Notice_of_Intent_to_Award.pdf
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- Attached to
- Fire Alarm Inspection State and local contract opportunity
- Solicitation number
- 25159-RFP-MST
- Issued by
- Florida
About this file
This document is a Request for Proposals (RFP #25159-RFP-MST) issued by Hillsborough County Public Schools (HCPS) for Fire Alarm Inspection services. The RFP was released on May 30, 2025, with proposals received from eight vendors including Archis Inc., DynaFire LLC, Expert Security Professionals, FFP Fire Protection, Honeywell International, Integrated Fire and Security Solutions, MCS of Tampa, and Miller Electric Company. The evaluation criteria included qualifications and experience (30 points), specifications/scope of work (25 points), cost/best value (35 points), and utilization of HCPS-registered Small Business Enterprises (10 points).
The evaluation committee recommended Expert Security Professionals as the primary awardee and FFP Fire Protection as the alternate, based on their comprehensive scoring. Expert Security Professionals scored the highest with 87.08 points out of 100, particularly excelling in qualifications and experience (30 points) and cost/best value (32.08 points). The RFP included a Cone of Silence policy prohibiting communication about the competitive solicitation between HCPS employees and third parties from the time of release until award. Vendors were required to demonstrate their ability to meet minimum experience requirements, provide business references, employ adequate staff, and have access to resources for delivering the required goods and services.
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Connect with Us • HillsboroughSchools.org • P.O. Box 3408 • Tampa, FL 33601-3408 • (813) 272-4000 Raymond O. Shelton School Administrative Center • 901 East Kennedy Blvd. • Tampa, FL 33602-3507
Superintendent Van Ayers
PROCUREMENT SERVICES DEPARTMENT
NOTICE OF INTENT TO AWARD
Request for Proposals: 25159-RFP-MST Fire Alarm Inspection
Date: May 30, 2025
As to the above-mentioned Invitation to Bid, pursuant to §§ 287.057(1)(a) and 120.57(3), Florida Statutes, Hillsborough County Public Schools (“HCPS”) posts its Notice of Intent to Award to the vendors identified in Attachment A. The awarded vendor(s) must meet all mutually agreed qualification requirements prior to the provision of the goods and services.
Failure to file a protest within the time prescribed in § 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Any protest concerning HCPS’ decision must be timely received via courier, the General Manager of Procurement Services.
Protests may be filed by courier, hand delivery, or regular mail at: Hillsborough County Public Schools, Procurement Services Department, Office of the General Manager, 901 East Kennedy Boulevard, Tampa, Florida 33602. Protests may also be filed by email at corey.murphy@hcps.net.
It is the filing party’s responsibility to meet all filing deadlines.
The Cone of Silence, HCPS policy 6320 – Procurement, prohibits any communication regarding an active competitive solicitation between any HCPS employee or School Board member and any third party, representative, or lobbyist of that party, in effect from the time of release of the competitive solicitation until awarded by The School Board of Hillsborough County, Florida.
Procurement Services appreciates all vendors’ interest in doing business with HCPS and encourage participation in future bidding opportunities. Any questions regarding the competitive solicitation process may be forwarded to the Procurement Services Department representative, below.
Sincerely, Rebecca Baez, Procurement Officer rebecca.baez@hcps.net Phone: (813) 272-4272
25159-RFP-MST Fire Alarm Inspection Proposals Received
Company SLVMP Status Submission Date
Archis Inc.
350 East Crown Point Road, Suite 1100 Winter Garden, FL 34787 Lina Bejarano Phone: (407) 439-1594 Fax: (888) 324-4364 bids@archistech.com
SBE Submitted 5/12/2025 2:59:20 PM
DynaFire, LLC 109 Concord Drive Casselberry, FL 32707 Jennifer Stanley Phone: (813) 733-2874 Jennifer.stanley@dynafire.com
Submitted 5/12/2025 1:45:25 PM
Expert Security Professionals 3904 Corporex Park Drive, Suite 150 Tampa, FL 33619 Thomas Hottle Phone: (813) 806-7000 thottle@myespsecurity.com
Submitted 5/9/2025 11:35:34 AM
FFP FIRE PROTECTION
11470 Star Road Brooksville, FL 34613 Tracy Fonseca Phone: (352) 345-2314 ffpfireprotectiont@gmail.com
Submitted 5/12/2025 11:54:12 AM
Honeywell International 9315 Northwest 112th Avenue Medley, FL 33178 Jorge Garcia Phone: (305) 563-1021 jorge.garcia5@honeywell.com
Submitted 5/12/2025 12:31:07 PM
Superintendent Van Ayres
Attachment A
Integrated Fire and Security Solutions, Inc.
