Pre-Proposal_Conference_Grounds.pdf

11/15/2013

PRE-PROPOSAL CONFERENCE

SOLICITATION #N40083-14-R-2701

GROUNDS MAINTENANCE SERVICES

AT

NSA Crane, IN And

Glendora Test Facility, Sullivan IN

SMALL BUSINESS

SET-ASIDE

All offerors (prime contractors) are required to be a Certified Small Business via The Small Business Administration

NAICS Code = 561730 Grounds Maintenance Services

– Size Standard $7 million

System for Award Management

(SAM)

Federal Government owned & operated FREE Web site that consolidated the capabilities in

CCR/Fed Reg, ORCA, and EPLS.

All offeror’s are required to be registered on the

SAM website.

The web address is: https://www.sam.gov All offeror’s are required to be registered in the

Central Contractor Registration database.

Contractors not registered in the CCR database are ineligible for award.

http://www.ccr.gov/ https://www.sam.gov

ANNUAL REPRESENTATIONS &

CERTIFICATIONS

On line Representations & Certifications

(ORCA)

http://orca.bpn.gov - Completed via the SAM website

Contractors are required to complete Reps and Certs on line & submit copy with proposal.

http://orca.bpn.gov

VETS-100 FEDERAL CONTRACTOR REPORT

ON VETERANS’ EMPLOYMENT

Required in accordance with Public Law

107-288 and FAR 52.222-37

Reports efforts in hiring and employing vets http://vets100.vets.dol.gov

Complete annually prior to September 30.

E-VERIFY

Statutes and Executive orders require employers to abide by the immigration laws of the U.S. and to employ in the U.S. only individuals who are eligible to work in the U.S.

The E-verify system is an Internet-based system that allows participating employers to electronically verify the employment eligibility of their employees

WIDE AREA WORKFLOW

https://wawf.eb.mil/

Invoices must be submitted electronically via

Wide Area Workflow

Training available to contractors on-line

Reference 252.232-7003 and 252.232-7006 for further details https://wawf.eb.mil/ https://wawf.eb.mil/

WAGE DETERMINATIONS

Service Contract Wage Determination is applicable

Wage Determination No: 2005-2183, Revision #13, dated 06/19/2013 for NSA Crane IN

AND

Wage Determination No: 2005-2193, Revision

#14, dated 06/19/2013 for Glendora Test Facility, Sullivan IN

Rapid Gate

Enroll Company and get approved

Enroll employees at kiosk at Visitor Center

Fees will be required at time of company enrollment and for each employee

Will take up to 28 days for employees to cleared by background check

Refer to website: http://www.eidpassport.com/companies

CONTRACT MAP

Business and Administration

100000 General Information for All

200000 Specific for all and Safety Requirements

100000 General 100000 General 100000 General

200000 Specific 200000 Specific 200000 Specific

Pest Control Grounds Maintenance Pavement Clearance

(Snow & Ice)

1503020 Spec's 1503050 Spec's 1503060 Spec's

"J" References "J" References "J" References

Firm Fixed Price/Indefinite Quantity Contract This is a combination firm fixed price/indefinite quantity contract for the supplies or services specified. Work item for the fixed-price portion are identified in the Schedule and any accompany exhibits and includes all work except that identified as Indefinite Quantity.

Work items for the Indefinite Quantity portion of the contract are identified in the Schedule and any accompanying exhibits. The quantities of supplies and services specified in accompanying exhibits and the Schedule as Indefinite Quantity are estimates only and my be ordered by issuance of separate task orders or via E- Mall.

Base year and four (4) one year option periods to be exercised at the discretion of the Government

PRE-PRICED OPTIONS

Exhibits B, C, D, & E are pre-priced for the option periods

Updated Service Contract Act Wage Determination will be incorporated on the anniversary date of the contract

PROPOSAL

Reference Section M for EVALUATION FACTORS/REQUIREMENTS

Provide original price proposal Provide an electronic copy of the price proposal via email to: annette.taylor@navy.mil Provide an original and 2 copies of the technical proposal Price and technical proposals shall be separately bound and submitted in two separate envelopes mailto:annette.taylor@navy.mil

PROPOSAL

Reference Section M for EVALUATION FACTORS/REQUIREMENTS

Evaluation methodology:

Non-cost/Technical factors 1-4 are listed in descending order of importance (Experience, Management Approach, Schedule and Safety)

AND

When combined are equal to Factor 5 Past Performance

All non-cost Factors are equal to Price

PRICE PROPOSAL

Signed SF form 33 - Continuation Page

Exhibits A, B, C, D, and E (Schedule of prices/ELINS)

Representations & Certifications (completed on line and submitted with price proposal)

Acknowledgement of all Amendments

Financial resources

TECHNICAL PROPOSAL

Reference Section M – Evaluation Factors for Complete Details

No specific page limit

Proposal shall be clear, concise, & sufficiently detailed.

