Douglas County Board of Commissioners Procurement Department

8700 Hospital Drive Douglasville, GA 30134

Request for Proposal

COVER SHEET

BID NUMBER: 26-026

BID TITLE: PUBLIC HEALTH EXPANSION AND RENOVATION PROJECT

ISSUE DATE:

PRE-BID MEETING

AUGUST 19, 2026

MANDATORY SEPTEMBER 3, 2026, AT 1:00 PM

6770 SELMAN DR, DOUGLASVILLE, GEORGIA 30134

QUESTION DEADLINE: SEPTEMBER 9, 2026, 4:00 PM EDT

https://www.bidnetdirect.com/georgia/douglascounty

RESPONSE TO QUESTIONS

BID CLOSING DATE:

SEPTEMBER 14, 2026, 4:00 PM EDT

SEPTEMBER 22, 2026, 2:00 PM EDT

The County reserves the right to modify or alter the following procurement schedule as needed.

GOODS OR SERVICES TO BE DELIVERED TO OR

PERFORMED AT:

Douglas County Board of Commissioners 8700 Hospital Drive Douglasville, Georgia 30134

SINGLE POINT OF CONTACT (SPC)

Anthony Choice, Director of Procurement

EMAIL ADDRESS: dcpurchasing@douglascountyga.gov

DOCUMENTS INCLUDED IN THIS PACKAGE: Request for PROPOSAL

Douglas County Board of Commissioners promotes equal opportunity for all individuals without regard to age, color, disability, marital status, national origin, race, religion or creed, sex or gender, sexual orientation, or veteran status. Douglas County reserves the right to cancel this BID at any time and for any reason prior to the award of a contract by the Board of Commissioners.

mailto:dcpurchasing@douglascountyga.gov

I. INTRODUCTION

Douglas County (“Owner” or the “County”) is issuing this Request for Proposal (“RFP”) to solicit commercial and technical proposals (“Proposals”) from bidders (“Respondents”) for the design, permitting, site preparation, expansion, and remodel of the Douglas County Public Health Center located at 6770 Selman Drive, Douglasville, Georgia 30134 (“Project”). Capitalized terms in this RFP, if not defined here, are defined in the Agreement (defined below) for the Project.

The Project will be funded through a combination of Cobb & Douglas Public Health reserve funds and appropriations from the Douglas County Board of Commissioners General Fund.

The Design-Builder shall perform all services in accordance with all applicable federal, state, and local laws, statutes, regulations, ordinances, codes, and permitting requirements. The Design-Builder shall be responsible for obtaining and maintaining all permits, approvals, and licenses necessary for the design and construction of the Project, unless otherwise expressly identified in this Solicitation as the responsibility of the Owner. All work shall comply with applicable Douglas County requirements and the standards of all authorities having jurisdiction.

The time allowed for performance of the project will be 180 days for design, construction documents and permitting plus 365 consecutive calendar days for construction of the new addition and renovation of the old building after the effective date of the contract. Liquidated damages for this contract shall be assessed for $500 for each day that expires after the Contract Time (545 days) for substantial completion.

The Contractor shall maintain a daily summary of weather conditions, personnel on site (including subcontractors), change orders, contingency log, and tasks performed in a Daily Activity Diary (i.e., Daily Log). The Contractor shall submit a monthly invoice in form and substance satisfactory to the County.

II. QUESTIONS AND RESTRICTIONS ON COMMUNICATION WITH COUNTY PERSONNEL

Respondents must submit any questions regarding this solicitation electronically in BidNet by the due date and time for questions specified in this RFP. Only questions submitted via BidNet will be accepted and addressed.

Responses to questions received during the solicitation time period are posted on the website at https://www.bidnetdirect.com/georgia/douglascounty in an addendum. Respondents who fail to report a known or suspected problem with this solicitation or who fail to seek clarification or correction of this solicitation do so at their own risk.

From the issue date of this RFP and until a Design-Builder is selected for contract award and the selection is made public, Respondents are not allowed to communicate for any reason with members of the Board of Commissioners, Douglas County employees and/or contracted agents (collectively, “Douglas County Personnel or Cobb & Douglas Public Health employees) related to the solicitation except through the issuing officer (or his/her designee) named in the solicitation. Prohibited communications with Douglas County Personnel include but are not limited to telephone calls, electronic mail, facsimiles, letters, and in-person communications, such as lunch meetings or entertainment.

A Respondent’s violation of these communication restrictions may lead to disqualification of the Respondent’s Proposal from consideration for award and other disciplinary actions from the County, including suspension or debarment from business with the County.

Notwithstanding the foregoing, the communication restrictions with Douglas County Personnel shall not apply to (a) communications during the pre-bid conference in the presence; (b) as necessary to perform existing contracts with the County; or (c) pursuant to any protest process.

III. PROJECT LIMITS AND OVERVIEW

As part of the Project, -Builder shall provide all labor, equipment, material, and services described in and reasonably inferable from the plans, specifications, schematics, narratives, and other documents provided by the County (the “Criteria Documents”), which are attached to and part of this RFP. By submitting a proposal, the -Builder acknowledges it has carefully reviewed the RFP, its exhibits, and the Criteria Documents.

