N4215817RN002_Questions_with_Responses.docx

Solicitation No. N42158-17-R-N002 Questions with Responses

1. Reference: RFP PWS SF33 and Section L. p 129 Question: SF33 States original and 5 copies for submission; Section L p.129 states original and 6 copies – Please clarify.

RESPONSE: The RFP has been corrected to reflect the requirement of the original and 6 copies. (See Amendment 01)

2. Reference: Section B and Section C.4.c Question: Items 0001 through 0001AC provide the cost submission for the Bremerton shipchecks list in Section C.4.C. There are six shipchecks on the notional schedule in Norfolk, where should the costs associated with these shipchecks be priced?

RESPONSE: CLINs 0001 – 1001 and related SubCLINs are related to three Bremerton shipchecks planned for base and option year 1; CLINs 2001 – 4001 are related to two planned Norfolk shipchecks planned for option years 2-4.

3. Reference: Section B – P.4 Question: Is Item 0002 a summary of Item 00002AA, AB & AC? If not, what is included in item 0002? (Applies to Item 0003 and 0004).

RESPONSE: CLINs 0002 – 0004 and all related option years reference the category of sheets (i.e. Mechanical, Electrical, and Structural) required. The SubCLINs are defined by number of sheets for each category/type (i.e. Removal, Installation, and Analysis/Calculations). The total requirement is identified by the breakdown of each type of sheet within each category.

Example:

0002 – Structural SID Development (Sheets)

Represents a total of 1,501 Structural SID Development (Sheets)

4. Reference: Section B – P.4 – Note A.

Question: The basis for the Fixed Price estimate is price per sheet, however, Note A states that additional sheets will not be considered growth. This requirement is unreasonable and puts and undue burden on the contractor. Request the basis of estimate be changed to a fixed number of drawings with additional drawings being considered growth.

RESPONSE: Additional work, tasked by the Government, will be considered growth and will be captured in the form of task order modifications. Additional sheets that may arise during task order execution, as a result of task order proposal error, is not considered growth. The purpose of the language is to ensure accuracy in contractor proposal response.

5. Reference: RFP PWS section 4.a. on pages 47-48 Question: In this PWS section, the terms Drawings and Drawing Sheets appear to be used interchangeably. Will the Government clarify their definition of those terms in relation to the table provided at 4.1? (3) which outline the number of new and revision “drawing sheet counts” per contract year? Is this synonymous with full “drawings” which might constitute multiple “sheets”? This clarification is necessary for the Offeror to provide process and timelines for development of engineering calculations and various stages of drawing development.

RESPONSE: Tables corrected to reflect “Sheets”. (See Amendment 01)

6. Reference: RFP PWS paragraph 3.a., page 47 Question: The PWS states the “contractor shall develop and submit a security plan for collecting, processing, storing and transporting Naval Nuclear Propulsion Information Data”. A complete security plan with sufficient detail is difficult to deliver unless addressing specific task order data requirements. Will the Government confirm that this security plan is due post-award and/or at the task order level?

RESPONSE: As this requirement is for performance on a nuclear aircraft carrier, all offerors shall outline a process for handling marked documents prior to contract award.

7. Reference: Section C.4.a.3 – Drawing Sheet Counts Table Question: How many drawings per year will be developed – new and revision?

RESPONSE: Offerors shall price based on sheets. Information has been added as reference only. (See Amendment 01)

8. Reference: Section C.4.a.3 Question: Historical Level of Effort for complete development of RCOH SIDS is listed in man-days per drawings. If the basis of estimate remains per sheet than what is the level of historic effort in man-days per sheet?

RESPONSE:

Historical Level of Effort for Complete Development of RCOH SIDs (excludes Shipcheck effort)

9. Reference: RFP PWS paragraph 4.c., page 48 Question: The RFP states that two weeks prior to a shipcheck the contractor will support development of shipcheck data packages. In order to adequately price the effort associated with preparation of shipcheck data packages the contractor requires a listing of the number of SCDs per shipcheck. Will the government please provide a listing of SCDs per shipcheck?

RESPONSE: SCDs are not known at this time and will be provided as the work is identified. It is suggested that an offeror’s proposal include one (1) personnel for each of the ten (10) technical codes for ten (10) working days; Monday through Friday for 8 hours per day.

10. Reference: RFP PWS paragraph 4.c., page 48 Question: The RFP states that two weeks following a shipcheck the contractor shall develop Design Guidance Packages. In order to adequately price the effort associated with development of Design Guidance packages, the contractor requires a listing of the number of SCDs per shipcheck. Will the government please provide the number of SCDs per shipcheck?

