Property_Appraisals_(Addendum_#1_Revision).pdf

RFP- 26 - 174

PROPERTY APPRAISALS

City of St. Petersburg

P.O. Box 2842

St. Petersburg, FL 33731

RELEASE DATE: March 27, 2026

DEADLINE FOR QUESTIONS: April 21, 2026

RESPONSE DEADLINE: May 12, 2026, 3:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/stpete

City of St. Petersburg

Property Appraisals

I. Introduction

II. Instructions & General Conditions for Submittals

III. Vendor Questionnaire

IV. Scope of Work

V. Background Checks

VI. Evaluation Criteria

VII. Cost Proposal

Attachments:

A - Agreement

B - Proposal Requirements

AA - Subcontractor Utilization Plan

#RFP- 26 - 174

Title: Property Appraisals

1. Introduction

SUBMITTALS ARE ACCEPTED VIA OPENGOV

ALL QUESTIONS MUST BE SUBMITTED IN OPENGOV WITHIN THE QUESTION AND

ANSWER SECTION

The City of St. Petersburg’s Procurement & Supply Management Department utilizes OpenGov

Procurement to post, submit, and receive submittals for all active solicitations. Vendors must be registered within the OpenGov Procurement system in order to participate in City solicitations.

To remain informed of upcoming and active opportunities, vendors are encouraged to subscribe to the

City’s procurement page for notifications and updates.

For technical assistance, please contact OpenGov.

For information or questions about this solicitation, please contact:

Francesca Cicatelli, Procurement Analyst

(727) 893-7223 francesca.cicatelli@stpete.org

2. Instructions & General Conditions for Submittals

2.1. PREPARATION OF SUBMITTAL

Submittal will be prepared in accordance with the following:

A. Submittals must be uploaded on forms furnished, utilizing the OpenGov Procurement website.

Failure to comply could result in the submission being rejected.

B. If price is a factor, unit prices must be shown and where there is an error in extension of price, the unit price will govern.

C. Alternate submittals will not be considered unless authorized by the solicitation.

D. Proposed delivery time must be shown and any date calculations must include weekends and holidays.

E. Vendor is advised that exceptions to any agreement terms contained or referenced in this solicitation must be stated with specificity in its response to the solicitation. Vendor is deemed to have accepted and to be bound by the solicitation and referenced agreement terms that vendor does not take exception to its response. The City reserves the right to modify or add terms and conditions based upon exceptions stated by the Vendor, or to declare any terms and conditions non-negotiable, as determined by the City in its sole discretion.

F. Vendors will thoroughly review the drawings, specifications, schedule, instructions and/or all other solicitation documents.

G. Vendors will make all investigations necessary to thoroughly inform themselves regarding facilities for delivery of material and equipment as required by the solicitation. Plea of ignorance by the Vendor of conditions that exist or that may hereafter exist as a result of failure or omission on the part of the Vendor to make necessary examinations and investigations, or failure to fulfill in every detail the requirements of the solicitation documents, will not be accepted as a basis for varying the requirements of the City or the compensation to the Vendor.

H. Vendors are advised that all City solicitations are subject to all legal requirements provided for in the Procurement Code and/or State and Federal Statutes.

2.2. SOLICITATION REVIEW

Vendors are required to carefully review this solicitation for defects and questionable or objectionable material. Comments concerning defects and questionable or objectionable material must be made in writing to the Procurement Analyst of record for this solicitation and received by the City at least 10 days before the solicitation submission deadline. This will allow issuance of any necessary addendum. A protest based on omission or error, or on the content of the solicitation, will be disallowed if these faults have not been brought to the attention of the City, in writing, at least 10 days before the time set for submission deadline.

2.3. SUBMITTAL METHOD AND FORMAT

A. Submittals must be uploaded utilizing the OpenGov Procurement website. Submittals sent via email or delivered in-person will not be considered.

B. The preferred format for submittals is PDF conversion from your source file.

C. Submittals must follow the page maximum stated in the solicitation requirements. Failure to comply could result in the submittal being rejected.

2.4. SUBMITTALS FROM RELATED PARTIES OR MULTIPLE SUBMITTALS

RECEIVED FROM ONE VENDOR

Where two (2) or more related parties each upload a submittal, or multiple submittals are received from one (1) vendor, for any solicitation, such submittals will be judged non-responsive. Related parties mean vendors or the principles thereof, which have a direct or indirect ownership interest in another vendor for the same solicitation or in which a parent company or the principles thereof of one (1) contractor have a direct or indirect ownership interest in another vendor for the same solicitation.

