Annex_1700000_Base_Support_Vehicles_ _Equipment_Section_C.pdf

1700000 – Base Support Vehicles and Equipment Section C

1700000 – Base Support Vehicles and Equipment Table of Contents

Spec Item Title

1 General Information

1.1 Mission and Functions

1.2 Supported Components and Tenants

1.3 Location of Services

1.4 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.2 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Training for Maintenance and Operation of New and Replacement Systems and Equipment

2.3.3 Partnering

2.3.4 Permits and Licenses

2.3.4.1 Equipment Certification

2.3.5 Insurance (RESERVED)

2.3.6 Protection of Government Property

2.3.7 Government IT Network

2.3.8 Instructions, Directives, and References

2.3.9 Financial Requirements

2.3.10 Forms (RESERVED)

2.3.11 Cost Account Code (CAC) Reporting

2.4 Government-Furnished Property

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control (Service Support Center)

2.6.3 Work Schedule

2.6.4 Deliverables and Attachments

2.6.5 Service Interruptions

2.6.6 Contractor’s Computerized Maintenance Management Systems (CMMS)

2.6.7 Quality Management System (QMS)

2.6.8 Property Management Plan

2.6.9 System and Equipment Replacement

2.6.10 RESERVED

2.6.11 Management Information System (MIS) (G-NET)

2.7 Personnel Requirements

2.7.1 Transportation Annex Manager

2.7.2 Drivers

2.7.3 Mechanics

2.7.4 Equipment Operators

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1700000 – Base Support Vehicles and Equipment Table of Contents

Spec Item Title

2.7.5 Riggers

2.7.6 Dispatchers

2.7.7 Inspection and Test Personnel

2.8 Security Requirements

2.9 Contractor Safety & Health Program

2.10 Environmental Management and Sustainability

2.11 Disaster Preparedness

2.12 Technical Library

2.13 Warranty Management

2.14 Special Requirements

2.14.1 Government Application and Software Support

2.14.2 Customer Fuel Requirements

2.14.3 Audits and Inspections

3 Base Support Vehicles and Equipment Requirements

3.1 Maintenance and Repair

3.1.1 Government-owned Fleet Maintenance

3.1.2 Vehicle Washing, Cleaning, Waxing and Polishing

3.1.3 Field Response

3.1.4 Shop Equipment Requirements

3.1.5 Preventive Maintenance and Safety Inspections

3.1.6 Painting and Corrosion Control

3.1.7 In-service/ Resale/ Defense Logistics Agency Disposition Services (DLA DS)

3.1.8 HAZMAT

3.2 Fuel Delivery Services and Fuel Program Requirements

3.2.1 Fuel Station

3.2.2 Fuel Delivery

3.3 Operations

3.3.1 Rental Vehicles

3.3.2 Operator Testing and Licensing Program

3.3.3 Dispatching Service

3.3.4 Movement of Individual(s) and/or Groups of People

3.3.5 Movement of Cargo, Supplies, Equipment, Materials and Water

3.3.6 Billing Services

3.3.7 Light/Medium/ Heavy Equipment Services

3.3.7.1 Construction Equipment Services

3.3.8 Special Operational Support

3.4 CESE Weight Handling Equipment (WHE)/Material Handling Equipment (MHE) Services

3.4.1 WHE/MHE/ CESE Operator Testing and Licensing

3.4.2 Inspection, Load Test, and Certification of Weight Handling Equipment (WHE), Material Handling

Equipment (MHE)

1700000 – Base Support Vehicles and Equipment Table of Contents

Spec Item Title

3.4.3 Entry Inspection of non-BOSC Category 1 and 4 Cranes and Other Equipment Used in Crane-Like Applications Non-NAVFAC Marianas Projects

3.4.4 Provide oversight of Category 1 and 4 cranes and other equipment used in crane-like applications operating on Naval installations, excluding equipment operating on NAVFAC Marianas administered contracts

3.5 Disaster Preparation

3.5.1 Disaster Response

3.5.2 Disaster Recovery

Spec Item Title Description 1 General Information

1.1 Mission and Functions To provide transportation services to include management/Customer liaison; goods, personnel, material and equipment transportation; vehicles and equipment operations, assignment, and control; maintenance, repair and alteration/modification; licensing and testing; records and reports;

Weight Handling Equipment (WHE)/Material Handling Equipment (MHE) certification; and preparation for man-made and natural disasters.

The Contractor shall provide a well-managed and executed Base Operations and Maintenance services program that encompasses the timely and safe delivery of all types of incoming, stationary, and out-going material, cargo, equipment, goods, and supplies.

The Contractor shall also provide for timely and safe movements of individual(s) and groups of people, comprehensive and fully compliant WHE program; a licensing and testing program; an engineering and equipment operations program; a fuel servicing program; dispatching services; a maintenance/repair/alteration/ modification program; field and towing services; and maintenance of shop equipment.

The Contractor shall provide the necessary tools and supplies to adequately perform all stated requirements. The Contractor shall provide accurate and real-time reports, schedules, and other needed data.

1.2 Supported Components and

Tenants

The Contractor shall provide services to meet the Base Support Vehicles and Equipment (BSV&E) requirements for NBG and Supported Components and Tenant activities (i.e., non-DoD organizations, DoD agencies, DoD activities, Working Capital Fund activities, Army National Guard, and Air National Guard).

Informational Note:

Transportation requirements for Andersen Air Force Base (AAFB) site are performed in 170000A, Base Support Vehicle & Equipment.

