N4008313R2701_GROUNDS_MAINTENANCE_SERVICES.pdf

CODE

(Hour)

PAGE(S)

until 02:00 PM local time 07 Nov 2013

X

A X B X C

D

EX

X G F 137 - 149

150 - 157 X H 158 - 171 annette.taylor@navy.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 171

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N40083 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 2 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and

NSA Crane B-2516 conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

ANNETTE R. TAYLOR 812-854-2673

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 8

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT

PACKAGING AND MARKING

9 - 96 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

98 - 114

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 115 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 116 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

117 - 136

PART II - CONTRACT CLAUSES

NAVFAC MIDWEST PWD CRANE

NAVAL SUPPORT ACTIVITY B#2516

300 HIGHWAY 361

CRANE IN 47522-5001 812-854-6641

812-854-3800FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

07 Oct 2013

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N40083-14-R-2701

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each

GROUNDS MAINTENANCE SERVICES-BASE YR-FFP

FFP

PROVIDE PRICES FOR GROUNDS MAINTENANCE SERVICES - FIRM

FIXED-PRICE Applicable COL & Service Classes by Commands

IN ACCORDANCE WITH SECTION C - 1503020, 1503050, 1503060 - SPEC

ITEM 3

ELINs A001 through A022 Per Cost Evaluation Factors Section M FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0002 1 Each

GROUNDS MAINTENANCE SERVICE BASE YR IDIQ

FFP

PROVIDE UNIT PRICES FOR INDEFINITE DELIVERY INDEFINITE

QUANTITY WORK IN ACCORDANCE WITH SECTION C 1503020,

1503050, 1503060 SPEC ITEM 4.

Quantities listed in ELINs are estimates provided solely for the purpose of quote preparation and proposal evaluation. The indefinite quantity portion of the contract is awarded with fixed unit prices. The actual amount of work to be performed and the time of such performance will be determined by the Contracting Officer. The Government DOES NOT guarantee any work beyond the firm-fixed price portions.

ELINs A700 through A766

MAX

0003 1 Each

OPTION GROUNDS MAINTENANCE SERV OPT PRD 1-FFP

FFP

PROVIDE PRICES FOR GROUNDS MAINTENANCE SERVICES - FIRM

FIXED-PRICE Applicable COL & Service Classes by Commands

IN ACCORDANCE WITH SECTION C - 1503020, 1503050, 1503060 - SPEC

ITEM 3

ELINs A001 through A022

UNIT UNIT PRICE MAX AMOUNT

0004 1 Each

OPTION GROUNDS MAINTENANCE SERV OPT PRD 2 IDIQ

FFP

PROVIDE UNIT PRICES FOR INDEFINITE DELIVERY INDEFINITE

QUANTITY WORK IN ACCORDANCE WITH SECTION C 1503020,

1503050, 1503060 SPEC ITEM 4.

Quantities listed in ELINs are estimates provided solely for the purpose of quote preparation and proposal evaluation. The indefinite quantity portion of the contract is awarded with fixed unit prices. The actual amount of work to be performed and the time of such performance will be determined by the Contracting Officer. The Government DOES NOT guarantee any work beyond the firm-fixed price portions.

0005 1 Each

OPTION GROUNDS MAINTENANCE SERV-OPT PRD 2-FFP

FFP

PROVIDE PRICES FOR GROUNDS MAINTENANCE SERVICES - FIRM

FIXED-PRICE Applicable COL & Service Classes by Commands

IN ACCORDANCE WITH SECTION C - 1503020, 1503050, 1503060 - SPEC

ITEM 3

ELINs A001 through A022

UNIT UNIT PRICE MAX AMOUNT

0006 1 Each

OPTION GROUNDS MAINTENANCE SERV OPT PRD 2-IDIQ

FFP

PROVIDE UNIT PRICES FOR INDEFINITE DELIVERY INDEFINITE

QUANTITY WORK IN ACCORDANCE WITH SECTION C 1503020,

1503050, 1503060 SPEC ITEM 4.

Quantities listed in ELINs are estimates provided solely for the purpose of quote preparation and proposal evaluation. The indefinite quantity portion of the contract is awarded with fixed unit prices. The actual amount of work to be performed and the time of such performance will be determined by the Contracting Officer. The Government DOES NOT guarantee any work beyond the firm-fixed price portions.