2.5. INTEGRITY OF SOLICITATION DOCUMENTS

Vendors will use the original solicitation form(s) provided by the Procurement and Supply Management

Department and enter information only in the spaces where a response is requested. Vendors may use an attachment as an addendum to the solicitation form(s) if sufficient space is not available on the original form for the vendor to enter a complete response. Any modifications or alterations to the original solicitation documents by the vendor, whether intentional or otherwise, will constitute grounds for rejection of a solicitation. Any such modifications or alterations a vendor wishes to propose must be clearly stated in the vendor's submittal response and presented in the form of an addendum to the original solicitation documents.

2.6. LATE SUBMISSION OR MODIFICATION

Submittals and modifications received after the time set for the submission will not be considered.

2.7. WITHDRAWAL OF SUBMITTAL

The submittal may be withdrawn prior to the solicitation opening date.

2.8. WRITTEN REQUESTS FOR INTERPRETATIONS/CLARIFICATIONS

No oral interpretations will be made to any firms as to the meaning of specifications or any other documents. All questions pertaining to the terms and conditions or scope of work of this solicitation must be in writing to the Procurement and Supply Management Department and received by the date specified in the solicitation. Responses to questions may be handled as an addendum if the response would provide clarification to requirements of the solicitation. All such addenda will become part of the agreement documents. The City will not be responsible for any other explanation or interpretation of the proposed solicitation made or given prior to the award of the agreement. The Procurement and Supply Management

Department will be unable to respond to questions received after the specified time frame.

2.9. REJECTION OF SUBMISSION

The City may reject a submittal if:

A. The vendor incorrectly states or conceals any material fact in the solicitation.

B. The solicitation does not strictly conform to the law or requirements of the solicitation, including insurance requirements.

C. The solicitation is conditional, except that the vendor may qualify its submittal for acceptance by the

City on an "all or none" basis, or a "low item" basis. An "all or none" basis submittal must include all items upon which the vendor was invited.

D. The Procurement and Supply Management Director determines it is in the best interest of the City to reject all submittals or parts of submittals at any stage of the procurement process through the award of an agreement.

E. The City reserves the right to waive minor informalities or irregularities in any submittal.

2.10. PUBLIC REVIEW OF SUBMITTALS

Pursuant to Florida Statute, Section 119.071(1)(b)2, all submittals will be subject to review as a public record after 30 days from opening, or earlier if an intended decision is reached before the thirty-day period expires. Unless a specific exemption exists, all documents submitted will be released pursuant to a valid public records request. All trade secret claims must be dispositively determined by a court of law prior to trase secret protection being granted.

2.11. ADA REQUIREMENT FOR PUBLIC NOTICES

Persons with disabilities requiring reasonable accommodations to participate in this proceeding, should contact 727-893-7229.

2.12. CONE OF SILENCE

Vendors and their employees, agents, contractors, and representatives are prohibited from communicating

(whether oral, written, or electronic) with any member of City Council, the Mayor, City staff, any member of the selection committee, or any City project consultants related to the competitive solicitation beginning upon the date on which a competitive solicitation is first advertised and continuing until the later of (1) the final award of the competitive solicitation, (2) the date of rejection of all bids or responses to the competitive solicitation, or (3) the date of final disposition of any protest of the competitive solicitation.

2.13. AWARD

The City reserves the right to accept and award on a split-order, lump-sum, or individual item basis, or such combination as shall best serve the interest of the City.

2.14. PROTEST PROCEDURE

Protest procedures are governed by City of St. Petersburg Procurement Code Section 2-208 and can be viewed at the following link: Protest Procedure

2.15. NON-NEGOTIABLE CONTRACT TERMS

The City has deemed the following contract terms to be non-negotiable. Vendor is advised that if it wishes to take exception to any of the terms contained or referenced in the contract, it must explicitly identify the term and the exception in its response to the solicitation. Vendor's stated exception to a non-negotiable contract term may disqualify it from consideration:

1. Indemnification.

https://library.municode.com/fl/st._petersburg/codes/code_of_ordinances?nodeId=PTIISTPECO_CH2AD_ARTVPUCOET_DIV1PRCO_S2-208PRSOAW

2. Insurance coverage.

3. Governing Law and Venue.

4. The City will not agree to the addition of any provision requiring a dispute resolution process or method, including but not limited to binding arbitration.

5. The City will not agree to the addition of any provision waiving any remedy available to the City in law or equity (including but limited to the right to a jury trial)

6. The City will not agree to the addition of any provision providing for the award of attorney’s fees to the prevailing party.