RESPONSE: SCDs are not known at this time and will be provided as the work is identified. It is suggested that an offeror’s proposal include one (1) personnel for each of the ten (10) technical codes for ten (10) working days, Monday through Friday for 8 hours per day.

11. Reference: RFP PWS paragraphs 4. B, c Question: Should the pre- and post shipcheck support be priced in the shipcheck item No. 0001-0001AC? Where should the Norfolk pre- and post shipcheck support be priced?

RESPONSE: Pre- and Post-shipcheck support shall be priced in the shipcheck CLINs/SubCLINs (i.e. 0001, 0001AA-AC). Bremerton shipchecks are CLINs 0001 and 1001; Norfolk shipchecks are CLINs 2001-4001.

12. Reference: RFP PWS paragraph C.4.d.(2) Question: How many SCD’s per shipcheck? How many SCD’s per year? How many SCD’s per entire RCOH?

RESPONSE: SCDs will be assigned as they are identified throughout the period of performance. The anticipated total at the end of the RCOH is 290 total SCDs with approximately 20% developed in the base year; 33% developed in option years 1 and 2, 10% in option year 3, and 4% in option year 4.

13. Reference: RFP PWS paragraph C.4.d.(3) Question: What does the modernization integration plan entail? Is this developed during the two-week pre-shipcheck phase? Should this be priced in the shipcheck line items?

RESPONSE: The modernization plan is a listing of SCDs that are assigned to be accomplished during the RCOH. It entails a review of all work items in reference to all Newport News Shipbuilding (NNS) and Norfolk Naval Shipyard (NNSY) items already identified and is an ongoing process. In this context it relates to the upcoming shipcheck and starts during the 2 week shipcheck phase and is priced as part of the shipcheck.

14. Reference: RFP PWS paragraph C.4.d.(7) Question: Are the shipcheck and design guidance packages to be developed during the 2-week post ship support? Should this be priced with the shipcheck? If this requires more than 2 weeks will it be considered growth?

RESPONSE: Shipcheck and design guidance packages are developed in the 2 weeks prior to shipcheck, during the shipcheck, and the two weeks following. These packages are part of the normal shipcheck process, and are compiled to assist in drawing development. They should be priced with the shipcheck, and are not subject to growth. Changes that occur after initial turnover of this data may be considered growth, but would be part of the drawing development phase.

15. Reference: RFP PWS paragraph C.4.2. (8) Question: Will the required information entry into the interface log database occur in the 2-week post shipcheck time frame? Should this be priced in the shipcheck line items? If so where do we price the Norfolk shipcheck actions?

RESPONSE: The interference control log is developed during the shipcheck while the team is onboard. The Norfolk shipcheck actions are to be priced in CLINs 2001-4001.

16. Reference: RFP PWS paragraph C.4.d. (10)

Question: Under which Section B Items should the continuous update to the interface log be priced?

RESPONSE: Generally the interference control log entries will be input during the shipcheck. Subsequent updates are generally accomplished on following shipchecks. Entries outside of shipcheck are considered omissions/oversights; but if they are required, it would be considered part of drawing development. As the updates occur during shipcheck, the pricing should be part of the shipcheck.

17. Reference: RFP PWS paragraph C.4.d.(11&12&13) Question: Should these items be priced in the shipcheck line items? Where should these items be priced for the Norfolk shipchecks?

RESPONSE: The 3D scanning efforts are part of the shipcheck. Norfolk shipchecks are CLINs 2001-4001.

18. Reference: RFP PWS paragraph C.5. (d) Question: Clause states that the contractor will provide work stations with computers at their facility to support 10-20 Navy personnel. May the computers be charges as on ODC under the contract? In order to adequately price the requirement what is the exact number of government personal?

RESPONSE: The exact number of Government personnel will depend on the performance required in the individual task order. The workstations and related equipment and software shall be priced in the Travel and ODCs (CLIN 0006 – 4006) as “Other than Travel related ODCs”.

Also, workstations shall be standard desks (approximate 30” x 60”) with a desktop computer equipped with AutoCAD 16 or later, Microsoft Office 2010 or later, Adobe Pro, and standard operating system of offeror’s current systems. Workstations shall also include a telephone, access to one (1) central printer, and be in close proximity to offeror’s personnel serving as NNSY personnel counterparts at the contractor’s facility.

