Project Manual - CR15.pdf

PROJECT MANUAL

For

CR 15 TRAIL CONSTRUCTION PROJECT

FOR THE

TOWN OF WINDSOR

September 4, 2025

Bid No. PRC-2025-052

CR 15 TRAIL CONSTRUCTION PROJECT 00005-3

PROJECT MANUAL

TABLE OF

CONTENTS

Section No. Subject Pages

00001 Cover

00005 Table of Contents

BIDDING REQUIREMENTS

00020 Invitation to Bid

00110 Instructions to Bidders

00310 Bid Form

00310 Acceptance of Fuel Cost Adjustments

00410 Bid Security

00420 Subcontractor Listing

00425 Bidder Evaluation Criteria Form

CONTRACT FORMS

00510 Agreement

00520 Notice of Award

00530 Notice to Proceed

00610 Performance Bond

00620 Labor and Material Payment Bond

00660 Notice of Final Payment

00670 Evidence of Payment and Release of Liens

00680 Certificate of Substantial Completion

00690 Certificate of Final Completion

CONTRACT REQUIREMENTS

00700 Standard General Conditions

00800 Supplementary Conditions

00920 Application and Certification for Payment

00950 Change Order No. (##)

DIVISION 1 - GENERAL REQUIREMENTS

01010 Project Construction Plans and Specifications

END OF CONTENTS

CR 15 TRAIL CONSTRUCTION PROJECT 00020-1

SECTION 00020

INVITATION TO BID

Bids will be received by submitting sealed Bids submitted online through the Rocky Mountain E-

Purchasing System (RMEPS) at http://bidnetdirect.com/colorado/town-of-windsor until 2:00 p.m.

local time, Tuesday, September 30th, 2025, for the CR 15 TRAIL CONSTRUCTION

PROJECT

Bids received after this time will not be accepted, and will be returned unopened.

At said time, and shortly thereafter, all bids that have been duly received will be published on Rocky Mountain Bid Net Direct. Bids shall be a combination of lump sum and unit prices per the Bid Form.

All work associated with this project shall be completed within 80 working days from

Notice to Proceed

The Work of this Contract consists of constructing sections of trail on a new alignment along the

CR 15. Trail work near Harmony Road that is labeled in the plan as future work includes additional trail work, structure work, signal pole relocation and Harmony Rd median alterations is included in the project as Force Account work. This work will be negotiated with the contractor once the design is finalized.

Bids shall be a combination of lump sum and unit prices per the Bid Form.

A mandatory virtual pre-bid conference will be held for this project on Tuesday, September

16th at 2:00 p.m. at Town of Windsor Public Works Services Facility. Any questions regarding the project are due Monday, September 22nd at 5:00 pm, local time. No questions received after this date will be answered, unless the bid date is extended by an addendum.

A hard copy of the bid documents will not be available.

All bid documents will only be published on Rocky Mountain Bid Net.

Each Bidder shall file with their Bid an acceptable Bid security in the form of a bidder's bond in an amount not less than five percent (5%) of the total Bid in accordance with the Instructions to

Bidders.

http://bidnetdirect.com/colorado/town-of-windsor

CR 15 TRAIL CONSTRUCTION PROJECT 00020-2

The Bidder to whom a Contract is awarded will be required to furnish a Performance Bond guaranteeing faithful performance and a Labor and Material Payment Bond guaranteeing payment of all debts arising out of the Work.

No Bid may be withdrawn for the period of time after the date Bids are opened which is specified in the Bid Form.

Owner reserves the right to reject any or all Bids, to waive any informalities or irregularities therein, and to reject nonconforming, non-responsive, or conditional bids. The decision of the

Owner shall be final.

Owner: Town of Windsor

Bidder:

END OF SECTION

CR 15 TRAIL CONSTRUCTION PROJECT 00110-1

SECTION 00110

INSTRUCTIONS TO BIDDERS

PART 1 GENERAL

1.1 DEFINED TERMS

A. Terms used in these Instructions to Bidders which are defined in the General Conditions and the Supplementary Conditions have the meanings assigned to them in the General

Conditions and the Supplementary Conditions. The term “Bidder” means one who submits a Bid directly to Owner, as distinct from a sub-bidder, who submits a bid to a

Bidder. The term “Successful Bidder” means the lowest, qualified, responsible, responsive Bidder to whom Owner (on the basis of Owner’s evaluation as hereinafter provided) makes an award. The term “Bidding Documents” includes the Advertisement or Invitations to Bid, Instructions to Bidders, the Bid Forms, and the proposed Contract

Documents (including all Addenda issued prior to receipt of Bids).

1.2 COPIES OF BIDDING DOCUMENTS

A. Complete sets of the Bidding Documents for use in preparing bids may be obtained in accordance with the Invitation to Bid.

B. Deposit for Bidding Documents is non-refundable.

C. Partial sets of Bidding Documents will not be issued. Complete sets of Bidding

Documents shall be used in preparing Bids; neither Owner nor Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of

Bidding Documents.