0007 1 Each

OPTION GROUNDS MAINTENANCE SERV OPT PRD 3-FFP

FFP

PROVIDE PRICES FOR GROUNDS MAINTENANCE SERVICES - FIRM

FIXED-PRICE Applicable COL & Service Classes by Commands

IN ACCORDANCE WITH SECTION C - 1503020, 1503050, 1503060 - SPEC

ITEM 3

ELINs A001 through A022

UNIT UNIT PRICE MAX AMOUNT

0008 1 Each

OPTION GROUNDS MAINTENANCE SERV OPT PRD 3 IDIQ

FFP

PROVIDE UNIT PRICES FOR INDEFINITE DELIVERY INDEFINITE

QUANTITY WORK IN ACCORDANCE WITH SECTION C 1503020,

1503050, 1503060 SPEC ITEM 4.

Quantities listed in ELINs are estimates provided solely for the purpose of quote preparation and proposal evaluation. The indefinite quantity portion of the contract is awarded with fixed unit prices. The actual amount of work to be performed and the time of such performance will be determined by the Contracting Officer. The Government DOES NOT guarantee any work beyond the firm-fixed price portions.

0009 1 Each

OPTION GROUNDS MAINTENANCE SERV OPT PRD 4-FFP

FFP

PROVIDE PRICES FOR GROUNDS MAINTENANCE SERVICES - FIRM

FIXED-PRICE Applicable COL & Service Classes by Commands

IN ACCORDANCE WITH SECTION C - 1503020, 1503050, 1503060 - SPEC

ITEM 3

ELINs A001 through A022

UNIT UNIT PRICE MAX AMOUNT

0010 1 Each

OPTION GROUNDS MAINTENANCE SERV OPT PRD 4 IDIQ

FFP

PROVIDE UNIT PRICES FOR INDEFINITE DELIVERY INDEFINITE

QUANTITY WORK IN ACCORDANCE WITH SECTION C 1503020,

1503050, 1503060 SPEC ITEM 4.

Quantities listed in ELINs are estimates provided solely for the purpose of quote preparation and proposal evaluation. The indefinite quantity portion of the contract is awarded with fixed unit prices. The actual amount of work to be performed and the time of such performance will be determined by the Contracting Officer. The Government DOES NOT guarantee any work beyond the firm-fixed price portions.

Exhibit A

FFP

Exhibit B

Exhibit C

Exhibit D

Exhibit E

Section C - Descriptions and Specifications

GENERAL INFORMATION

Attached to the Solicitation is an “Active Contractors Working Spreadsheet” for the Exhibit Line Items. To download the spreadsheets to your computer please do the following:

• Within (FBO) e-solicitation, go to the file:

o “ELINSContractorWorkingCopy.xls” o View/Download” do a “right mouse” click o At the prompt box, click on the “Save Target As”, this will allow you to save the file to your computer o You will then be able to use this spreadsheet as a working copy for pricing of the

ELINS

• The only column requiring input is the Unit Price column; the worksheet will calculate the pricing for you.

• ELINS must be submitted in hard copy form along with proposal package AND submitted utilizing the EXCEL working spreadsheet. This spreadsheet must be e-mailed to Annette Taylor @ annette.taylor@navy.mil

Service Contract Act Wage Determination 2005-2183, Revision #13, dated 06/19/2013 (NSA Crane location) and 2005-2193 Revision #14, dated 06/19/2013 (Glendora Test Facility location) is incorporated to the RFP.

NAICS Code: 561730 – Landscaping Services (Size Standard: $7 million)

FSC Code: S208

All contractors are required to be registered in the System for Award Management (SAM) database: This web site is a:

� Federal Government owned and operated FREE web site that consolidates the capabilities in CCR/FedReg, ORCA, and EPLS.

� The correct website is https://www.sam.gov � Registration on SAM is FREE. Beware of websites charging for registration.

� All offerors are required to be registered in the Central Contractor Registration database.

Contractors not registered in the CCR database are ineligible for award.

� All offerors are required to complete and submit Annual Representations and Certifications via the Online Representations and Certifications Applications (ORCA) in accordance with FAR 52.204-8. This is completed via the SAM website.

All offerors are required to complete and submit VETS-100 Federal Contractor Report on Veterans’ Employment in accordance with Public Law 107-288 and FAR 52.222-37. The website address is:

http://vets100.cudenver.edu .

INQUIRIES:

ALL QUESTIONS MUST BE SUBMITTED IN WRITING to Annette Taylor @ annette.taylor@navy.mil Questions submitted after October 28, 2013 are not guaranteed a response.

Proposals are due no later than 2:00 p.m. (EDT) on Monday, November 07, 2013.

