JL-10_Questions_and_Answers.pdf

Solicitation No. N62742-13-R-1150 Guam Base Operations Support Services for the Joint Region Marianas (JRM)

JL-10 Questions and Answers

N62742-13-R-1150

Amendment 0001

Ques.# Reference (page #, section #, etc.) Question Government Response

PAGE 31, 34-35, SEC. H.5 and H.17, Insurance Requirements and Limitation of Liability

Section H.5 requires Contractors to carry Pollution Exposure coverage under Marine Insurance. Section H.17 indicates 1) the Government assumes the risk for “(2) Hazardous-Substance and/or oil spill response, assessment, mitigation, clean-up;

restoration, and remediation.” And 2) “(g) The Contractor warrants that the contract price does not and will not include any charge or contingency reserve for insurance covering potential environmental fines or penalties even if the Government’s assumption may be terminated for unreasonable operations, practices or performance.” Please clarify the Government’s intent relative to Pollution Liability exposures, insurance requirements, and related pricing.

Coverage of marine insurance for pollution exposure at $2,500,000 per incident must be maintained during the entire performance period. Contractor assumes risk for unreasonable operations, practices or performance.

JL-4 Resources Worksheet Is it permissible to have a separate JL-4 Resources List for

Equipment, rather than including such a list on the same sheet(s) with the FTEs?

Yes, however, Offerors shall follow the page limits for Volume II Technical Proposal.

JL-4 Resources Worksheet The JL-4 Resources Worksheet is also cited in the RFP’s Section L.6, Technical Volume instructions, Factor C Staffing and Resources. Given the extensive amount of detail for the proposed equipment for all Annexes, would the Government consider revising the proposal instructions for Factor C, so that the required Attachment JL-4 forms are not included in the Factor C page count?

The overall page limit for Volume II, Technical Proposal will remain the same at 501 pages and includes attachments.

However, the page limit for Factors A, C & D have been combined and is now 489 pages.

Offerors can choose how to distribute the pages among Factors A, C & D. The page limits for Factors B and E remain at 5 pages and 7 pages respectively.

Att J-0200000-08, Government Furnished Material.

C, Annex 0200000, 2.4.3 GFM. Pg 12 of 47, Sec C, 0200000 Sec. 2.4.3, Att J-0200000-08

Can the Government please tell us how current the Government Furnished Material list at J-0200000-08 is? The list in the RFP is not dated.

See revised Government Furnished Material list Attachment J-0200000-08 dated 31 October 2013.

JL-10 Questions and Answers

N62742-13-R-1150

Amendment 0001

Ques.# Reference (page #, section #, etc.) Question Government Response

Attachments J-0200000-07 through and including J- 0200000-13. Attachments to Annex 0200000

Can the Government please provide the following attachments in Excel format: J-0200000-07, J-0200000-08, J-0200000-09, J0200000-10, J-0200000-11, J-0200000-12, J-0200000-13?

The following documents are provided in Excel format:

J-0200000-08, J-0200000-09, J0200000-10, J-0200000-11, J-0200000-12, J-020000013.

The following document is NOT available in Excel and is only available in Word format: J- 0200000-07.

Page 78/79 Under part (8), a. Direct Labor and Fringe Benefits

The RFP requires staffing levels to be addressed in the Attachment JL-4 Resources Worksheet, as part of Factor C, “Staffing and Resources.” Is it the Government’s intent that the Cost Proposal Attachment JB-1 FTEs reconcile with the JL-4 attachments in Factor C and not Factor D?

Section L.6 Volume I- Cost Proposal, Under part (8), a. Direct Labor and Fringe Benefits will be revised to read: "…The FTEs and labor hours shall reconcile with the information submitted under Technical Proposal Factor C, Staffing and Resources…"

PAGE: 77 SECTION: L.6 Volume I- Cost Proposal

(1) Solicitation Submittal Requirements.