D. Owner and Engineer in making copies of Bidding Documents available on the above terms, do so only for the purpose of obtaining Bids on the Work and do not confer a license or grant for any other use.

1.3 QUALIFICATIONS OF BIDDERS

A. Each bidder must be prepared to submit, within five (5) days of Owner's request written evidence of their qualifications to perform the Work by executing the attached Bidder

Evaluation Criteria Form (Section 00425). Bidders may be required to submit evidence that they have a practical knowledge of the particular Work bid upon, and that they have the financial resources to complete the proposed Work. In determining the Bidder's qualifications, the following factors will be considered: work previously completed by the Bidder and whether the Bidder (a) maintains a permanent place of business, (b) has adequate plant and equipment to do the Work properly and expeditiously, (c) has the financial resources to meet all obligations incident to the Work, and (d) has appropriate technical experience. Each Bidder may be required to show that they have handled former work so that no just claims are pending against such work. No Bid will be

CR 15 TRAIL CONSTRUCTION PROJECT 00110-2

accepted from a Bidder who is engaged on any work which would impair their ability to perform or finance this Work.

B. Each Bid must contain evidence of Bidder's qualification to do business in the State of

Colorado or covenant to obtain such qualification prior to award of the contract.

C. Owner reserves the right to conduct interviews of Bidder’s management, superintendents, foreman, and staff as deemed necessary to assist in the evaluation of the Bidder’s qualifications.

1.4 EXAMINATION OF CONTRACT DOCUMENTS AND SITE

A. It is the responsibility of each Bidder before submitting a Bid, to (a) examine the Contract

Documents thoroughly, (b) visit the site to become familiar with local conditions that may affect cost, progress, performance or furnishing of the Work, (c) consider federal, state and local Laws and Regulations that may affect cost, progress, performance or furnishing of the Work, (d) study and carefully correlate Bidder's observations with the

Contract Documents, and (e) notify Owner of all conflicts, errors or discrepancies in the

Contract Documents.

B. The Supplementary Conditions identify those reports of explorations and tests of subsurface conditions at the site which have been utilized by Engineer in preparation of the Contract Documents. Bidder may rely upon the accuracy of the technical data contained in such reports but not upon non-technical data, interpretations or opinions contained therein.

C. Before submitting any Bid, the Bidder shall examine the Contract Documents, as defined in the General Conditions, including all Addenda, and the project site and become totally familiar with each. Any inconsistencies, ambiguities, errors or omissions found in the

Contract Documents or at the project site shall be brought immediately to the attention of the Owner.

D. The Supplementary Conditions identify those drawings or physical conditions in or relating to existing surface and subsurface conditions (except Underground Facilities) which are at or contiguous to the site which have been utilized by Engineer in preparation of the Contract Documents. Bidder may rely upon the accuracy of the technical data contained in such drawings to the extent specifically identified in the Supplementary

Conditions but not upon the completeness thereof for the purposes of bidding or construction.

E. Copies of such reports and drawings are bound in the Bidding Documents for the

Bidder's convenience.

F. Information and data reflected in the Contract Documents with respect to underground facilities at or contiguous to the site is based upon information and data furnished to

Owner and Engineer by owners of such underground facilities or others, and Owner does not assume responsibility for the accuracy or completeness thereof unless it is expressly provided otherwise in the Supplementary Condition.

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G. Before submitting a Bid, each Bidder will, at Bidder's own expense, make or obtain any additional examinations, investigations, explorations, tests and studies and obtain any additional information and data which pertain to the physical conditions (surface, subsurface and underground facilities) at or contiguous to the site or otherwise which may affect cost, progress, performance or furnishing of the Work and which Bidder deems necessary to determine its Bid for performing and furnishing the Work in accordance with the time, price and other terms and conditions of the Contract

Documents.

H. On request in advance, Owner will provide each Bidder access to the site to conduct such explorations and tests as each Bidder deems necessary for submission of a Bid.

Bidder shall fill all excavations and clean up and restore the site to its former condition upon completion of such explorations.

I. Access to the site may be arranged by contacting Wade Willis, CPRE, Town of Windsor

Open Space and Trails Manager at telephone number (970) 674-2434. In general, site access will be limited to normal working hours, 8:00 am to 5:00 pm.

J. The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this part, that without exception, the

Bid is premised upon performing and furnishing the Work required by the Contract

Documents. Unless indicated otherwise within the Contract Documents, Contractor is responsible for all such means, methods, techniques, sequences or procedures of construction as may be required for performing and furnishing the Work, and that the

Contract Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work.

K. The Contractor, by the execution of the Agreement shall in no way be relieved of any obligation under it due to their failure to receive or examine any form or legal instrument or to visit the site and acquaint themselves with the conditions there existing and the Town will be justified in rejecting any claim based on facts regarding which they should have been on notice as a result thereof.