Proposals shall be submitted to Annette Taylor via:

NAVFAC MIDWEST PWD CRANE

300 HIGHWAY 361 B-2516

ATT: ANNETTE TAYLOR

CRANE IN 47522-5082

Proposals consist of price and technical information as described in Section M. Contractors shall submit an original and two (2) copies of the technical proposal and an original price proposal. No additional copies of the price proposal are required.

(a) Selection of the single successful offeror will be on the basis of the proposal, which conforms to all the requirements of the solicitation and is considered most advantageous to the government, price and other factors considered. Failure to submit a proposal for all items listed shall be cause for rejection of the proposal. The Government reserves the right to reject any or all proposals at any time prior to award; to award the contract to other than the offeror submitting the lowest total price; and to award a contract to the offeror submitting the proposal determined by the Government to be most advantageous to the Government.

Offerors are advised that in accordance with FAR Provision proposals are intended to be evaluated and award made without discussions with offerors. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. Therefore, the proposal should be submitted initially on the most favorable terms from a price and technical standpoint, which the offeror can submit to the Government.

Offerors should not assume that they will be contacted or afforded an opportunity to Qualify, discuss, or revise the proposal.

(b) Options. There will be four (4), one year option periods on this contract.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

A PRE-PROPOSAL CONFERENCE/SITE VISIT WILL BE HELD TUESDAY OCTOBER 22,

2013 AT 9:00 A.M. (EASTERN TIME).

THOSE PARTIES INTERESTED IN VISITING THE SITE SHOULD PLAN TO ATTEND AT THIS

TIME. ATTENDANCE IS NOT MANDATORY BUT IS HIGHLY RECOMMENDED.

PARTICIPANTS SHALL MEET IN CONFERENCE ROOM A BUILDING 2516, NSA Crane, IN.

FOR ACCESS TO THE CENTER, SUBMIT THE NAME(S) OF PERSONNEL ATTENDING THE

SITE VISIT TO Scott Fettchenhauer @ scott.fettchenhauer@navy.mil NO LATER THAN 12:00 P.M.

(NOON) (EST) ON FRIDAY OCTOBER 18, 2013.

ATTENDEES MUST PICK UP VISITOR PASSES AT THE NSA CRANE VISITOR’S CENTER

LOCATED ON HIGHWAY 558 APPROXIMATELY 1 MILE FROM THE CRANE GATE.

VISITORS WILL BE PROCESSED ATTHE VISITOR CENTER AND THEN PROCEED TO

THE CRANE GATE FOR ENTRY. ALL UNESCORTED VISITORS TO THE CENTER WILL

BE REQUIRED TO ENTER AND EXIT THE CENTER THROUGH THE CRANE GATE.

THOSE PERSONNEL ATTENDING THE SITE VISIT MUST BE US CITIZENS AND POSSESS

A VALID DRIVER’S LICENSE OR OTHER GOVERNMENT ISSUED PICTURE ID.

DOD EMALL CONTRACTOR SUPPORT OF ELECTRONIC FACILITIES SUPPORT

CONTRACTING (EFSC):

The contractor is required to offer IQ pre-priced line item services to authorized government personnel when they are ordering the work directly via the Government Purchase Card (GPC) program. When receiving the GPC orders against the IQ ELINS, the contractor shall provide the supplies and services at the offered price without an additional markup or handling fee. The contractor agrees to accept and process electronically submitted GPC orders for IQ services, including those orders issued through the DOD EMALL. The DOD EMALL is a U.S. Government (USG) owned and operated web-based ordering system that enables any Department of Defense (DOD) or Federal activity to search for and order goods and services. Authorized GPC users will receive approved accounts on DOD EMALL to view and order IQ line items. The current list of GPC users authorized to place orders with the contractor for services will be furnished by letter to the contractor from the Contracting Officer. The contractor is required to receive electronic IQ orders from the DOD EMALL using 128-bit encrypted email. The contractor agrees to purchase, install, and utilize the most recent version of PGP Personal Software, or a comparable solution, for the purpose of decrypting order notification emails from the DOD EMALL. The contractor shall post updates on order delivery schedule and performance to the DOD EMALL in a timely manner.

The contractor shall track quantities and report total ordered quantity in DOD EMALL and approved DD 1155’s by line item number each month and year to date. The report shall be due to the Contracting Officer by the fifth day of each preceding month. The contractor must track and report when total dollar value of all orders from both GPC purchases and DD 1155’s exceed 75% of the combined IQ ELINS Pre-priced Line Item Quantities.