1.3 Location of Services Services are required throughout the territory of Guam with limited services provided in the CNMI.

1.4 Concept of Operations The Contractor provides operation, maintenance, administration, and customer coordination for the BSV&E program.

Spec Item

Title Description

2 Management and Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are provided in J-1700000-01.

2.2 General Information

2.2.1 Government Regular

Working Hours Vehicle Maintenance’s regular working hours are from 0730-1630 local Guam time, Monday through Friday, except observed Federal holidays. A flexible work schedule may be required of the Contractor to permit coverage of weekend/after-hours activities as required.

2.2.2 Requirements Hierarchy Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item

3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

2.3 General Administrative

Requirements

The Contractor shall comply with the general administrative requirements stated under Spec Item 2.3.

2.3.1 Required Conferences

and Meetings

The Contractor may be required to attend conferences and meetings to include, but not limited to, regularly scheduled staff meetings, administrative/coordination meetings, inspections and site investigations, and as otherwise requested by the Contracting Officer (KO).

2.3.2 Training for Maintenance

and Operation of New and Replacement Systems and Equipment

The Contractor shall attend training for maintenance of new and replacement systems and equipment. When renovation or repair work is performed by means other than this contract, the Contractor shall attend Government provided training, as applicable, for maintenance and operation of new and replacement systems and equipment.

2.3.3 Partnering See 0200000 Management and Administration for requirements.

2.3.4 Permits and Licenses The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal and local laws and regulations.

2.3.4.1 Equipment Certification See Spec Item 3.4.2 for equipment certification requirements.

Certifications for Weight Handling Equipment will be tracked in this annex.

2.3.5 Insurance RESERVED

2.3.6 Protection of Government

Property During execution of the work, the Contractor shall protect U.S. Government property. The Contractor shall return any Government owned damaged property as a result of negligence under this contract to its original condition.

2.3.7 Government IT Network See 0200000 Management and Administration for requirements.

2.3.8 Instructions, Directives, and References The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

All Navy transportation operations and maintenance procedures, records and reports shall meet the intent of transportation regulations, industry standards, and instructions identified in J-1700000-02, Compliance Regulations

2.3.9 Financial Requirements See 0200000 Management and Administration for requirements.

2.3.10 Forms RESERVED

2.3.11 Cost Account Code

(CAC) Reporting See J-1700000-03 for BSVE Installation Management Accounting Project (IMAP) Cost Account Codes (CACs).

See 0200000 Management and Administration for additional requirements.

1700000 – Base Support Vehicles and Equipment Spec Item

Title Description

2.4 Government-Furnished

Property

Government Furnished Facilities (GFF): The Contractor shall ensure that the BSV&E compound is neat and orderly at all times. Vehicles, equipment, scrap metals, and supplies shall not be stockpiled to the extent that it creates a public eye sore. Vehicles and equipment pending disposition, to include Contractor-owned materials and equipment, shall not be stored longer than 90 days.

Government Furnished Equipment (GFE): The Government can furnish or make available to the Contractor vehicles, equipment, and shop equipment when applicable. The Contractor shall replace all GFE when it has reached its life expectancy if there is determination of the continuing need for that equipment as GFE, notice to the COR, and approval to proceed from the COR. Otherwise, replacement Equipment shall be Contractor Furnished Equipment.

See 0200000 Management and Administration for additional requirements.

2.5 Contractor-Furnished

Items

Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract.

Contractor-furnished vehicles and equipment shall meet the same safety requirements established for the Government owned vehicles and equipment and be licensed according to Government of Guam requirements. In addition, Contractor-owned vehicles and equipment shall be marked in accordance with (IAW) DOD 4500.36R and NAVFAC P-300, Management of Civil Engineering Support Equipment requirements. Contractor personnel shall follow established base regulations when operating Contractor-owned vehicles and equipment on any military installation. Contractor-furnished cranes shall comply with requirements in NAVFAC P-307, Management of Weight Handling Equipment.

See 0200000 Management and Administration for additional requirements.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards.

Such management includes, but is not limited to, planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality management. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.6.1 Work Reception See 0200000 Management and Administration for requirements.

2.6.2 Work Control (Service

Support Center) See 0200000 Management and Administration for requirements.

2.6.3 Work Schedule The Contractor’s work shall not interfere with normal Government business.

In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. The Contractor shall notify the Contracting Officer Representative (COR) of any difficulty in scheduling work due to Government controls. The Contractor shall notify the COR of any expenses (i.e., overtime, material) that will exceed the budget.

1700000 – Base Support Vehicles and Equipment Spec Item

Title Description

2.6.4 Deliverables and

Attachments

Records and reports are specified in Section C and listed as deliverables in Section F. The Contractor shall submit accurate and complete documents within the required timeframes as specified in Section F. Attachments are specified in Section C and listed in Section J.

2.6.5 Service Interruptions If any services must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall notify the COR, affected Supported Components and Tenant Commands in accordance with local procedures. If the discontinued service is due to an emergency, the Contractor shall notify the COR, affected Supported Components and Tenant Commands as soon as practicable. The Contractor shall develop a Standard Operating Procedure (SOP) establishing local procedures for this process.

2.6.6 Contractor’s

Computerized Maintenance Management Systems

(CMMS)

The Contractor shall enter and process the status of work, to include but not limited to maintenance management, inventory and documentation, into the Contractor-operated CMMS and shall be available online through G-NET.