1.5 AVAILABILITY OF LANDS FOR WORK, ETC.

A. The lands upon which the Work is to be performed, rights-of-way and easements for access thereto, and other lands designated for use by Contractor in performing the

Work are identified in the Contract Documents. All additional lands and access thereto required for temporary construction facilities, construction equipment or storage of materials and equipment to be incorporated in the Work are to be obtained and paid for by Contractor. Easements for permanent structures or permanent changes in existing facilities are to be obtained and paid for by Owner unless otherwise provided in the

1.6 INTERPRETATIONS AND ADDENDA

A. All questions about the meaning or intent of the Contract Documents are to be submitted in writing (via bidnet) to the Town. Replies will be issued only by Addenda. Questions received after September 16th will not be answered. Only questions answered by formal

CR 15 TRAIL CONSTRUCTION PROJECT 00110-4

written Addenda will be binding. No oral interpretation will be made to any Bidder as to the meaning of the Contract Documents or any part thereof. Other interpretations, assumptions, or clarifications will be without legal effect.

B. Addenda may also be issued to modify the Bidding Documents as deemed advisable by

Owner or Engineer. All such Addenda shall become part of the Contract and all Bidders shall be bound by such Addenda, whether or not received by the Bidders.

C. Addenda will be mailed to all parties recorded by Engineer as having received the

Bidding Documents and will be on file in the office of the Town Engineer, but it shall be the Bidder’s responsibility to make inquiry as to the Addenda issued. No Addenda will be issued later than 5 days prior to the date for receipt of Bids except an Addendum, if necessary, postponing the date for receipt of Bids or withdrawing the request for Bids.

1.7 BASIS OF BIDS

A. The Bidder shall submit a lump sum price and prices for all unit price items shown on the

Bid Form. Failure to comply may be cause for rejection.

1.8 UNIT PRICES

A. The quantities appearing in the Bid Form are approximate only and are prepared for the comparison of bids. Payment to the Contractor will be made only for the actual quantities of work performed and accepted or materials furnished in accordance with the

Agreement. The scheduled quantities of work to be down and materials to be furnished may be increased, decreased, or omitted as hereinafter provided.

B. The unit price for each of the several items in the proposal of each bidder shall include its prorata share of overhead so that the sum of the products obtained by multiplying the quantity shown for each item by the unit price bid represents the total bid. Any bid not conforming to this requirement may be rejected as informal. The special attention of all bidders is called to this provision, for should conditions make it necessary to revise the quantities, no limit will be fixed for such increased or decreased quantities nor extra compensation allowed, provided the net monetary value of all such additive and subtractive increases or decreases the original contract price by more than twenty-five

(25%) percent, except for work not covered in the Drawings and Technical Specifications as provided for in the Contract Documents.

1.9 BID SECURITY

A. Bid Security shall be made payable to Owner, in an amount not less than five percent

(5%) of the Bidder's maximum Bid price and in the form of a Bid Bond issued by a

Surety company listed in the latest issue of U.S. Treasury Circular 570 to secure the Bid.

The amount of such Bid bond shall be within the maximum amount specified for such

Company in said Circular 570. No bid will be considered unless it is accompanied by the required guaranty.

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B. The Bid Security of all bidders will be retained until Successful Bidder has executed the

Agreement and furnished the required Contract Security, whereupon it will be returned; if the successful Bidder fails to execute and deliver the Agreement and furnish the required

Contract Security within fifteen (15) days of the Notice of Award, Owner may annul the

Notice of Award and the Bid Security of that Bidder will be forfeited. The Bid Security of any Bidder whom Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of the seventh (7th) day after the “effective date of the Agreement” (which term is defined in the General Conditions) by Owner to

Contractor and the required Contract Security is furnished or the first day following the end of the time specified on the Bid Form during which the Bids shall remain open. Bid

Security of other Bidders will be returned within seven days of the Bid opening.

1.10 CONTRACT TIME

A. The date by which the Work is to be finally complete, as set forth in the Agreement.

1.11 LIQUIDATED DAMAGES

A. The Contractor shall pay to the Owner, as liquidated damages and not as a penalty, a sum determined from the schedule of Liquidated Damages as set forth in the Agreement and the Supplementary Conditions, per day for each and every day’s delay in completing all or any designated portion of the Work called for under the Contract, in all parts and requirements, within the time set forth in the Agreement and the Notice to Proceed.

1.12 SUBSTITUTE AND “OR-EQUAL” ITEMS

A. The Contract, if awarded, will be on the basis of material and equipment described in the

Drawings or specified in the Specifications without consideration of possible substitute or

“or-equal” items. Whenever it is indicated in the Drawings or specified in the

Specifications that a substitute or “or-equal” item of material or equipment may be furnished or used by Contractor if acceptable to Engineer, application for such acceptance will not be considered by Engineer until after the “effective date of the

Agreement”. The procedure for submittal of any such application by Contractor and consideration by Engineer is set forth in the General Conditions which are supplemented in the General Requirements.

B. Whenever a material or article is specified or described by using the name of a proprietary product or the name of a particular manufacturer or vendor, the specified item mentioned shall be understood as establishing the type, function, and quality desired.

Other manufacturers' products will be accepted provided sufficient information is submitted to allow Engineer to determine that the products submitted are equivalent to those named. Applications for such review will not be considered by Engineer until after the “effective date of the Agreement”. The procedure for submittal of any such application by Contractor and consideration by Engineer is set forth in the General

Conditions which are supplemented in the General Requirements.