Costs proposal should be submitted in EXHIBIT G-Proposal Schedule Bid Form

The -Builder shall review the County’s -Build Agreement (the “Agreement”), which shall be utilized for this Project. A copy of the Agreement is attached to and a part of this RFP or will be issued in a subsequent addendum. -Builder acknowledges Owner will not make modifications to terms and conditions of the Agreement, except in Owner’s sole discretion.

IV. ADDENDA TO THE RFP

Owner will issue any additions or revisions to this RFP by addenda electronically in BidNet. The addenda will become part of the solicitation. Failure to acknowledge any addenda shall not relieve a Respondent of compliance with the terms thereof. The County assumes no responsibility for oral instructions. It is the bidder’s responsibility to review BidNet periodically to determine if addenda have been prepared and posted.

All addenda to the RFP will become part of the Contract Documents and the Agreement.

V. GENERAL SCOPE OF WORK

The project consists of the renovation and expansion of the existing Douglas County Public Health Center.

The existing facility is approximately 12,000 square feet and will include an approximately 4,990-square-foot building expansion, selective demolition, renovation of existing interior spaces, and associated site improvements as required.

The scope of work includes, but is not limited to, architectural, structural, mechanical, electrical, plumbing, and civil improvements necessary to support the renovated and expanded facility. Work may include modifications to the existing roofing system as required to accommodate tie-ins for the new addition, expansion of the existing HVAC system to serve the new portion of the building, and associated upgrades to electrical, plumbing, fire protection, technology infrastructure, and related building systems as required.

Renovated spaces may include, but are not limited to, public waiting areas, exam and treatment rooms, administrative offices, conference and training rooms, laboratory and clinical support spaces, staff support areas, restrooms, circulation corridors, and associated ancillary spaces. Exterior improvements may include new entrance canopies (2 Children’s Safe Bays), exterior façade enhancements, accessibility upgrades, parking improvements, sidewalks, landscaping, drainage modifications, and other related site work.

The project may also include demolition of selected existing structures, utilities, or site features necessary to accommodate the proposed improvements.

The Owner intends for the facility to remain operational to the greatest extent possible during construction. The Design-Build team shall develop and implement a phased construction approach that minimizes disruption to ongoing public health operations, maintains life safety and accessibility requirements, and coordinates all utility interruptions with the Owner in advance.

The Design-Build Contractor shall furnish all labor, materials, equipment, tools, supervision, transportation, permits, and incidentals necessary for completion of the project. Firms submitting proposals must demonstrate experience with projects of similar size, complexity, and occupied healthcare or public facilities. Proposers may include references, project portfolios, and other supporting documentation demonstrating their qualifications, available workforce, and ability to complete the work within the required schedule and budget.

Proposals will be considered only from firms with sufficient experience, personnel, equipment, and financial capability necessary to execute a project of this type and magnitude.

It will be the responsibility of the contractor selected to evaluate and review all pre existing, current and desired construction to determine execution and risk prior to bidding.

A. Design and Pre-construction Phase

1. Expand WIC services, including nutrition counseling, breastfeeding support, and maternal/child health education.

2. Provide space for Safe Kids Injury Prevention outreach, education, and safety device distribution.

3. Include a covered drive-through bay for car seat checks and related services.

4. Accommodate pregnancy-related services, including prenatal care coordination and counseling.

5. Include an Express Clinic for rapid pregnancy, HIV/STI testing, and basic health screenings.

6. Provide flexible space for chronic disease prevention and education programs.

7. Include appropriate accommodation for Infectious Disease screening and treatment services.

8. Provide flexible and adaptable spaces for future public health needs.

9. Improve patient flow, operational efficiency, and wait times.

10. Incorporate safety considerations for staff, patients, and specialized care areas.

11. Improve site circulation and traffic flow in coordination with the Douglas County Public

Health Center.

12. Incorporate sustainable and wellness-focused design elements, including natural light and energy-efficient systems.

13. Create a welcoming, accessible, and inclusive environment for all community members.

14. Submitted proposals should include conceptual floor plans with dimensions and project details.

B. Construction Phase

1. Maintain on-site staff for construction management.

2. Establish and maintain coordinating procedures.

3. Develop and maintain a detailed schedule (CPM) including delivery, approvals, inspection, testing, construction, and occupancy.

4. Conduct and record job meetings.

5. Prepare and submit change order documentation for approval of the County.

6. Maintain a system for review and approval of shop drawings.

7. Maintain records and submit bi-weekly reports and formal monthly reports to the

County.

8. Maintain quality control and ensure conformity to plans.

9. Obtain all necessary inspections as required by the permitting authority.

10. Provide cost control through progress payment review and verifications according to the approved schedule and contract amounts.