The Contractor’s CMMS must be compatible with the Government’s

CMMS.

See 0200000 Management and Administration for additional requirements.

2.6.7 Quality Management

System (QMS)

See 0200000 Management and Administration for requirements.

2.6.8 Property Management

Plan

See 0200000 Management and Administration for requirements.

2.6.9 System and Equipment

Replacement

The Contractor shall maintain the integrity and performance of existing energy saving, water conservation or other sustainability design features of systems and equipment in the performance of repair and replacement work.

Except where otherwise specified (See 0200000 Management and Administration, Spec Item 2.10.1.2), replacement components shall be of the same model/style or equivalent as the component being replaced. Substitutes for replacement components must be accepted by the COR prior to use. The COR will furnish available information for the existing systems and equipment.

2.6.10 RESERVED

2.6.11 Management Information

System (MIS) (G-NET) The status of work, to include but not limited to maintenance management, inventory and documentation, shall be available through G-Net.

See 0200000 Management and Administration for additional requirements.

2.7 Personnel Requirements The Contractor shall comply with the personnel requirements stated below.

2.7.1 Transportation Annex

Manager Key personnel: The Contractor shall provide a Transportation Annex Manager who shall have a minimum of seven years experience in managing a transportation vehicle fleet and related facilities of a size and scope similar to that of this Base Operations Support contract. The Annex Manager shall have a minimum of three years experience as Director or Manager in charge of transportation equipment operations. The incumbent must be well versed in the Operations, Maintenance, and Administration of a DOD Transportation Fleet Management Program mark.asato Line

1700000 – Base Support Vehicles and Equipment Spec Item

Title Description

2.7.2 Drivers Operators of automotive vehicle/equipment, including emergency and special vehicle and equipment, shall be fully qualified and comply with the licensing requirements of the Territory of Guam motor vehicle laws and applicable requirements of NAVFAC P-300, NAVFAC P-307, NAVSUP 538, NAVSEA OP-5, MO-403, 49 CFR Chapter III Part 383, Part 391, and Part 397 for the type and class of equipment operated and type of load transported 49 CFR Chapter 1, Part 177. Current applicable licenses shall be in the possession of the Contractor operators during all periods of equipment operation. Drivers and equipment operators shall be qualified to transport hazardous waste and munitions IAW 40 CFR 265.16 and 49 CFR Chapter III (Operators Qualifications).

2.7.3 Mechanics Mechanics working on WHE shall comply with NAVFAC P-307 requirements.

Light Duty Mechanics shall have a minimum of one year of technical education in vehicle/equipment maintenance and repair or three years of journeyman level experience in vehicle/equipment maintenance and repair.

They shall be certified under the National Institute Automotive Service Excellence (ASE) as a technician. They shall be familiar with current technology, troubleshooting, and diagnostics procedures for vehicles and equipment.

Fire Truck Mechanics shall have a minimum of three years experience working on fire trucks. Fire Truck Mechanics shall determine the overall mechanical condition of vehicles and equipment, corrections of deficiencies required, and effects repair. Fire Truck Mechanics shall systematically analyze malfunctions by visual and auditory examination or through the use of test equipment. Fire Truck Mechanics shall perform repairs, adjusts, overhauls or replaces major assemblies or subassemblies such as power and drive trains, electrical, air-conditioning, fuel, emission, brake, steering, pumping, suction and agitator, and traction systems. Fire Truck Mechanics shall calibrate and adjust pumps, meters, safety unit proportioning devices, and limiting devices to ensure proper operation. Fire Truck Mechanics shall show satisfactory completion of a crash or fire vehicle course.

Heavy equipment mechanics shall have knowledge of electrical, mechanical, and hydraulic principles applying to the repair of special purpose vehicles and equipment; methods of hoisting and handling heavy mechanisms; using lubricants, tools, and publications; supply procedures; and internal combustion engines. Must have a minimum of three years experience working on heavy equipment.

2.7.4 Equipment Operators MHE, WHE and Engineer Equipment operators shall be fully qualified and certified IAW NAVFAC P-300 and NAVFAC P-307 (for Crane operators) 29 CFR, Chapter XVII, Part 1910 and OSHA requirements for equipment operators. Equipment operators used in weapons and ammunition handling shall meet the requirements of NAVSEA OP-5, Chapters 8 and 10.

2.7.5 Riggers Riggers shall be trained and certified IAW NAVFAC P-307. Riggers shall be familiar with and use the hand signals IAW NAVFAC P-307, Figure 10-1 through 10-2 and 29 CFR, Chapter XVII, Part 1910 for Slings and other related equipment and devices.

1700000 – Base Support Vehicles and Equipment Spec Item

Title Description

2.7.6 Dispatchers Dispatchers shall be fluent in conversational English and capable of dispatching vehicles responsively. Dispatchers shall dispatch and schedule motor vehicles and equipment used for transportation related support.

2.7.7 Inspection and Test

Personnel

The Test Director shall have a minimum of five years of experience in managing the crane program and be familiar with the NAVFAC P-300 and NAVFAC P-307 administrative, documentation, inspection, testing, and program management requirements. The Test Director and Test Personnel shall be qualified and technically competent in the WHE, MHE, and OHE equipment operation and maintenance procedures.

2.8 Security Requirements See 0200000 Management and Administration for requirements.

2.9 Contractor Safety &

Health Program See 0200000 Management and Administration for requirements.

2.10 Environmental

Management and Sustainability

See 0200000 Management and Administration for requirements.

