Non-Competitive_Oversight_Committee_Justification_Form.docx

This is a Non-Competitive Oversight Committee Justification Form for Pinellas County, Florida related to the procurement of a comprehensive, cloud-based Learning Management System (LMS) through RFP No. 25-0653-RFP. The county issued the RFP on September 8, 2025, with proposals due by October 9, 2025, at 3:00 pm. The LMS must support 2,500 concurrent users and accommodate multiple departments with a primary focus on public safety, healthcare, and government training environments. The system is required to provide mobile and offline learning capabilities, support self-paced, instructor-led, and blended learning formats, and integrate seamlessly with HR, ERP, and specialized platforms such as ImageTrend for Emergency Medical Services. The initial contract term is 60 months with options to extend for two additional 12-month periods.

The evaluation criteria are weighted across qualifications (30%), approach (40%), statement of work (20%), and compensation (10%), with emphasis on vendors demonstrating experience in public safety and government LMS solutions. The county has structured the pricing proposal to accommodate user licensing across different volume tiers, from 1-500 users to 2,000+ users. Key deliverables include customizable branding, multi-tenant architecture, advanced features such as AI-driven analytics and virtual reality support, role-based access control, single sign-on, multi-factor authentication, and compliance with regulations including GDPR and FERPA. The procurement process includes a non-competitive oversight committee review requiring approval from designated committee members (Merry Celeste, Don Crowell, Chris Rose, and Department ACA) before vendor selection. No specific budget amount is explicitly stated in the available documentation, though the comprehensive technical requirements and enterprise-level scope suggest a significant investment.