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1.13 SUBCONTRACTORS, SUPPLIERS AND OTHERS

A. The Owner may require the identity and specified details of certain Subcontractors and other persons and organizations to be submitted in advance of the Notice of Award by executing the attached Subcontractor Listing form. The apparent Successful Bidder, and any other Bidder so requested, shall within seven days after the day of the Bid opening, submit to the Owner on said form, a list of all Subcontractors and other persons and organizations, including those who are to furnish the principal items of material and equipment that will be utilized during this project. Such list shall be accompanied by an experience statement with pertinent information as to similar projects and other evidence of qualification for each such Subcontractor, person and organization if requested by

Owner. If Owner or Engineer after due investigation has reasonable objection to any proposed Subcontractor, other person or organization, either may, before granting the

Notice of Award, request the apparent Successful Bidder to submit an acceptable substitute without an increase in Bid price. If the apparent Successful Bidder declines to make any such substitution, the contract shall not be awarded to such Bidder, but their declining to make any such substitution will not constitute grounds for sacrificing their

Bid Security. Any Subcontractor, other person or organization so listed and to whom

Owner or Engineer does not make written objection prior to the granting of the Notice of

Award will be deemed acceptable to Owner and Engineer subject to revocation of such acceptance after the Effective Date of the Agreement as provided in the General

Conditions.

B. In contracts where the Contract Price is on the basis of Cost-of-the-Work Plus a Fee, the apparent Successful Bidder, prior to the Notice of Award, shall identify in writing to

Owner those portions of the Work that such Bidder proposes to subcontract and after the

Notice of Award may only subcontract other portions of the Work with Owner's written consent.

C. No Contractor shall be required to employ any Subcontractor, other person or organization against whom they has reasonable objection.

1.14 SUBCONTRACTOR LISTING

A. Each bidder, when requested by Owner, shall list on the Subcontractor Listing (Section

00420) form provided, the name and the address of each subcontractor who will perform work or labor, or render service to the Bidder in or about the Work; or a licensed subcontractor who, under subcontract to the Bidder, specially fabricates and installs a portion of the Work and the portion of the Work which will be done by each subcontractor.

B. If a Bidder fails to specify a subcontractor for any portion of the work to be performed under this contract, they agree to perform that portion themselves. If a subcontractor is not listed, the contractor must obtain written approval from the Owner prior to allowing the subcontractor to do any work on the job site.

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1.15 BID FORM

A. The Bidder shall submit their proposal upon the Bid Form attached hereto; additional copies may be obtained from Owner.

B. On the Bid Schedules within the Bid Form, The Bidder shall specify a unit price in words or figures, or both if required, for each pay item for which a quantity is given and shall also show the products of the respective unit prices and quantities written in figures in the column provided for that purpose and the total amount of the proposal obtained by adding the figures in the column provided for that purpose and the total amount of the proposal obtained by adding the amounts of the several items. At the bottom of the last page of the Bid Schedule, Bidder shall write out in words, the total amount of the Bid for that particular Bid Schedule. All the words and figures shall be completed in ink or by typewriter. In In case of a discrepancy between the prices written in words and those written in figures, when both are required, the prices written in words shall govern.

C. All blank spaces in the Bid Form must be completely filled out in ink or typewritten when submitted. All Bid Documents shall be filled out completely and submitted in total.

Where a blank space answer does not apply to Bidder, insert “N/A”.

D. Bid by corporations must be executed in the corporate name by the president or a vice-president (or other corporate officer accompanied by evidence of authority to sign) and the corporate seal must be affixed and attested by the secretary or an assistant secretary.

The corporate address and state of incorporation shall be shown below the signature.

E. Bids by partnerships must be executed in the partnership name and signed by a partner, whose title must appear under the signature and the official address of the partnership must be shown below the signature.

F. Bids by joint ventures shall be signed by each participant in the joint venture or by an authorized agent of each participant.

G. The names of all persons signing must also be legibly printed or typed below the signature. A Bid by a person who affixes to their signature the word “president”, “secretary”, “agent”, or other designation without disclosing their principal may be held to be the Bid of the individual signing. When requested by Owner, evidence of the authority of the person signing shall be furnished.

H. The full name of each person or company interested in the Bid shall be listed on the Bid

Form.

I. The Bid should contain an acknowledgment of receipt of all Addenda (the numbers of which shall be filled in on the Bid Form).

J. No alterations in Bids, or in the printed forms therefore, by erasures, interpolations, or otherwise will be acceptable unless each such alteration is signed or initialed by the

Bidder; if initialed, Owner may require the Bidder to identify any alteration so initialed.

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No alternation in any Bid, or in the form on which it is submitted, shall be made after the

Bid has been submitted.

K. The address to which communications regarding the Bid are to be directed must be shown.

1.16 SUBMISSION OF BIDS

A. Bids shall be emailed at the time and place indicated in the Invitation to Bid. Indicate in the subject line: “Bid for CR 15 TRAIL CONSTRUCTION PROJECT.”