DESCRIPTIONS AND SPECIFICATION

0100000 - General Information 0200000 - Management and Administration 1503010 - Custodial

0100000 GENERAL INFORMATION

0100000 – General

Spec Item Title Description

Spec Item Title Description

1 General Information

The intention of this solicitation is to obtain all labor, supplies, materials, equipment, transportation, facilities, utilities, supervision and management;

unless otherwise specified; required to provide Center Wide Mowing, Landscaping, Tree Trimming and Removal, Vegetation Control, and snow/ice removal, via a combination Firm Fixed Price (FFP) and Indefinite Delivery Indefinite Quantity (IDIQ) type contract at Naval Support Activity (NSA), Crane, Indiana, 47522.

Work will include Grounds Maintenance Services for the mowing of improved, semi-improved and unimproved grounds; Cemeteries, Trails, Firebreaks, Dams, Ponds, Magazine Cover fill, Earthen Covered Barricades, Utilities Right-of-Ways, Perimeter Fence Right-of-Ways, Paved or Gravel Road Right-of-Ways, Rail Right-of-Ways to include Landscaping. Tree Trimming/Clearing and Removal from all Mowed, Right-of-Way and designated areas including underbrush clearing and removal. Vegetation Control in Rail Lots, Rail Right-of-Ways, Storage Lots, Sidewalks, Curbs, Parking Lots, Magazine Drives, and Substations. Work includes Snow and Ice removal from designated Sidewalks, steps, ramps, Building Docks and Entrances.

This is a combination Firm Fixed-Price (FFP) / Indefinite Quantity (IDIQ) Contract (NFAS 5252.216-9310) for supplies or services specified and effective for the period stated in the schedule and any accompanying exhibits.

Work items for the FFP portion are identified in the schedule and any accompanying exhibits and include all work except that identified as IDIQ.

The FFP quantities shown in the schedule and any accompanying exhibits are considered to be accurate estimates for this contract period. Work items for the IDIQ portion of the contract are identified in the schedule and any accompanying exhibits. The IDIQ quantities of supplies and service specified in accompanying exhibits and the schedule as identified quantities are estimates only and may be ordered by issuance of separate task orders.

Indefinite quantity line items may be ordered in quantities that are less than or greater than the estimated quantities stated in the schedule. The Government is not obligated to order from the contractor those services that are currently being performed under other contracts or services currently under warranty or including credit card purchases.

EXHIBIT LINE ITEMS: This price shall be obtained by entering the proposed unit price for each line item listed in the Exhibit Line Item Schedule, multiplying it by the estimated quantity, and entering the mathematical extension in the subtotal column. The Exhibit Line Schedule must be submitted as part of the price proposal.

In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the extended proposal and the total recomputed accordingly. If the Offeror provides a total amount for a contract item but fails to enter the unit price, the amount divided by the specified quantity will be held to be the intended unit price.

This solicitation will be evaluated on the Offeror’s technical submission and price quotation. As a result of this Request for Proposal, the Offeror determined to be the best in ability and value to the Government will be awarded this contract.

The contract will also provide for four (4) additional 12-month periods to be exercised at the discretion of the Government (see NFAS) Option to Extend the Term of the Contract-Services (June 1994)

PRE-PRICED OPTIONS. The contractor shall submit pre-priced line items for option periods #1 through #4 (Exhibits “B” through “E”). These pre-priced line items shall include all increases for labor, material, equipment, and other costs. The current Service Contract Act Wage Determination will be incorporated at the time the option is exercised. The pre-priced line items for each option period shall include any and all increases for labor costs. At the time the option is exercised, the Government will not negotiate a change to the pre-priced option period line items proposed by the Contractor as a result of changes to the Service Contract Act Wage Determination. The Contractor shall include any anticipated changes in wages in the pre-priced line items for the option periods. Offeror’s are invited and expected to inspect the site(s) where services are to be performed and satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Offeror’s are invited and expected to inspect the site(s) where services are to be performed and satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. A pre-proposal conference will be held on Tuesday October 22, 2013 at 9:00 a.m. (eastern time). The conference will be held at NSA Crane B-2516 Conference Room A.

The Government Point of Contact is Annette Taylor, 812-854-2673, Building 2516. Please e-mail all questions concerning the specification to Annette Taylor @ annette.taylor@navy.mil

1.1 Outline of

Services

Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS), NAS Crane, Crane, Indiana via a combination firm-fixed price (FFP) and indefinite delivery-indefinite quantity (IDIQ) contract, utilizing FAR Part 12 Commercial Acquisitions. The PWS is organized into annexes. Annex 1 is "General Information". Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements.

