber allocations.

NOTE: FNARS antenna connection currently terminates at the base of the SOUTH tower junction box. It is preferred this this cable to picked up at the base of the FNARS telephone pole above ground and carried to the new tower via ice bridge that run to the new tower ice bridge and terminated in the new shelter per R56.

15. What is the use case for the PTZ camera on the tower? What will the camera surveil?

Camera should be capable of reading license plates on MEMA property, Identify persons walking on property and used to monitor incoming weather

16. Is there a requirement for a new 8MP camera to be installed on the newly constructed tower? If not, please clarify which specific camera is needed to be relocated to the new tower?

The vendor will be supplying a 8mp minimum camera and installing the new camera at the specified location.

17. Can the specifics of the scanner requirements be specified including any interfaces to control points?

4 uniden SDS 200 scanners with the DMR / NXDN / PROVICE options enabled. These scanners will be rack mounted in the shelter. The vendor will provide UNIDEN supported software to control these scanners remotely in the MEMA dispatch center. This remote connectivity will be controlled via a MEMA supplied PC.

18. Are CCGW's being included to accommodate all the radio resources required in the bid?

CCGW’s are being added to support added resources as part of this project and fuure expansion.

19. Can a ten (10) business day bid extension be provided to accommodate for any addendums to be released since questions will not be answered until June 21st?

Due to the tight timeline that has been established for this project, we are unable to provide any extensions to the preexisting deadlines.

20. Based on the amount of AC only powered equipment, is it acceptable to supplement the DC plant with UPS power?

Inverters are the preferred solution. UPS power can be considered on a case-by-case basis.

21. Please confirm that the plenum specifications that are to be used for cable and antenna runs is an exhaust plenum and not an intake plenum, and that non plenum rated cable cable is approved to be run on cable tray in this area.

This project requires the use of plenum rated cable.

22. Please define "Completed Update Statement" and provide instructions and a copy of this form if applicable.

This form is not applicable for this part of the project because DCAMM Certification is not required.

23. Is a performance bond required as there is only reference to a bid bond and payment bond?

Yes, a performance Bond is required because this is tied to an overall project that involves Construction.

24. Please define the term "Owner" and provide instructions and a copy of the "Owner-Contractor Form" if applicable.

Owner is MEMA and Contractor would be the company that is bidding.

25. Do you require that the bonds be executed on specific Commonwealth of MA forms. If so, please provide.

Bonds can be executed on your attorney’s legal stationery – they are not required to be on a specific MEMA form.

26. Please explain what is meant by "Form for General Bid." Please provide this form if applicable.

Form for General Bid is a required form that needs to be filled out by all Bidders in order for their Bid Package to be valid.

27. Since DCAMM certification will not be required per the amendment, we assume the Update Statements as related to DCAMM are no longer required. Please confirm.

Correct.

28. Is federal funding part of this project?

No