2.11 Disaster Preparedness Specific work requirements are listed in this annex.

2.12 Technical Library See 0200000 Management and Administration for requirements.

2.13 Warranty Management Prior to performing repair work, the Contractor shall report to the COR all defects in workmanship, material, parts, or improper installation and found by the Contractor to be covered by a warranty, if warranty documentation was provided by the government.

2.14 Special Requirements The Contractor shall comply with the special requirement(s) stated below.

2.14.1 Government Application

and Software Support The Contractor shall input and process information into the Government’s Computerized Maintenance Management System (CMMS). Data shall include, but is not limited to, maintenance management, inventory, and documentation.

Current Fuel Automated Dispensing System will be upgraded prior to contract award when Defense Logistics Agency (DLA) Energy, formerly Defense Energy Support Center (DESC), installs the new program. DLA Energy will be responsible for the initial training for two personnel. The Contractor will be responsible for ensuring replacement personnel are trained until such time DLA Energy can provide additional training. The initial training will provide detailed procedures on system operations and fuel accountability. This DLA Energy training applies for the system operations and accountability for the NAVFACMAR fuel station only and does not relate to the field fuel delivery services.

2.14.2

Customer Fuel Requirements

J-1700000-04 Customer Fuel Requirements identifies the Navy customer fuel requirements.

2.14.3 Audits and Inspections The Contractor shall provide assistance and cooperation for all authorized transportation related inspections, internal reviews, and audits conducted by the Government. The Government and other external agencies perform approximately five transportation-related audits and inspections per year.

170000 – Base Support Vehicles and Equipment

Spec Item Title Performance Objective Related Information Performance Standard

3 Base Support Vehicles and Equipment Requirements

The Contractor shall provide a well-managed and executed Base Support Vehicles and Equipment Program.

The Contractor shall provide the base support vehicle and equipment management, operations, and maintenance functions identified below under the requirements of this contract.

The Contractor shall maintain Government vehicles and equipment.

The Contractor shall support data calls and provide additional data as requested by COR within timeframe requested.

The Contractor shall provide Critical Equipment Report as required by deliverable F-1700000- A.

Informational Note:

Navy Workload Data Submissions on transportation requirements are identified in J-1700000-05. This data includes services for the Transportation equipment rental commodity and services internal to the existing BOS Contractor’s operations, i.e., Contractor-operated vehicles and equipment.

Vehicles and Equipment are available to meet all client requirements, 90% of the time.

3.1 Maintenance

and Repair shall maintain Government owned and/or leased vehicles and equipment to ensure they are in fully operational condition.

maintenance and repair functions for vehicles and equipment listed in J-1700000-06, Government-Owned Fleet Inventory.

The Contractor shall prior to proceeding with any single maintenance or repair estimated to exceed $2,500 obtain approval from the COR. The Contractor shall submit accurate and complete reports as required by deliverable F-1700000-B, Labor and Material Expenditure Report.

The Contractor must obtain authorization from the COR to selectively exchange parts between vehicles and/or equipment. The

1) Records, data, and reports are accurate and complete submitted within the specified timeframes from Section F, 80% of the time.

2) Shop Repair Orders are accurate and complete, 90% of the time.

3) 60% rate for 24-hour vehicle turn around rate achieved. (OSD COLS) OSD Calculation:

Count of vehicles turned around in a 24 hour period/count of vehicles turned around

170000 – Base Support Vehicles and Equipment

Spec Item Title Performance Objective Related Information Performance Standard

Contractor shall ensure adequate parts and materials are available to expedite maintenance repairs in order to meet allowable downtime standards. A definition of downtime standards is provided in J-1700000-01.

The Contractor shall maintain on site, and update hard copies of documents filed at the Transportation Maintenance Technical Library for Government owned, GSA, and Other Leased Vehicles and Equipment.

The Contractor shall properly mark vehicles and equipment as required so that vehicle identification markings are clear and visible at all times in accordance with DOD 4500.36R, NAVFAC P-300 and P- 307.

The Contractor shall prepare and submit Shop Repair Orders (SRO – NAVFAC 9-11200/3A) as required by deliverable F-1700000-C for all work performed on all vehicles and equipment and maintain copies in each history file.

The Contractor shall maintain vehicle and equipment history files (hardcopy) for life of all units serviced under this contract in accordance with deliverable F- 1700000-D, Vehicle and Equipment History Jacket.

The Contractor shall perform work in accordance with established priorities ("1", "2", and "3"). See J- 1700000-01 for definition of priorities.

The Contractor shall provide all tools, testing equipment, technical training, and technical related data necessary to service and maintain new or used vehicles and equipment throughout the contract.

170000 – Base Support Vehicles and Equipment

Spec Item Title Performance Objective Related Information Performance Standard

The Government will be replacing all white fleet vehicles and equipment throughout the contract with newer units, which may change in mix, manufacturer, model, and types. The Contractor is responsible for in-service and maintaining these replaced units under the requirements.

The Contractor shall submit a Preventive Maintenance (PM) Plan as required by deliverable F- 1700000-E for vehicles and equipment listed in J-1700000-06 to the COR for approval.

The Contractor shall provide an updated list of all inventory listed in J-1700000-06 with all required information extracted from their CMMS on a semi-annual basis (within ten working days from 30 June and 31 Dec) to the COR.

Informational Notes:

1) Vehicles not turned in for scheduled maintenance will not be included in the measurement for the 24-hour vehicle turn around rate.