Annex 1 General Information

Spec Item Title Description

Annex 2 Management and Administration Annex 3 Command and Staff – N/A Annex 4 Public Safety – N/A Annex 5 Air Operations – N/A Annex 6 Port Operations –N/A Annex 7 Ordnance – N/A Annex 8 Range Operations – N/A Annex 9 Health Care Support - N/A Annex 10 Supply – N/A Annex 11 Personnel Support - N/A Annex 12 Morale, Welfare and Recreation Support - N/A Annex 13 Galley - N/A Annex 14 Housing - N/A Annex 15 Facilities Support

1503020 Pest Control 1503050 Grounds Maintenance 1503060 Snow Removal

Annex 16 Utilities – N/A Annex 17 Base Support Vehicles and Equipment – N/A Annex 18 Environmental – N/A

1.2 Project

Location

The work shall be performed at various locations and could vary from location to location. The following is an example of the dispersion of work at the various locations.

(1) Pest Control: Naval Support Activity Crane, Indiana

(2) Grounds Maintenance: Naval Support Activity Crane, Indiana

(3) Snow and Ice Removal: Naval Support Activity Crane, Indiana

1.3 Acquisition of

Additional Work

The Government reserves the right to acquire additional services and locations identified in the Firm-Fixed Price and Indefinite Delivery/ Indefinite Quantity (IDIQ) requirements of this contract. Items of work not covered by this contract but within the general intent are considered to be in the scope of this contract.

1.4 Background

Information

The installation is an industrial operation with 10 tenant activities with approximately 64,000 acres of woods, grass land and industrial areas, with 412 miles of road way and 130 miles of rail, surrounded by Martin, Davies, Green and Lawrence Counties in Southern Indiana.

1.5 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Section J. Section J provides data such as maps, floor plans, and tables to represent the type, quantity and location of services to be provided.

However, offerors are encouraged to visit the project site during the site visit as part of its due diligence to assess the nature of work and conditions under which work is to be performed.

1.6 Climate

Patterns

The local climate produces a mowing season that commences in mid April and usually runs through late October. Due to the Indiana endangered “Brown Bat” tree removal is limited to a window of time running from September 30 through April 1 of the following year. Work outside the limits requires approval of the U.S. Fish and Wildlife Service prior to any tree removal. The

Spec Item Title Description tree removal approval is coordinated by the NSA Crane Natural Resources Department. Snow and Ice removal commences during winter months and varies by the weather.

1.7 Related

Information

There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.8 Navy

Approach to Service Contracting

The Department of Navy (DoN) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services (OBOS). The Head of the Contracting Activity (HCA) of the Naval Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations. The Navy also supports the following principles:

1.8.1 Partnering

Philosophy

The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because partners' success drives the Navy's successful mission completion.

Within the bounds of acquisition policy the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

1.8.2 Contractor's

Knowledge

The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle. Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

Spec Item Title Description

1.8.3 Industry Best

Practices

The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. It is the Navy's and contractor's responsibility as partners to reach this goal. To that end, the Navy's emphasis will be in evaluating performance objectives (end results)

1.9 Standard

Template

Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation. NAVFAC intends to use this template-based approach for future service contracts. Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations.

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract. Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex.

Within each technical annex, the organization of information and requirements are also standardized. Specification item 1 will always contain General Information. Specification item 2 will always contain the management and administrative requirements. Specification item 3 will always contain the Firm Fixed-Price (FFP) requirements. Specification item 4 will always contain the Indefinite Delivery-Indefinite Quantity (IDIQ) requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item 3 standards apply to all firm fixed priced specification items. Specification Item 3.1 is applicable to all 3.1 subordinate specification items. Specification Items 3.2 and 3.3 are not considered subordinate to 3.1. All costs associated with Annexes 1 and 2 and Specification items 1 and 2 must be priced and distributed within Specification Item 3 of Annexes 3 through 18.

1.10 Navy PBSC

Approach

The Navy’s approach to Performance-Based Service Contracting (PBSC) includes four component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.11 Technical

Proposal Certification

The contractor warrants that its proposal incorporated herein by reference including, but not limited to, proposed approaches, staffing, methodology, or work plans, will meet the performance objectives set forth in this contract during execution thereof. The contractor is not excused from meeting such performance objectives in the event such proposal proves inadequate as conceived or executed to meet such performance objectives. The contractor understands that it bears all of the cost and performance risk associated with adopting acceptable additional (and/or alternative) means or methods of meeting the performance objective.

