ESSCA_DRFP_Section_L.docx

NNM16568754R SECTION L

SECTION L

Instructions, Conditions, and Notices to Offerors

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) 52.215-20 Requirements for Certified Cost or Pricing Data or Data Other Than Cost or Pricing Data (OCT 2010) - Alternate IV (OCT 2010) 52.216-1 Type of Contract (APR 1984) 52.233-2 Service of Protest (Sep 2006) 52.252-5 Authorized Deviations in Provisions (APR 1984) 1852.245-80 Government Property Management Information (Jan 2011) 1852.245-81 List of Available Government Property (JAN 2011) MSFC 52.215-90 Summary of Deviations/Exceptions (APR 1987) MSFC 52.237-90 Site Visit Schedule (FEB 2001) MSFC 52.253-90 Required Forms (FEB 2014) Communication Regarding this Solicitation Industry Day and Site Tour Instructions for Proposal Preparation 1852.215-81 Proposal Page Limitations (FEB 1998) Proposal MaRking and Delivery Due Date for Receipt of Proposals Contract Phase-In Applicability of Service Contract Labor Standards RFP Document Library Notice of Potential Organizational Conflicts of Interest Volume I – Mission Suitability Factor Volume II – Cost Factor Volume III – Past Performance Factor Volume IV – Completed Model Contract and Phase-In Purchase Order Section L – Attachments

*To be completed by Offeror

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

52.252-1 Solicitation Provisions Incorporated By Reference (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR) Clauses:

http://www.acquisition.gov/far/index.html

NASA FAR Supplement (NFS) Clauses:

http://www.hq.nasa.gov/office/procurement/regs/nfstoc.htm

(End of provision)

52.215-20 Requirements for Certified Cost or Pricing Data or Data Other Than Cost or Pricing Data (OCT 2010) - Alternate IV (OCT 2010)

(a) Submission of certified cost or pricing data is not required.

(b) Provide data described below: See Provision L.22, Volume II - Cost Factor.

(End of provision)

52.216-1 Type of Contract (APR 1984) The Government contemplates award of a Cost Plus Award Fee, Indefinite Delivery/Indefinite Quantity (IDIQ) contract resulting from this solicitation.

52.233-2 Service of Protest (SEP 2006)

(a) Protests, as defined in Section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from the Office of Procurement, Marshall Space Flight Center (MSFC).

Building 4203, Room B308, MSFC, AL 35812

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of provision)

52.252-5 Authorized Deviations in Provisions (APR 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any NASA/Federal Acquisition Regulation Supplement (48 CFR Chapter 18) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of provision)

1852.245-80 Government Property Management Information (JAN 2011)

(a) The offeror shall identify the industry leading or voluntary consensus standards, and/or the industry leading practices, that it intends to employ for the management of Government property under any contract awarded from this solicitation.

(b) The offeror shall provide the date of its last Government property control system analysis along with its overall status, a summary of findings and recommendations, the status of any recommended corrective actions, the name of the Government activity that performed the analysis, and the latest available contact information for that activity.

(c) The offeror shall identify any property it intends to use in performance of this contract from the list of available Government property in the provision at 1852.245–81, List of Available Government Property.

(d) The offeror shall identify all Government property in its possession, provided under other Government contracts that it intends to use in the performance of this contract. The offeror shall also identify: The contract that provided the property, the responsible Contracting Officer, the dates during which the property will be available for use (including the first, last, and all intervening months), and, for any property that will be used concurrently in performing two or more contracts, the amounts of the respective uses in sufficient detail to support prorating the rent, the amount of rent that would otherwise be charged in accordance with FAR 52.245–9, Use and Charges (June 2007), and the contact information for the responsible Government Contracting Officer. The offeror shall provide proof that such use was authorized by the responsible Contracting Officer.

(e) The offeror shall disclose cost accounting practices that allow for direct charging of commercially available equipment, when commercially available equipment is to be used in performance of the contract and the equipment is not a deliverable.

(f) The offeror shall identify, in list form, any equipment that it intends to acquire and directly charge to the Government under this contract. The list shall include a description, manufacturer, model number (when available), quantity required, and estimated unit cost. Equipment approved as part of the award need not be requested under NFS clause 1852.245-70.

(g) The offeror shall disclose its intention to acquire any parts, supplies, materials or equipment, to fabricate an item of equipment for use under any contract resulting from this solicitation when that item of equipment—

Will be titled to the government under the provisions of the contract; is not included as a contract deliverable; and the Contractor intends to charge the costs of materials directly to the contract. The disclosure shall identify the end item or system and shall include all descriptive information, identification numbers (when available), quantities required and estimated costs.

Existing Government property may be reviewed at the following locations, dates, and times: Not Applicable.

