Pre-Bid_Script_Towson_Janitorial.pdf
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- Solicitation number
- BPM048760
- Issued by
- Baltimore County, Maryland
About this file
This is a pre-bid conference script for Janitorial Services at the Towson District Court, facilitated by the Maryland Department of General Services Procurement Officer Jonicia Tucker. The solicitation (BPM04870) seeks a five-year base contract beginning December 1, 2026, and concluding November 30, 2031, with no renewal options. A pre-bid conference was held on Tuesday, July 28, 2026, at 10:00 a.m., followed by an optional site visit. Bids are due no later than Tuesday, August 25, 2026, at 4:00 p.m. local time through the eMMA procurement portal. Vendors must submit mandatory affidavits (Sections A, G, I, M, U, and V) and acknowledge all issued amendments. Any exceptions to specifications or requests for clarification must be submitted in writing by Tuesday, August 4, 2026, at 4:00 p.m. local time; exceptions submitted after bid opening will not be accepted.
The contract carries a 5% Minority Business Enterprise (MBE) goal and includes a Small Business Preference designation. Prospective bidders must be registered with eMMA and must ensure their company name in the system matches their Comptroller and Maryland State Department of Assessments and Taxation (SDAT) registrations. Out-of-state businesses must register with the Comptroller, obtain a Maryland business license, and maintain a resident business office. All vendors must represent that they are not in arrears on obligations owed to the State, including taxes and employee benefits. Contracts exceeding $200,000 require electronic funds transfer payment and Board of Public Works approval. References provided in company profiles will be contacted and expected to respond within three working days.
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PRE-BID SCRIPT
BPM04870
Janitorial Services for the Towson District Court
Tuesday, July 28, 2026, 10:00 a.m. Local
Good morning, everyone. Welcome to the Pre-Bid Conference for Janitorial Services at the Towson District
Court. A site visit follows immediately after but is not mandatory. My name is Jonicia Tucker, Procurement Officer with the Department of General Services. The solicitation number is BPM04870.
[Allow attendees to introduce themselves.]
This is a five (5) year base contract from December 1, 2026 through November 30, 2031, no renewal options, with a 5% MBE goal and a Small Business Preference designation. I do not have someone from our Procurement
Review Group available today to discuss the MBE goal directly. Take home documents outline it. Please send any goal related questions to me in writing and I will route them to the Procurement Review Group for a response.
The purpose of today is to clarify questions on the specifications before you bid on eMMA. Any specification changes will be issued as a written Amendment per COMAR 21.05.02.07 and nothing said today changes the IFB unless amended in writing. Bid documents are on eMMA at procurement.maryland.gov. Contact the eMMA help desk at emma.helpdesk@maryland.gov if needed. Vendors must be registered on eMMA to receive an award.
Review the full solicitation carefully. After bid opening you will no longer be able to access the solicitation forms and attachments, so retain your copies.
By submitting a bid, the vendor represents it is not in arrears on any obligation owed to the State, including taxes and employee benefits, at bid time or during the contract term. Your company name in eMMA must exactly match your registration with the Comptroller and SDAT. Out of state businesses must be registered with the Comptroller and hold a Maryland business license and resident business office.
Bids are due no later than Tuesday, August 25, 2026, at 4:00 PM Local Time.
Required documents are in Section 4, page 55 of the IFB: Mandatory Affidavits A, G, I, M, U, V, and any amendments — Bid/Proposal Affidavit (A), Living Wage Requirements (G), Conflict of Interest Affidavit (I), Company Profile (M), Contract Affidavit (U), and DHS Hiring Agreement (V). All amendments issued must be acknowledged.
Only the IFB and its amendments reflect the State's official position. Anything discussed at a walkthrough that is not brought to my attention in writing does not count as the State's position. References in your Company Profile will be contacted, please make sure they are aware and know to respond within three (3) working days.
If you need to take exception to a specification or believe something is unreasonably restrictive, tell me now or in writing before Tuesday, August 4, 2026, at 4:00 PM Local Time. After bid opening, exceptions are not accepted.
Questions submitted after this deadline will be answered as time allows but a response cannot be guaranteed.
Contracts over $200,000 require electronic funds transfer payment before Board of Public Works approval, and submitting a bid means you agree to that.
Now I will turn it over to the agency to discuss the scope of work and specifications.
Thank you for attending. Please send any further questions in writing to Jonicia.Tucker1@maryland.gov. Good luck!
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