7. The City will not agree to the addition of any provision limiting the liability of Vendor to a maximum dollar amount.

2.16. CONTRACT CAPABILITY/REFERENCES

Prior to award, any Vendor may be required to show that the company has the necessary facilities, equipment, ability and financial resources to perform the work specified in a satisfactory manner and within the time specified. In addition, the vendor must have experience in work of the same or similar nature, and can provide references, which will satisfy the City. Vendors must furnish a reference list of at least three (3) customers for whom they have performed similar services.

2.17. CONTRACTOR LICENSE REQUIREMENT

All Contractors performing construction and related work in Pinellas County must comply with all regulatory legislation, Chapter 75-489, Laws of Florida, as amended. Failure to have a competency license in a regulated trade will be cause for rejection of any submittal and/or award.

2.18. CORPORATE REGISTRATION

An award may not be issued without proof that your firm is registered with the Florida Division of

Corporations, as per Florida Statute §607.1501.

A foreign corporation (foreign to the State of Florida) may not transact business in this state until it obtains a certificate of authority from the Department of State. Please visit Division of Corporations for information on how to become registered.

2.19. INSURANCE

The Vendor must provide a certificate of insurance and endorsement in accordance with the insurance requirements listed in the insurance section of the agreement. Failure to provide the required insurance within a ten (10) day period following the determination of award may result in the City to vacate the original determination and proceed with another Vendor.

2.20. PUBLIC EMERGENCIES

It is hereby made part of this solicitation that before, during, and after a public emergency, disaster, hurricane, tornado, flood, or other acts of God that the City of St. Petersburg will require a first priority for goods and services. It is vital and imperative that the citizens are protected from any emergency situation that threatens public health and safety, as determined by the City. Vendor agrees to https://dos.myflorida.com/sunbiz/ rent/sell/lease all goods and service to the City on a first priority basis. The City expects to pay a fair and reasonable price for all goods and services rendered or contracted in the event of a disaster, emergency, hurricane, tornado, or other acts of God.

2.21. EVALUATION CRITERIA

The evaluation criteria define the factors that will be used by the Evaluation Committee to evaluate and score responsive, responsible and qualified submittals. Vendor shall include sufficient information to allow the Evaluation Committee to thoroughly evaluate and score their submittal. Each submission shall be evaluated and ranked by an Evaluation Committee. The contract will be awarded to the most qualified

Vendor, per the evaluation criteria listed in the solicitation.

2.22. RIGHTS OF CITY OF ST. PETERSBURG SOLICITATION PROCESS

In addition to all other rights of the City under Florida law, the City specifically reserves the following:

A. the right to rank firms and negotiate with the most qualified firm.

B. the right to select the proposal that it believes will serve the best interest of the City.

C. the right to reject any and all responses, or parts thereof, to disqualify any and all responses, and/or determine any response to be non-responsive.

D. the right to cancel the entire solicitation.

E. the right to remedy or waive technical or immaterial errors in the solicitation or in the proposals submitted.

F. the right to request any necessary clarifications or proposal data without changing the terms of the solicitation.

G. the right to require the Proposer to perform the services required on the basis of the original submittal without negotiation.

2.23. BONDS

Performance and Payment Bond: If applicable, the annual bond amount will be equal to the one-year amount of a multi-year agreement.

Bid Bonds: Must be uploaded with offeror's submittal prior to the solicitation close date.

3. Vendor Questionnaire

3.1. Is the Vendor registered with the Florida Department of State, Division of Corporations

(Sunbiz) in accordance with Florida Statute §607.1501?*

☐ Yes

☐ No

*Response required

3.2. Is the Vendor a City of St. Petersburg certified SBE? *

If you have submitted an application and it is pending, please send an email to osd@stpete.org. In the subject line- provide the solicitation number and due date.

☐ Yes

☐ No

*Response required

3.3. Is the Vendor a City of St. Petersburg certified MWBE? * If you have submitted an application and it is pending, please send an email to osd@stpete.org. In the subject line- provide the solicitation number and due date.

☐ Yes

☐ No

*Response required

3.4. Address for Headquarters location.*

*Response required

3.5. Address of office providing service, if different than above.

3.6. Signature Authority *

Please provide a letter certifying who is authorized to execute the agreement on behalf of Company.

*Response required

3.7. Describe the nature of company’s business.*

*Response required

3.8. Year the Company was Founded.*

*Response required

3.9. Number of years company has operated under the current name. (Note: if the company has modified its corporate structure since its founding (e.g., from a corporation to an LLC), you may list the number of years the company was founded under the original corporate structure).* *Response required

3.10. Company’s bank of record.*

*Response required mailto:osd@spete.org mailto:osd@spete.org

3.11. Describe any litigation that the vendor has been a party to in the last five years where it was alleged that the offeror breached a contract for similar services with a client/customer and describe any contracts for similar services that the vendor failed to complete for similar services. Describe the facts and status of any such litigation or contract. * Type N/A if not applicable.