11. Provide dumpsters or other appropriate means for removal and disposal of demolished materials.

12. Maintain safe access and minimize disruption to ongoing Public Health Center operations during construction.

13. Coordinate utility interruptions and phased work with the Owner in advance.

14. Protect existing furniture, fixtures, and equipment designated by the Owner to remain.

15. Obtain Certificate of Occupancy and other relevant approvals and documents for the

County to use the Project.

16. Develop as-built drawings and deliver to County for inclusion into a CADD disk to be submitted to Douglas County for maintenance and operations use.

17. Coordinate post-completion activities, including the assembly and delivery of guarantees, manuals, closeout documents, and training, to the County for the County’s final acceptance of the Project.

C. Warranty Phase

1. Coordinate, monitor and complete the resolution of remaining “punch-list” items.

2. Coordinate, monitor, and resolve all warranty issues to the satisfaction of the County during the correction of work warranty period and as extended.

Contractor shall adhere to all local, county, state, and federal laws, codes, statutes, and regulations applicable to the Project, including but limited to any building codes, life safety codes, and the Americans with Disabilities Act.

D. Local Vendor Participation Requirement

The Contractor shall make a good faith effort to ensure that a minimum of 15 % of the total contract value is performed by businesses located within Douglas County; whether it’s with a local business to purchase goods and or local contract to provide services. For the purposes of this solicitation, a “local vendor” is defined as a business that maintains a physical office or place of business within Douglas County, Georgia and holds all applicable local business licenses.

Bidders shall identify all proposed local vendors and subcontractors in their proposal and indicate the estimated percentage of work to be performed by each. Documentation demonstrating compliance with this requirement shall be submitted prior to contract execution and may be requested throughout the term of the contract.

Failure to make a good faith effort to meet the local participation requirement may be considered a material breach of contract

VI. SUBMITTING PROCEDURES

Proposals must be submitted in BidNet and shall be presented in accordance with the instructions of this solicitation and within the time constraints stated.

All Proposals must be in accordance with the purposes, conditions, and instructions provided in this RFP.

Douglas County assumes no responsibility for proposals received after the submission time, whether due to mail delays or any other reason. Proposals received after the submission period will be filed unopened and considered non-responsive. Unsigned proposals will not be considered. Douglas County reserves the right to retain all proposals submitted. It is the Respondent’s responsibility to ensure that its proposal is submitted in a timely and proper manner.

DOCUMENTS

A. Information and Bidding Documents can be found at the following designated website:

www.douglascountyga.gov (select “Doing Business” – “Bid Opportunities)

Bid Documents may be downloaded from the designated website. The designated website will be updated periodically with addenda, lists of registered plan holders, reports, and other information relevant to submitting a bid for the project.

Bid Documents are provided as the complete set of Construction Documents – all drawings and all specifications. Partial sets are not available and neither the Owner nor PSI Place Services, Inc will be responsible for any project information issued from any other source.

The County reserves the right to accept or reject any or all proposals and to waive minor irregularities and technicalities. The judgment of the County on such matters shall be final.

Except, as otherwise provided by law, information submitted by a Respondent in the proposal process shall be subject to disclosure after proposal award in accordance with the Georgia Open Records Act. Proprietary information in a Proposal must be identified by a Respondent. Entire Proposals may not be deemed proprietary.

VII. SELECTION CRITERIA

The proposals will be evaluated based on the information presented in the RFP. Award will be made to the highest scoring, responsive and responsible proposer according to the criteria stated in the RFP. The County may conduct such investigations or interviews, as it deems necessary to assist in the evaluation of any qualifications submitted and to establish to Douglas County’s satisfaction the responsibility, qualifications, and financial ability of any Respondent. Respondents shall not assume that the County will elect to pursue any discussion or interviews.

A selection committee designated by Douglas County will evaluate and rank each responsive proposal, with the three top-ranked Respondents presented to the Douglas County Board of Commissioners for authorization to negotiate an Agreement with the top-ranked Respondent. The failure to reach an acceptable contract with the top ranked Respondent in time will result in the termination of those negotiations and the commencement of negotiations for an acceptable contract with the next highest ranked Respondent and successive Respondents, if necessary. The ranking of the proposals will be based on the evaluation criteria as follows:

http://www.douglascountyga.go/

1. Experience and Performance

a. Review of past performance on Douglas County projects or other projects of similar nature and complexity as the proposed project.

b. Evaluation of client references whether included in the response or not; and

c. Evaluation of litigation history for the past five (5) years, including for each case:

i. Style of the case, parties to the litigation, court in which litigation was filed, and civil action number.

ii. Nature of claims;

iii. Whether the case is pending or resolved, and, if resolved, the date of and manner in which it was resolved (e.g., relief granted by court, settlement by or among parties, dispositive motion, trial verdict).

2. Staffing

a. Evaluation of the list of personnel specifically assigned to the proposed project, including their qualifications, overall experience and recent experience on projects of similar scope and complexity to the proposed project.

3. Availability

a. Evaluation of the workload of the Respondent and the staffing to be assigned to the proposed project;

b. Evaluation of Respondent’s ability to properly staff and complete the Project.

c. Time schedule of the Respondent in relation to that of the proposed project location of the offices or facilities from which the services are to be provided to the County.