B. Each bid shall be accompanied by appropriate bid documents (lump sum or unit price), the Bid Form, the Bid Security (Bid Bond) and any other required documents.

C. Bids shall be uploaded to bidnet prior to the time and date for receipt of Bids indicated in the Invitation to Bid, or the modified time and date indicated by addendum. Bids received after the time and date for receipt of Bids will be returned. Bidder shall assume full responsibility for timely delivery at the location designated for receipt of

Bids.

D. Oral, telephone, facsimile (FAX), physical submissions or telegraph Bids are invalid and will not receive consideration. No Bidder may submit more than one Bid. Multiple

Bids under different names will not be accepted from one firm or association.

1.17 MODIFICATION AND WITHDRAWAL OF BIDS

A. Bids submitted early may be modified or withdrawn by notice to the party receiving Bids at the place and prior to the time designated for receipt of Bids. Such notice shall be in writing over the signature of the Bidder or be by telegram; if by telegram, written confirmation over the signature of Bidder must have been mailed and postmarked on or before the date and before time set for receipt of Bids; it shall be so worded as not to reveal the amount of original Bid. Bids may also be modified or withdrawn in person by the Bidder or an authorized representative provided they can prove their identity and authority. Withdrawn Bids may be resubmitted up to the time designated for the receipt of Bids provided that they are then fully in conformance with these Instructions to

Bidders.

B. If, within 24 hours after Bids are opened, any Bidder files a duly signed written notice with Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of their Bid, that

Bidder may withdraw their Bid and the Bid Security will be returned. Thereafter, that

Bidder will be disqualified from further bidding on the Work.

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1.18 OPENING OF BIDS

A. All bids must be submitted through Rocky Mountain Bid Net. In lieu of a public bid opening, all bids received through the bid net platform will be published irrespective of any irregularities therein. An abstract of the amounts of the base Bids and major alternates (if any) will be made available after the opening of Bids.

1.19 BIDS TO REMAIN OPEN SUBJECT TO ACCEPTANCE

A. All Bids shall remain open and subject to acceptance for the period of time specified in the Bid Form, but Owner may, in their sole discretion, release any Bid and return the Bid

Security prior to that date.

B. No right to claim mistake shall exist for Bidder following the 24 hour period after the bid opening.

1.20 AWARD OF CONTRACT

A. Owner reserves the right to reject any and all Bids, to waive any and all informalities or technicalities and to negotiate contract terms with the Successful Bidder, and the right to disregard all nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner reserves the right to reject the Bid of any Bidder if Owner believes that it would not be in the best interest of the Project to make an award to that Bidder, whether because the Bid is not responsive or the Bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by Owner. Discrepancies between words and figures will be resolved in favor of words. Discrepancies between the indicated sum or product of figures and the correct sum or product thereof will be resolved in favor of the correct sum or product.

B. In evaluating Bids, Owner shall consider the qualifications of the Bidders, whether or not the Bids comply with the prescribed requirements, and alternates and unit prices if requested in the Bid forms. It is Owner's intent to accept alternates (if any are accepted) in the order in which they are listed in the Bid Form but Owner may accept them in any order or combination.

C. Owner may consider the qualifications and experience of Subcontractors and other persons and organizations (including those who are to furnish the principal items of material or equipment) proposed for those portions of the Work as to which the identity of Subcontractors and other persons and organizations must be submitted as provided in the Subcontractor Listing form and the Supplementary Conditions. Operating costs, maintenance considerations, performance data and guarantees of materials and equipment may also be considered by Owner.

D. Owner may conduct such investigations as they deem necessary to assist in the evaluation of any Bid and to establish the responsibility, qualifications and financial ability of the

Bidders, proposed Subcontractors and other persons and organizations to do the Work in

CR 15 TRAIL CONSTRUCTION PROJECT 00110-10

accordance with the Contract Documents to Owner's satisfaction within the prescribed time.

E. Owner reserves the right to reject the Bid of any Bidder who does not pass any such evaluation to Owner's satisfaction.

F. If the contract is to be awarded it will be awarded to the lowest Bidder whose evaluation by Owner indicates to Owner that the award will be in the best interests of the Project.

G. If the contract is to be awarded, Owner will give the Successful Bidder a Notice of

Award within the time specified in the Bid Form for Bids to remain open.

1.21 CONTRACT SECURITY

A. The General Conditions and the Supplementary Conditions set forth Owner's requirements as to performance and other Bonds. When the Successful Bidder delivers the executed Agreement to Owner it shall be accompanied by the required Contract

Security.

1.22 SIGNING OF AGREEMENT

A. When Owner gives a Notice of Award to the Successful Bidder, it will be accompanied by unsigned counterparts of the Agreement and all other Contract Documents as indicated in the Supplementary Conditions.

B. Three (3) copies of the Contract Documents will be prepared by the Owner. All copies will be submitted to Contractor and Contractor shall execute the Contract Agreement, insert executed copies of the required bonds and power of attorney and submit all copies to Owner within 10 days. The date of Contract on the Contract and Bond Forms and the certification date on the power-of-attorney shall be left blank for filling in by Owner.