*Response required

3.12. Identify any government entity that has debarred or otherwise prohibited the vendor from responding to its competitive solicitations within the last five years. Describe the circumstances surrounding such debarment or other prohibition. * Type N/A if not applicable.

*Response required

3.13. The vendor acknowledges that it has read, understands and will comply with Florida

Statute §448.095 pertaining to required use of the U.S. Department of Homeland Security E-

Verify system. Should the City terminate the contract with the vendor for violation of

§448.095, vendor may not be awarded a contract with the City for at least one year.*

☐ Please confirm

*Response required

3.14. The vendor acknowledges that its quote response is subject to Public Records laws

(Chapter 119, Florida Statutes).*

☐ Please confirm

*Response required

3.15. Will vendor allow other agencies to piggyback the contract if awarded?*

☐ Yes

☐ No

*Response required

3.16. The vendor hereby makes all certifications required by Florida Statute §287.135 related to scrutinized companies.*

☐ Yes

☐ No

*Response required

3.17. Is vendor required to provide any disclosures to the City regarding a foreign country of concern pursuant to Florida Statutes §286.101 (3)(a)? *

☐ Yes

☐ No

*Response required

3.18. If YES, please provide the disclosure(s) in accordance with the requirements of Florida

Statute §286.101 (3)(a).

3.19. The vendor certifies that it takes no exceptions to the agreement attached. * The City has deemed the following contract terms to be non-negotiable. Vendor is advised that if it wishes to take exception to any of the terms contained or referenced in the contract, it must explicitly identify the term and the exception in its response to the solicitation. Vendor's stated exception to a non-negotiable contract term may disqualify it from consideration:

1. Indemnification.

2. Insurance coverage.

3. Governing Law and Venue.

4. The City will not agree to the addition of any provision requiring a dispute resolution process or method, including but not limited to binding arbitration.

5. The City will not agree to the addition of any provision waiving any remedy available to the City in law or equity (including but limited to the right to a jury trial)

6. The City will not agree to the addition of any provision providing for the award of attorney’s fees to the prevailing party.

7. The City will not agree to the addition of any provision limiting the liability of Vendor to a maximum dollar amount.

☐ Yes

☐ No

*Response required

3.20. If exceptions are taken to the attached agreement, please provide.

3.21. Has the vendor identified any trade secrets or confidential information in its response?*

☐ Yes

☐ No

*Response required

3.22. If yes to the above question, please upload your redacted proposal here.

3.23. I currently have the required insurance coverage as specified in the solicitation and will be able to provide a Certificate of Insurance if awarded. *

☐ Please confirm

*Response required

3.24. References *

Please download the below document, complete, and upload.