0200000 MANAGEMENT AND ADMIN

Spec Item Title 2 Management and Administration

2.1 Definitions and Acronyms

2.1.1 VET-100 Registration and Compliance

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Training for Maintenance and Operation of New and Replacement Systems and Equipment

2.3.3 Partnering

2.3.3.1 Informal Partnering

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Government Information Technology (IT) System

2.3.8 Instructions, Directives, and References

2.3.9 Invoicing Procedures

2.3.10 Forms

2.3.11 Cost Account Code (CAC) Reporting

2.4 Government-Furnished Property, Materials and Services

2.4.1 Government-Furnished Facilities (GFF)

2.4.2 Government-Furnished Utilities

2.4.3 Government-Furnished Materials (GFM)

2.4.4 Government-Furnished Equipment (GFE)

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control

2.6.3 Work Schedule

2.6.4 Deliverables

2.6.5 Service Interruptions

2.6.6 Computerized Maintenance Management Systems (CMMS)

2.6.7 Quality Management System (QMS)

2.6.7.1 Quality Management (QM) Plan

2.6.7.2 Quality Inspection and Surveillance

2.6.7.3 Quality Inspection and Surveillance Reports

2.6.8 Property Management Plan

2.6.9 System and Equipment Replacement

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Manager

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.1.4 Environmental/Energy Manager

2.7.2 Employee Requirements

2.7.2.1 Employee Appearance

2.7.2.2 Employee Conduct

2.7.2.3 Identification as Contractor Employee

2.7.2.4 Removal of Employees

2.7.2.5 Proof of Legal Citizenship

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.4.1 NCACS Program

2.8.4.2 One-Day Passes

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.7 Security Clearances

2.8.8 Trustworthiness Security – Navy Contract/Task Orders

2.9 Contractor Safety Program

2.9.1 Accident Prevention Plan (APP)

2.9.2 Activity Hazard Analysis (AHA)

2.9.3 Occupational Risk and Compliance Plans and Programs

2.9.3.1 Abrasive Blasting Plan

2.9.3.2 Access/Haul Road Plan

2.9.3.3 Alcohol and Drug Abuse Prevention Plan

2.9.3.4 Asbestos Abatement Plan

2.9.3.5 Chemical Hazard Communication Program

2.9.3.6 Confined Space Program

2.9.3.7 Critical Lift Plan

2.9.3.8 Demolition Survey and Plan

2.9.3.9 Emergency Response Plans

2.9.3.10 Excavation/Trenching Plan

2.9.3.11 Fall Prevention and Protection Plan

2.9.3.12 Fire Prevention Program

2.9.3.13 Floating Plant Severe Weather Precaution Plan and Marine Emergency Plan

2.9.3.14 Hazardous Energy Control Program

2.9.3.15 Heat/Cold Stress Monitoring Plan

2.9.3.16 Lead Compliance Plan

2.9.3.17 Respiratory Protection Program

2.9.3.18 Temporary Facility Layout Plan

2.9.3.19 Underground Emergency Rescue Plan

2.9.4 Accident and Damage Reporting

2.9.4.1 Accident Reporting Notification

2.9.5 Fire Protection

2.9.6 Monthly On-Site Labor Report

2.9.7 OSHA Citations and Violations

2.9.8 Safety Inspections and Monitoring

2.9.9 Safety Certification

2.9.10 Safety Apparel on Jobsites

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.1 Water Conservation Plan

2.10.1.2 Energy Efficient Products

2.10.2 Environmental Protection

2.10.2.1 ODS Requirements for Refrigerant Recycling

2.10.2.2 Non-Hazardous Waste Disposal

2.10.2.3 Hazardous Waste Disposal

2.10.2.4 Spill Prevention, Containment, and Clean-up

2.10.2.5 Hazardous Material Management

2.10.2.6 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.7 Noise Control

2.10.2.8 Salvage

2.10.2.9 Asbestos Containing Material (ACM)

2.10.3 Sustainable Procurement and Practices

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Biobased Products

2.11 Disaster Preparedness

2.12 Technical Library

2.13 Warranty Management

2.14 FFP Work Procedures

2.14.1 Notification to the Government for Work Above the FFP Limitations

2.14.2 FFP Exhibit Line Item Numbers (ELINs)

2.14.3 Common Output Level Standards (COLS) Options

2.14.3.1 Option to Change COLS at Contract Award

2.14.3.2 Option to Change COLS at Exercise of an Option Period

2.15 IDIQ Work

2.15.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.15.1.1 Acceptance and Performance