(End of provision)

1852.245-81 List of Available Government Property (JAN 2011)

(a) The Government will make the following Government property available for use in performance of the contract resulting from this solicitation, on a no-charge-for-use basis in accordance with FAR 52.245-1, Government Property, included in this solicitation. The Offeror shall notify the Government, as part of its proposal, of its intention to use or not use the property.

See Attachment J-5, Installation-Provided Property and Services

(b) The Government will make the following Government property available for use in performance of the contract resulting from this solicitation, on a no-charge-for-use basis in accordance with FAR 52.245-2, Government Property Installation Operation Services, as included in this solicitation. The Offeror shall notify the Government of its intention to use or not use the property.

See Attachment J-6, List of Government Property Furnished

(c) The selected Contractor will be responsible for costs associated with transportation, and installation of the property listed in this provision.

(End of provision)

MSFC 52.215-90 Summary of Deviations/Exceptions (APR 1987) The Offeror will explain any exceptions (including deviations and conditional assumptions) taken with respect to this RFP. Any exceptions must contain sufficient amplification and justification to permit evaluation. Such exceptions will not, of themselves, automatically cause a proposal to be termed unacceptable. A large number of exceptions or one or more significant exceptions not providing any obvious benefit to the Government may, however, result in rejection of such proposal(s) as unacceptable. Highlight exceptions in the margin of the proposal where they appear in the text.

NOTE: The Offeror’s description of any proposed deviations and/or exceptions to the terms and conditions of this solicitation shall be provided in Volume I – Mission Suitability Factor. Any such deviations will be evaluated against Mission Suitability, MTA1: Management Approach.

MSFC 52.237-90 Site Visit Schedule (FEB 2001) |_| Site visits may be arranged as follows:

|X| Site visits are planned as follows:

SEE PROVISION L.12, INDUSTRY DAY AND SITE TOURS, FOR DETAILS CONCERNING THE INDUSTRY BRIEFING AND SITE VISIT.

(End of provision)

MSFC 52.253-90 Required Forms (FEB 2014)

(a) The form checked below is attached to the end of this solicitation and shall be submitted prior to award of any contract resulting from this solicitation, upon request from the responsible contracting office.

___FAR 15.406-2 - Certificate of Current Cost or Pricing Data

(b) The forms checked below are required to be submitted in the performance of any contract awarded as a result of this solicitation. Forms are available in Part 53 of the FAR or NASA FAR Supplement. An information copy of a form may be obtained from the responsible contracting office. See FAR 52.253-1 and 53.105(b) for information on the use of computer generated forms. See FAR 53.107(b) for information on obtaining multiple copies of forms.

_X_ Individual Subcontracting Report (ISR) and/or the Summary Subcontract Report (SSR)* _X__ SF 298 - Report Documentation Page _X_ SF 1034 - Public Voucher for Purchases and Services Other Than Personal ___ SF 1413 - Statement and Acknowledgment ___ SF 1414 - Consent of Surety _X__ SF 3881 - ACH Vendor/Miscellaneous Payment Enrollment Form _X_ MSFC Form 4554 - Transfer and Shipping Document _X_ NASA Form 533M - Monthly Contractor Financial Management Report ___ NASA Form 533Q - Quarterly Contractor Financial Management Report ___ NASA Form 778 - Contractor's Release ___ NASA Form 780 - Contractor's Assignment of Refunds, Rebates, Credits and Other Amounts _X__ NASA Form 1018 - NASA Property in the Custody of Contractors _X__ DD Form 250 - Material Inspection and Receiving Report ___ DD Form 1419 - DOD Industrial Plant Equipment Requisition, if applicable.

* ISR and SSR must be submitted using the Electronic Subcontracting Report System (eSRS) at http://www.esrs.gov. See FAR 19.704. SF 294 and SF 295 previously used for reporting are obsolete.

(End of provision)

Communication Regarding This Solicitation Any communications in reference to this solicitation shall cite the solicitation number and be directed to the following Government representative:

Building 4203, Room B308, MSFC, AL 35812

In order to expedite the acquisition process, questions and comments regarding this draft solicitation will be received by the Government no later than 12:00 p.m. Central Time (CT) on August 5, 2016. The Government is not obligated to answer questions relating to the draft RFP. However, all questions and comments will be considered in the formulation of the RFP. All questions and comments shall be submitted in writing; oral questions will not be accepted. Facsimile questions are not authorized. Only questions submitted via notecards (provided at Industry Day, reference L.12), e-mail, or U.S. Postal Service will be accepted.

(End of provision)

Industry Day and Site Tour

(a) An MSFC Industry Day and site tour for this procurement will be held on:

12:00 p.m. – 3:30 p.m. CT (tour) Location: Building 4203, Room 1201

(b) Signs will be posted from Gate 1 on Martin Road and Gate 9 on Rideout Road to building 4203. Parking is available on the south side of building 4220 and east side of building 4203. A sign will be posted in the lobby indicating the “ESSCA Industry Day” and personnel will be present to assist in entering the building and locating conference room 1201, which is on the first floor of building 4203. The tour will begin on the south side of building 4220 at 12:00 p.m. and conclude by approximately 3:30 p.m. Anyone not participating in the tour should plan to leave following lunch, as no further discussion will be held upon completion of the tour.