2) If a vehicle requires extensive repairs; the Contractor shall close out the initial work order opened for scheduled maintenance and initiate a separate work order for extensive repairs.

3.1.1 Government-

Owned Fleet Maintenance

The Contractor shall perform maintenance and repairs to Government vehicles, GSA, and commercially leased vehicles and equipment.

The Contractor shall coordinate and complete all scheduled and unscheduled maintenance and repairs including field service.

The Contractor shall provide lubricating oil, air, and water for all Government vehicle users during regular working hours.

The Contractor shall perform installation, transfer, and/or repair of specialized equipment and accessories including, but not limited to special lights, radios, racks, shelves, tow-hitches, and

1) Timely and quality maintenance and repairs are provided as required by the PM schedule, 90% of the time.

2) New vehicles and equipment are delivered and serviced as required

3) History Jackets are established for vehicles and equipment, 100% of the time.

4) Reassigned vehicles are

170000 – Base Support Vehicles and Equipment

Spec Item Title Performance Objective Related Information Performance Standard other customer requested accessories per customer funded requirements.

The Contractor shall provide required vehicle accident repair support. The Contractor shall maintain an accident log that will contain the minimum: United States Navy (USN) license plate number, date & time reported to maintenance, description of damage, unit and cost of repair.

The Accident Actual Report shall be provided monthly to the COR as required by deliverable F-1700000- F. Repairs will commence upon approval from the COR.

At expiration of commercial lease, the Contractor shall perform necessary repairs to return the vehicle in acceptable condition per lease requirements.

The Contractor shall perform preventive maintenance as specified by GSA Fleet Maintenance Control Centers (MCCs) or by lessor. The Contractor shall record, maintain, and submit Vehicle/Equipment Preventive Maintenance Inspection Schedule.

For GSA vehicles, the Contractor shall complete and submit motor vehicle usage/mileage reports and GSA fuel issue reports as specified in the GSA Fleet Guide as required by deliverable F-1700000-G.

The Contractor shall be responsible to perform the following services for Received Vehicles and Equipment:

a) Establish new History Jacket, DoD Property Record, and initial new service Shop Repair Order (SRO); perform an initial safety inspection and report any identified problems to COR.

serviced as required, 90%

170000 – Base Support Vehicles and Equipment

Spec Item Title Performance Objective Related Information Performance Standard

b) Clean windows; install parts and equipment shipped with vehicle; apply corrosion preventive compounds, if not applied by the manufacturer; service all fluid levels and tire pressures;

manufacture and install license plates (when not available); apply appropriate vehicle markings as required; and include new vehicles and equipment in the Preventive Maintenance (PM) schedule.

c) Install specialized accessories including but not limited to, special lights, radios, racks, shelves, tow-hitches, and other customer requested accessories.

d) Pick up new vehicles from the dealer or point of entry to Guam and complete in-service preparation within five working days of notification of arrival.

e) Provide the required technical and parts manuals, ensure that accidents reporting kits are in each GSA vehicle and coordinate all warranty requirements with the manufacturer or lessor as required by deliverable F-1700000-J, GSA Motor Vehicle Accident Reporting Kit.

The Contractor shall be responsible for the following services for Reassigned Vehicles and Equipment:

a) Perform oil change; tune-up;

lube; reliability and safety inspection; and repair of any deficiencies noted during the required inspections.

b) Install and/or repair specialized accessories including but not limited to special lights, radios, racks, shelves, tow-hitches, and other customer(s) requested accessories.

3.1.2 Vehicle

Washing, Cleaning, Waxing and Polishing

The Contractor shall provide vehicle washing, cleaning, waxing, and polishing

The Contractor shall operate and maintain the Government-furnished vehicle washing facility during regular working hours.

1) Washing facility and equipment is maintained in a clean and safe condition, 100% of the time.

170000 – Base Support Vehicles and Equipment

Spec Item Title Performance Objective Related Information Performance Standard services.

The Contractor shall wash, clean, wax and polish Government-owned Fleet Inventory listed in J-1700000- 06 at the completion of scheduled preventive maintenance intervals.

Cleaning includes vacuuming and interior cleaning of vehicles.

The Contractor shall maintain the vehicle washing facility in a clean and safe condition. The Contractor shall provide detergents, wax materials and associated supplies for Contractor and Government use.

The Contractor shall perform all required repairs, preventive maintenance, and replacement of vehicle washing facility equipment to manufacturer's specifications for continuous safe operation.

2) Washing facility equipment is operational 80% of the time.

3) Vehicles are washed, cleaned, waxed and polished, 90% of the time.

3.1.3 Field Response The Contractor

shall provide operational and maintenance response to Transportation Trouble Calls

(TTC).

The Contractor shall accomplish TTCs to the satisfaction of the customer(s).

The Contractor shall respond to disabled vehicles or equipment within one hour during regular working hours and within two hours during non-working hours.

The Contractor shall commence downtime on each vehicle or equipment at the time the TTC is received.

100% rate for Emergency Roadside maintenance and recovery 24/7 achieved.

(OSD COLS)

OSD Calculation:

Vehicles that are turned around in 24 hours/total number of vehicles that are required to be turned around in 24 hours)

3.1.4 Shop

Equipment Requirements

The Contractor shall maintain shop equipment.

The Contractor shall ensure that calibration, maintenance, repair, replacement, and upgrade of shop equipment is in accordance with industry standards and manufacturers recommendations.

