01770 ADG CLOSE OUT PROCEDURES final.doc

07-726

08-811

SECTION 01770 - CLOSEOUT PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including Sections A through M of the Contract and other Division 1 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes administrative and procedural requirements for contract closeout, including, but not limited to, the following:

1. Final inspection procedures.

2. Project Record Documents.

3. Operation and maintenance manuals.

4. Warranties.

5. Instruction of Government’s personnel.

6. Final cleaning.

7. Close-out submittals.

8. Final Acceptance.

B. Related Sections include the following:

1. Division 1 Section "Execution Requirements" for progress cleaning of Project site.

2. Division 7 Section for specific closeout and special cleaning requirements for products of those Sections.

1.3 INSPECTION PROCEDURES - GENERAL

A. It is the Government’s intent to inspect and accept the fall protection systems at their scheduled completion date. The Contractor shall request final inspection in writing at least ten (10) calendar days prior to the scheduled completion date of each phase. The request for “Final Inspection” shall state that, “all work under the Contract, including Modification work, is or will be 100 percent complete prior to inspection by the Government team members”.

1. On receipt of a written request for inspection, the Project Officer will either confirm the date requested or make arrangements for a mutually acceptable date.

B. The final inspection will occur when the Contractor requests Project Acceptance. The Contracting Officer will inspect the Work when requested by the Contractor to confirm that the Project is completed.

1.4 FINAL COMPLETION

A. Preliminary Procedures: Before requesting inspection for Final Completion, complete the following. List items below that are incomplete in the request.

1. Submit specific warranties, workmanship bonds, maintenance service agreements, final certifications, and similar documents.

2. Prepare and submit Project Record Documents, operation and maintenance manuals, and similar final record information.

3. Deliver tools, spare parts, extra materials, and similar items to location designated by Government. Label with manufacturer's name and model number where applicable.

4. Complete testing of systems.

5. Terminate and remove temporary facilities from Project site, along with construction tools, and similar elements.

6. Complete final cleaning requirements, including touchup painting.

7. Touch up and otherwise repair and restore marred exposed finishes to eliminate visual defects.

B. Inspection Procedures: Submit a written request for inspection for Final Completion. On receipt of request, Contracting Officer will either proceed with inspection or notify Contractor of unfulfilled administrative requirements that need to be completed prior to proceeding with the inspection.

1. If after arriving at the Project, the Contracting Officer determines that the Project is not ready for inspection, the Contracting Officer will abort the inspection and notify the Contractor accordingly. If this is the case, the visit will count as one of the two inspections that are included under the Base Contract.

2. The Contracting Officer will prepare the letter of Acceptance after inspection or will notify Contractor of items, either on Contractor's list or additional items identified by Contracting Officer that must be completed or corrected before the letter will be issued.

a. The Contracting Officer will prepare an inspection report listing items that need to be completed or corrected (punch list). This report will form the basis of requirements for the letter of Acceptance.

1.5 ACCEPTANCE

A. Preliminary Procedures: Before requesting final inspection for determining date of Project Acceptance, complete the following:

1. Submit a final Application Request with releases and supporting documentation not previously submitted and accepted. Include insurance certificates for products and completed operations where required.

2. Submit an updated final statement, accounting for final additional changes to the Contract Sum.

3. Submit certified copy of Contracting Officer’s Final inspection list of items to be completed or corrected (punch list), endorsed and dated by Contracting Officer. The certified copy of the list shall state that each item has been completed or otherwise resolved for acceptance.

4. Instruct Government's personnel in operation, adjustment, and maintenance of products, equipment, and systems.

B. Reinspection Procedure: Submit a written request for final inspection for acceptance. On receipt of request, Contracting Officer will either proceed with inspection or notify Contractor of unfulfilled requirements. Contracting Officer will prepare a letter of Project Acceptance after inspection or will notify Contractor of construction that must be completed or corrected before the Project will be accepted. This will constitute the second of the two inspections included in the Base Contract.

1. Include a copy of the previous inspection report with each item initialed by the Contractor to certify that the item has been completed.

2. All further inspections and coordination of inspection list items will be billable as described above.

1.6 PROJECT RECORD DOCUMENTS

A. General: Do not use Project Record Documents for construction purposes. Protect Project Record Documents from deterioration and loss. Provide access to Project Record Documents for Contracting Officer's reference during normal working hours.

B. Record Drawings: Maintain and submit one set of blue- or black-line white prints of Contract Drawings and Shop Drawings.

1. Mark Record Prints to show the actual installation where installation varies from that shown originally. Require individual or entity that obtained record data, whether individual or entity is Installer, subcontractor, or similar entity, to prepare the marked-up Record Prints.

a. Accurately record information in an understandable drawing technique.

b. Mark Contract Drawings or Shop Drawings, whichever is most capable of showing actual physical conditions, completely and accurately. Where Shop Drawings are marked, show cross-reference on Contract Drawings.

2. Mark record sets with erasable, red-colored pencil. Use other colors to distinguish between changes for different categories of the Work at the same location.

3. Mark important additional information that was either shown schematically or omitted from original Drawings including, but not limited to, clarification drawings or clarifications issued in response to RFI's.

4. Addenda information should be transcribed to the specific portion of the Drawings affected. Deleted portions to the Drawings should be lined out, or modified as directed by Addenda.

5. Note Construction Change Directive numbers, Change Order numbers, alternate numbers, and similar identification where applicable.

6. Identify and date each Record Drawing; include the designation "PROJECT RECORD DRAWING" in a prominent location. Organize into manageable sets; bind each set with durable paper cover sheets. Include identification on cover sheets.

