Post Award Documents.pdf
PDF 303 KB Posted
- Attached to
- Master Agreement AZ|CTR064771
- Contract number
- CTR064771
- Issued by
- Arizona
About this file
The document is a Post Award Agenda for a P3 Program Management Services contract between the Arizona Department of Transportation (ADOT) and an unspecified contractor, with contract numbers CTR064177 and CTR064174. The meeting was held on March 15, 2023, from 1:00-2:00 PM via Google Meets, and included participants from various ADOT departments such as Procurement, P3 Initiatives, State Engineers Office, and Major Projects, as well as representatives from legal firms Nossaman LLP and Mayer Brown LLP.
The agenda covers key contract topics including scope of work, special terms and conditions, federal provisions, and reporting requirements. Notable elements include DOORS (DBE & OJT Online Reporting System) registration requirements for suppliers and subcontractors, with no specific DBE participation goal but encouragement of DBE use. Contractors must enter and acknowledge payments in the system, add subcontractors, and maintain current contact information. The meeting also addressed topics like contract terms, eligible agencies, ordering procedures, invoicing, payment requirements, price increase requests, insurance requirements, and task assignment protocols. The attendees appear to be finalizing administrative and procedural details for the P3 Program Management Services contract.
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Text version
Rev. 09/2021
Post Award Agenda, P3 Program Management Services Contract: CTR064177 and CTR064174
Procurement
Date: March 15, 2023 Time: 1:00pm – 2:00pm Location: Google Meets Attendees: See attendance sheets
AGENDA TOPICS
Welcome/ Introduction
1. Primary Points of Contact Procurement Officer Department Representative(s), Project Managers, Procurement Compliance Officer Supplier(s)
2. Scope of Work
3. Special Terms and Conditions
Contract Term Eligible Agencies Ordering Invoicing & Payment Requirements Price Increase Requests Insurance Requirements License Requirements Key Personnel Subcontractors o Subs need to register in APP….and be added to the subcontractor tab.
o Any sub listed on a task assignment that is not on the contract can not be approved on the task assignment until they are formally added to the contract by an amendment.
Usage Report Requirements Task Assignments
Rev. 09/2021
Post Award Agenda, P3 Program Management Services Contract: CTR064177 and CTR064174
Procurement
4. Federal Provisions
Reporting Requirements – DBE & OJT Online Reporting System (DOORS) Inclusion of provisions in Subcontractor agreements (Federal Provisions; Title VI Appendix A & E).
o Various provisions and exhibits are required to be incorporated into all subcontractor agreements.
o DBE Goal – There’s no goal for this contract but ADOT always encourages the use of DBE participation whenever possible.
Entry and acknowledgement of payments in DOORS.
o DOORS registration is required for the suppliers awarded a contract and their subcontractors/suppliers.
o The group generating the PO will be responsible to enter the payments and perform audits in
DOORS.
o Contractors will be responsible to enter information in DOORS including but not limited to:
Adding subcontractors, Acknowledging payment received, Entering payments made to subcontractors, and Ensuring their contact information is up to date in the system.
Information can be updated at any time during the contract period.
Subcontractors are also required to acknowledge their payments in the system.
Submittal of Certified DBE Subcontractor changes.
5. Pricing
6. Vendor Performance Reports
OPEN DISCUSSION/ROUNDTABLE
ACTION ITEMS
DESCRIPTION PERSON RESPONSIBLE DEADLINE
Rev. 02/2016
Please print clearly.
NAME ORGANIZATION PHONE EMAIL SIGNATURE
Bambi Brenden ADOT/Procurement 602-712-4294 BBrenden@azdot.gov Present
Emily Christ ADOT/P3 Initiatives 602-712-7682 EChrist@azdot.gov Present
Floyd Roehrich ADOT/State Engineers Office 602-712-4259 FRoehrich@azdot.gov Present
Amy Ritz ADOT Major Projects/P3 602-708-0267 ARitz@azdot.gov Not Present
Julie Gadsby ADOT Major Projects/P3 602-712-8965 JGadsby@azdot.gov Present
Steve Mishler ADOT Major Projects/P3 520-429-4993 MMishler@azdot.gov Present
Raymundo Baca ADOT Major Projects/P3 602-679-0072 RBaca3@azdot.gov Present
Jedidiah Young ADOT Major Projects/P3 602-712-7569 JYoung2@azdot.gov Present
POST AWARD MEETING
BPM004593/P3 Program Management Services March 15, 2023 • 1:00 PM Google Meets
NAME ORGANIZATION PHONE EMAIL SIGNATURE
Alex Arriaga ADOT Major Projects/P3 480-737-8120 AArriaga@azdot.gov Not Present
Annette Riley ADOT Major Projects/P3 602-712-4241 ARiley@azdot.gov Not Present
Maria Corona ADOT MCorona@azdot.gov Not Present
Robert Samour ADOT/State Engineers Office 602-768-4392 RSamour@azdot.gov Present
Stephanie Brown ADOT Major Projects/P3 602-712-4424 SBrown@azdot.gov Present
Laura Forst ADOT/Procurement Compliance 602-712-2089 LForst@azdot.gov Present
Robyn Caillouette ADOT/Procurement Compliance 602-712-7466 RCaillouette@azdot.gov Present
Fred Kessler Nossaman LLP 213-612-7829 FKessler@nossaman.com Present
PRE-OFFER CONFERENCE
BPM004124/Legal Advisory Services for Alternative Project Delivery
NAME ORGANIZATION PHONE EMAIL SIGNATURE
Brandon Davis Nossaman LLP 213-612-7829 BDavis@nossaman.com Present
Stephanie Wagner Mayer Brown LLP 312-701-8475 SWagner@mayerbrown.com Present
Emily Gold Grunstein Mayer Brown LLP EGGrunstein@mayerbrown.com Present
Claudia Guzman Mayer Brown LLP CGuzman@mayerbrown.com Present
Lora Peluchette Mayer Brown LLP LPeluchette@mayerbrown.com Present
PRE-OFFER CONFERENCE
BPM004124/Legal Advisory Services for Alternative Project Delivery
| Post Award Agenda |
| Date: March 15, 2023 |
| Time: 1:00pm – 2:00pm |
DESCRIPTION
Meeting Sign-In Sheet - Post Award
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