19. Reference: RFP PWS paragraph C.5. (e) – Question: Where should the DLAR and DIM assistance be priced in Section B?

RESPONSE: DLAR and DIM assistance, liaison with NNS, and Government to Government Furnished Information (GGFI) review are part of drawing development. These are considered special requirements since they apply only to RCOH work and should be priced in CLINs for SID Development.

20. Reference: RFP PWS paragraph C.5 (1&2&3) Question: Where should this support be priced in Section B? Are resumes required?

RESPONSE: SME hours anticipated are laid out in the PWS and are to be priced under Professional Support Services CLINs. Resumes are required at time of submission.

21. Reference: RFP PWS paragraph 6.III P.56 Question: Should this read SID instead of shipcheck?

RESPONSE: The PWS has been corrected to reflect “SID”. (See Amendment 01)

22. Reference: RFP PWS paragraph P.58 Question: Reporting – where should the reporting requirements be priced under Section B?

RESPONSE: Shipcheck assistant, Turnover memo, and Interference log initial reports are shipcheck items. Other items are part of drawing development.

23. Reference: RFP PWS paragraph 10 P.59 Question: States “The work to be performed under this contract requires access to and handling of classified information up to and including secret”, however, p.47 (3) States “All references and deliverable items associated with this task are unclassified.” Please clarify.

RESPONSE: There may be marked reference materials, but the actual deliverables will be unmarked. (See Amendment 01)

24. Reference: RFP PWS paragraph P.87 – 5252.217-9107 (a) Question: This clause appears to apply to the ship repair contractor rather than to the engineering firm awarded a contract under this RFP. Please clarify.

RESPONSE: This clause has been removed. (See Amendment 01)

25. Reference: RFP PWS paragraph P.88 Question: Clause NAVSEA 5252.217-9121 – applies to a ship repair contractor not an engineer firm under prospective contract. Please clarify.

RESPONSE: This clause has been removed. (See Amendment 01)

26. Reference: RFP PWS paragraph P.97 Question: Clause 5252.237-9106 – Substitution of Personnel – a list of key personnel proposed and corresponding resumes are not requested under Section L Submittal requirements. Please clarify.

RESPONSE: Resumes are required for submission. Section L has been updated. Please see amendment 01.

27. Reference: RFP PWS P.121 (5) Question: Is Certified Cost or Pricing Documentation required?

RESPONSE: Yes.

28. Reference: RFP PWS paragraph 4.b., page 48 Question: The RFP states that two weeks prior to a shipcheck the contractor will support development of shipcheck data packages. In order to adequately price the effort associated with preparation of shipcheck data packages the contractor requires a listing of the number of SCDs per shipcheck. Will the government please provide a listing of SCDs per shipcheck?

RESPONSE: SCDs are not known at this time and will be provided as the work is identified. Suggest offerors’ estimates include one (1) person for each of ten (10) technical codes for ten (10) eight (8) hour working days.

29. Reference: RFP PWS paragraph 4.c., page 48 Question: The RFP states that two weeks following a shipcheck the contractor shall develop Design Guidance Packages. In order to adequately price the effort associated with development of Design Guidance packages, the contractor requires a listing of the number of SCDs per shipcheck. Will the government please provide the number of SCDs per shipcheck?

RESPONSE: SCDs are not known at this time and will be provided as the work is identified. Suggest offerors’ estimates include one (1) person for each of ten (10) technical codes for ten (10) eight (8) hour working days.

30. Reference: RFP PWS p.131 Volume III Cost/Price 4thbullet Question: If subcontractors are proposed should a separate list of labor rates be submitted for subcontractor? If so, do these subcontractors need to provide the information requested in bullet 5 for a breakdown of direct and indirect costs?

RESPONSE: Yes

31. Reference: RFP PWS Section B and paragraph C.4.a(3) Drawing sheet counts and breakdown by discipline.

Question: How do the quantities list in Section B relate to the quantities listed in the Drawing Sheet Counts and Breakdown by discipline Tables?

RESPONSE: The drawing sheet counts represent the anticipated new and revision work for the base and option years. The breakdown by discipline shows the total number of new and revision sheets for each year. This info is in direct correlation with the number showing in the CLINs and SubCLINs.

32. Reference: RFP PWS paragraph 5.g. page 52 Question: The PWS states that “The contractor is required to have a facility within one-hour land commuting distance from NNSY, Portsmouth, VA. Except when specifically directed in an individual task order, all work performed under this contract shall be performed at that local main facility.” Offerors with teammates may collectively have access to multiple local facilities, which can be chosen from to most conveniently meet staff and task order needs for contract work. Will the Government change the requirement of “at that local main facility” to “at that local main facility or facilities” to best take advantage of these capabilities?