• Vendor_Reference_Form.pdf https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/7730/af5e02f7-9845-4718-a389-83b49aa49254_Vendor_Reference_Form.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4MTSSW5UB%2F20260327%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260327T193212Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEBoaCXVzLXdlc3QtMiJHMEUCIQD9xdY3tTbyEyOhoYVK%2BsX4AAgR6oTadq1IKcgjAlPGLgIgWpsOsHDNvp4YNsR4p14KTOc1EWq5g%2BcwM1DFvovgt1oqlQUI4%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDGz%2FQkeQ77JkUfzfwSrpBPJnjPVuJz4xifruTBCckjimxo%2FFcTwSxodB0khbS%2FcT01O8vzRfn5Q6ADKbalRRvTBs3krsgea%2B0M5it4QBsrik3ztjancsvdz3SUyNSihGuBL%2BLIW0ArS2Dzvo3sRt4Ju3He%2Ba1f9qfyhRUAFqS4UFkt%2FpqHlLMVcQqdlPx1%2FDPHXtn2KOoeb%2B928jiurLo0MhYEcwbXnGiqAdgv0qYg4m1rpz9I0AXsXrO%2B9ZxR1vFo%2BwUP%2B3TQK3rtvbd3jUpSN%2BIvaaQmi0vBElMG7dNMX%2FCw67LX1GyeuVziCrWBb95QgewS1j%2FrChq2QF3iEEDR8LnMprbOFtg5y4VESmHKhxW8oQtfENxq%2FpRQvScVOVyQN40kDcBiFd%2BOI7a3EvmV%2FJI8MCKVfh8T0mepNwkiuAqkw%2BxTs2sZzf4a%2BHoIat7cF9AESk%2BTBy%2BxTXwfzfWo6Bcezpl2PiYfTdjDo%2FX50aMyvLRX9%2F4F0GseRjDVBUhcXfHF0CcW3alSJXepY48VKn2kPB71c2%2Fs5xdy6lUG2COpJGv0M3rzTq27x7Gs3cW8xvE2DgrZXFLijmhF4PRwRgTxArk7Frve0giPp4VlU6XdZi2QeYNWHYA8ld9iSZDp%2BIkydZOp7KoVLPJ%2BwozZMz5G4LhzaV6jBreJu%2Br%2F6qt8ROJY9l58g5DSht4Af71tdmd6x7s9XDxQuewDfjx6RviYalEdVymdQfG7KLWWA3tXiZeijIz77lxxF2sBTWvhFtms7jejXDimgakHySurdillzo%2BaLXZbPlIXO%2ByhcA%2BIUROrPbuZmZT%2Bi1A%2BY0uLDweIUdBVVqMNONm84GOpkBgXXmgjmYanD52VzZ4B005w%2BWzKqsZuH2OFhGDi5xrXcRgzixqOKuVAHtDqqi%2B2rBlSr8DMPDHx53OIAW1w2LEt5uZvMVVMvp4rVDE0atJwunsUbJrHAkgwUrowLImCb9Gx8IMLPs2Y6IiOBry%2BIqkLSZhTQxQufxaoP6yR1G%2FKCWVeH0EUM9qCEbqud6FX9jtmLAZ6oKJa%2FT&X-Amz-Signature=69c66aa8120902947a3fb294323d22e1404a380bdcadbba87c08988635718d87&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Vendor_Reference_Form.pdf%22&x-id=GetObject

3.25. Submittal Documents*

Upload all other documents relating to this solicitation. Including but not limited to proposals/statements of qualifications, applicable bonds, warranty information, etc.

4. Scope of Work

4.1. Scope of Services

The City of St. Petersburg is accepting proposals for Property Appraisals. The City will award to one vendor.

The vendor shall provide an annual update service (trending) to be provided for all buildings or structures included in the Statement of Values (SOV) by the appraiser. The City shall identify annually which City owned buildings or structures will be appraised and re-appraised, including any newly acquired properties. The vendor shall provide supplemental appraisals on an as-needed basis upon request by the

City.

4.2. Term

The initial term of the agreement will commence upon contract execution and will continue for a period of three (3) years. The City reserves the right to renew this agreement under the same terms and conditions for two (2) one (1) year periods at the end of the initial term, provided such renewal is mutually agreed upon by the parties in writing.

4.3. Preferred Qualifications

Vendor shall:

A. Have a minimum of three (3) years experience in providing property appraisal services for insurance purposes.

B. Be an Accredited Senior Appraiser (ASA) or Accredited Member (AM) designated and Uniform

Standards of Professional Appraisal Practice (USPAP®) compliant.

C. Have the ability to obtain the minimum insurance requirements set forth in the agreement.

D. Be free from legal and regulatory matters that might prevent the Vendor from fulfilling the obligations of the agreement.

4.4. General Requirements

Vendor shall:

A. Provide a pricing sheet for each property or type of property that encompasses all costs for providing a physical inspection for the property.

B. Have the necessary technology and devices needed to perform services as rendered on the contract for property insurance valuation.

C. Provide an annual update service (trending) to be provided for all buildings or structures included in the SOV by the appraiser.

D. Be available to provide answers to questions regarding the annual appraisal report within 30 days of request by the City, at no additional cost to the City.

E. Provide the square footage of each building/structure at the location/site.

F. Contractor shall work with City staff regarding naming conventions, appropriate titles, and any changes of each building at the physical appraisal walkthrough.

G. Provide the total new replacement cost and determine the valuation of the exclusions (as is commonly used in the insurance industry) for each structure at the location/site.

H. Understand that there is no minimum threshold to consider in the valuation of personal property.

I. Determine the valuation of building/structure contents, such as furnishings and stationary equipment while taking into consideration the following:

1. Stationary equipment shall include HVAC units, boilers, and generators.

2. Internal heavy equipment that is not titled, licensed or driven over the road is considered contents and shall be appraised.

3. Signage specific to the building/structure shall be included if it is the standard practice of the appraisal industry.

4. A modeling method of valuation is acceptable.

J. Contractor shall be responsible for all data gathering required, as plans and detailed asset lists are not available at all locations.