4. Approach

a. Evaluation of the overall understanding of the scope of the proposed project

b. Completeness, adequacy, and responsiveness to the required information of the RFP.

5. Financial Stability

a. The Respondent shall submit a statement of financial stability prepared by a financial data service (e.g. Moody’s), an audited financial statement, or a certification to the effect that the Respondent has sufficient financial resources and stability to successfully complete the project and that a financial statement is available upon request.

6. Cost of Services

a. Evaluation of the Respondent’s cost estimates and percentages and ability to provide the services required within this RFP within the Project Budget.

7. Other

a. Other information the County requests pertinent to completion of a successful Project.

It is anticipated that an Agreement for the described work will be entered into with the Respondent that, in the opinion of Douglas County, offers the most favorable qualifications. The evaluation by the Selection Committee will be based on the criteria listed above and the ability of the Respondent to successfully carry out the Agreement. Proposals shall be prepared per the following Sections, as well as a one-page letter of transmittal signed by an owner, officer, or authorized agent of the Respondent acknowledging and accepting the terms and conditions of this RFP, an executed Conflict of Interest Statement and non-collusion affidavit.

The County reserves the right to reject or accept any or all proposals and to waive technicalities, informalities and minor irregularities in the proposals received. Failure to observe any of the instructions or conditions in this request for proposal may constitute grounds for rejection of the proposal. The County reserves the right to make an award as deemed in its best interest, which may include awarding a proposal to a single Respondent or multiple Respondents; or to award the whole proposal, only part of the proposal, or none of the proposal to single or multiple Respondents, based on its sole discretion of its best interest.

VIII. PROVIDE THE FOLLOWING QUALIFICATIONS AND INFORMATION:

A. Respondent’s Information Provide the following:

1. Respondent local name, address, and telephone number

2. Primary local contact person(s) and telephone number(s)

3. Total number of Respondent’s local full-time employees

4. Year firm established

5. List of all litigation (including description and outcome) involving the Respondent in the last five (5) years.

6. List any OSHA violations within the past three (3) years.

7. State your Experience Modification Factor for the past three (3) years, as related to your Workman’s Comp. Rates.

B. Experience/Performance

1. List of comparable construction projects completed in the last five (5) years.

Include:

a) Size and type of the Project,

b) Cost of the Project,

c) Time to construct facility,

d) Description and cost of prime contract change orders,

e) Special features (e.g., energy conservation), and

f) Awards received for the Project.

2. Provide no more than 3-5 examples of your experience as prime contractor in constructing facilities similar to this project (OR other public and private projects that indicate similar experience). For each of these projects:

a) Provide photographs.

b) Provide a reference familiar with your performance on the project. It is the

Respondent’s responsibility to ensure that the listed contact and phone number are current.

c) Provide a Program Manager reference (if applicable).

d) List the individual who served as the Project Executive/Director, architect, Project Manager, Superintendent, and Cost Estimator. Please note whether this individual is still employed with Respondent.

3. For those projects listed in 1 and 2 above, indicate those projects that included architect, engineering consultant, and contractor serving a corporate or public client as a team.

C. Staffing

1. Provide a proposed Organizational Chart, which identifies individual names and areas of responsibility, including the County and those individuals listed in Section C.2.

2. Submit brief resumes of each key team member, as listed below, in this section of the proposal.

a) Project Manager

b) Superintendent

c) Field Engineer

d) Safety Supervisor

e) Specialty consultants as applicable

f) Materials testing & inspection consultant

g) Major Subcontractors key individuals

3. Resumes shall show at least the following:

a) Name, specialty, job title, and project job title.

b) Years of relevant experience with Respondent, and experience with previous employers. Project experience descriptions must include dates.

c) Academic degree(s), discipline and year degree(s) received.

d) Professional licenses and registrations.

e) Name of the firm(s) responsible for the individual and office location where employed.

f) A synopsis of specific experience, skills, training, or other qualities, which demonstrate the individual’s ability to fulfill the duties of their position.

4. Please identify the individual who, from project start to finish, will be the leader of your construction team and the principal point of contact between your firm and the County along with other consultants.

D. Availability

1. Provide a statement of Respondent’s capability to absorb the workload for this Project, including the availability of personnel, and commitment to providing services on a timely basis and within the milestone dates for the Project.

2. Provide a current list of other commitments by the Build Contractor and its key team members and estimated completion dates by project in this section of the proposal.

Indicate the current commitments of individual staff to be assigned to the project and involvement with other projects.

E. Approach

1. Provide a comprehensive outline of the steps you propose in order to meet the services required in this RFP. This detail shall indicate what is to be done, who individually, and by name is responsible for doing it, and when it is to be completed.