Applicable shop equipment requiring calibration is performed 100% of the time.

3.1.5 Preventive

Maintenance and Safety Inspections

The Contractor shall provide an effective Preventive Maintenance and Safety Inspection Program.

The Contractor shall perform Preventive Maintenance (PM), including safety, reliability inspections or alteration/ modification for automotive vehicles and equipment on each item of equipment listed in J- 1700000-06 in accordance with

NAVFAC P-300.

1) Preventive maintenance is completed within required timeframes, 90% of the time.

2) Maintenance and operational deficiencies identified during

170000 – Base Support Vehicles and Equipment

Spec Item Title Performance

The Contractor shall submit a Preventive Maintenance (PM) Plan as required by deliverable F- 1700000-E for vehicles and equipment listed in J-1700000-06 to the COR for approval.

The Contractor shall comply with Manufacture Recalls and Service Bulletins on Government-owned Fleet as required by deliverable F- 1700000-K.

inspections or PMs are corrected using accepted quality standards and manufacturer's recommendations, 90% of the time.

3) Safety deficiencies identified during inspections or PMs are corrected using accepted quality standards and manufacturer's recommendations, 100% of the time.

3.1.6 Painting and

Corrosion Control

The Contractor shall provide prepping, priming, painting, touch-up, and corrosion control services.

The Contractor shall perform prepping, priming, painting, touch-up, and corrosion control to correct and prevent rust and corrosion.

The Contractor shall completely prep, prime, and paint ten vehicles and/or pieces of equipment per month as identified by the COR.

Informational Note:

Historical data states ten vehicles and/or pieces of equipment are painted per month.

1) Corrosion control is performed as required, 100% of the time.

2) Vehicles and/or equipment are painted as directed by the COR, 100% of the time.

3.1.7 In-service/

Resale/ Defense Logistics Agency Disposition Services (DLA, DS)

The Contractor shall maintain operational control of vehicles and equipment pending disposition/resale.

The Contractor shall maintain all vehicles and equipment that are operational and pending disposition/resale in a safe and operable condition.

The Contractor shall perform comprehensive cleaning of vehicles identified by the COR for resale within one week of notification.

Cleaning includes including engine bay; door, hood and trunk jams;

trunk; gas filler closure; wheels;

tires; wheel arches, underbody;

interior; and interior storage areas and voids.

The Contractor shall stage vehicles and equipment in designated area for resale.

The Contractor shall prepare Disposal Document (DD Form

1) Operational vehicles and equipment are maintained in an operable condition pending disposition/resale, 90% of the time.

2) All required prep work, staging, deliveries, and documentation accomplished within required timeframes, 90%

170000 – Base Support Vehicles and Equipment

Spec Item Title Performance Objective Related Information Performance Standard

1348-1) for disposition of vehicles and equipment after notification from COR.

The Contractor shall prep and deliver vehicles and equipment with the proper documentation to DLA, DS or designated point of debarkation within two days of notification.

See J-1700000-02 for a listing of compliance regulations for preparing vehicles for disposal.

3.1.8 HAZMAT HAZMAT/

HAZWASTE

Program

The Contractor shall implement an effective HAZMAT and HAZWASTE program.

The Contractor shall comply with existing guidelines, notices, instructions, regulations, directives, laws, and statutes listed in J- 1700000-02 and applicable provisions of 180000 Environmental.

The Contractor shall accumulate, store, sample, test, inspect, package, transport, and prepare for disposal all transportation related HAZMAT/HAZWASTE (e.g., freon, antifreeze, paints, primers, oily and soiled rags, batteries, waste lubricants, and all items and materials that require material safety data sheets) in accordance with program requirements.

100% compliance.

3.2 Fuel Delivery

Services and Fuel Program Requirements

The Contractor shall provide safe and timely fuel deliveries

The Contractor shall develop a Fuel Delivery Schedule as required by deliverable F-1700000-L and provide gasoline and diesel fuel to meet customer fuel requirements in accordance with J-1700000-04.

The Contractor shall provide sufficient, certified vehicles and equipment for safe and timely fuel delivery services.

The Contractor shall provide unscheduled gasoline and diesel

1) Fuel is safely delivered within +/- 15 minutes of scheduled time, 90% of the time.

2) Fuel is safely delivered within one hour for unscheduled request during working hours and within two hours during non-working hours.

3) 98% accuracy in accountability of fuel.

170000 – Base Support Vehicles and Equipment

Spec Item Title Performance Objective Related Information Performance Standard fuel delivery services as requested by the COR.

The Contractor shall maintain accurate fuel record as required by deliverable F-1700000-M, Fuel Meter Reading and Tank Soundings.

The Contractor shall ensure that all fuel meters are certified and calibrated as required by deliverable F-1700000-N.

Requirements for certification and calibration are provided in J- 1700000-04.

The Contractor shall coordinate with Navy Exchange (NEX) and verify and validate fuel issued by Vehicle Registration Number, Job Order Number, Customer, Cost Account Codes and Quantity.

The Contractor shall ensure NEX fuel data is entered into Micro Data Entry Program (MDEP) and submitted to the COR in required electronic format and with hardcopy documentation.

Electronic format must be compatible with existing NAVFAC Marianas Financial System.

4) Reports are accurate and submitted on time, 90% of the time.

3.2.1 Fuel Station The Contractor

shall provide safe and reliable Fuel Dispensing Facility Services at Navy.