7857 Drew Circle, Suite 15 Fort Myers, FL 33967 Giovanni Ulibarri Phone: (813) 541-7495 Fax: (239) 415-4378 julibarri@ifssi.com
Submitted 5/12/2025 2:05:07 PM
MCS of Tampa, Inc.
8510 Sunstate Street Tampa, FL 33634 Eddie Feliciano Phone: (813) 682-5214 efeliciano@mcsoftampa.com
Submitted 5/12/2025 2:59:25 PM
Miller Electric Company 6805 Southpoint Parkway Jacksonville, FL 32216 Ben Murdock Phone: (904) 388-8000 sales@mecojax.com
Submitted 5/12/2025 8:15:51 AM
RFP # 25159-RFP-MST Fire Alarm Inspection Evaluation Committee Members
Member Role
Last Name First Name Position Site Email
Voter Kime Anthony Specialist 2 Safety and Risk Management anthony.kime@hcps.net
Voter Pacheco Ernesto Technician 2, Electronics
Communications and Electronics ernesto.pacheco1@hcps.net
Voter Perez Luis Assistant Manager, Inspector
Safety and Risk Management luis.perez@hcps.net
Advisor Culpepper Corries Director Safety and Risk Management corries.culpepper@hcps.net
Facilitator Baez Rebecca Procurement Officer
Procurement Services rebecca.baez@hcps.net
Facilitator James Erika Senior Procurement Officer
Procurement Services erika.james@hcps.net
Facilitator White Adrian Procurement Officer
Procurement Services adrian.white@hcps.net
Criteria Phase I
Description Weight
Tab 1. Qualifications and Experience. This section shall provide HCPS with information as to Proposer’s experience and qualifications with the related goods and services.
Proposer shall demonstrate the vendor’s ability to:
• meet the minimum experience requirements; and
• provide adequate business references; and
• employ adequate staff requirements; and
• have ready access to resources to provide all goods and services.
Tab 2. Specifications/Scope of Work. This section shall provide HCPS with information as to the Proposer’s understanding of the required scope of work (tasks and service levels). Proposer shall demonstrate the vendor’s ability to:
• provide deliverables within the required timeframe; and
• (if applicable) provide a timeline and milestone payment information for the completion of deliverables; and
• identify Proposer’s customer service procedures.
Tab 3. Cost/Best Value. The price proposal shall be evaluated to determine the overall best value.
Tab 4. Utilization of HCPS-registered Small Business Enterprises. Procurement Services, based on the submitted information on the “SBE Subcontractor Utilization Letter of Intent,” will award SBE points based on the percentage of the projected dollar spend with HCPS-registered OSD vendors. Points shall be allocated based on the percentage of total HCPS dollars, as follows:
0 points: 0% to 24%, 1 point: 25% to 49%, 2 points: 50% to 74%, 3 points: 75% to 99%, and 4 points: 100%
Phase I
Evaluations
Criteria Qualifications and Experience
Specifications/ Scope of Work
Cost/Best Value
Utilization of HCPS- Registered Small Business Enterprises
Total
Weight 30 25 35 10 100
Archis Inc. 25.00 18.75 14.58 0.00 58.33
DynaFire, LLC 25.00 20.83 11.67 0.00 57.50
Expert Security Professionals
30.00 25.00 32.08 0.00 87.08
FFP FIRE
PROTECTION
25.00 18.75 23.33 0.00 67.08
Honeywell International
27.50 18.75 17.50 0.00 63.75
Integrated Fire and Security Solutions, Inc.
25.00 18.75 8.75 0.00 52.50
MCS of Tampa, Inc.
15.00 8.33 17.50 0.00 40.83
Miller Electric Company
25.00 18.75 11.67 0.00 55.42
Recommendation for Award
Expert Security Professionals – Primary
FFP Fire Protection - Alternate
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