(c) Attendance at Industry Day is recommended; however, attendance is neither required nor a prerequisite for proposal submission and will not be considered in the evaluation. Each company or proposal team should submit attendance requests in a single notice. It is requested that each company sending representatives indicate whether they intend to propose as a prime or subcontractor.

(d) Potential Prime Offeror delegations are limited to a total of ten (10) representatives per Offeror (to include subcontractor representatives). Independent companies are limited to three (3) representatives. No escorts will be provided, with the exception of the site tour. Foreign nationals will not be permitted, due to the extended process required for clearance onto Redstone Arsenal. Each Prime Offeror delegation will be allowed a total of three (3) representatives (to include subcontractors) on the tour. Independent companies are limited to two (2) representatives on the tour. However, based upon Offeror requests and limitations on the tour size, the total number of representatives per Offeror may be reduced. Also note that due to site conditions on the tour, no open toed shoes nor heels higher than one inch should be worn.

(e) Questions provided in advance of Industry Day (received no later than 4:00 p.m. CT July 22, 2016) may be addressed at Industry Day as the Government sees fit. Questions shall be provided in writing in accordance with provision L.11, Communication Regarding This Solicitation. Notecards for written questions will be provided at the beginning and collected at the end of the briefing and site tours. The Government is not obligated to answer questions relating to Industry Day and site tours. Materials presented and any questions addressed at Industry Day will be made available to all potential Offerors via FedBizOpps and the MSFC Acquisition Planning Tool (APT) site under APT Supporting Documents:

http://ec.msfc.nasa.gov/doing_business/index.php?apt&rid=240

(f) Access to enter the Redstone Arsenal Gates for non-badged personnel may be obtained by providing the information specified in Provision L.15, Proposal Marking and Delivery required for entry into the Visitor Management System (VMS) to the individual specified in Provision L.11, Communication Regarding This Solicitation. This information is required prior to 4:00 p.m. CT on July 22, 2016 in order to assure access. Potential Offerors are advised to allow ample time for processing through the gates at Redstone Arsenal. Following the badging process at the Visitor Centers (located at the Rideout Road and Martin Road east gates), proceed to Building 4203, and approach the main (northwest or southwest) entrance doors. An escort will be present to grant you entrance to the building. Other entrances to the building require additional levels of badged access and will not be accessible or staffed.

(End of provision)

Instructions for Proposal Preparation

(a) Introduction

(1) This solicitation is issued to obtain proposals for providing MSFC with engineering and science services in accordance with Attachment J-1, Performance Work Statement (PWS) set forth herein.

(2) The Government intends to make only one award as a result of this solicitation. Offerors are encouraged to propose innovative productivity improvements as well as cost effective quality enhancements. The successful Contractor shall be expected to perform all elements of the PWS of the resultant contract within the costs proposed and negotiated for each resultant Task Order. The contract will include a four-year base and two two-year options.

(3) The contents of this RFP should be carefully reviewed to assure that all requirements for proposal data, detail and supporting rationale are fully met. Offerors shall ensure consistency between Volume I – Mission Suitability, Volume II – Cost, Volume III – Past Performance, and Volume IV – Completed Model Contract and Phase-In Purchase Order.

(4) In the event subcontractors are proposed, their relationship during the effort shall be indicated, and their proposed contributions to the work and to the proposal shall be identified and integrated into each part of the proposal as applicable.

(5) The Offeror shall include a list of all proposed subcontractors on its proposal cover page.

(6) Each Offeror is cautioned to submit its best, most realistic, and competitive proposal initially. An Offeror not submitting its best, most realistic, and competitive proposal initially could face non-selection in the event the Government makes an award from the initial proposals. An Offeror could also be removed from the competitive range, cost and other factors considered, if other than its best, most realistic, and competitive proposal is submitted.

(7) For evaluation purposes, non-editable electronic files of Volumes I and III and editable electronic files of Volumes II and IV will be the official copy. See paragraph (d)(1)(i) below for additional clarification.

(8) The Performance Work Statement set forth is unclassified and proposals should be submitted accordingly.

(b) Proposal Format

(1) The following instructions are provided to assist the Offeror in understanding the information needed to make a selection for this procurement. Since this information constitutes the major basis for formal judgment, it will be advantageous to the Offeror to present commitments in a clear, concise manner and in terms understandable to those who may be unfamiliar with the Offeror's intentions.

(2) A table of contents, as shown in Table 13-1, shall be provided with each volume for ready reference to sections, figures, and illustrations. The Offeror shall maintain the logical flow of the subject matter when using references. Rather than duplicate information and to minimize redundancy in the proposal, the Offeror may reference another section within that specific volume.