2.15.1.2 Invoicing and Receiving Payment

2.15.2 Unit Priced Labor (UPL)Work (Negotiated)

2.15.2.1 IDIQ Preparation of Proposals

2.15.2.1.1 Labor Requirements

2.15.2.1.2 Material and Equipment Requirements

2.15.2.2 Issuance of Final Task Order

2.15.3 IDIQ ELINS

2 Management and

Administration

2.1

Definitions and Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.1.1 VET-100 Registration and

Compliance

Proof of filling the Federal Contractor report on veterans’ employment shall be submitted by the contractor 15 days after contract award.

2.2 General Information In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the extended proposal and the total recomputed accordingly. If the offeror provides a total amount for a contract item but fails to enter the unit price, the amount divided by the specified quantity will be held to be the intended unit price.

This price shall be obtained by entering the proposed unit price for each line item listed in the Exhibit Line Item Schedule (ELINs) by multiplying it by the estimated quantity, and entering the mathematical extension in the subtotal column. The ELIN schedule must be submitted as part of the price proposal. The offeror must submit prices for all line items. Failure to submit pricing for all line items and quantities will be cause for rejection of the proposal.

Attached to the Solicitation is an “Active Contractors Working Spreadsheet” for the Exhibit Line Items.

To download the spreadsheets to your computer please do the following:

• Within e-solicitation, go to the file:

o “ELINSContractorWorkingCopy.xls” o “View/Download” do a “right mouse” click o At the prompt box, click on the “Save

Target As”, this will allow you to save the file to your computer o You will then be able to use this spreadsheet as a working copy for pricing of the ELINS

• The only column requiring input is the Unit Price column; the worksheet will calculate the pricing for you.

ELINS must be submitted in hard copy form along with proposal package AND submitted utilizing the EXCEL working spreadsheet. This spreadsheet must be e-mailed to Annette Taylor @ annette.taylor@navy.mil

2.2.1 Government Regular

Working Hours

The Government's regular working hours are from 6:30a.m. to 5:00 p.m., five days per week, Monday through Friday, except observed Federal holidays and other days specifically designated as “closed days”. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates

Spec Item Title Description otherwise. Any other work outside Government regular working hours requires prior KO approval. Weekend Work Request, see Section F Deliverables.

2.2.1.1 Observed Federal

Holidays The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.2.1.2 Restriction to Contractor

Working Hours

None

2.2.2 Wage Determinations Refer to J-0200000-02 and J-0200000-03 for wage determinations. a) The Contractor shall pay mechanics and laborers employed or working directly upon the site of the work wage rates not less than those determined as prevailing by the Secretary of Labor and contained in the wage determination decisions that is attached to this specification or addendum thereto. In the event of any difference between the Contractor and the Government concerning the proper wage rates to be paid, the classification of employees to conform to prevailing practice, the amount of wages due employees or any other application or interpretation of the labor standards provisions in this contract, the difference shall be referred to the Contracting Officer who shall determine that matte with advice from the Secretary of Labor as required by the Department of Labor Regulations.

b) Investigation of Labor Conditions. The wage determination decision of the Secretary of Labor attached hereto or included by amendment is made part of this contract for the purpose of setting forth the minimum hourly wage rates required to be paid by the Service Contract Act. The rates set forth in the wage determination are no warranty that labor will be available at these rates. Bidders are advised to make their own investigation to determine local labor conditions.

c) Wage determination decision of the Secretary of Labor No.:

Service Contract Act Wage Determination # 2005-2183 Revision #13 dtd 06/19/2013 for NSA Crane and 2005-2193 Revision #14 dtd 06/19/2013 for Glendora Test Facility.

2.2.3 Requirements Hierarchy Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

2.3 General Administrative

Requirements

2.3.1 Required Conferences and

Meetings

PERFORMANCE EVALUATION MEETINGS: Those responsible for ensuring QC shall meet with PAR and the Contracting Officer or his designee bi-weekly during the first three (3) months of the contract. Meetings will be as often as necessary thereafter as determined by the Contracting Officer. However, a meeting will be held whenever a Contract Discrepancy Report is issued. A mutual effort will be made to resolve all problems identified. The written minutes of these meetings shall be prepared by the Contractor and

Spec Item Title Description will be signed by the contractor’s Project Manager, Contracting Officer, and PAR.