The Contractor shall provide lubricating oil, air, and water for all Government vehicle users during regular working hours.

The Contractor shall submit report as required by deliverable F- 1700000-M, Fuel Meter Reading and Tank Soundings.

The Contractor shall operate fueling facility in compliance with applicable instructions listed in J- 1700000-02.

The Contractor shall provide safety and preventive maintenance inspections of fueling station equipment in accordance with

1) 98% accuracy in accountability of fuel.

2) Operation of fuel facility is in compliance with applicable instructions and SOPs.

3) Reports are accurate and complete and submitted on time, 90% of the time.

170000 – Base Support Vehicles and Equipment

Spec Item Title Performance Objective Related Information Performance Standard applicable instructions.

The Contractor shall ensure that the fuel station is manned during non-working hours when the automation is under repair. This should not exceed 15 days per year.

Informational Note:

The fuel facility is located in building number 374. It consists of approximately 180 square feet of office space and approximately 5,000 square feet of operating and maneuvering space including associated gasoline and diesel fuel dispensing pumps, water and compressed air outlets.

3.2.2 Fuel Delivery The Contractor

shall provide safe and timely Fuel Deliveries

The Contractor shall develop a Fuel Delivery Schedule as required by deliverable F-1700000-L and provide gasoline, and diesel fuel to meet customer fuel requirements in accordance with J-1700000-04.

The Contractor shall provide sufficient, certified vehicles and equipment for safe and timely fuel delivery services.

The Contractor shall provide unscheduled gasoline and diesel fuel delivery services as requested by the COR.

The Contractor shall maintain accurate fuel record as required by deliverable F-1700000-L.

The Contractor shall ensure that all fuel meters are certified and calibrated as required by deliverable F-1700000-N.

Requirements for certification and calibration are provided in J- 1700000-04.

The Contractor shall coordinate with Navy Exchange (NEX) and verify and validate fuel issued by USN, Job Order Number, Customer, Cost Account Codes and

1) Fuel is safely delivered within +/- 15 minutes of scheduled time.

2) Fuel is safely delivered within one hour for unscheduled request during working hours and within two hours during non-working hours.

3) 98% accuracy in accountability of fuel.

4) Reports are accurate and submitted on time, 90% of the time.

170000 – Base Support Vehicles and Equipment

Spec Item Title Performance Objective Related Information Performance Standard

Quantity.

The Contractor shall ensure NEX fuel data is entered into Micro Data Entry Program (MDEP) and submitted to the COR in required electronic format and with hardcopy documentation.

Electronic format must be compatible with existing NAVFAC Marianas Financial System.

3.3 Operations The Contractor

shall provide Transportation operational support to meet customer requirements.

The Contractor shall provide the proper vehicles, equipment, materials and tools for the work requested.

The Contractor shall ensure that operators, equipment, certifications, tools and material used in this annex shall comply with the following standards as applicable in J-1700000-02. This includes, but is not limited to:

- DOD 4500.36-R

- NAVFAC P-300

- NAVFAC P-307

- 29 CFR Part 1910 (OSHA

Requirements), Code of Federal Regulations Title 29:

Labor, Subpart 1910:

Occupational Safety and Health Act

- OPNAVINST 5100.23, Navy Occupational Safety and Health Program Manual

- NAVSUP P-538, Management of Materials Handling Equipment or applicable Instruction

- 49 CFR Chapter III (Operators Qualifications), Code of Federal Regulations Title 49:

Transportation, Chapter III – Federal Motor Carrier Safety Administration, Department of Transportation

The Contractor shall obtain necessary permits for the movement of overweight/ oversized loads on public highways.

1) Vehicles are properly dispatched and operated, 100% of the time.

2) Full compliance with standards.

3) Permits are obtained in a timely manner, 100% of the time.

4) Vehicles and equipment markings are in compliance.

5) Operators are properly qualified and licensed.

170000 – Base Support Vehicles and Equipment

Spec Item Title Performance Objective Related Information Performance Standard

Necessary permits must be obtained prior to scheduled performance.

The Contractor shall mark and operate vehicles used for transporting hazardous materials and other dangerous articles in accordance with NAVSEA OP- 2239, Motor Vehicle Driver’s Handbook Ammunition, Explosives and Related Hazardous Materials;

Federal Motor Carrier Safety Regulations; U.S. Department of Transportation; Federal Highway Administration and Bureau of Motor Carrier Safety and other applicable rules and regulations.

3.3.1 Rental Vehicles The Contractor

shall provide Government-owned Fleet, U-Drive-It, and Rental Vehicle Dispatching Services.

The Contractor shall dispatch clean, safe, reliable, fueled, and properly suited vehicles within specified time periods.

The Contractor shall provide a dispatching service during working hours and after working hours and on weekends and holidays as necessary to support customer requirements.

The Contractor shall provide acceptable service within 15 minutes +/- of scheduled time during working hours and scheduled work after hours. The Contractor shall provide acceptable service within 2 hours for unscheduled work after working hours.

The Contractor shall ensure that vehicles and equipment dispatched are inspected at check-out and check-in, and discrepancies are noted by the operator on NAVFAC Form 11260/4, NAVFAC Form 9- 11240/13 or Operator’s Daily Checklist (ODCL) as applicable as required by deliverable F-1700000- P, Operator Daily PM Report and deliverable F-1700000-Q, Operator Inspection Guide and Trouble

90% of the time, provide vehicle rental with driver when requested. (OSD

COLS)

OSD Calculation without Driver:

(Count of times Class C pooled vehicle without driver are provided when requested/count of times Class C pooled vehicle without driver requested OSD Calculation with Driver:

Count of times Class C pooled vehicle with driver are provided when requested/count of times Class C pooled vehicle with driver requested

170000 – Base Support Vehicles and Equipment

Spec Item Title Performance Objective Related Information Performance Standard

Report for rental vehicles.

