ATTACHMENT_C_-_Financial_Management_Reporting_Requirements.pdf

ATTACHMENT C

FINANCIAL MANAGEMENT REPORTING

REQUIREMENTS

RFP NNG16544506R

Attachment C

NNG16544506R

FINANCIAL MANAGEMENT REPORTING REQUIREMENTS

Financial Management Reports shall be submitted by the Contractor on the NASA 533 series reports, in accordance with the instructions on the reverse of the forms, NASA Procedural Requirements NPR 9501.2E entitled "NASA Contractor Financial Management Reporting,” dated May 27, 2011 and additional instructions issued by the Contracting Officer.

1. Level of Detail

The Contractor’s 533 Reports shall contain a separate 533 sheet for each function/project/mission. The reports shall contain a breakdown of each function/project/mission by element of cost, i.e., direct labor hours/dollars, overhead, general & administrative (G&A), travel, equipment, material, and other direct costs. Additionally, direct labor hours/dollars shall be reported by the IV&V Technical Framework (IVV 09-1) for each function/project/mission. The report shall also include a summary of total contract costs. The contractor may be asked to provide an electronic version of the 533 detail or summary information during the life of this contract, at which time, compatibility issues can be defined.

2. Variance Narrative Reporting

In accordance with Section 3.6 of NPR 9501.2, the Contractor shall include a narrative explanation for variances exceeding plus or minus 10 percent between the Total Estimated Cost amount shown in the prior month and the Actual Total Cost amount shown in the current month for each individual function/project/mission.

Each variance narrative shall explain the: (1) reason for the variance, (2) impact(s) on the individual task order, and (3) specific corrective action(s) being taken or to be taken.

3. Distribution

The Contractor shall distribute 533 reports to each addressee indicated in the contract clause entitled, "Financial Management Reporting." The Contractor shall submit an initial report in the NF 533Q format within 30 working days after contract award.

After the initial report, the NF 533M reports shall be distributed not later than the tenth (10th) working day following the close of the contractors' monthly accounting period. The 533Q reports shall be distributed not later than the fifteenth (15th) day of the month preceding the quarter being reported.

Attachment C

NNG16544506R

(06/2014)

4. Reporting Requirements

Each individual report shall, at a minimum, provide cost data by the following elements of cost categories:

(1) Direct Labor Hours

Prime Onsite Prime Offsite Subcontractors Onsite Subcontractors Offsite

(2) Direct Labor Dollars

Prime Onsite Prime Offsite Subcontractors Onsite Subcontractors Offsite

(3) Prime Overhead Expenses Onsite Offsite Total

(4) Other Direct Costs

Subcontracts (List Separately) Materials Equipment Travel Miscellaneous ODC’s Total Other Direct Cost

(5) Subtotal (Labor, Overhead, ODCs)

(6) G&A

(7) Total Cost

(8) Fixed Fee

(9) Total Cost-Plus-Fixed-Fee (CPFF)

The 533, for each individual function/project/mission, shall report Direct Labor hours by labor category. Invoices shall be submitted after the 533M for the same period are submitted to the government.