(3) The proposal text shall be in English and printed copies shall be on non-glossy, white paper. A page is defined as one side of a sheet, 8.5” x 11”, with a minimum of one-inch margins on all sides. The only information that shall appear inside of the 1” margin is specified in Paragraph L.13 (b)(4)(i).

(4) Electronic page sizes larger than 8.5”x11” will be identified as “foldouts.” Foldout pages shall be legible for supporting text, but only used for large pictures, graphics, tables, diagrams, charts, or figures. Foldout pages shall not be used as standard pages of text. Foldouts shall be legible and no larger than an 11”x17”, when printed, as appropriate for the subject matter. Foldouts are considered part of the page limitations. Any page larger than the 8.5”x11” (up to the 11”x17”) shall be counted as two (2) pages.

(i) Each volume shall contain a page numbering convention. Every page of each volume shall be numbered and identified with the Offeror’s name, RFP number, and date of submission. For the proposal volumes subject to page limitations, the Offeror shall sequentially number the pages using Arabic numerals (1,2,3, etc.). All of this information can be printed inside the 1” margin.

(ii) Narrative pages in Volume II shall be numbered separately and consecutively.

(5) Twelve (12)-point Times New Roman font for standard text with default kerning (spacing between individual characters) shall be used for all texts, numbers, graphics, tables, charts, diagrams, figures, etc., in proposal Volumes I and III, except the text and numbers contained in Government-provided forms. Line spacing shall be no less than single space with double line spacing between paragraphs. The font size for blank lines shall not be reduced. For all Government-provided forms required to be submitted with the proposal, the Offeror-added information shall be of the same font as the associated element of the form.

NOTE: Offerors should exercise caution when inserting tables, pictures, etc. containing text into a Word document to ensure such insertions remain compliant with the 12-point Times New Roman font.

(c) Order of Contents

Proposals shall be arranged as indicated in Table 13-1.

Table 13-1: Proposal Table of Contents

MTA1 Management Approach

MTA2 Teaming and Organizational Structure

MTA3 ATOMS Approach

MTA4 Phase-In Plan

MTA5 Sample Tasks

MTA6 Technology, Innovations, and Process Improvements

MTA7 Education and Outreach

MTA8 Cost Control Approach

MTA9 Safety, Health, and Environmental Approach

STC1 Staffing Approach

STC2 Total Compensation Plan

STC3 Key Personnel

SB1 Small Business Subcontracting

SB2 Commitment to Small Businesses

Appendix 1: Section L & M Cross Reference Matrix

Appendix 2: PWS Compliance Matrix

Part 2 - Excel Pricing Model

Part 3 - Offeror Pricing Model

Part 4 - Contractor Pricing Submittal

Past Performance Narrative

Past Performance Attachments

Model Contract

Section J Attachments

Phase-In Purchase Order

(d) Submission Format

(1) The Offeror shall submit electronic files of each volume per the instructions below:

(i) Electronic files shall be submitted on quality, error-free, virus-free flash drive media. Each volume shall be submitted in both editable and non-editable versions and provided on a single flash drive. A second, identical flash drive shall be submitted as a backup in accordance with Table L.14-1.

(ii) Offerors shall submit proposals (excluding Volume IV) in the Microsoft Office ® 2013 applications specified in Table L.14-1. Offerors shall submit the documents in Volume IV in the format in which the documents were posted by the Government.

(iii) Embedded structures like bitmaps, graphics, or proprietary fonts shall be reserved only for illustrations and equations which cannot be rendered in Microsoft Office ® 2013 formats.

(iv) In accordance with FAR Provision 52.215-1, the flash drive shall be externally labeled or tagged with the RFP number, company name, and date of submission.

(v) The Offeror shall not embed sound or video files into the proposal files. The Offeror shall minimize the use of scanned images and keep embedded graphics as simple as possible.

(vi) The electronic file naming shall not contain any of the following characters “~#%&*{}\:<>?/+|.”

(2) The Government anticipates viewing the electronic submittals with the following computer software and hardware: (a) IBM-compatible systems, (b) Windows 7 operating system, and (c) Microsoft Office 2013.

(3) Hard copies shall be submitted in three-ring binders with each section appropriately identified and organized into one volume per binder as indicated in Table L.14-1. The cover sheet on each volume/copy shall indicate “Volume ___, Copy ___ of ___.”

(4) Information in each proposal shall be furnished entirely in compliance with these instructions and be complete within itself. The information requested and the manner of submission is essential to permit a prompt and thorough evaluation.

(End of provision)

1852.215-81 Proposal Page Limitations (APR 2015)

(a) Proposals shall be submitted in four volumes with the required quantities as depicted in Table L.14-1, Overview of Proposal Volumes, Page Limitations, Number of Copies, and Format. Each volume shall also include a table of contents applicable to the volume for ready reference to sections, figures, and illustrations.