K. Contractor shall provide photographs of the exterior from at least four views and multiple photographs of the interior of the property showing the overall use and equipment or furnishings;

when multiple buildings are on the property, include a diagram showing each structure at the location/site.

L. Property appraisers shall coordinate with the City’s representative for availability and scheduling dates to come on site for a property inspection. Appraiser shall also provide backup dates in case of emergency or natural disaster that causes a rescheduling.

M. Additional property appraisals that are requested by the City shall be completed within

14 calendar days from notice to proceed.

1. Contractor shall provide a written report to include all buildings and contents of each property assigned for appraisal and the trending report shall be completed within 14 days of the completion of the scheduled visit.

2. Any revisions requested must be completed within 14 days of the request.

N. Contractor must provide the City with any additional information that may be relative or customary to property insurance valuations.

4.5. Schedule of Services

The appraisal services shall be performed annually during a designated one-week period occurring between August and September. In addition, newly acquired properties may require appraisal services outside of the standard annual appraisal window on an as-needed basis.

The Contractor shall provide an annual update (trending) service for all buildings and structures included in the Statement of Values (SOV), as prepared by the appraiser.

The number of properties selected for physical inspection will vary each year; however, the total cost of services shall not exceed the Estimated Annual Expenditures, as established in accordance with the

Contractor’s approved pricing sheet.

4.6. Reports

Vendor shall provide the following reports, in an electronic format, to the City within 14 calendar days of completion of its Appraisals:

A. Building Detail Report of each separate location appraised to include the following information:

1. Location Data fund, department, name, address, square feet, number of stories, date constructed, date renovated if any, framing, ISO class

2. Structure Data foundation, exterior walls, roofing, structural floor, floor covering, ceiling, partitions, fire safety & security, building service systems, additional features, equipment

3. Note any information that does not fit in the categories above.

4. Photos and site diagrams when multiple buildings involved.

5. Replacement Cost New, valuation of exclusions, valuation of replacement cost less exclusions, valuation of equipment

B. Building Summary Report of the detailed appraised buildings/structures to include the following information:

1. Building description and location

2. Year Built

3. ISO Classification

4. No. Stories

5. Square Footage

6. Replacement Costs New

C. Statement of Values (“SOV”) / Trending Report to include the following information: (This is a customized report and based on the needs of the City. If additional fields are added, Contractor shall have a maximum of 30 calendar days to complete.):

1. Main Category

2. City Department

3. Description

4. Location

5. Building / Property / Auto Values

6. ISO Classification

7. Protection Class

8. No. Stories

9. Flood Zone

10. Year Built

11. Basement

12. Square Footage

13. Sprinklers/Alarms

D. Special Reports

1. Contractor shall have a minimum of 30 calendar days to complete any special reports as requested.

4.7. Unspecified Services

Unspecified work is defined as materials or services that may be required due to unexpected conditions or events similar to the scope of work. Unspecified work is not guaranteed as part of the contract and must be properly authorized in writing by the City before performed.

4.8. Account Management

Vendor must provide a single point of contact, a dedicated account manager who will be readily available during normal business hours to administer the agreement. Vendor is responsible for notifying the City of any changes in account manager or contact information. Account managers' responsibilities shall include, but are not limited to, overseeing all aspects of implementation, servicing, reporting, and issue resolution.

4.9. City’s Responsibilities

At a minimum, City shall provide and meet the following responsibilities:

A. City shall provide a point of contact (City Project Manager) to administer the Agreement.

B. City Project Manager shall assist with planning, strategy, and objectives prior to performance of the Work.

C. City Project Manager shall promptly respond to issues and inquiries so as not to hinder the progress, completion, or compensation for the Work.

5. Background Checks

5.1. Level 2- Parks and Recreation

The Vendor shall conduct a security background investigation that meets the standards set forth in Florida

Statute Section 435.04 (“Level 2 Background Screening”) for each employee and subconsultant/subcontractor employee performing Work at the work site in accordance with the screening requirements set forth in Florida Statute Section 402.302 and Florida Administrative Code Chapters 65C-

20, 65C-22 and 65C-25.

Prior to allowing an employee or subconsultant/subcontractor employee to perform Work at the work site, the Vendor shall submit to the City's Project Manager an affidavit certifying that each such employee possesses, and shall continue to possess for the duration of the Project, a valid letter determining that a

Level 2 Background Screening was performed and did not identify criminal convictions or other criminal history factors that would disqualify that employee from accessing the work site (“Clearance Letter”). In the event Vendor becomes aware that any employee or subconsultant/subcontractor employee has been arrested or convicted for a disqualifying offense, Vendor shall immediately remove that employee from the work site.