RESPONSE: No.

33. Reference: RFP PWS Section L p. 129 Question: Is the compliance matrix the same as the proposal adequacy checklist?

RESPONSE: No.

34. Reference: RFP PWS Section L p. 130 Past Performance Question: Should the last paragraph referring to the reference read Past Performance Report Form Attachment 17?

RESPONSE: The RFP has been corrected to reflect the document name. (See Amendment 01)

35. Reference: RFP PWS Section L p. 120 proposal Adequacy Checklist Question: Which volume should include the proposal adequacy checklist?

RESPONSE: Volume III: Cost/Price

36. Reference: RFP PWS Section L p. 129 – Master CD ROM Question: Aside from the three proposal volumes, what is the 4th file to be included on the master CD ROM?

RESPONSE: There are only 3 volumes. The RFP has been corrected to reflect this change. (See Amendment 01)

37. What software is required for the workstations for Government personnel?

RESPONSE: In addition to normal operating system of offeror, each workstation shall be equipped with AutoCAD 16 or later, Microsoft Office, Adobe Pro, and have Internet access.

38. Will Government computers be required to have access to classified information?

RESPONSE: No.

39. Reference: (Page 130 of 137) “The approach to providing the Professional Support Services (PSS) identified in paragraph 6 section I of the PWS. If the offeror does not identify labor categories listed in paragraph 6 by the same specific title, then a cross-reference listing shall be provided in the contractor’s proposal identifying the difference.

Question: Paragraph 6 does not discuss labor categories, please provide clarification.

RESPONSE: The PWS has been corrected to read “Paragraph 5”. (See Amendment 01 Section L)

40. Reference (Page 47 of 137) “.Contractor employees must be U.S. citizens and shall have a Secret clearance” Reference DD254 “THE CONTRACTOR IS REQUIRED TO PROVIDE A MINIMUM OF FIFTEEN (15) PERSONNEL HOLDING A FINAL DOD CLEARANCE OF AT LEAST SECRET FOR ACCESS TO SECRET INFORMATION.”

Question: Please clarify if all personnel require a secret level clearance or just 15 personnel.

RESPONSE: Fifteen (15) personnel shall have a secret level clearance as follows:

The PWS has been amended. (See Amendment 01)

41. Reference: Section L, III. Proposal Content, Volume III: Cost/Price, Pg. 131: Any and all subcontracts identified in the non-price proposal shall be identified and priced in the cost/price proposal. Subcontracts (regardless of dollar value) shall be adequately documented.

Question: The government is asked to clarify the phrase “adequately documented.” What information is expected to meet this criterion?

RESPONSE: Offeror’s proposals are detailed in a manner that can be easily interpreted.

42. Reference: Section L, III. Proposal Content, Volume III: Cost/Price, Pg. 131: Volume III shall include the completed solicitation documents and a complete and detailed cost/price breakdown with all supporting documentation.

Question: Are subcontractors required to provide an individual Cost Volume to be incorporated into the Prime’s sealed package?

RESPONSE: Yes

43. Reference: Section L, III. Proposal Content, Volume III: Cost/Price, Pg. 131: The labor rates shall be fully burdened and submitted in accordance with the Price Submission Worksheet (shall be in Microsoft Excel format) provided as an attachment to the solicitation and will be utilized in the preparation of quotes at the task order level.

Question: The attachments provided did not include a “Price Submission Worksheet.” Will the government be providing a “Price Submission Worksheet” as referenced for all offeror’s to be able to utilize?

RESPONSE: Price Submission Worksheet template added as Attachment 18

44. Reference: Section L, Clauses Incorporate by Full Text, 252.215-7009 Proposal Adequacy Checklist, Pg. 120: The offeror shall complete the following checklist, providing location of requested information, or an explanation of why the requested information is not provided. In preparation of the offeror's checklist, offerors may elect to have their prospective subcontractors use the same or similar checklist as appropriate.

Question: Is the checklist only applicable for certified cost/price data? Furthermore, is certified cost/price data required for submittal?

RESPONSE: No, the checklist is not only applicable for certified cost/price data. Certified cost/price data is required for submittal.

Question: Should the checklist be considered as instructions for completion of Volume III: Cost/Price?

RESPONSE: Yes

45. Reference: P59/52/91 Paragraph 9.b states "Resumes, limited to two (2) pages each, shall be required at the task order level for positions listed in paragraph 5(h) and may be required for shipcheck personnel." Paragraph 5.h ""h. Professional Support Service: The contractor shall have the following Subject Matter Experts (SME) at a minimum."