2. Please answer the following questions and/or provide adequate responses:

a) Provide a one-page overview of services typically performed for similar projects.

b) How would you implement these services to ensure the success of this project?

c) How does your firm implement cost control and scheduling activities during preconstruction?

d) Explain your approach to value engineering, citing relevant, specific examples.

e) Occasionally, subcontractors and suppliers go bankrupt during the course of a project. What would you do to protect the County from being adversely affected by such an occurrence?

f) Describe how your firm would assist the County in assuring participation by local contractors. Include examples of other projects where you have been successful in meeting similar goals.

g) Describe your approach to team work on a project of this magnitude.

h) Describe how your firm intends to arrange the construction into bid packages in order to reach the county’s schedule and budget objectives.

F. Financial Stability

1. Submit a summary of receipts and fees for the last three (3) years, most recent year first, indicating gross receipts for Respondent and gross receipts for local office.

2. Provide a copy of the most recent three (3) complete years of audited financial statements (Income Statement and Balance Sheet).

3. Provide a letter of commitment from Surety or sureties regarding bonding capacity and availability.

G. Cost of Services Provide a pricing proposal that includes the following:

1. Proposed Fee for Construction Phase services. Provide your proposed fee for construction phase services as a percentage of Cost of the Work (defined in the Agreement) with an explanation of the basis for such fee. This fee should represent your total profit and home office overhead for the Project since all costs of the work, including subcontract costs. This Fee shall not apply to General Conditions Work Items (defined below), preconstruction services, any unused Construction Contingency, permit fees, and premiums for insurance and bonds.

2. Proposed Fee and schedule for General Conditions/Overhead Items. Based upon the scope and character of the Project, provide (a) a detailed listing of all General Conditions Work Items (defined below) to be provided by the Respondent and not included in the construction services fee, and (b) the costs associated with such General Conditions Work Items. Such costs should directly correspond with the organizational chart and staffing plan. Please note that all such General Conditions Work Items are to be provided and paid for on a separate line-item basis. “General Conditions Work Items” include all direct personnel expenses and reimbursable expenses of the Respondent (including the Project-dedicated staff set forth in the staffing chart), jobsite trailers, temporary utilities, temporary facilities, and other reimbursable expenses (e.g., office supplies, equipment, furniture, reproduction costs, progress Project photos, computer software, and other items required specifically for the Project but that cannot be allocated to any particular trade).

3. Construction Contingency. Indicate the anticipated level of construction contingency to be contained within the GMP. Indicate your willingness to accept construction contingency reductions at pre-established levels and times to fund pre-designated add alternatives.

4. Billing Rates. Include any proposed hourly individual billing rates that correspond to the organizational chart and staffing plan.

AT THE TIME OF THE CONTRACT PRICE AMENDMENT, THE COUNTY MAY, IN ITS SOLE

DISCRETION ELECT TO PROCEED WITH THE PROJECT ON EITHER A GUARANTEED MAXIMUM

PRICE OR LUMP SUM PRICE

H. Other

At your option, you may provide any additional supporting documentation or information which would be helpful in evaluating your firm’s qualifications and commitment.

1. Other Relevant Information. At the discretion of the Respondent, other relative information may be submitted with the Proposal in an effort to further demonstrate that the Respondent can serve the best interests and particular needs of the County on this Project.

2. Alternative Proposals. Alternative Proposals for suggested alternate approaches may be submitted; however, the base Proposal will be used for the comparison, evaluation, and ranking of Respondents. Alternative proposals must be clearly labeled and arranged in a separate section of the submittal package. Any alternative Proposals would only be considered if the County elects to pursue discussions, negotiations, and revisions of the base Proposal.

IX. MISCELLANEOUS

A. Addenda

Each proposal schedule shall include specific acknowledgment in the space provided of receipt of all addenda issued by the County. Failure to acknowledge may result in the proposal being rejected as non-responsive.

B. Land Acquisition This project will be constructed on land currently owned by Douglas County.

C. Interpretations No interpretation of the meaning of the drawings, specifications or other pre-RFP documents will be made to any Respondent orally. Every request for such interpretation must be in writing, addressed to the Douglas County Purchasing Department. Any and all such interpretations and any supplemental instructions will be in the form of written addenda. All addenda so issued shall become a part of the Contract Documents.

D. Site Examination The Respondent shall examine the site and shall make such examinations on the ground as may be necessary to thoroughly familiarize itself with the nature and extent of the proposed construction and with all local conditions affecting the work. The Respondent shall also accept the premises in its present condition and carry out all work in accordance with the requirements of the specifications and as shown on the drawings. The County will not be responsible for Respondent’s errors and misjudgment nor for failure to obtain any information on local conditions or general laws or regulations pertaining thereto. At the time of the opening of proposals each Respondent will also be presumed to have read and to be thoroughly familiar with the drawings, Contract Documents (including all addenda), and the construction specifications. The failure or omission of any Respondent to examine any form, instrument, or document shall in no way relieve any Respondent from any obligation in respect to his proposal.

E. Laws and Regulations; Licensing

The Respondent’s attention is directed to the fact that all applicable Federal and state laws, county and municipal ordinances and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the Project throughout, and they will be deemed to be included in the Contract the same as though herein written out in full.