An updated list of all employees or subconsultant/subcontractor employees with access to the work site shall accompany the affidavit and be provided to the City's Project Manager along with the cell phone number of the Vendor's representative responsible for those employees. At any time, the City may request to view the Clearance Letters of any or all employees or subconsultant/subcontractor employees working at the work site. The requested information shall be made available for viewing as soon as possible, but no later than twenty-four (24) hours after the request. If the Vendor fails to provide the requested documentation, the employee(s) in question will not be allowed to continue work until the appropriate documentation has been received. The Vendor shall not be allowed an extension of the Contract Time due to any delay in the performance of the Work attributable to a employee or subconsultant/subcontractor employee's inability to perform Work due to a Clearance Letter being unavailable for inspection. The failure of the Vendor to submit an appropriate affidavit or the submission of an affidavit containing false information shall be considered a substantial violation of the terms and conditions of the Contract Documents and shall provide a basis for termination of the Contract.

5.2. Port- A Federal Transportation Worker Identification Card (TWIC)is required to access port facilities.

Any Vendor or subconsultant/subcontractor employee performing Work at the Work site shall (i) comply with the Maritime Transportation Security Act of 2002, 46 U.S.C. § 70101, et seq. (including any amendments thereto and any regulations or rules promulgated thereunder), (ii) comply with Florida

Statute § 311.12, and (iii) possess a valid federal Transportation Worker Identification Credential

(TWIC). The Vendor shall not be allowed an extension of the Contract Time due to any delay in the performance of the Work attributable to an employee or subconsultant/subcontractor employee’s inability to obtain a TWIC.

5.3. Water Resources Department- Criminal background checks in accordance with state statute are required for persons having regular access to the Water Department's buildings, facilities and structures.

The Vendor shall conduct a criminal history check (“Background Check”) for each employee, subconsultant/subcontractor employee that will have regular access to the work site in accordance with the background check requirements set forth in Florida Statute Section 373.6055.

Prior to allowing an employee or subconsultant/subcontractor employee regular access to the work site, the Vendor shall submit to the City's Project Manager an affidavit certifying that each such employee is qualified to regularly access the work site in accordance with Florida Statute Sections 373.6055(2), (3)(b) and (3)(c). If any employee or subconsultant/subcontractor employee’s Background Check identifies criminal convictions or other criminal history factors that disqualify that employee from regular access to the work site, Vendor shall not allow that employee to have regular access to the work site, and an appeal process is not available. In the event Vendor becomes aware that any employee or subconsultant/subcontractor employee has been arrested or convicted for disqualifying offense, Vendor shall immediately remove that employee from the work site.

An updated list of all employees or subconsultant/subcontractor employees with regular access to the work site shall accompany the affidavit and be provided to the City's Project Manager along with the cell phone number of the Vendor's representative responsible for those employees. At any time, the City may request to view the Background Checks of Vendor's employees or subconsultant/subcontractor employees working at the work site. Vendor shall make the Background Checks available for viewing as soon as possible, but no later than twenty-four (24) hours after the request. If the Vendor fails to provide the requested documentation, the employee(s) in question will not be allowed to continue work until the appropriate documentation has been received. The Vendor shall not be allowed an extension of the

Contract Time due to any delay in the performance of the Work attributable to an employee’s inability to perform Work due to a Background Check being unavailable for inspection. The failure of the Vendor to submit an appropriate affidavit or the submission of an affidavit containing false information shall be considered a substantial violation of the terms and conditions of the Contract Documents and shall provide a basis for termination of the Contract.

5.4. Level 2- Police Department

The St. Petersburg Police Department (SPPD) shall conduct a Level 2 background investigation for all employees or subconsultant/subcontractor employees scheduled to work in a police facility. Should an employee or subconsultant/subcontractor employee's be unable to pass the SPPD background check process, the individual will not be granted clearance to the SPPD facilities.

The Vendor shall not be allowed an extension of the Contract Time due to any delay in the performance of the Work attributable to an employee’s inability to perform Work due to a Background Check being unavailable for inspection. The failure of the Vendor to submit an appropriate affidavit or the submission of an affidavit containing false information shall be considered a substantial violation of the terms and conditions of the Contract Documents and shall provide a basis for termination of the Contract.

6. Evaluation Criteria

No. Evaluation Criteria Scoring Method Weight (Points)

1. Qualifications and Experience of Firm and

Staff

This section evaluates the Proposer’s qualifications, relevant experience, and capacity to successfully perform the required services.

Scoring will be based on the firm’s history of similar projects, technical expertise, organizational structure, key personnel credentials, and demonstrated past performance.