Clause 5252.237-9106 Substitution of Personnel paragraph a states "The Contractor agrees that a partial basis for award of this contract is the list of key personnel proposed. Accordingly, the Contractor agrees to assign to this contract those key persons whose resumes were submitted with the proposal necessary to fulfill the requirements of the contract. No substitution shall be made without prior notification to and concurrence of the Contracting Officer in accordance with this requirement."

Question: "Paragraph 9.b implies that resumes will be required only for task orders and are not to be provided with the solicitation response, however, Paragraph 5.h and the referenced Clause seems to require resumes with the solicitation response.

Are resumes required to be provided during the solicitation response or are resumes required to be provided during the task bidding process?

RESPONSE: Resumes shall be provided with the offeror’s initial proposal; if required during performance; and in subsequent task orders should personnel need to be changed.

If resumes are required, do they count in the page count for the technical portion of the proposal?"

RESPONSE: Resume pages will not be counted in the total page count; however, they are limited to two (2) pages each.

46. Reference: P52 Paragraph 5.d states "The contractor shall provide work stations with computers at their facility to support 10 to 20 NNSY government personnel which will be on-site to provide technical guidance, coordination, support and surveillance for development of Shipcheck Packages, Design Guidance Packages and SIDs."

On page 131 under the Volume III: Cost/Price it states "The estimated Travel and Other Direct Costs (ODCs) will be provided in the solicitation as Not to Exceed (NTE), cost reimbursable CLINs. Therefore, all offerors shall use the following estimates in preparing their cost/price proposal:

Period of Performance Travel and ODCs Base Year $368,070.00 Option 1 $251,004.00 Option 2 $2,000.00 Option 3 $2,000.00 Option 4 $2,000.00 *Travel estimated above is for travel and per diem associated with performance under any resultant contract or task order which will be reimbursed in accordance with the applicable contract clause."

Question: How are the work station and computer costs are to be captured? Based on the note, the ODCs on the contract seem to only be listed for travel costs and do not include additional ODCs such as the workstation and computer cost for government personnel. Should additional ODCs be bid for this or is it the government intent that the dollar values listed are inclusive of non-travel related ODCs."

RESPONSE: These costs shall be captured as “Other than Travel Related ODCs” within the Travel and ODCs CLIN (0006 – 4006). (See Amendment 01).

Paragraph 6.III.a states "Personnel supporting the shipchecks shall, as a minimum, meet the experience, educational, or other background requirements set forth herein and shall be fully capable of performing the contemplated functions of the respective labor categories in an efficient, reliable, and professional manner.

Question: Paragraph 6.II.a does not include a technical typist labor category. Given that the requirement for typing is exponential for creating the pre, during, and post ship check items will the government add the technical typist labor category to this CLIN?

RESPONSE: Paragraph 6.III has been corrected to reflect “personnel supporting SID development…” Technical Typist is acceptable in the Pre- and Post- portion of the shipchecks. The PWS has been updated. (See Amendment 01)

48. Reference: Paragraph 4.d.11 states "(11) Contractor shall provide Three Dimensional (3-D) scanning services, to capture and process 3-D data for spaces specified by the NNSY PY technical leads. 3-D scanning services will be required for 5 days for each shipcheck performed during the “Base” and 3 days for shipchecks performed during Option Years"

Paragraph 4.d.12 states "(12) 3-D laser scans of spaces shall be in color, with at least a 4x Faro (or equivalent) focus quality setting of at least 1/8 resolution. The scan files shall be indexed and registered in Autodesk Recap 360 Ultimate (or newer version of the point cloud editing software) and saved in a Recap project file (.rcp). Scan files must be reviewed and released by the ship’s security officer prior to transporting them off-board."

Question: Where is the total cost to be captured? Typically there are multiple costs associated with this type of work including labor and the machine rental costs. Is it the government's intent that the people conducting scanning be a part of the LOE listed for the shipcheck CLIN and should additional ODCs be proposed for rental related costs?

RESPONSE: Personnel conducting the 3D Scanning shall be part of personnel conducting the shipcheck. These costs shall be captured as “Other than Travel Related ODCs” within CLIN 0006-4006.

49. Reference: P51-52 Special Requirements: a. Contractor personnel must identify themselves as "contractor when attending meetings, answering telephones, or working in situations where their actions could be construed as official government acts.

Question: Will the contractor be required to attend NNSY Product Review meetings located at the NNSY?

RESPONSE: Yes

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