Non-Competitive_Oversight_Committee_Justification_Form.docx

This is a Non-Competitive Oversight Committee Justification Form related to Pinellas County, Florida's procurement of a comprehensive, cloud-based Learning Management System (LMS) through RFP No. 25-0653-RFP. The county released the RFP on September 8, 2025, with proposals due by October 9, 2025, at 3:00 pm. The LMS must support 2,500 concurrent users and accommodate training and compliance needs across multiple departments, with particular emphasis on public safety, healthcare, and government training environments. The system is required to provide mobile and offline learning capabilities, support self-paced, instructor-led, and blended learning formats, and integrate seamlessly with HR, ERP, and specialized platforms such as ImageTrend for Emergency Medical Services. The initial contract term is 60 months, with options to extend for two additional 12-month periods. The evaluation criteria are weighted across qualifications (30%), approach (40%), statement of work (20%), and compensation (10%).

The non-competitive oversight committee review indicates a rigorous internal evaluation process for vendor selection, with committee members Merry Celeste, Don Crowell, Chris Rose, and the Department ACA designated for approval. The form requires justification for the non-competitive purchase and documentation of any prior vendor utilization. Specific budget ranges are not explicitly stated; however, the comprehensive technical requirements including role-based access control, single sign-on, multi-factor authentication, GDPR and FERPA compliance, and customizable branding indicate a significant enterprise-level investment. The county has structured pricing proposals to accommodate user licensing across tiered volume levels from 1-500 users to 2,000+ users, allowing flexibility for vendor solutions.