C. Owner will execute all copies, insert the date of Contract on the Contract bond forms and on the power-of-attorney, and the Owner review and distribute within 10 days.

Distribution of signed copies will be one copy each to Owner, Engineer, and Contractor.

Contractor shall be responsible for distribution of copies to the sureties.

D. There shall be no Contract between Bidder and Owner until the Agreement in the

Contract Documents is signed by Owner.

1.23 PRE-BID CONFERENCE

A. A pre-bid conference will be held for this project on Thursday, September 16th 2025 at

2:00 p.m.. Any questions regarding the project are due Monday September 22nd, 2025 at 5:00 pm, local time. No questions received after this date will be answered, unless the bid date is extended by an addendum. The representatives of Owner and Engineer will be present to answer questions. Any questions which, in the opinion of Engineer, cannot be answered by direct reference to the Bidding Documents will be answered by formal written Addenda as outlined above under Interpretations and Addenda.

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B. All attendees shall register their attendance of this conference by signing the Town’s sign-in sheet. No questions received after this meeting will be answered, unless the bid date is extended by an addendum.

1.24 SALES AND USE TAXES

A. Owner is exempt from State Sales and Use Taxes on materials and equipment to be incorporated in the Work (exemption No. 98-03476).

B. All bids for the Work in this Contract shall exclude all sales, use, and any other taxes otherwise collected by the Colorado Department of Revenue.

C. Refer to Supplementary Conditions for additional information.

1.25 NONDISCRIMINATION IN EMPLOYMENT

A. Contract for the Work hereunder will obligate the contractors and subcontractors not to discriminate in employment practices and to certify to affirmative action plans.

B. Bidders must submit with their bid a signed statement as to whether they have previously performed work subject to Executive Order 11246.

C. Bidders must, if requested, submit a compliance report concerning their employment practices and policies in order to maintain their eligibility to receive the award of the contract.

D. Successful bidders must, if requested, submit a list of all subcontractors who will perform work on the project and written signed statements from authorized agents of the labor pools with which they will or may deal for employees on the work together with supporting information to the effect that said labor pools' practices and policies are in conformity with Executive Order 11246 and that said labor pools will affirmatively cooperate in or offer no hindrance to the recruitment, employment, and equal treatment of employees seeking employment and performing work under the contract or, a certification as to what efforts have been made to secure such statements when such agents or labor pools have failed or refused to furnish same prior to the award of the contract.

PART 2 PRODUCTS

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PART 3 EXECUTION

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SECTION 00310

BID FORM

Proposal of (hereinafter called “Bidder”) organized and existing under the laws of the State of , doing business as a/an .

(Corporation, partnership, or individual)

To: Town of Windsor (hereinafter called “Owner”).

301 Walnut Street

Windsor, CO 80550

The undersigned Bidder, having familiarized himself with the Work required by the Contract

Documents, having examined the plans and specifications with related documents and the site where the Work is to be performed, being familiar with all of the conditions surrounding the construction of the proposed project including availability of materials and local labor conditions and all laws, regulations and other factors affecting performance of the Work, and having satisfied himself of the expense and difficulties attending performance of the Work, Bidder hereby proposes and agrees, if this Bid is accepted, to enter into Agreement in the form attached to perform all Work, including the assumption of all obligations, duties and responsibilities necessary to the successful completion of the Contract and the furnishing of all labor, materials, and equipment required to be incorporated in and form a permanent part of the specified Work;

tools, equipment, supplies, transportation, facilities, labor, superintendence and services required to perform the specified Work; and Bonds, insurance and submittals; and to construct the project as indicated or specified in the Contract Documents, within the time set forth therein, and at the prices stated below. These prices are to cover all expenses incurred in performing the work required under the Contract Documents, of which this proposal is a part.

The undersigned Bidder hereby agrees to furnish any required Bonds and to enter into a contract within the time specified in the Instructions to Bidders and further agrees to commence work under this contract on or before a date to be specified in a written Notice to Proceed from the

Owner, and to fully complete the project within the Contract Time as stipulated in the

Agreement. The undersigned further agrees to pay, as liquidated damages, a sum determined from the schedule of Liquidated Damages, set forth in the Supplementary Conditions, per day for each consecutive day thereafter as hereinafter provide in the General Conditions.

In submitting this Bid it is understood that the right is reserved by Owner to reject any and all bids, to waive any informalities in bids, and it is understood that this Bid may not be withdrawn during a period of sixty (60) days after the scheduled time for the receipt of bids.

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*See and Complete Bid Schedule, This sheet to be signed and attached to completed bid schedule.

Written Grand Total:

Contact Person:

Phone Number:

Business Address:

City: , State: Zip Code:

County:

-3

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Extension of these unit prices is on the basis of estimated quantities; the arithmetic accuracy of such extensions and the totaling thereof will be checked and corrected by the Owner before evaluating the proposals; and the lowest of such corrected and checked totals will determine the lowest bid. In case of discrepancy between the unit price and the extension, the unit bid price shall govern. In case of a discrepancy between the total bid and the proper addition and/or subtraction of the corrected extension, the latter shall govern.