(b) The following page limitations are established for each volume of the proposal submitted in response to this solicitation:

Table L.14-1: Overview of Proposal Volumes, Page Limitations, Number of Copies, and Format

Cost Narrative

MS Word

Templates

MS Excel

MS Word

MS Word

NOTE: All Microsoft formats noted above shall be provided in the 2013 version.

* The Offeror shall provide Past Performance Interview/Questionnaire Form (Attachment L-5) in accordance with Provision L.23, Past Performance Factor.

(c) The page limitation (shown in Table L.14-1) for each volume is the maximum number of pages which may be submitted in that volume. In Volumes I and III, only the pages up to the specified maximum number of pages will be evaluated. Guidance for page counts in select sections of Volume I are indicated in Table L.14-2.

Table 14-2: Page Guidelines for Volume I – Mission Suitability Factor Page guidelines within the two-hundred twenty (220) page limit:

1. Property Management Plan, in accordance with Provision L.21, MTA1 and DRD 1563LS-001, fifteen (15) pages

2. ATOMS Approach, per Provision L.21, MTA3, twenty (20) pages

3. Phase-In Plan, per Provision L.21, MTA4, twenty (20) pages

4. Sample Tasks, per Provision L.21, MTA5, twenty five (25) pages total

5. Total Compensation Plan required by Provision L.21, STC2, fifteen (15) pages

6. Key Personnel Position Description and Résumé Form (See Attachment L-4) and commitment letter, in accordance with Provision L.21, STC3, five (5) pages

7. Small Business Subcontracting Plan in accordance with Provision L.21, SB1, twenty (20) pages

(d) On any page in a page-limited volume where a formatting non-conformance is determined, the entire page will not be evaluated by the Government and will be returned to the Offeror. This requirement includes, but is not limited to, non-conformances in text, pictures, graphics, tables, diagrams, charts, figures, forms, margins, and line spacing between text. Offerors are cautioned when inserting graphics, images, or other objects into a page-limited volume to ensure that the insertion does not create a non-conformance.

(e) Volumes II and IV are not page-limited. However, Volume II shall be strictly limited to price and price-related information. No information will be moved from one volume to another. Evaluation for each volume will be based upon information in that volume only.

(f) No exclusions are provided from page limitations in Volumes I and III. All content included in Table L.13-1 is included in the page count specified in Table L.14-1. The non-editable electronic files of Volumes I and III will be used by the Government for the purposes of determining the page count. The page numbers on the electronic proposal and hard copies shall correlate. Blank, unnumbered tabs may be inserted in the hard copy.

(g) No material outside of the proposal may be incorporated by reference.

(h) If final proposal revisions are requested, separate page limitations will be specified in the Government's request for that submission. Subsequent revisions, if requested, shall be similarly identified and shall show revision number, change bars, and date.

(End of provision)

Proposal Marking and Delivery

(a) Offerors shall either deliver the proposal, modifications, or withdrawals by U.S. Postal Service mail or hand deliver to the location delineated below. Delivery consideration shall be in accordance with FAR 52.215-1, Instructions to Offerors – Competitive Acquisitions. Hand delivery includes the use of a commercial delivery service. Proposals that are sent by commercial carrier and are received late at the place designated in this solicitation will only be considered if it is shown that the sole or paramount cause for the late receipt was due to Government mishandling. Non-U.S. citizens that do not have a residency green card will not be given access to Redstone Arsenal for the purpose of proposal delivery. Regardless of the delivery method chosen, the proposal shall be closed and sealed as if for mailing.

(b) The designated receiving office is:

NASA, George C. Marshall Space Flight Center Building 4203, First Floor Entrance Attn: Anita J. Ayers/PS22 Telephone: (256) 961-2117

(c) All proposals delivered in response to this solicitation shall reflect the following information on the address label:

(1) “Solicitation NNM16568754R, ESSCA”

(2) "To be delivered unopened to the Contracting Officer"

(3) The volume and copy numbers contained in each box

(d) Hand delivery of proposals on the due date will only be accepted between 9:00 a.m. and 12:00 p.m. CT. The badge provided at the Visitor Center (see item (e) below for this process) will not open the inner doors to Building 4203. A telephone is located between the outer and inner doors. Upon arrival, Offerors shall contact the person listed in (b) of this provision (dial 5-2117 from an MSFC landline or 256-961-2117 from a cellular phone) and wait for an escort.

(e) Offerors shall notify the individual listed in (b) of this provision to coordinate the delivery of any proposal that will be hand carried to MSFC prior to the due date. Offerors that require access to MSFC for unbadged delivery personnel to hand deliver proposals shall notify anita.j.ayers@nasa.gov via e-mail and provide the following data for entry into the Visitor’s Management System (VMS) no later than four (4) business days prior to required access:

(1) Full Name

(2) Driver’s License Number and State of Issuance

(3) Citizenship – Primary and/or Dual

(4) Company Name (Is company foreign-owned? – yes/no)

If any personnel provide drivers licenses from American Samoa, or the states of Illinois, Minnesota, Missouri, or Washington, additional information may be required due to the Federal REAL ID act standards, implemented on July 21, 2014. The individual Offerors with identification from these states shall contact the individual listed in (b) of this provision to obtain a list of alternate forms of identification required.