0-10 Points 30 (30% of Total)

2. Project Approach

This section evaluates the Proposer’s proposed methodology for delivering the services, including processes used on similar projects and the approach envisioned for this engagement. Scoring will be based on the clarity and feasibility of the project plan, schedule, key activities, deliverables, and the proposed coordination process with the City’s

Project Manager.

0-10 Points 30 (30% of Total)

3. Cost Analysis

This section evaluates the Proposer's completed cost analysis and proposed fee for the project.

Scoring will be based on the completeness, clarity, and reasonableness of the pricing information provided.

0-10 Points 30 (30% of Total)

4. Business Enterprise Program Outreach and

Utilization

This section evaluates the Proposer’s status as an SBE, MBE, WBE, or combination, and the firm’s demonstrated commitment to outreach, inclusion, and utilization of small and minority-owned businesses in performance of the contract. Scoring will be based on documented outreach efforts, planned mentoring and capacity-building initiatives, and processes for inclusive subcontracting.

0-10 Points 10 (10% of Total)

7. Cost Proposal

Vendors will be evaluated based on the average cost per table.

Please note: Vendors will not be required to appraise every property listed below per year, as the City shall identify annually which City owned buildings or structures will be appraised

OFFICE BUILDINGS

Costs for appraisals shall include all costs including labor, per diem, travel, building detail, and building summary reports.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Municipal Services Center With

Garage 1 ea

2 City Hall 1 ea

3 City Hall Annex 1 ea

4 Sanitation Complex 1 ea

TOTAL

RESIDENTIAL COMPLEX

Costs for appraisals shall include all costs including labor, per diem, travel, building detail, and building summary reports.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Jamestown Residential Complex 1 ea

LIBRARIES & SCHOOL

Costs for appraisals shall include all costs including labor, per diem, travel, building detail, and building summary reports.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Jordan School 1 ea

Line Item Description Quantity Unit of

Measure Unit Cost Total

2 Smaller Library Branches 1 ea

3 Main Library 1 ea

MARINA & AIRPORT

Costs for appraisals shall include all costs including labor, per diem, travel, building detail, and building summary reports.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Port of St. Petersburg Complex 1 ea

2 Critical Component Boats 1 ea

3 Municipal Marina Complex 1 ea

4 Airport Complex 1 ea

EVENT BUILDINGS

Costs for appraisals shall include all costs including labor, per diem, travel, building detail, and building summary reports.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Tropicana Field 1 ea

2 Mahaffey and Garage 1 ea

3 Coliseum 1 ea

4 Manhattan Casino Building 1 ea

5 Sunken Guardens 1 ea

Unit Cost Total

6 St Pete Pier Complex 1 ea

7 Al Lang Field Complex 1 ea

MUSEUMS

Costs for appraisals shall include all costs including labor, per diem, travel, building detail, and building summary reports.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Museum of History 1 ea

2 Dr. Carter G. Woodson Museum 1 ea

PARKS AND RECREATION BUILDINGS

Costs for appraisals shall include all costs including labor, per diem, travel, building detail, and building summary reports.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Park with buildings/playground structure/property out in the open 1 ea

2 Park with baseball field/grandstands/property out in the open.

1 ea

3 Recreation/community Center with property out in the open 1 ea

4 Leasure Services Complex 1 ea

5 Individual Building Allocated to Parks

Program 1 ea

Unit Cost Total

6 Recreation Facility with Pool and

Property out in the Open 1 ea

7 Golf Courses 1 ea

POLICE & FIRE

Costs for appraisals shall include all costs including labor, per diem, travel, building detail, and building summary reports.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Police Department Buildings 1 ea

2 Fire Training Complex 1 ea

3 Fire Headquarters 1 ea

4 Police Headquarters 1 ea

5 Fire Stations 1 ea

PUBLIC WORKS

Costs for appraisals shall include all costs including labor, per diem, travel, building detail, and building summary reports.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Lift Station 1 ea

2 Water Resources HQ 1 ea

3 Wastewater Plants 1 ea

4 Main (Cosme) Water Treatment Plant 1 ea

Unit Cost Total

5 Pumping Station 1 ea

6 Traffic Engineering Admin Building 1 ea

7 Fleet Management Complex 1 ea

8 Stormwater Station 1 ea

9 Alum Stations 1 ea

OTHER

Costs for appraisals shall include all costs including labor, per diem, travel, building detail, and building summary reports.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Tangerine Plaza 1 ea

TREND REPORTS

Measure Unit Cost Total

1 Annual SOV/trend reports 1 ea