2.3.2 Training for Maintenance

and Operation of New and Replacement Systems and Equipment

N/A

2.3.3 Partnering To increase the likelihood of successful performance of this contract, the Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who will receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and subcontractors teams, including senior management personnel must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

2.3.3.1 Informal Partnering

The Contracting Officer shall organize the initial Partnering Meeting with key personnel of the project team, including Contractor's personnel and Government personnel. The initial session will be scheduled concurrent with the Pre-Performance Conference and held no later than 30 days after award and will be held at a Government provided facility as designated by the KO.

The Initial Informal Partnering Session will be conducted and facilitated using electronic media (a video and accompanying forms) provided by Contracting Officer. The senior Government stakeholder present will lead the meeting, however, the Contractor’s PM or senior representative is encouraged to participate as co-lead.

The Partners will determine the frequency of the follow-on sessions.

2.3.3.2 Contract Partnering

Administration

Upon award, the ACO will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process. Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions.

These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

For more information concerning Partnering refer to NAVFAC BMS

Spec Item Title Description

B-14.16 FSC Partnering, which can be viewed in the Government’s Contracts Office.

2.3.3.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

President/Vice President

* Project Manager *Quality Assurance Manager Site Safety and Health Officer

2.3.4 Permits and Licenses The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, state and local laws and regulations. The Contractor shall submit copies of permits and licenses per Section F.

2.3.5 Insurance The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause 52.228-05, INSURANCE – WORK ON A GOVERNMENT INSTALLATION. This insurance must be maintained during the performance period.

2.3.5.1 Certificate of Insurance The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.5.2 Minimum Insurance

Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

Workmen's Compensation: As required by Federal and state worker's compensation and occupational disease statutes

Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers

Other as required by state law

Prior to commencement of work, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the Government in such insurance shall not be effective for such period as may be prescribed by the laws of the State in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

2.3.6 Protection of Government

Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at

Spec Item Title Description no cost to the Government.

2.3.7 Government Information

Technology (IT) System N/A

2.3.8 Instructions, Directives, and References

Applicable Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other directives, instructions, and references are listed in J-0200000-04.

The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

The Contractor and his/her employees and subcontractors shall become familiar with and obey all Station Regulations, including fire, traffic, safety, and security regulations as covered in the Contractors Operational Manual. This manual is included as J-0200000-22. All personnel employed on the station shall keep within the limits of the work (and avenues of ingress and egress), and shall not enter any restricted areas unless required to do so and are cleared for such entry. The Contractor’s equipment shall be conspicuously marked for identification.

2.3.9 Invoicing Procedures

ELECTRONIC INVOICING

In accordance with DFARS 252.232-7006 WIDE ARE WORK FLOW PAYMENT INSTRUCTIONS, the United States Navy utilizes Wide Area Work Flow (WAWF) to electronically process vendor requests for payment. This application allows DoD vendors to submit and track Invoices and Receipt/Acceptance documents electronically.

The contractor is required to utilize this system when submitting invoices under this contract, unless the provision at DFARS 252.232- 7006 applies. The contractor shall (i) ensure an Electronic Business Point of Contact is designated in Central Contractor Registration at http://www.ccr.gov and (ii) register to use WAWF at the https://wawf.eb.mil site, within ten (10) calendar days after award of this contract. Step by step procedures to register are available at the https://wawf.eb.mil site. Additional instructions for submitting invoices via WAWF will be provided after award.

The Navy WAWF point of contact (POC) for this contract is Annette Taylor, who can be reached at 812-854-2673 or annette.taylor@navy.mil

2.3.10 Forms Forms referenced in Section J 0200000 Documents, Exhibits, and Other Attachments

2.3.11 Cost Account Code

(CAC) Reporting

N/A

2.4 Government-Furnished

Property, Materials and Services

In accordance with FAR 52.245, GOVERNMENT PROPERTY and NAVFAC Clause 5252.245-9300, GOVERNMENT-FURNISHED PROPERTY, MATERIALS AND SERVICES, and the following paragraphs, the Government will furnish or make available to the Contractor certain Government-owned facilities, utilities, materials, and equipment for use in connection with this contract.

2.4.1 Government-Furnished

Facilities (GFF)

The Government will not provide office space or operational facilities to the Contractor.

2.4.2 Government-Furnished

Utilities

The Government will furnish water and electricity at existing outlets required for the work to be performed under the contract at no cost to the Contractor. Information concerning the location of existing outlets may be secured from the KO. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site. Provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines.

Meet all Federal, State, local, and installation codes…