(f) Unbadged delivery personnel should allow ample time (at least 2 hours) for processing through the gate at Redstone Arsenal. Offerors are informed that badging services are only available at the Redstone Arsenal Visitor’s Centers located at Gate 1, Martin Road, and Gate 9, Rideout Road. In addition to the information submitted in (e) of this provision, Visitor Center personnel will require unbadged delivery personnel to present a valid driver’s license, vehicle registration, and proof of vehicle insurance or lease agreement to obtain badges. No escorts will be provided. See Figure 3-1, MSFC Campus, in Attachment L-8, Background and Historical to plan the drive from the chosen entry gate to the Building specified.

NOTE: Due to construction, Marshall Road (north of 4203) is closed to thru traffic between Rideout Road and Morris Road.

(End of provision)

Due Date for Receipt of Proposals

(a) The due date and time for receipt of proposals is as follows:

12:00 noon CT

12:00 noon CT

12:00 noon CT

12:00 noon CT

(b) Advance arrangements with the Contracting Officer are required for proposals that are submitted prior to November 1, 2016.

(c) Proposals received after the due date and time specified in paragraph (a), will be processed in accordance with FAR Clause 52.215-1, Instructions to Offerors – Competitive Acquisition.

(End of provision)

Contract Phase-In The Government requires Phase-In to be priced separately. A separate firm-fixed-price Purchase Order ($1-$150,000) utilizing Simplified Acquisition Threshold (SAT) procedures will be issued and Phase-In shall not exceed ninety (90) days beginning with the Phase-In Purchase Order’s effective date. The proposed firm-fixed-price shall include all of the Offerors phase-in costs as recovery of costs will be limited to only those proposed. The Phase-In Purchase Order contains the PWS and applicable terms and conditions.

(End of provision)

Applicability of Service Contract Labor Standards This solicitation and resulting contract are subject to the statutory provisions of the Service Contract Labor Standards, as amended, (contract clause 52.222-41), and the implementing regulations of the Act outlined in Title 29 Code of Federal Regulations, Part 4.

Prospective Offerors are liable for the proper interpretation, application, implementation, and administration of the mandatory provisions of this Act. Therefore, it is imperative that Offeror take appropriate action when preparing proposals to assure compliance and ensure that the Offeror’s corporate policies are congruous with the spirit and intent of the law. Furthermore, Offeror’s shall demonstrate compliance with the minimum mandatory Service Contract Labor Standards requirements.

(End of provision)

RFP Document Library For the purpose of this RFP, documents directly associated with this solicitation have been uploaded to the Acquisition Planning Tool (APT) located at: http://ec.msfc.nasa.gov/doing_business/index.php?apt&rid=240

(End of provision)

Notice of Potential Organizational Conflicts of Interest

(a) Notice. The Contracting Officer has determined that this acquisition may give rise to an organizational conflict of interest (OCI). Accordingly, the attention of prospective Offerors is invited to FAR Subpart 9.5 –Organizational and Consultant Conflicts of Interest. The Contracting Officer shall not award a contract until NASA determines any conflict of interest is reasonably resolved. The Contracting Officer has the sole authority to determine whether an organizational conflict of interest exists and to determine whether the organizational conflict of interest has been reasonably resolved. The OCI plan (see Attachment J-2, Data Procurement Document 1563MA-004, Organizational Conflict of Interest Plan) will be provided with proposal but will not be evaluated as part of Mission Suitability.

(b) Description of Potential Conflict.

(1) Performance of the contract may involve the development of specifications or performance work statements that are to be incorporated into a solicitation. As a result, a “biased ground rules” OCI will exist if the same entity provides the requirements and develops a product and/or service in response to those requirements. Examples include the contracted development of science instruments, payloads, landers, and habitats.

(2) In addition, the contract may involve the performance of engineering, scientific, and/or other technical services on space flight hardware and other critical systems that were designed and/or developed by the Contractor under another contract. As a result, an “impaired objectivity” OCI will exist if the same entity that performed the design and/or development work performs such services. Hardware examples include augmentation support to International Space Station (ISS) systems and payloads, and the Space Launch System (SLS) program which include multiple interfaces with other hardware systems within the Human Exploration Operations Mission Directorate.

(c) Responsibility of Offeror.