The Contractor shall ensure compliance with GSA Fleet Guide and Accident Reporting as required by deliverable F-1700000-J.

The Contractor shall ensure that vehicles and equipment shall be dispatched with the required Trip Ticket, Motor Equipment Utilization Record (DD Form 1970).

The Contractor shall assign all rental vehicles and equipment per COR direction.

The Contractor shall ensure that Government-owned Fleet and Rental vehicles are For Official Use Only

The Contractor shall ensure operators complete SF-91 if involved in an accident

3.3.2 Operator

Testing and Licensing Program shall provide a well managed Testing and Licensing Program.

The Contractor shall provide operator testing and licensing services for all military and Government civilian personnel who will be operating Civil Engineering Support Equipment (CESE), Weight Handling Equipment (WHE) or Material Handling Equipment (MHE).

The Contractor shall ensure each operator has the appropriate U.S.

Government or local license listed in J-1700000-02.

The Contractor shall ensure operators engaged in transporting ammunition, explosives, or other dangerous/hazardous materials are qualified in accordance with 49 CFR Chapter III, NAVSEA OP- 2239 and NAVFAC P-300 and as listed in J-1700000-02.

The Contractor shall ensure licensed applicants provide proof of

100% of the time operating licenses issued within 24 hours of passing requirements. (OSD

COLS)

OSD Calculation:

Count of licenses issued 24 hours after passing requirements/count of licenses issued

170000 – Base Support Vehicles and Equipment

Spec Item Title Performance Objective Related Information Performance Standard appropriate physicals and credentials.

The Contractor shall ensure testing and licensing is performed in accordance with NAVFAC P-300 for CESE operators, NAVFAC P- 307 for WHE operators and NAVSUP P-538 for MHE operators. Prepare operator-licensing jackets in accordance with NAVFAC P-300, NAVFAC P-307 and NAVSUP P-538 as required by deliverable F-1700000- R. Operator licensing jackets shall be available for the COR to review when requested.

The Contractor shall provide, upon request, up to four (4) ordnance certified forklifts for Contractor and Government personnel to use while attending explosive handling training.

The Contractor shall laminate all U.S. Government Motor Vehicle Operator Identification Cards.

The Contractor shall perform special studies or reports as requested by the COR.

3.3.3 Dispatching

Service shall provide NBG and Rental Vehicle Dispatching Services.

The Contractor shall provide a dispatching service during working hours and after working hours and on weekends and holidays as necessary to support customer requirements.

The Contractor shall provide acceptable service within 15 minutes +/- of scheduled time during working hours and scheduled work after hours. The Contractor shall provide acceptable service within 2 hours for unscheduled work after working hours.

The Contractor shall ensure that vehicles and equipment dispatched are inspected at check-out and check-in, and discrepancies are noted by the operator on NAVFAC Form 11260/4 or Operator’s Daily Checklist (ODCL) as applicable as required by deliverables F- 1700000-P, F-1700000-J, and F- 1700000-S. The Contractor shall ensure compliance with GSA Fleet Guide and Accident Reporting as required by deliverable F-1700000- J.

The Contractor shall ensure that vehicles and equipment shall be dispatched with the required Trip Ticket, Motor Equipment Utilization Record (DD Form 1970).

The Contractor shall assign all rental vehicles and equipment per COR direction.

The Contractor shall ensure that Government-owned fleet and rental vehicles are for use for Official Use Only.

The Contractor shall ensure operators complete SF-91 if involved in an accident.

90% of the time, provide vehicle rental without driver when requested.

(OSD COLS)

OSD Calculation without Driver:

Count of times Class C pooled vehicle without driver are provided when requested/count of times Class C pooled vehicle without driver requested OSD Calculation with Driver:

Count of times Class C pooled vehicle with driver are provided when requested/count of times Class C pooled vehicle with driver requested

3.3.4 Movement of

Individual(s) and/or Groups of People

The Contractor shall provide scheduled and unscheduled

The Contractor shall provide safe and timely movements of individual(s) or group(s) for support of ship(s), deployed

Appropriate type and size of vehicle will be used to meet individual and group transportation

170000 – Base Support Vehicles and Equipment

Spec Item Title Performance Objective Related Information Performance Standard movements of individual(s) and/or groups of people.

personnel and other personnel including carrier visits and battle groups for exercises, official tours, troop movements, billeting on/off station, dining, contingencies and additional request(s) from the COR.

The Contractor shall ensure that movements provided within +/- 15 minutes of schedule.

The Contractor shall ensure that movements that are not scheduled shall be provided within one hour of request during regular working hours and within two hours of request outside regular working hours.

The Contractor shall ensure that transportation support for passengers shall be provided for special events as approved by

COR.

Informational Note:

The term “Vehicle” for the Maintain Capacity COLS, refers to mass transit vehicles such as busses and vans.

requirements. (OSD

COLS)

3.3.5 Movement of

Cargo, Supplies, Equipment, Materials and Water

The Contractor shall provide safe and timely pick-up, transport, and delivery of Cargo, Supplies, Equipment, Materials…