Receipt of copies of the following addendum(a) is hereby acknowledged and have been considered in preparation of this Bid.

Addendum No. Bidders Signature Date Acknowledged

Copies of all addenda received are enclosed herewith and have been considered in preparation of this Bid.

Enclosed herewith is the required bid security in the amount of

Dollars ($ ) or % of the total bid, which the undersigned Bidder agrees is to be forfeited to and become the property of Owner, as liquidated damages, should this Bid be accepted and a contract be awarded to him and he fail to enter into a contract in the form prescribed and to furnish the required

Bonds within the time specified on the Instructions to Bidders, but otherwise the bid security will be returned upon his signing this contract and delivering the Bonds.

Also enclosed herewith is other material as required in the bidding documents:

In submitting this Bid it is understood that the right is reserved by Owner to reject any and all bids, and it is understood that this Bid may not be withdrawn during a period of 60 days after the scheduled time for the receipt of bids.

The undersigned Bidder hereby certifies (a) that this Bid is genuine and is not made in the interest of, or in the behalf of, any undisclosed person, firm, or corporation, and is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation; (b) that he has not directly or indirectly induced or solicited any other Bidder to put in a false or sham Bid; (c) that he has not solicited or induced any person, firm, or corporation to refrain from bidding; and (d) that he has not sought by collusion to obtain for himself any advantage over any other Bidder or over the Owner.

Upon receipt of Owner’s written acceptance of this bid, Bidder will execute the formal contract attached within ten (10) days and deliver a Surety Bond(s) as required by the General

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The full names and addresses of parties interested in this Bid as principals are as follows:

SIGNATURE OF BIDDER: Date:

If an Individual: , doing business as

If a Partnership: by

, partner

If a Corporation: (a Corporation) by (SEAL & TITLE)

(ATTEST)

Business Address of Bidder

If a Bidder is a joint venture, other party must sign below. Date:

If an Individual: , doing business as

If a Partnership: by

, partner

If a Corporation: (a Corporation) by (SEAL & TITLE)

(ATTEST)

Business Address of Bidder

CR 15 TRAIL CONSTRUCTION PROJECT 00410-1

SECTION 00410

BID SECURITY

To: Town of Windsor (hereinafter called Owner)

THE STATE OF )

) KNOW ALL MEN BY THESE

COUNTY OF ) PRESENTS

That, we, of the City of , County of and State of (hereinafter called Bidder) as principal, and (hereinafter call Surety) as surety, authorized under the laws of the State of [ ] to act as surety on bonds for bidders, are held and firmly bound unto the Town of Windsor (hereinafter called Owner) as obligee, in the penal sum of

($ ) Dollars in lawful money of the United States for payment of Bidders and

Surety, bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally and firmly by these presents.

WHEREAS, Bidder has submitted a Bid to enter into a certain written contract with Owner for the CR 15 TRAIL CONSTRUCTION PROJECT, hereinafter referred to as Contract.

NOW, THEREFORE, the condition of this obligation is such that if Owner shall accept the Bid of the Bidder and Bidder shall faithfully enter into a contract with the Owner in accordance with the terms of such Bid and give such Bonds as are specified in the Bidding or Contract

Documents; or in the event of the failure of Bidder to enter such Contract and give such bond or bonds, if Bidder shall pay to Owner the difference not to exceed the penalty hereof between the amount specified in said Bid and such larger amount for which Owner may in good faith contract with another party to perform the Work covered by said Bid, then this obligation shall be null and void, otherwise to remain in full force and effect.

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Signed and sealed this day of 20 .

Contractor Surety

Principal

By:

Principal (L.S)

[Corporate Seal]

Attest

Address for giving notices: Address for giving notices:

Contractor’s Phone Number: Surety’s Phone Number:

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SECTION 00420

SUBCONTRACTOR LISTING

The following information shall be provided at the Owner’s request, prior to the Notice of

Award. This information shall provide the name, business address, and portion of the Work for each subcontractor that will be used for a portion of the Work, if the Bidder is awarded the

Contract. Additional numbered pages shall be attached to this page as required. Each page shall be headed "SUBCONTRACTOR LISTING" and signed.

Description of Work to be

Name Business Address Performed

Signed by: Date:

(Name)

(Title)

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CR 15 TRAIL CONSTRUCTION PROJECT 00425-1

SECTION 00425

BIDDER EVALUATION CRITERIA FORM

• For joint ventures the requested information shall be provided for each firm individually.

• To be provided within 5 days of Owner’s request, prior to Notice of Award

PART 1 INSTRUCTIONS

A. In determining the firm’s qualifications, the following factors will be considered -similar work most recently completed and whether the firm:

1. Maintains a permanent place of business.

2. Owns adequate equipment to perform the work properly and expeditiously within the Contract time.

3. Has the financial resources to meet obligations incident to the Work.

4. Has appropriate technical experience.

5. Has a good record of successful project completion with minimal interference with existing roadway system operations as demonstrated through references

B. Minimum requirements that must be met in order to be considered for project award as a general contractor are the successful completion or substantial progress towards completion within the past five (5) years:

1. 3 projects of similar size and scope specifically as it relates to working within the river and stormwater management administration….

2. Provide all information requested on the following form.

C. The Owner or Engineer reserves the right to require the submission of additional information.

D. The qualification of a firm shall not deprive the Owner of the right to reject any bid, where other circumstances and developments have, in the opinion of the

Owner, changed the qualification or responsibility of the firm, or for any other reason.

E. A firm will be awarded the Contract on the basis of all factors judged to be in the best interest of the Owner. These factors will include those listed above as well as the firm's previous performance on work for the Owner or the Engineer plus factors determined by the Owner.

F. In the event a firm challenges the award decision made by the Owner, or any recommendation made by the Engineer, and the Owner's decision or the

Engineer's recommendation is upheld upon review by an appropriate review agency or court, the challenging firm shall be liable for all costs and expenses incurred by the Owner and the Engineer, including attorney's fees related to this appeal process and the costs and expenses of associated delays in project

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completion. The firm's submission of a Bid for this Contract shall indicate its approval of the foregoing provision. The place of venue for any challenge of the qualification and Bid process and decisions shall be Weld County, Colorado.

PART 2 ORGANIZATION:

A. If your organization is a corporation, provide the following:

Name of President and business address:

B. If your organization is a partnership, provide the following:

Name of Partners and business address:

C. If your organization is a sole proprietorship, provide the following:

Name of Owner and business address:

D. Identify all individuals and their position not previously named which exert a significant amount of business control over this organization:

E. Provide a brief history of the organization and attach to this form. Label

Attachment A.

F. How many persons are current employed by this organization?

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PART 3 EXPERIENCE

A. Key Personnel Experience- Provide qualifications of the firm’s personnel to be used on this project, including experience, education, position occupied and duties on each assignment, and number of years with the organization. Provide list of

Project Managers and Superintendents to be used on the project for the Contractor and all listed Subcontractors. Provide resumes and a listing of recent projects for all of the above. Provide key candidates (one or more) for the following positions on the firm’s project team. Label and include as Attachment B.

1. Project Manager

2. Project Superintendent

B. Organizational Experience

How many years has this organization been in business as a construction company under the present business name?

C. List any other names this organization has, does, or anticipates operating under, including the names of related companies presently doing business.

D. How many years experience in the proposed type and size of construction work has this organization had?

1. As a general contractor:

2. As a joint venture partner:

3. As a subcontractor:

E. Identify major items of equipment which this organization owns or leases

(designate which) which will be available for use on the proposed project. Label and include as Attachment C.

F. What percentage of the work pertaining to a project of this type would this organization normally perform with their own employees?

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G. General Work Summary

What general types of work does this organization normally perform with their own work force?

H. What general types of work does this organization normally subcontract?

I. What construction projects does this organization currently have under contract and what are the originally scheduled and anticipated completion dates? Give the name and location of each project, name of Owner or Engineer with telephone numbers, description of project, and contract amount, include as Attachment D.

J. List projects of a similar nature that this organization has completed or made substantial progress towards completing during the last 8 years. Provide names and telephone numbers of a minimum of five references on similar work for the

Contractor and all listed Subcontractors. Use the attached sheets entitled “List of

Major Projects” Attachment E. The information for each project shall contain at a minimum, name of project, location, name of Owner, name of Engineer, telephone numbers of Owner and Engineer, brief description, including line sizes, maximum depth, contract time, actual completion time, bid price, change orders, final construction cost, Use as many lines as needed to fully describe each project.

The listing of names shall indicate to the Engineer that this organization has no objection to contacting the named individuals; include as Attachment E.

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ATTACHMENT E - List of Major Projects

The Owner and Engineer has the right to and shall contact the following references:

Project 1

Project Name and Location:

Bid Amount:

Final Contract Amount: Year Completed:

Contract Completion Time: Days

Actual Completion Time: Days

Description of Work:

Reason for Change Orders:

Reason for Project Delays:

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Names and Titles of Key Contractor Personnel:

Name, Address, and Telephone Number of Owner:

Name, Address, and Telephone Number of Architect or Engineer:

Name, Address, and Telephone Number of Construction Manager:

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Project 2

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Project 3

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SECTION 00510

AGREEMENT

This Agreement is by and between Town of Windsor (hereinafter called Owner) and a (Corporation/Partnership/Individual)1, doing business as of County, and State of (hereinafter called Contractor); Owner and Contractor, in consideration of the mutual covenants hereinafter set forth, agree as follows:

PART 1 WORK

1.1 The Work of this Contract consists of the replacement of sidewalks, trails, curb & gutters, access ramps, cross pans, sidewalk chases, and other concrete structures as indicated in the drawings and specified herein.

PART 2 THE PROJECT

2.1 The project for which the work under the contract documents, which may be the whole or only a part of is generally described as follows:

PART 3 ENGINEER

3.1 The Town shall assume the duties and responsibilities of the Resident Project

Representative during construction. All references pertaining to Engineer during construction are intended for the…