(1) Applying the principles of FAR Subpart 9.5, each Offeror shall assess whether there is an organizational conflict of interest associated with the proposal it submits. The Offeror shall explain the actions it intends to use to resolve any organizational conflicts of interest it finds in the Government’s assessment and its own assessment. If its proposed resolution involves a proposed limitation on future contracting, the Offeror shall propose modifications to the clause at NFS 1852.209-71 entitled “Limitation of Future Contracting.” If the proposed resolution involves use of mitigation techniques, the Offeror shall fully explain such techniques in its OCI plan. Offerors may use the clause NFS 1852.209-71 as well as a mitigation plan (appended to their OCI plan) when their proposed resolution involves both techniques to address conflicts.

(2) Offerors are encouraged to inform the Contracting Officer of any potential conflicts of interest, including those involving contracts with other Government organizations, in their proposal. The Contracting Officer will use this information to determine whether resolution of those conflicts will be required.

(3) If the Offeror’s proposed action to resolve an organizational conflict of interest is not acceptable, the Contracting Officer will notify the Offeror, providing the reasons why its proposed resolution is not considered acceptable and allow the Offeror a reasonable opportunity to respond before making a final decision on the organizational conflict of interest.

(d) Representation. By submission of its offer, the Offeror represents, to the best of its knowledge and belief, that –

(1) There are no relevant facts that could give rise to an OCI, as defined in FAR Part 2; or

(2) The Offeror has disclosed all relevant information regarding any actual or potential conflicts of interest.

(e) Termination for default. If the successful Offeror was aware, or should have been aware, of an OCI before award of this contract and did not fully disclose that conflict to the Contracting Officer, the Government may terminate the contract for default.

(f) Waiver. The agency reserves the right to waive the requirements of FAR 9.5, in accordance with FAR 9.503.

(End of provision)

Volume I - Mission Suitability Factor

(a) The Mission Suitability factor affords Offerors the opportunity to describe the proposed approach to effectively and efficiently accomplish the work specified in Attachment J-1, Performance Work Statement. The proposal shall specify the paragraph number(s) from the PWS that is being addressed. The Offeror shall include in their proposals any further discussion they believe to be necessary or useful in demonstrating their ability to perform the work.

The volume should be specific, detailed, and complete enough so as to clearly and fully demonstrate the Offeror’s approach to fulfilling the requirements as defined in the Mission Suitability subfactors below. Stating that the Offeror “understands and shall comply with the requirements,” or paraphrasing the requirements is inadequate, as are phrases such as: “Standard procedures will be employed,” and “Well-known techniques will be used.” The volume shall comprehensively explain how the Offeror proposes to comply with the applicable requirements, including a full explanation of the techniques and procedures the Offeror proposes to follow. All information submitted shall be current, specific, complete, and meet the requirements of the solicitation.

(b) The Offeror shall provide a matrix that shows where each section within a Mission Suitability subfactor (e.g., MTA1, STC2) is addressed in the proposal.

(c) The Offeror shall provide a compliance matrix that cross-references the proposal to the requirements from Attachment J-1, Performance Work Statement (PWS), to at least 3 levels of depth, using the paragraph number and titles, to ensure that all areas have been completely addressed.

(d) The Offeror shall identify and discuss risk factors and issues and describe the approach to managing these risks. Risk factors may be those inherent in the work or unique to the Offeror's proposed approach. The identification of risks is the responsibility of the Offeror. The Offeror's discussion shall provide the approach to managing the risk (e.g., probability of the risk, impact and severity, time frame, and risk acceptance or mitigation).

(e) The Offeror shall respond to the subfactors below in the order in which they are presented by this provision. This outline is provided for use in organizing the proposal only and should not be construed as an indication of the importance or relative weighting within the individual Mission Suitability subfactors as there are no discrete point values attached to any of the subfactors.

The Mission Suitability Volume shall address the following subfactors:

Subfactor A: Management and Technical Approach (MTA)

MTA1: Management Approach MTA2: Teaming and Organizational Structure MTA3: ATOMS Approach MTA4: Phase-In Plan MTA5: Sample Tasks MTA6: Technology, Innovations, and Process Improvements MTA7: Education and Outreach MTA8: Cost Control Approach MTA9: Safety, Health, and Environmental Approach

Subfactor B: Staffing and Total Compensation (STC)

STC1: Staffing Approach STC2: Total Compensation Plan STC3: Key Personnel

Subfactor C: Small Business Utilization (SB)

SB1: Small Business Subcontracting SB2: Commitment to Small Businesses

(f) Subfactor A - Management and Technical Approach (MTA)

The Offeror shall fully describe their management and technical approach, including concepts, plans, practices, and creative solutions for providing the services delineated in the PWS. The Offeror is encouraged to provide evidence of their capability to successfully execute the required tasks in a timely manner while maintaining appropriate cost control measures. The approach shall include a discussion of the Offeror’s internal procedures. For the purposes of this proposal, team includes all Offerors and proposed subcontractors, unless otherwise specified.

