Pre-Bid Meeting Agenda and Sign In Sheets.pdf
PDF 174 KB Posted
- Solicitation number
- ITB-16334
- Issued by
- St. Johns County, Florida
About this file
This Pre-Bid Meeting Agenda and Sign In Sheet document pertains to a sealed bid solicitation issued by the State of Florida, Department of Military Affairs, Construction & Facility Management Office for the Camp Blanding Joint Training Center Primary Power Distribution Upgrade Project (Project Number 225164). The project involves upgrading a 13,200/22,860-volt primary distribution system serving the facility, encompassing approximately 109 line poles plus 3 stub poles across 16 locations, conductor installations using aluminum ACSR wire in sizes ranging from #2 to 4/0, pole reframing, pole changeouts, and transformer replacements including 20 single-phase 25KVA and 12 single-phase 50KVA pole-mount units. Mandatory pre-bid site visit meetings were scheduled for July 14, 2026 at 10:00 AM and July 15, 2026 at 2:00 PM at Camp Blanding Joint Training Center. The deadline for written questions was July 29, 2026 at 10:00 AM, with the final addendum published August 12, 2026 at 10:00 AM. Sealed bids were due August 26, 2026 at 2:00 PM at Robert F. Ensslin, Jr. National Guard Armory in St. Augustine, with public bid opening at the same time and location.
The estimated construction cost is $1,800,000, with bid security of 5% required for bids exceeding $100,000 in the form of a bid bond from a Florida-authorized surety, certified check, or cashier's check. Performance and labor and material payment bonds equal to 100% of the contract sum are mandatory for awards exceeding $100,000. Substantial completion is required within 150 calendar days of Notice to Proceed, with liquidated damages assessed at $360 per day. Progress payments are 95% of completed work. Contractors must hold current Florida state contractor licensing, maintain an active office within 300 road miles of the project, provide resumes demonstrating required experience for Project Manager and Project Superintendent, demonstrate successful completion of at least two comparable projects within the last five years, register in MyFloridaMarketplace, and obtain a letter of intent from a bonding company confirming ability to bond the project. All contractor and subcontractor employees must submit to background checks and pre-authorization for base access. The contractor is responsible for obtaining and paying for all required local building permits except State Fire Marshal permits. Award of the contract is contingent upon funding from the State of Florida and will be made to the responsive and responsible bidder submitting the lowest price.
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Florida Army National Guard Construction & Facility Management Office
PRE-BID SITE VISIT MEETING AGENDA
Date and Time July 14, 2026 (10 AM)/ July 15, 2025 (2 PM)
Project Number and Name 225164 CBJTC Power Distribution Upgrade
Project Location Camp Blanding Joint Training Center
Last Day for Questions Wednesday July 29, 2026 10:00 AM
Date for Final Addendum Wednesday August 12, 2026 (10:00 AM+/-)
Bid ,Opening Date August 26, 2026 (2:00 PM, St. Augustine)
1. SIGN IN OF ATTENDEES.
2. INTRODUCTIONS.
3. GENERAL PROJECT DESCRIPTION (see bid documents for complete details).
4. SITE CONDITIONS. Prospective bidders shall examine the site for conditions under which the work is to be done before submitting their bid package. No allowance will be made for extra expenses incurred due to noncompliance with this section.
5. Work Schedule (Daily, Alternate Work Schedule "AWS" and Holiday). Note: The Florida National Guard works on an Alternate Work Schedule "AWS" where every other Monday is a scheduled day off.
See Part 2 General Terms and Conditions Section C-49.
All after-hours work (including "AWS", weekend and/or holidays) or schedule changes must be coordinated with and approved by the Project Manager.
6. BID BOND. For bids in excess of $100,000.00, including base bid and alternate bid items, the bidder MUST provide a good faith deposit in the amount of 5% of the bid by way of a bid bond from a surety insurer authorized to do business in the state of Florida, a certified check, or cashier's check with their bid package.