RFP Instruction for Volume I Cost Proposal documents states that charts, graphs and spreadsheets shall be 11” x 17”.

Is it the Government’s intent to have the Excel worksheets printed on 11x17 pages, as opposed to all charts, graphs, and spreadsheets that may be included in the cost proposal?

Section L.6 Volume I- Cost Proposal (1) Solicitation Submittal Requirements will be revised to read: For charts, graphs, and spreadsheets, paper shall be no larger than 11"x17".

JL-4 Resources Worksheet, Tab Resources Adj to

ELIN

Section J, JL-4 Resource Worksheet, Tab Resources Adj to ELIN does not contain a line item for Annex 7 Ordnance.

Will the Government provide clarification or an update to include Annex 7 Ordnance Resources?

See response to Amendment 0001, question

9. Annex 07 Ordnance is included in the

JL-4.

JL-10 Questions and Answers

N62742-13-R-1150

Amendment 0001

Ques.# Reference (page #, section #, etc.) Question Government Response

Will the Government provide clarification or an update to Section J, JL-4 Resource Worksheet?

The JL-4 Resources Worksheet has been revised. The Sub Elin column has been deleted. The Elin column now matches Exhibit A-L ELIN. The tabs on the bottom have been revised to add the Base, Option 1, 2, 3, 4, Award Option 1, 2, 3, demobilization, and extension of service. Tabs Resources – Adj to ELIN and Resources (2) have been deleted.

RFP SECTION: Solicitation, Section H PAGE: 32

SECTION: H.9

Contractor assumes that increases due to changes in law/statue include the Patient Protection and Affordable Care Act (PPACA), commonly called the Affordable Care Act or “Obamacare”, and ensuing regulations, please confirm.

The examples of changes provided in H.9 were not all inclusive. The government will consider other increases due to law/statue.

Section L, 5252.215-9300, CONTENT OF PROPOSALS (JAN 2003), (a) PROPOSAL REQUIREMENTS), and Section L.6 PROPOSAL

REQUIREMENTS, FACTOR E, SMALL BUSINESS

UTILIZATION, SUBFACTOR 2-SMALL BUSINESS

PARTICIPATION

QUESTION(s): ____Paragraph (a) indicates that “The technical proposal shall not contain any cost/pricing information, except for salary information provided on resumes.” Factor E – Small Business Utilization, Subfactor 2 – Small Business Participation requires the submittal of a Small Business Subcontracting Plan, which includes dollar values linked to the Price Volume.

As the small business plan contains price information, we recommend that the Government move the small business plan to a separate volume or include as part of the Volume I, Cost Proposal.

Please submit Factor E Small Business Utilization in a separate sealed envelope marked "Factor E".

Technical Proposal, Proposal Requirements

RFP SECTION: L.6, Volume II – Technical Proposal, PAGE: 80, SECTION: 1.B

The RFP states “text shall be a font of Arial with a type size no smaller than 11 point and single line spacing”. It further states “graphic text shall be legible and no smaller than 8 point text”.

Please clarify whether tables and charts are considered graphic text?

Yes, tables and charts are considered graphic text.

JL-10 Questions and Answers

N62742-13-R-1150

Amendment 0001

Ques.# Reference (page #, section #, etc.) Question Government Response

Question in Reference to:Proposal page Limit RFP Section: L.6, Volume I and II instructions.

PAGE: RFP page 77 and 80 SECTION:

Solicitation/Submittal Requirements

The RFP states that “each side of an 8.5x11” paper shall be considered one (1) page”. The RFP also states that charts, graphs and spreadsheets shall be 11 x 17.”

1) Does this mean that 11x17 pages with charts, graphs, or spreadsheets also count as a single page?

2) Is it acceptable to place small charts and graphs on the 8.5 x 11 pages in the flow of the proposal text, or are ALL charts, graphics and spreadsheets required to be placed on 11 x 17 pages?

1) Yes, 11x17 pages with charts, graphs, or spreadsheets also count as a single page.