(1) MTA1. Management Approach

The Offeror shall describe their overall management approach for providing flexible, effective and efficient implementation of the ESSCA contract requirements. The Offeror’s response shall provide sufficient detail to substantiate the proposed approach. This description shall include:

(i) A summary of the proposed management approach and the accompanying rationale for accomplishing the requirements set forth in the PWS, (including but not limited to managing and controlling tasks, acquisition process, and management interfaces) essential for the timely delivery of high-quality services. This summary shall include the following:

(A) Approach to efficiently and proactively managing the effort and methods of providing Government visibility into the work with respect to suitability, efficiency, and effectiveness.

(B) Approach to requirements compliance, continuous improvement and innovations that will increase efficiency in the management of the contract.

(C) Process for Management Reviews/Status. This process shall include the procedures for communicating the status of the activities at the Department, Office, or Laboratory or other appropriate level, in accordance with DRDs 1563MA-006, Task Order Activity Reports, and 1563MA-008, Weekly Contract Status Briefing, to the CO, COR, and Task Order Initiators.

(D) Approach to ensure technical excellence in products, services, and personnel.

(E) Approach to enhancing customer satisfaction and service delivery, as well as fostering teamwork, leadership, and motivation throughout the Contractor organization.

(F) Approach to contract management to include contract compliance and responsiveness to rapid response requests (i.e. emergency task orders and technical direction).

(ii) How the Offeror’s management team approach will provide a seamless line of communication to the Government. Also, provide a description of the communication channels between the Contractor and subcontractors.

(iii) Approach for communicating and handling issue identification, resolution, and dissenting opinions. This approach shall include a definition of the management structure and the lines of authority to support this approach and the proposed methods of identifying, tracking, and resolving concerns, conflicts, and priorities.

(iv) Approach to risk management, providing a description of processes, methods, tools, and metrics utilized for identifying, assessing, and mitigating risks. The Offeror shall demonstrate how risk management is integrated into the overall performance of contract requirements.

(v) Process for managing Government property, in accordance with NFS 1852.245-80, Government Property Management Information. DRD 1563LS-001, Government Property Management Plan, shall be submitted with Volume I.

(2) MTA2. Teaming and Organizational Structure

The Offeror shall describe the proposed teaming and organizational structure. This description shall include:

(i) Connections or associations with corporate or division organizations and proposed subcontractors, and how the organizational structure provides clear internal and external lines of authority and accountability necessary to perform the total contract.

(ii) A description of how the Offeror’s organizational structure will align to the MSFC organizational structure in order to satisfy the requirements as set forth in the PWS, in the most efficient and effective manner.

(iii) A description of the degree of local autonomy and authority, including authority of the Program Manager as it relates to day-to-day operations and processes.

(iv) How the integrated teaming and organizational structure promotes synergy, efficiency, and maintains flexibility throughout performance of the contract requirements.

(v) A description of all teaming arrangements, including a comprehensive listing of each subcontractor, the anticipated percentage of work to be performed, and a description of work to be performed. Also provide rationale for the selection of each subcontractor.

(vi) A synopsis of how subcontractors may be utilized in the management and supervisory hierarchy.

(3) MTA3. ATOMS Approach

The Offeror shall fully describe their approach to implementation of an ATOMS as outlined in Attachment J-8, Automated Task Order Management System (ATOMS) Requirements and Processes. The description shall include:

(i) Functionality and capabilities cross-referenced from the proposal to the requirements in Attachment J-8 to all levels of depth using the paragraph number and titles.

(ii) Additional functionality and capabilities not specifically defined in the requirements in Attachment J-8.

(iii) How the ATOMS is integrated with the Offeror’s financial system and any other Offeror systems.

(iv) The Offeror’s approach to ATOMS training provided to Government users and how customer support will be provided. This approach shall also address the content and delivery of the ATOMS user’s guide.

(v) The Offeror’s IT Security approach as it relates to ATOMS. This approach shall also identify any known or potential security issues and how they will be addressed. Include potential impacts to ATOMS performance.

(vi) The Offeror’s approach for maintenance, process improvements, and backups.

(vii) Innovative approaches to minimize cost and improve efficiency and effectiveness of processing TOs.

(viii) Potential risks associated with ATOMS and suggested mitigation plans.

(4) MTA4. Phase-In Plan

The Offeror shall provide a comprehensive Phase-in Plan that describes (See Phase-In Purchase Order, Phase-In Performance Work Statement):

(i) Planned phase-in team, their responsibilities during phase-in, and the methods utilized to ensure a smooth phase-in with minimal disruption to the Government.

(ii) Efforts necessary to assume responsibility of the contract requirements, without jeopardizing existing and ongoing tasks and project milestones including a comprehensive schedule of all Phase-In activities and how hand-over readiness is identified and tracked.

(iii) Any issues deemed critical to a successful transition from the incumbent contract to the ESSCA contract. Any required actions of the Government or existing contractors shall be clearly identified, including specific requirements and need dates.

(iv) ATOMS timeline for availability of the system, training,…