7. PERMITS. The contractor shall obtain all required permits necessary for completion of this project from all authorities having jurisdiction; and shall include the cost of all such permits in their bid package.
8. QUESTIONS FROM BIDDERS. All questions and requests for clarifications related to this solicitation must be submitted in writing to the CFMO at ng.fl.flarng.list.cfmo-
Rev. 12/2018 contracting@army.mil in accordance with the timeframe shown above. All questions will be answered in an addendum and posted in the same manner as the 1TB.
9. REQUIRED BID PACKAGE DOCUMENTS (in this order). See Part 2 General Terms and Conditions Section B-1.
• Bid Proposal Form (include acknowledgement of Addenda)
• Subcontractor List (indicate if "N/A")
• Bid Bond (if applicable)
• Contractor Qualification FNG 5085
• Letter of confirmation from bonding company (if applicable)
• Contractor agreement to perform at least 15% of project work
• Florida State contractor license
• Corporate Charter Number.
• Proof of Contractor's active office within 300 road miles of project. (Attach
Map Quest or like) (see 600-5 FAG).
• Resumes of experience for Project Manager and Project Superintendent meeting the requirements at 600-5 F.A.C.
• Proof Contractor has successfully completed no less than two (2) projects of similar scope, size and complexity within the last five (5) years. Complete as instructed, do not use other forms or alter our format. Additional information may be included with pictures. Do not submit projects that were performed as a subcontractor or not yet completed. Specify if the project was new construction or renovation. Do not reuse this form from previous project submittals as the form could have changed to meet specific requirements
• Proof of vendor registration in MyFloridaMarketplace at www.dms.myflorida.com
• Letter of intent from your bonding company stating that you can bond the project.
10. BID SUBMISSION AND BID OPENING. Envelopes containing bid submission must be clearly marked:
"SEALED BID - 225164 CBJTC Power Distribution Upgrade ATTN: CFMO Contract Management Branch" and submitted to:
Robert F. Ensslin, Jr. Armory 2305 State Route 207 Saint Augustine, FL 32086 Attention: CFMO Contracting
In order to be considered, bids must:
a be submitted on OMA forms
• not be submitted electronically
• not be received after the exact time specified for receipt " not be received at any location other than specified in the 1TB
Bids must be submitted in full accordance with the requirements of this solicitation.
Please contact the CFMO Contract Management Office at 904-823-0255 or 904- 823-0256 to confirm receipt of bid.
Federal or State picture ID is required for entry into the Robert F. Ensslin, Jr.
National Guard Armory. Bids will be accepted until the time of the Bid Opening.
11. GENERAL TERMS & CONDITIONS. The General Terms & Conditions included with the 1TB are incorporated into the forthcoming contract by reference.
12. BONDS AND INSURANCE. Performance and Labor and Material Bonds are required from any persons or parties entering into a formal contract with the State of Florida for contracts in total excess of $100,000.00 for construction, additions, renovations, repairs, or demolition of any public building pursuant to Florida Statute 255.05(1). The price for these bonds and their recording fees must be included with each bid package.
The contractor will provide the owner with proof of insurance within 10 days of contract award; the price of all required insurance policies must be included in each bid package. Refer to the General Terms & Conditions for insurance requirements.
All insurance policies shall be with insurers qualified and doing business in Florida through an authorized license Florida Resident Agent.
13. DAVIS BACON ACT. Davis Bacon Act does not apply to this solicitation.
14. DAMAGES. Damages will be assessed in accordance with the General Terms & Conditions.
15. CONTRACT AWARD. Per Florida Administrative Code 600-5.004, the project will be awarded to the responsive and responsible bidder that has submitted the lowest price for the base bid or base bid plus alternate bid item.
NOTE: Award of this contract is contingent upon funding from the State of Florida.