2) Yes, it is acceptable to place small charts and graphs on the 8.5 x 11 pages in the flow of the proposal text.

3) The following language was deleted from Section L.6, Volume II Technical Proposal to prevent confusion: "Each side of an 8 1/2" X 11 paper is considered one (1) page".

Question in Reference to: Font Size RFP Section: L.6, Volume I and II instructions. PAGE:

RFP page 77 and 80 SECTION:

Solicitation/Submittal Requirements

There is no distinction made between graphics (e.g. images, flow charts) and tables in the RFP. Does the 8-point minimum font size apply to tables as well as graphics?

Yes, the 8-point minimum font size applies to tables as well as graphics.

Question in Reference to: Font RFP Section:

L.6, Volume I and II instructions. PAGE: RFP page 77 and 80 SECTION: Solicitation/Submittal Requirements

Are offerors able to use fonts other than Arial in graphics, as long as they meet the readability and font size requirements?

It is not the government's intent that Offerors revise existing graphics the Offeror desires to insert into its proposal in order to change the font to Arial. Offerors shall use Arial in all new graphics developed in response to the

RFP.

QUESTION IN REFERENCE TO: Factor C, Staffing and Resources Plan, page count

RFP SECTION: Section L, Volume II Tech Proposal PAGE: 80 SECTION: Technical Factor C: Staffing and Resources

1. Given the very limited page count, with 33 of the 50 pages dedicated to Resumes and Letters of Intent, will the Government consider increasing page count in this section so that Offerors may have sufficient space to provide a thorough description of capabilities to meet requirements?

2. Please confirm if completed Attachment JL-4 Resources Worksheet is to be included in the response to Factor C and if so, clarify if it is counted against the 50-page limit for Factor C.

1) See response to Amendment 0001, question 3.

2) See response to Amendment 0001, question 3.

JL-10 Questions and Answers

N62742-13-R-1150

Amendment 0001

Ques.# Reference (page #, section #, etc.) Question Government Response

QUESTION IN REFERENCE TO: Factor B:

Occupational Safety

RFP SECTION: Section L.6 PAGE: 83 SECTION:

Technical Factor B: Occupational Safety, paragraph (ii)

Factor B paragraph (ii) refers to the Site Safety and Health Officer while Annex 2, Section C, paragraph 2.7.1.3 identified a Safety Manager among Key Personnel.

1. Will the Government clarify if these are the same person and if so, which title is the correct one for this position?

The key personnel identified in Annex 2 is the Safety Manager. The Site Safety and Health Officer identified in Factor B may also be the Safety Manager if an Offeror chooses.

Safety Manager Resume

RFP SECTION: Section L PAGE: 83 and 84 SECTION: Factor B: Occupational Safety and Factor C Staffing and Resources)

Factor B: Occupational Safety requests that the offeror … “Provide resume for the proposed SSHO (PWS Annex 2, Spec Item 2.7.1.3 for qualifications.”

Factor C: Staffing and Resources requests that we provide resumes and letters of intent for the proposed key personnel, which includes the Safety Manager.

Please clarify whether or not the Safety Manager resume is to be submitted in both locations. Additionally, as factor B is limited to 5 pages, if the resume is to be included within Factor B, would the Government please remove the resume from page count?

The Safety Manager resume shall be included in Factor C Staffing and Resources only. If the Offeror employs a SSHO in addition to the Safety Manager, provide a resume for the SHHO in Factor C also.

Section F – Deliverables or Performance

RFP SECTION: Section F_ PAGE: 21 of 102

SECTION: 5252.242-9305

Cited paragraph states the Pre-performance conference will be held 45 days after award. Starting the pre-performance this long after award is a significant delay.

Will the Government consider holding the pre-performance conference earlier, within 10 – 14 days after award?

Coordination of the Pre-Performance Conference shall be coordinated with the Administrative Contracting Officer after award.