The State of Georgia has requirements for the licensing of contractors engaged in specific types of construction, including general contracting, electrical, plumbing, and underground utility work [re: OCGA § 43-14]. Any contractor (or subcontractor of any tier) performing regulated work on this project shall furnish proof of valid and current registration to the County. Similarly, the State requirements concerning local business licenses shall be met.

F. Execution of Proposals The Respondent, in signing its proposal on the whole or any portion of the work, shall conform to the following requirements:

1. Proposals which are not signed by individuals providing said proposal shall have attached thereto the power of attorney evidencing authority to sign the proposal in the name of the person for whom it is signed.

2. Proposals which are signed for a partnership, shall be signed by all of the partners or by an attorney-in-fact. There should be attached to the proposal a power of attorney executed by the partners, evidencing authority to sign the proposal.

G. Non-Collusion Affidavit The Georgia statute concerning public works construction contracting requires that any person who procures such work by bidding or proposal shall make an oath in writing that he/she has not prevented or attempted to prevent competition in such bidding [OCGA § 36- 91-21(d), I]. If the successful Respondent (“Builder”) is a partnership, all of the partners and any officer, agent, or other person who may have represented or acted for them in bidding for or procuring the contract shall make the oath and complete the Affidavit. If the Builder is a corporation, all officers, agents, or other persons who may have acted for or represented the corporation in bidding for or procuring the contract shall make the oath and complete the Affidavit. If such oath is false, the Agreement shall be void, and all sums paid by the County to the Respondent for and under the Agreement are refundable to the County.

H. Award of Project The Respondent to whom the Project is awarded will be required to execute the Agreement and obtain the performance bond, payment bond and provide insurance certificates acceptable to the County within twenty-one (21) calendar days from the date when the notice of award is issued to the Respondent. In case of failure of the Respondent to execute the Agreement or provide insurance or meet bonding requirements, the County may consider the Respondent in default, in which case the bid security accompanying the proposal shall become payable to the County.

X. SUBSTITUTIONS

Respondents offering and quoting on substitutions or who are deviating from the attached specifications shall list such deviations on a separate sheet to be submitted with their proposal. The absence of such a substitution list shall indicate that the Respondent has taken no exception to the specifications contained therein.

XI. INELIGIBLE RESPONDENTS

The County may choose not to accept the proposal of one who is in default on the payment of taxes, licenses or other monies owed to the County. Failure to respond three (3) consecutive times for any given commodity may result in removal from the list under that commodity.

XII. FIRM PRICES

Prices quoted in the Proposal shall be firm and at the best prices. Prices quoted must be valid for a minimum of ninety (90) days from the date of bid opening.

XIII. BONDS

For all projects with Proposals over $100,000 Respondents shall provide bid bonds using the form attached to this RFP. The penal sum of the bid-bond shall be five percent (5%) of the estimated cost of the project.

Further, the winning Respondent agrees to obtain payment and performance bonds for itself and each subcontractor with a contract in excess of $50,000. The payment and performance bonds shall be procured in the manner provided in the Agreement.

XIV. PROPOSAL/PRESENTATION COSTS

The costs for development of the Proposal are the sole responsibility of the Respondent. Douglas County is not liable for any costs incurred by the respondent in preparation and/or presentation of proposals in response to this RFP or for travel and other costs related to this RFP.

SCOPE

The project is located at 6770 Selman Drive at the current location of the Douglas County Public Health Department. The scope of the project includes a 4,990 sf one story addition to a 12,000 sf existing building.

Due to the critical nature of the work being undertaken at the Health Department the facility will need to remain open during construction. The project will have 2 phases: the first phase will include new construction work of the addition, with the second phase being interior renovation of the existing building.

Refer to drawing G003 for more specifics regarding building occupancy type, building height, plumbing fixture requirements, etc.

The expansion of the current community and clinical health services requires a more efficient layout of space. The design illustrated in the bridging documents creates a new wing for clinical health programs.

Much needed support spaces like a common reception area and multipurpose space have been added within the footprint of the existing building. Restroom facilities are being added and renovated, bringing the facility into compliance with accessibility regulations.

Allowances Allowances referred to in this project manual shall be utilized by the Design-Builder, as noted, and shall not include design fees, general conditions, or markup. All pricing for allowances shall be based upon competitive regional rates and is subject to review and approval. The Design-Builder shall provide a five percent (5%) Design contingency within Base Bid. This contingency is to be used for design updates and changes by the Owner.

Project Management Schedule Within ten (10) calendar days of the Notice to Proceed, the Design-Builder shall provide Douglas County with a development schedule, from Notice to Proceed to Final Completion, which shall be 30 days after the issuance of the Certificate of Substantial Completion. Included in the schedule shall be milestone dates for the completion of design at both the 50% and 100% completion of the construction documents, as well as the milestone for identifying Guaranteed Maximum Price (GMP). Schedule shall indicate anticipated timing associated with obtaining required permitting.

During construction period, the schedule shall indicate a significant milestone to demonstrate project progress to Douglas County. The proposed schedule shall indicate a Date of Substantial Completion.

A charted progress schedule shall be maintained, and the team shall hold routine scheduled meetings with Douglas County to review progress of the project and projections to completion.