16. MY FLORIDA MARKETPLACE VENDOR INFORMATION PORTAL "VIP". The MFMP VIP is the primary source of information relating to this solicitation. Any solicitation information obtained from sources other than the Vendor Information Portal should not be relied on by prospective bidders. Bid solicitations received from other sources should be validated with the official solicitation on the Vendor Information Portal.
17. UNAUTHORIZED ALIENS. The Department shall consider the employment by any contractor of unauthorized aliens a violation of Act 274A of the Immigration and Naturalization Act. Such violation shall be cause for unilateral cancellation of this contract.
18.CAMP BLANDING JOINT TRAINING CENTER PROJECT SECURITY •
REQUIREMENT (Post Contract Award and Execution). The Contractor is REQUIRED to submit to the Project Manager a list of all Contractor's and Sub contractors' employees that could possibly work on the project (Last Name, First Name, Driver's License Number. (For employees that do not have a driver's license, a US Passport, State ID card, Government issued Photo ID or Work Visa are acceptable. Note: Non US citizens can not use a foreign passport for work purposes. They must have a work visa or Permanent Resident Card.
All Contractor's and Sub-Contractors' employees will have a background check run to pre-authorize their entrance on to Camp Blanding. If they have not been pre approved, they will not be allowed on base. After contract execution, a form will be provided to the Contractor and the approval process takes approximately 5 business days. The Department will not be responsible for any costs incurred by the Contractor or Subcontractors due to employee approval delays as a result of late, incorrect and/or incomplete forms submitted by the Contractor.
19. CFMO PROJECT MANAGER COMMENTS.
20. UNIT REPRESENTATIVE COMMENTS.
21. A & E COMMENTS.
22. CONTRACTOR QUESTIONS / CONCERNS.
23. SITE VISIT.
NO VERBAL STATEMENTS MADE BY ANY STATE OF FLORIDA EMPLOYEE OR
AGENCY REPRESENTATIVE Will SUPERSEDE INFORMATION PUBLISHED IN
THE SOLICITATION. ONLY WRITTEN ADDENDA ISSUED BY THE DEPARTMENT
OF MILITARY AFFAIRS CONSTRUCTION AND FACILITY MANAGEMENT OFFICE
WILL AMEND THIS SOLICITATION.
----------------------c-----, ------------------------
Florida Army National Guard Construction & Facility Management Office
SIGN IN SHEET
Meeting Subject _P_r_e_-B_id_M_e_et_in~g~---------- Project Number and Name 225164 CBJTC Power Distribution Upgrade
Date and Time July 14, 2026 (10:00 AM)
Name • Firm / Directorate Email Address Phone l-----=-------=~~t..ev')~1.Mi.~u.,;=--+-C~F,'--------'"1!.,..IL._~~.:......:::.....L..-.=1------+:--Ffl.-~=-----=· 13.::....:..... -~-----=-..!..., ~~~<::......L..:' ~__,,__~:.......:..+--~-'4c----+-L-=---1----"--==----------=I" r ~Ml=: l4,opF ~I~ ~ M
. c.o ~
Rev. 11/2018
•I •
Name Firm / Directorate Email Address Phone
Florida Army National Guard Construction & Facility Management Office
SIGN IN SHEET
Meeting Subject ..,;_P __ r_e-__ .Bid=· __ M=ee=t=in..,_g ________ """""""==
Project Number and Name 225164 CBJTC f.'ower Distribution Upgrade
Date and Time _July 15, 2026 (2:00 EM)
H r l r l l!l.:!..!~~~~..j.l!...:~~~11U!l!i111<4a~~,,.J~~--r~~~~~..l-,,.!,~JU..!..L.f&A£)_ ____ +foY,71Y-rooJ tte J pi.t1etks Q e,ft.CCo~. G,M J:l_/. 3/S/ /'9
Suzanne McRee CBJTC/DPW 904-682-2159
Mitchel Poole CBJTC/DPW mitchel.r.poole.nfg@army.mil 904-682-2200
Michelle Hull CFMO teresam.hull4.nfg@army.mil 904-823-0256
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