JL-10 Questions and Answers

N62742-13-R-1150

Amendment 0001

Ques.# Reference (page #, section #, etc.) Question Government Response

Factor C - Staffing and Resources and Factor D – Technical Approach

RFP SECTION: _Section L and Attachment JB-1 and Attachment JL-4_ PAGE: _79 and 83__

SECTION: _ Section L and Attachment JB-1 and Attachment JL-4_____

According to the Volume 1 Cost Proposal instructions, page 79, paragraph a, offerors are to provide the number of FTE, labor hours, and labor rates, etc, on attachment JB-1. The instructions clearly state that the FTE’s and labor hours shall reconcile with the information submitted under Technical Proposal Factor D -the Technical Approach.

Factor C, Staffing and Resources page 83 paragraph (iii) states that offerors are to “identify: (a) the number of direct labor hours by type of employee (Management/Professional/non- Management); and (b) equipment to a level of detail as required to meet the performance objectives/standards, see RFP Attachment JL-4 Resources Worksheet.” There is no requirement stated to submit the JL-4 in the cost volume.

1. Please confirm that the statement on page 79, paragraph 2 should read “ the FTE’s and labor hours shall reconcile with the information submitted under Technical Proposal Factor C.

2. Because the word “see” is open to interpretation, please confirm that the JL-4 should be submitted in Factor B, not Factor D.

3. There is tab in the JL-4 Excel worksheet titled “Resource-ADJ to ELIN” that lists ELINS that are not included in the solicitation Annexes, for example Galley, Bachelor Quarters and MWR.

Please confirm that this tab is not relevant to this solicitation.

4. Please confirm that there is no requirement to submit JL-4 staffing and resources data in Factor D

1) See response to Amendment 0001, question 6.

2) JL-4 shall be submitted in Factor C.

3) See response to Amendment 0001, question 11.

4) Attachment JL-4 shall be submitted in Factor C.

JL-10 Questions and Answers

N62742-13-R-1150

Amendment 0001

Ques.# Reference (page #, section #, etc.) Question Government Response

Government created cost forms:

JB_1_Cost_Summary_Worksheet_- _Guam(17Jul2013)

RFP SECTION: _Section J - Attachments_

In Government Form JB-1_Cost _Summary_Worksheet_(11 Jul 2013), in cell B34, should ELIN 30 be changed to ELIN 14?

This same question applies to every tab in the worksheet.

Yes, it should read ELIN 014 for Environmental - Annex 1800000.

Government created cost forms: JL-4_ Resources_Worksheet

RFP SECTION: _Section J - Attachments_ PAGE:

In Government Form Attachment JL-4_Resources_Worksheet, the tab Resources- Adj to ELIN, should Annex 3 be removed?

See response to Amendment 0001, question 9.

Government created cost forms: Exhibit_A_ELIN_- _Guam_(11Jul 2013) and JL-4_ Resources_Worksheet

RFP SECTION: _Section J - Attachments

In Government Form Attachment JL-4_Resources_Worksheet tab Resources- Adj to ELIN, sub Annexes 0402000, 0501040, 0501050, 0501070, 1200000, 1300000, 1402000, and 1503010- 1503060 do not appear on Government Form Exhibit_A_ELIN_- _Guam_(11Jul2013).

Where should the cost for these Sub annexes roll-up on Government Form Exhibit_A_ELIN_-_Guam_(11Jul2013)?

Or should they be removed?

See response to Amendment 0001, question 9.

Government created cost forms: JL-4_ Resources_Worksheet

RFP SECTION: _Section J - Attachments

In Government Form JL-4_Resources_Worksheet tab Resources- Adj to ELIN, in the Sub-Elin column, some of the numbering schemes stop.

For example in the first ELIN A010 the last Spec Item 3.6 Disaster Preparation does not have a Sub-Elin recorded.

Can the government please revise?

See response to Amendment 0001, question 9.