During design, meetings shall be held every (2) weeks.

During construction, on-site meetings shall be held every (2) weeks.

Construction Documentation After the start of work, Design-Builder must submit a weekly site progress report (including photographs illustrative of completed work and others taken from static points to illustrate progress).

Special inspections Geotechnical Investigations:

Utilize the geotechnical report provided for soil bearing capacities, foundation wall parameters, frost depth, Site Class, and pavement design recommendations, etc.

Abatement and environmental investigations:

Utilize the environmental/hazardous materials report provided for information regarding potential abatement requirements during demolition and construction on the existing structure.

Construction Materials Testing:

Required construction material testing shall be provided by a third party hired by the Douglas County.

Reports are to be provided to Douglas County.

IBC Chapter 17:

Adhere to all inspection and documentation requirements of IBC Chapter 17.

The Special Inspector services will be provided by a third party hired by the CDPH. Reports are to be provided to the CDPH.

Temporary facilities and controls Temporary construction trailers/ field offices, sanitary facilities, fire protection, safety barriers, trash storage containers, including their removal shall be included in the cost.

Product requirements Design criteria illustrated in the bridging documents shall be considered minimum criteria and shall not relieve the Design-Builder of the responsibility to meet the performance criteria of jurisdictional code requirements that apply. In the event that any portion of these bridging documents conflict with another portion, then the more stringent shall apply. It is understood that all items described in the bridging documents are to be supplied by the Design-Builder and are to be new and of first quality. The Design- Builder may submit equivalent alternates to any of the bridging documents, subject to the prior approval of CDPH.

Construction waste management and disposal The Design-Builder must establish construction waste collection before construction work begins, and the Design-Builder must take steps to keep the site clean and waste from being littered throughout the site and that garbage is properly sorted/stored while awaiting removal, and to schedule removal at appropriate intervals during the course of the project. The Design-Builder must also establish an appropriately sited area for washing construction vehicles and otherwise take steps to keep mud and dirt from soiling roads outside the construction site.

A. After the completion of work, construction materials and all temporary utilities/facilities must be removed immediately from the site.

Operation and maintenance data Upon completion, the owner shall be provided with electronic copies of operations and maintenance manuals upon completion of the project.

Project record documents Upon completion of the work the owner shall be provided with one hard copy and two electronic copies in PDF version of the final Record Drawings, Specifications, and Submittals.

Surveys & As-Builts:

Design-Builder shall provide all surveying necessary for construction and an ALTA As-Built shall be included in the scope of work.

Existing conditions Hazardous material assessment Hazardous materials / environmental investigations are to be provided by CDPH to the Design/Build Team.

Geotechnical investigations Geotechnical investigations are to be provided by CDPH to the Design/Build Team.

Concrete The subfloor/slab on grade and footings of the new construction will be reinforced concrete, ref structural narrative. 15 mil minimum under slab vapor barrier and termite treatment shall be provided by the Design Builder. Joints and accessories shall be provided per ACI standards.

Masonry The building façade design shall include brick masonry and split face concrete masonry units to match the existing. The contractor shall utilize ASTM and BIA standards for product (brick, mortar, vent weeps, through wall flashing, masonry ties, etc.) selection and installation, mortar joints and thicknesses shall match existing construction.

Structural Steel The new construction will utilize structural steel as the framing system, ref structural narrative. Steel should be primed gray and follow relevant industry fabrication standards. Steel should be provided by an AISC certified fabricator/erector. Exposed structural elements in public spaces shall be AESS 2 as a minimum.

Rough Carpentry As a type II building, all blocking and telecom mounting boards shall be treated for fire resistance. Roofing materials shall be treated with preservatives.

Sheathing Moisture and mold resistant glass matt-faced type X gypsum sheathing board shall be utilized to sheath new construction. Special instances-for example signage locations-may require a “nail-able” surface where fire rated sheathing may be substituted in limited quantity with appropriate weather resistive barriers employed.

Cabinets All cabinetry to be plastic laminate clad, meeting AWS (woodwork), NAWS (woodwork), BHM (hardware) and NEMA LD 3 (high pressure laminate) standards utilizing low VOC adhesives.

Thermal insulation Insulation shall be provided that either meets prescriptive codes or passes COMCheck modeling to meet current energy codes for walls and roof assemblies. Insulation shall include thermal batts as well as exterior continuous polyisocyanurate (wall and roof locations) or mineral wool (wall locations) board products.

Weather Barriers A fluid applied vapor permeable, water resistive, air barrier shall be applied to the building sheathing.

Accessories to bridge and seal air gaps and penetrations shall be utilized.

Roofing Existing TPO membrane roof to remain, patch and repair as required. New construction to receive fully adhered 60 mil TPO roof to match existing roof. Provide coverboard, walk pads for mechanical unit access and accessories (within same roofing system product line).

Exterior Metal Panel Cladding Provide dry seal metal composite material exterior wall cladding system. Provide thermal z girt furring for attaching panels to sheathing through continuous insulation. Panel to meet NFPA 285 standards.

Exterior Soffit, Sheet Metal Flashing, and Trim Exterior Soffit Material shall be metal linear plank. Edge metal trim, roof coping and flashing to match soffit material finish, comply with ASTM standards and be compatible with roofing systems.

Doors, Door Hardware, and Door Frames Non entry exterior doors to be heavy duty, flush, hollow metal with polyurethane core, with galvannealed coating. Hardware to match existing hardware. Exit doors to receive panic devices. Doors to receive access controls, protections plates, closers, and other accessories where need is required. Interior doors to be solid core wood flush panel doors, with vision lites as appropriate. Door frames to be full profile and continuously welded.

Aluminum Framed Entrances, Storefront, Curtainwall, Glazing Storefront shall be provided that matches the size, profile, and finish of the existing facility. Storefront entry doors with push button actuators to be included at new entry vestibule. Exterior glazing to be insulated and match exterior tint of existing glazing. Glazing shall meet prescriptive or COMCheck energy modeling requirements.

Typical Wall Construction Typical materials utilized in wall construction shall be non-structural metal wall framing, gypsum wall board, and sound attenuation blankets. All walls shall extend to deck and include sound attenuation blankets. Corridors, large meeting room, and waiting room walls shall incorporate impact-resistant gypsum wall board. Fire-resistant gypsum wall board shall be utilized where required to achieve rating.

Interior Finishes Reference finish plan for basis of design finish levels.

Division 10 Toilet partitions to be solid high-density plastic overhead braced frame. Restroom accessories shall be designed and provided to develop or incorporate health department standards. The Design Builder shall provide AED units, fire extinguishers, and respective cabinets. An onsite bike rack location shall be identified and provided by the Design Builder. Corner guards shall be provided at appropriate locations throughout the project.

Signage The Design-Builder shall provide identifications signage as well as wayfinding / room signage / code required signage for the facility.

Civil - Landscape Schematic Narrative

Project Description The project is located at 6770 Selman Drive, Douglasville, GA within the city limits of Douglasville. The project includes an approximately 4,992 square foot building expansion and access improvements for the Cobb & Douglas Public Health facility, potential new fire protection water service, and remediation of the existing parking lot. The total impervious area affected by the project is expected to be less than 5,000 square feet. Stormwater management is not expected to be provided.

Grading The finished floor elevation of the Public Health building expansion is anticipated to match the existing single- story building. No retaining walls are anticipated based on preliminary architectural drawings and existing site topography. Currently, there is no sidewalk along Selman Drive on the project side of the road nor an accessible path from the public right-of-way (ADA accessible parking currently exists at the facility).

If handicapped access from the right-of-way of Selman Drive is added to the project, it would likely involve ramping and retaining walls.

Currently, stormwater drains from the facility undetained to the right-of-way of Selman Drive. Given the impervious surface affected by the project is proposed to be less than 5,000 square feet, no stormwater management is proposed nor anticipated for the project. Proprietary water quality treatment devices are not proposed but could be required during project permitting.

Site See schematic site plan ATTACHMENT A for proposed pavement remediation, building addition, and access improvements.

Water and Sewer Improvements include potential new fire protection water service. The existing 8-inch water main along Selman Drive is assumed to be adequate. All new building sanitary sewer is expected to be serviced by the existing 8-inch sanitary sewer stub.

Erosion Control Erosion control will be provided per the Manual for Erosion and Sediment Control in Georgia.

Landscape The proposed landscape will meet the requirements of the City’s landscape ordinance. Street trees and shrubs are anticipated along the ROW of all three roads. Parking lot islands will have shade trees.

Street Frontage: All portions of a required frontage landscape strip shall be planted in trees, shrubs, grass or ground cover. Trees shall be provided within the frontage landscape strip at the rate of 1 tree unit for every 60 feet of street frontage, or portion thereof (excluding driveways). Shrubs are to be provided within the frontage landscape strip at the rate of 10 shrubs for every 60 feet of street frontage, or portion thereof (excluding driveways).

• Selman Drive: 170 LF (3 trees and 29 shrubs required along Selman Drive frontage)

Perimeter: Trees shall be provided within the side or rear yard landscape area at the rate of at least 1 tree unit for every 60 feet of length or portion thereof, or the side yard landscape strip may be planted in a continuous hedge (penetrated only by approved access drives and utility easements).

• North: 215 LF (4 trees required)

• East: 732 LF (13 trees required)

Parking: Shade trees (deciduous overstory trees) shall be provided within or immediately adjacent to and surrounding the parking lot at a ratio of at least 0.3 tree units for every 8 parking spaces, or portion thereof.

• 56 parking spaces: 2.1 tree units required = six 3” caliper trees (3” caliper tree = 0.4 tree units) Parking lot screening: A hedge consisting of at least a single row of shrubs planted 3 feet on center that will spread into a continuous visual screen within 2 growing seasons, berm, wall, decorative fence, or a combination.

Residential Buffer: When any commercial, industrial or office zoning district (as identified on Table 2.1)…