C. Record Product Data: Submit one copy of each Product Data submittal. Mark one set to indicate the actual product installation where installation varies substantially from that indicated in Product Data.

1. Give particular attention to information on concealed products and installations that cannot be readily identified and recorded later.

2. Include significant changes in the product delivered to Project site and changes in manufacturer's written instructions for installation.

3. Note related Change Orders, Record Drawings where applicable.

4. Upon completion of the Work, submit Record Product Data to the Contracting Officer for the Government’s records. Include this data in the Operation and Maintenance Manuals.

D. Miscellaneous Record Submittals: Assemble miscellaneous records required by other Specification Sections for miscellaneous record keeping and submittal in connection with actual performance of the Work. Bind or file miscellaneous records and identify each, ready for continued use and reference.

1.7 OPERATION AND MAINTENANCE INFORMATION/MANUALS

A. Refer to General Provisions of the Contract, Section H-Manuals.

B. Assemble a complete set of operation and maintenance data indicating the operation and maintenance of each system, subsystem, and piece of equipment not part of a system and maintenance manuals for all finishes. Include operation and maintenance data required in individual Specification Sections and as follows:

1. Operation Data:

a. System, subsystem, and equipment descriptions, including operating standards.

2. Maintenance Data:

a. Manufacturer's information, including list of spare parts.

b. Name, address, and telephone number of Installer or supplier.

c. Maintenance procedures.

d. Maintenance and service schedules for preventive and routine maintenance.

e. Maintenance record forms.

f. Sources of spare parts and maintenance materials.

g. Copies of warranties and bonds.

C. The General Contractor shall provide to the Contracting Officer, two copies of the Operation and Maintenance manuals for items specified in Division 7. Organize operation and maintenance data into suitable sets of manageable size, properly identified and indexed.

1. Information contained in the manuals shall be 8 1/2" x 11". Catalog pages and data in manuals shall be clean and legible copies. Drawings shall be accordion folded to the above size. An index shall be provided which shall list all contents by Specification Division number and sub-indexed by Section number in an orderly manner. Provide heavy paper dividers with plastic-covered tabs printed or typed at the beginning of each set of data. Tab should include Specification number and title at a minimum.

2. Bind and index each set of data in heavy-duty black, 1 inch Maximum, 3-ring vinyl-covered loose leaf binder.

a. Binder to be "Slant "D" style only; sized to hold 8-1/2 by 11 inch paper.

b. Both front and spine of each binder shall have a clear plastic sleeve to hold label describing contents. Lettering to be Helvetica Medium,

1) Copy on the cover to be from the Project Manual title sheet,

2) Copy on the spine to be: Job Title, Division, and volume number of total number of volumes, e.g Vol. 3 of 12.

3) Contractor must submit proofs for approval.

c. Submit one copy of each to the Contracting Officer for review no later than 90 days prior to the training of Government personnel. After review sets are returned to the Contractor, submit all final copies within sufficient time to allow for training.

1.8 WARRANTIES

A. Submittal Time: Submit written warranties on request of Contracting Officer for designated portions of the Work where commencement of warranties other than date of Final Acceptance is indicated.

PART 2 - PRODUCTS

2.1 MATERIALS

A. Cleaning Agents: Use cleaning materials and agents recommended by manufacturer or fabricator of the surface to be cleaned. Do not use cleaning agents that are potentially hazardous to health or property or that might damage finished surfaces.

PART 3 - EXECUTION

3.1 DEMONSTRATION AND TRAINING

A. Instruction: Instruct Government's personnel to adjust, operate, and maintain systems, subsystems, and equipment not part of a system.

1. Provide instructors experienced in operation and maintenance procedures.

2. Provide instruction at mutually agreed-on times.

3. Schedule training with Government with at least fifteen days' advance notice.

4. Coordinate instructors, including providing notification of dates, times, length of instruction, and course content.

3.2 FINAL CLEANING

A. General: Provide final cleaning. Conduct cleaning and waste-removal operations to comply with local laws and ordinances and Federal and local environmental and antipollution regulations.

B. Cleaning: Employ experienced workers or professional cleaners for final cleaning. Clean each surface or unit to condition expected in an average commercial building cleaning and maintenance program. Comply with manufacturer's written instructions.

1. Complete the following cleaning operations before requesting inspection for certification of Substantial Completion for entire Project or for a portion of Project:

a. Clean Project site, yard, and grounds, in areas disturbed by construction activities, including landscape development areas, of rubbish, waste material, litter, and other foreign substances.

b. Remove tools, construction equipment, machinery, and surplus material from Project site.

c. Clean exposed exterior and interior hard-surfaced finishes to a dirt-free condition, free of stains, films, and similar foreign substances. Avoid disturbing natural weathering of exterior surfaces. Restore reflective surfaces to their original condition.

d. Touch up and otherwise repair and restore marred, exposed finishes and surfaces. Replace finishes and surfaces that cannot be satisfactorily repaired or restored or that already show evidence of repair or restoration.

1) Do not paint over "UL" and similar labels, including mechanical and electrical nameplates.

C. Comply with safety standards for cleaning. Do not burn waste materials. Do not bury debris or excess materials on Government's property. Do not discharge volatile, harmful, or dangerous materials into drainage systems. Remove waste materials from Project site and dispose of lawfully.

END OF SECTION 01770

FALL PROTECTION ( NIH-NIAID RML ( HAMILTON, MT

CLOSEOUT PROCEDURES 01770 - 4