JL-10 Questions and Answers

N62742-13-R-1150

Amendment 0001

Ques.# Reference (page #, section #, etc.) Question Government Response

Government created cost forms: JL-4_ Resources_Worksheet

RFP SECTION: _Section J - Attachments

In Government Form JL-4_Resources_Worksheet tab Resources- Adj to ELIN, what is the ELIN column referring to?

What does ELIN 010 map to?

See response to Amendment 0001, question 9.

Government created cost forms: JL-4_ Resources_Worksheet

RFP SECTION: _Section J - Attachments

In Government Form JL-4_Resources_Worksheet tab Resources- Adj to ELIN, Annex 7 appears in tab Resources (2) but not in tab Resources- Adj to EL IN.

Should it be added?

See response to Amendment 0001, question 9.

_Government created cost forms: JL-4_ Resources_Worksheet

RFP SECTION: _Section J - Attachments_

In Government Form JL-4_Resources_Worksheet tab Resources- Adj to ELIN, Annex 3, 4, 5, 12, 13, and 14 appear on tab Resources- Adj to EL IN but do not appear in tab Resources (2).

Should they be added?

See response to Amendment 0001, question 9.

Volume 1 – Cost Proposal

RFP SECTION: _Section – Volume 1 Cost Proposal PAGE: 77-78 SECTION: L

Does the JB-1 Cost Summary Worksheet go in (2) Section B/CLIN & ELIN or (8) Supporting Cost Data?

Submit JB-1 Cost Summary Worksheets under part 8, Supporting Cost Data.

CBA IBEW 1260 Agreement 29 June 12

CBA SECTION: Article XXI - Wages ___ PAGE:

__15___ SECTION: _Exhibit A-2_

Regarding Note 3, Exhibit A-2.

Has the Secretary of Defense, Naval Installations Command, Joint Region Marianas, and/ or the Contracting Officer established a less than 3% annual wage increase based on budgetary control for 2014 and 2015?

No.

Davis Bacon Act Clauses and wages____

RFP SECTION: I__ PAGE: _ SECTION:

_Clauses

We have noticed there are no Davis Bacon Clauses in Section I and there is no Davis-Bacon Wage Determination in Section J.

However, there are some contracts on Guam to which DBA is applicable. Please confirm that the Davis-Bacon Act is not applicable to the repair/renovation/alteration/construction work under this contract.

The Davis-Bacon Act (DBA) does not apply to this contract.

JL-10 Questions and Answers

N62742-13-R-1150

Amendment 0001

Ques.# Reference (page #, section #, etc.) Question Government Response

1. The page limitation for Factor E (Small Business Utilization) is a maximum of seven (7) pages.

Section L.6 Vol.II Factor E Subfactor 1 (i) Solicitation Submittal Requirements: Proposals that do not include responses addressing ALL elements of the requirements stated below (a. through g.)

must include an explanation why that element is not addressed

RFP SECTION: Section L.6 PAGE: 85 SECTION: Factor E Subfactor 1 Past Performance in Utilization of Small Business Concerns (i) a-g .

Will the Government clarify the page allocation and the requirements excluded from the 7 page limitation of Factor E?

The page limit for Factor E - Small Business Utilization is 7 pages. Excluded from this page count are Performance Evaluation ratings (SF1420, DD2626 or equivalent), Subcontracting Report for Individual Contracts (SF294s), Individual Subcontracting Reports (ISRs), Attachment JL-5 (Small Business Past Performance), Attachment JL-6 (Small Business Sub- Contracting Plan) and Attachment JL-7 (Proposed Sub-Contracting Participation Breakdown). Please see revised RFP.

1. The page limitation for Factor E (Small Business Utilization) is a maximum of seven (7) pages.

Section L.6 Vol.II Factor E Subfactor 2 (i) requires that we complete Attachment JL-6, which is 11 pages, as part of the submission. In addition, we must provide SF294s “Subcontracting Report for Individual Contracts” or Individual Subcontracting Reports (ISRs) on all contracts referenced under Factor A Past Performance.

