Addendum_1.pdf

HillsboroughSchools.org • P.O. Box 3408 • Tampa, FL 33601-3408 • (813) 272-4000 Raymond O. Shelton School Administrative Center • 901 East Kennedy Blvd. • Tampa, FL 33602-3507

Interim Superintendent of Schools Van Ayres

PROCUREMENT SERVICES

ADDENDUM TO COMPETITIVE SOLICITATION

May 12, 2025

Competitive Solicitation No. and Name: 25159-RFP-MST FIRE ALARM INSPECTION

Addendum #: 1

NOTICE TO ALL POTENTIAL BIDDERS/PROPOSERS/RESPONDENTS

The above-referenced competitive solicitation is modified as outlined in this addendum. The original competitive solicitation documents and any previously issued addenda remain in full force and effect, except as modified by this addendum, which is hereby made part of the competitive solicitation. Respondents must consider this Addendum when preparing and submitting their bid/proposal/quote/reply.

1. Questions and Answers

The following questions and answers are provided as a matter of information to clarify issues raised regarding the competitive solicitation. To the extent that changes to the competitive solicitation are required based on the questions received, the competitive solicitation has been modified as noted above in the competitive solicitation section of this addendum.

Questions and Answers

Question

1) Reference: RFP 25159-RFP-MST – Section 2.4.1 and Tab 4 Description The scoring table under Tab 4: Utilization of HCPS-Registered Small Business Enterprises (SBE) outlines a 0–4 point system based on percentage of projected dollar spend with OSD-certified SBE vendors. However, the Evaluation Criteria table references Tab 4 as contributing 10 total points to the evaluation score. Question: Can HCPS please clarify whether: • The SBE participation section is worth a maximum of 4 or 10 points, and if 10 points total, what additional criteria beyond the dollar-spend percentages contribute to the remaining 6 points? 2) Reference: RFP 25159-RFP-MST – Section 5.4.5.4 While the RFP specifies that inspections must occur annually and that monthly, quarterly, and semi-annual components must be addressed during those visits, it is not clear whether HCPS requires all annual inspections to be completed by a specific deadline or calendar window (e.g., by end of fiscal year), or if the contractor may distribute inspections throughout the year based on HCPS`s system-wide calendar. Question: Can HCPS confirm if all annual inspections must be completed within a fixed period (e.g., July 1 to June 30), or if inspections are to be scheduled school-by-school based on a flexible calendar managed in coordination with the Safety and Risk Management Office?

Answer

1. If your business is a registered HCPS Small Business Enterprise (SBE), your submission will automatically receive the full 10 points. If your business uses a subcontractor that is a registered HCPS SBE, your submission will earn points based on the percentage outlined in Section 8.1.7 of the SBE Letter of Intent. 2. Each site must be inspected annually within 12 months of the previous inspection.

Every site has a different date for its prior inspection.

Question

1) Reference: RFP 25159-RFP-MST – Section 2.4.1 and Tab 4 Description The scoring table under Tab 4: Utilization of HCPS-Registered Small Business Enterprises (SBE) outlines a 0–4 point system based

Hillsborough County Public Schools Page 2 of 2 25159-RFP-MST Fire Alarm Inspection on percentage of projected dollar spend with OSD-certified SBE vendors. However, the Evaluation Criteria table references Tab 4 as contributing 10 total points to the evaluation score. Question: Can HCPS please clarify whether: • The SBE participation section is worth a maximum of 4 or 10 points, and if 10 points total, what additional criteria beyond the dollar-spend percentages contribute to the remaining 6 points?

Answer

If your business is a registered HCPS Small Business Enterprise (SBE), your submission will automatically receive the full 10 points. If your business uses a subcontractor that is a registered HCPS SBE, your submission will earn points based on the percentage outlined in Section 8.1.7 of the SBE Letter of Intent.

Question

2) Reference: RFP 25159-RFP-MST – Section 5.4.5.4 While the RFP specifies that inspections must occur annually and that monthly, quarterly, and semi-annual components must be addressed during those visits, it is not clear whether HCPS requires all annual inspections to be completed by a specific deadline or calendar window (e.g., by end of fiscal year), or if the contractor may distribute inspections throughout the year based on HCPS`s system-wide calendar. Question: Can HCPS confirm if all annual inspections must be completed within a fixed period (e.g., July 1 to June 30), or if inspections are to be scheduled school-by-school based on a flexible calendar managed in coordination with the Safety and Risk Management Office?

Answer Each site must be inspected annually within 12 months of the previous inspection. Every site has a different date for its prior inspection.

Question

1. What type of inspections are required: Semi or Annual?

2. What type of inspection service is required to be performed at what properties/schools/offices?

3. Is the client inquiring for Inspection services only or are repairs to be considered as part of the scope of work?

4. What time can inspections be performed?

5. Would all identified failed batteries need to be replaced as part of the inspection?

6. Is this Bid for further services other than inspection?

Answer

1. Annual.

2. All School District sites require annual inspection per NFPA 72

3. Inspections Only.

4. Monday through Friday, Must schedule with school due to testing and holidays.

5. Yes.

6. Only annual Inspections & battery replacement if needed.

This Addendum shall be construed and governed by the laws of the State of Florida.

Sincerely, Rebecca Baez, Procurement Officer

THE BIDDER/PROPOSER/RESPONDENT MUST ACKNOWLEDGE RECEIPT OF THIS ADDENDUM WITH YOUR

BID/PROPOSAL/REPLY ON THE FORM PROVIDED IN THE COMPETITIVE SOLICITATION.