Five technical factors:

Factor 1: Recent, Relevant Experience of the Firm Factor 2: Management Approach Factor 3: Schedule Factor 4: Safety Factor 5: Past Performance on Recent, Relevant Projects

TECHNICAL PROPOSAL - (CONT)

Factor 1- Relevant Experience

Description of work performed – similar scope, size, & complexity (brief) For all submitted projects, the description of the project shall clearly describe the scope of work performed and the relevancy to the project requirements of this RFP

Dollar Value Location and Client points of contact with current telephone and facsimile numbers, and electronic mail address

Factor 2 – Management Approach

List of all equipment to be used in the performance of this contract Indicate if the equipment, tools, and vehicles are leased or owned List the equipment, tools, and vehicles you plan to purchase to complete this contract, if any.

Plan must detail how the contractor plans to effectively achieve the performance objective and standards of the contract Specific detail should be provided on how the contractor plans to monitor and maintain the grounds maintenance schedule including labor, equipment & material to be assigned to this tasking.

Provide copies of résumés for key personnel.

Offerors shall also provide an overview of the quality control program Any ongoing FSC will encounter risks. Offerors shall identify the risks they expect to encounter under the performance objectives and standards of this solicitations and how their technical approach and contingency plans will mitigate those risks.

Offeror shall provide the qualifications of employees who will be performing herbicide application services. The offeror shall list training, certifications, and licenses for each employee. Proof of certification and licensing shall be submitted as part of the technical proposal requirements.

Client Relationship Management: Describe your approach to maintaining effective communication with the

Government, sharing knowledge, demonstrating a business-like concern for the client’s interest, and facilitating program integration. Discuss any partnering techniques you employ which are applicable to this contract.

Provide a list of all subcontractors (if any) and their respective work tasks they will perform.

Factor 3 – Safety EMR and DART rates WORK PLAN/Technical Approach for Safety

KNOWLEDGE AND UNDERSTANDING OF EM 385-1-1

Factor 4 – Schedule Provide your plan:

• To effectively schedule and accomplish the Firm Fixed Work tasks as required by this contract.

• Describe your plan for scheduling and accomplishing the Indefinite Quantity work that may be ordered by DoD EMALL or by issued task orders.

• The contractor shall provide a plan for completing emergency service responses.

Factor 5 – Past Performance

Reference Section M for PP requirements.

SOURCE SELECTION PROCESS

Two (2) boards will review proposals Technical evaluation board Price evaluation board

Each board will independently prepare a report reflecting their evaluation of the proposal

Reports are then submitted to the Contracting Officer

SOURCE SELECTION PROCESS

Final decision is a best-value decision based on both technical and price proposals (i.e. not necessarily the lower price.)

Selection of the successful offeror’s will be on the basis of the proposal, which conforms to all the requirements of the solicitation and is considered most advantageous to the government, price and other factors considered.

Failure to submit a proposal for all items listed shall be cause for rejection of the proposal.

Government may make an award without discussion

Proposals should be submitted initially on the most favorable terms

PROPOSALS

Proposals are due Thursday, November 07, 2013 at 2:00 p.m. (Eastern time)

Proposals that are late will not be considered unless conditions described in FAR 52.215-1(3) (ii)(a) apply.

POINT OF CONTACT FOR QUESTIONS

Annette Taylor, Contract Specialist e-mail: annette.taylor@ navy.mil

All questions must be submitted in writing.

(even questions asked at this conference)

The Government does not guarantee that questions submitted after 12:00 p.m. (eastern time) on Monday, October 28, 2013 will receive a response before the proposal due date.

Upcoming Amendments Section F – Deliverables – Will revise:

CWP – not required with proposal Work Induction – not required with proposal Activity Hazard Analysis – not required with proposal

A copy of the power-point will be provided with the Amendment

ELINS

In order to print you will need to move the page breaks: On the excel spreadsheet go to:

View –

– Page Break Preview

– Move blue line to capture the spreadsheet

– Will probably need to do for all pages

QUESTIONS?