RFP SECTION: Section L.6 PAGE: 86 SECTION: Factor E Subfactor 2 (i) Small Business Participation.

Will the Government clarify the page allocation and the requirements excluded from the 7 page limitation of Factor E?.

The page limit for Factor E - Small Business Utilization is 7 pages. Excluded from this page count are Performance Evaluation ratings (SF1420, DD2626 or equivalent), Subcontracting Report for Individual Contracts (SF294s), Individual Subcontracting Reports (ISRs), Attachment JL-5 (Small Business Past Performance), Attachment JL-6 (Small Business Sub- Contracting Plan) and Attachment JL-7 (Proposed Sub-Contracting Participation Breakdown). Please see revised RFP.

JL-10 Questions and Answers

N62742-13-R-1150

Amendment 0001

Ques.# Reference (page #, section #, etc.) Question Government Response

(v) Provide resumes and letters of intent for the following proposed key personnel:

RFP SECTION: Section L.6 PAGE: 83-84 SECTION: Factor C Staffing and Resources (v) .

Are the resumes and Letters of Intent of key personnel included within the page count for Factor C?

Yes, please see response to Amendment 0001, question 3.

(ii) Qualifications of the Site Safety and Health Officer (SSHO). Provide resume for the proposed SSHO (PWS Annex 2, Spec. Item 2.7.1.3 for qualifications).

RFP SECTION: Section L.6 PAGE: 82- 83 SECTION: Factor B Occupational Safety, ii

Are the resumes and Letters of Intent of SSHO included within the page count for Factor B?.

Please see response to Amendment 0001, question 20.

JL-10 Questions and Answers

N62742-13-R-1150

Amendment 0001

Ques.# Reference (page #, section #, etc.) Question Government Response

Volume II is a maximum of five hundred one (501) pages. Below is the summary breakdown of page limits by factor:

(1) Factor A (Past Performance) –The minimum is three (3), recent relevant projects, performed within the last 5 years, but submit no more than a combined total of ten (10) projects, and it’s limited to one (1) page per project. In addition include a one (1) page list of performance recognition documents. See Factor A for details.

(2) Factor B (Occupational Safety) - The maximum is five (5) pages.

(3) Factor C (Staffing and Resources) - The maximum is fifty (50) pages.

(4) Factor D (Technical Approach) - The maximum is four hundred twenty eight (428) pages.

(5) Factor E (Small Business Utilization) - The maximum is seven (7) pages.

RFP SECTION: Section L.6 PAGE: 80 SECTION: Volume II Technical Approach (1) A

(1) – (5)

Are offerors allowed to submit an executive summary to provide detail on teaming arrangements, previous experience working together, etc?. If so, may this be excluded from page count; or if not excluded, where may we include this in our proposal?

Please see response to Amendment 0001 Question 3. If an Offeror desires to include an Executive Summary it will be part of Volume II - Technical Proposal.

QUESTION IN REFERENCE TO: Section J Attachments- “Exhibit A-L ELIN- Guam(11Jul2013).xlsx & JL-4 Resources Worksheet.xlsx RFP SECTION: Section J

QUESTION(s): Form “JL-4” and Form “Exhibit A-L ELIN”, the ELINs and Sub-ELINs do not seem to match. Example: “Exhibit A-L ELIN”, Port Operations is ELIN 002, however in “JL-4 Resources Worksheet” Port Operations ELIN is A010 and the Sub-ELIN is A009AA. Will the Government please correct form “JL-4” to match the ELIN annotation found in “Exhibit A-L

ELIN”?

JL-10 Questions and Answers

N62742-13-R-1150

Amendment 0001

Ques.# Reference (page #, section #, etc.) Question Government Response

Section J Attachments RFP SECTION: Section J

Form “JL-4 Resources Worksheet”, tab Resources- Adj to ELIN, contains Annexes not found in this RFP, will the Government please remove these annexes?

Q&As