RFP Attach 2 - Past Performance Questionnaire.pdf

ATTACHMENT 2

PAST PERFORMANCE QUESTIONNAIRE

SOLICITATION N65236-16-R-0001

Competition Sensitive [DATE]

For Official Use Only Page 1 of 5

SPAWAR Systems Center – Atlantic [BUYER’S NAME], CODE __

CONTRACTS DEPARTMENT,

P.O. BOX 190022, NORTH CHARLESTON, SC 29419-9022

TO: AGENCY:

PHONE: EMAIL:

INFORMATION REQUEST

PAST PERFORMANCE

This office is currently in the process of awarding a competitive service contract. [CONTRACTOR NAME] has provided your name and organization as a reference regarding [CONTRACTOR’S NAME] record of past performance under Contract No. [CONTRACT NO.]. Specifically, we are looking for past performance information regarding the following areas:

1. Quality of Product or Service - Conformance to contract requirements, specifications and standards of good workmanship, accuracy of reports, appropriateness of personnel, and technical excellence;

2. Schedule - Timeliness of performance, met interim milestones, reliable, responsive to technical and contractual direction, completed on time, including wrap-up and contract administration, no liquidated damages assessed;

3. Cost Control - Within budget, current accurate and complete billings, actual cost/rates reflect closely to negotiated cost/rates, cost efficiency measures, adequate budgetary internal controls;

4. Business Relationships - Effective management, businesslike correspondence, responsive to contract requirements, prompt notification of problems, reasonable/cooperative behavior, flexible, proactive, effective Contractor recommended solutions, timely award and management of subcontracts, effective small/small disadvantaged business subcontracting program;

5. Key Personnel - How long key personnel stayed on the contract, how well they managed their portion of the contract, the quality and relevancy of the products/services generated by key personnel.

6. Commitment to Small Business, HUBZone Small Business, Small Disadvantaged Business, Women-Owned

Small Business, Service Disabled Veteran-Owned Small Business, and Veteran-Owned Small Business

Subcontracting.

In order for our team to compile its evaluation, we request that you complete the attached survey form and email it, and any other pertinent information, within ten (10) working days to calvin.howard@navy.mil . Any relevant information you have would be vital in our assessment of the aforementioned Contractor.

Respectfully, Calvin Howard

Contract Negotiator mailto:calvin.howard@navy.mil

For Official Use Only Page 2 of 5

CONTRACTOR PERFORMANCE EVALUATION SURVEY

Information to be completed by OFFEROR Contractor Name:

Contract / Delivery Order Number:

Contractor Commercial and Government Entity (CAGE) Code

Contract/Delivery Order Value:

Contracting Officer Name:

Phone Number: Award Date:(DD MM YYYY) Completion Date:(DD MM YYYY)

Program Manager Name:

Phone Number: Contract Type: Was Effort Performed as Prime

Contractor or Subcontractor?

Information to be completed by EVALUATING ORGANIZATION

Name:

Title:

Organization:

Phone: (commercial, not DSN)

Email Address:

Observed Period of Performance (MMM YYYY):

From: To:

Summary Description of Contract:

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CONTRACTOR PERFORMANCE EVALUATION SURVEY CONTINUED

CONTRACTOR NAME: CONTRACT/ORDER NUMBER:

Please read the statements below, indicating your relative level of agreement in the box provided:

EXCEPTIONAL

VERY

GOOD SATISFACTORY MARGINAL UNSATISFACTORY

1. QUALITY OF PRODUCT OR SERVICE:

(a) The Contractor provided a product or service that conformed to contract requirements, specifications, and standards of good workmanship

(b) The Contractor submitted accurate reports.

(c) The Contractor utilized personnel that were appropriate to the effort performed.

2. SCHEDULE:

(a) The tasks required under this effort were performed in a timely manner and in accordance with the period of performance of the contract.

(b) The Contractor was responsive to technical and/or contractual direction.

3. COST CONTROL:

(a) The Contractor performed the effort within the estimated cost/price.

(b) The Contractor submitted accurate invoices on a timely basis.

(c) The Contractor demonstrated cost efficiencies in performing the required effort.

(d) The actual costs/rates realized closely reflected the negotiated costs/rates.

NOTE: For statements indicating “Exceptional” or “Unsatisfactory,” please provide a brief explanation on the attached page.

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EXCEPTIONAL

VERY

GOOD SATISFACTORY MARGINAL UNSATISFACTORY

4. BUSINESS RELATIONSHIPS:

(a) The Contractor demonstrated effective management over the effort performed.

(b) The Contractor maintained an open line of communication so that the COR and/or Technical Point of Contact were apprised of technical, cost, and schedule issues.

(c) The Contractor presented information and correspondence in a clear, concise, and businesslike manner.

(d) The Contractor promptly notified the Contracting

Officer’s Representative, Technical Point of Contact, and/or

Contracting Officer in a timely manner regarding urgent issues.

(e) The Contractor cooperated with the Government in providing flexible, proactive, and effective recommended solutions to critical program issues.

(f) The Contractor made timely award to, and demonstrated effective management of, its subcontractors.

(g) The Contractor demonstrated an effective small/small disadvantaged business subcontracting program.

5. KEY PERSONNEL:

(a) The labor turnover in key personnel labor categories was minimal and did not adversely affect Contractor performance.

(b) The Contractor did not frequently propose personnel to fulfill the requirements of the contract that were clearly unqualified.

6. Commitment to Small Business, HUBZone Small

Business, Small Disadvantaged Business, Women-Owned

Small Business, Service Disabled Veteran-Owned Small

Business, and Veteran-Owned Small Business

Subcontracting.

NOTE: For statements indicating “Exceptional” or “Unsatisfactory,” please provide a brief explanation on the attached page.

For Official Use Only Page 5 of 5

NARRATIVE EXPLANATION: