N3220518R1000-0001.docx

N3220518R1000

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

SUMMARY OF CHANGES

1. Uploaded Questions and Answers

2. Extended the Proposal Due Date to 11 Sept 2018, 0900 EST

3. Revised Section 3.1 of the QASP to reflect the Government will hold back one (1) percent of the total value (excluding travel costs) until performance is complete.

4. Updated Attachment 08 with latest version of ABS report.

5. Updated Attachment 10. Modified the qualification for Senior Vibration Engineer and Vibration Engineer. Please review all qualifications.

6. Updated Sample Task Order 1 (Attachment 19) to reference Attachments 14,15 & 16

7. Updated CDRL 33.

8. Updated FAR 52.212-1 Addendum to reflect increase from 50 pages to 70 pages total. Tab 1,Technical Sub factor 1 increased from 20 pages to 30 pages and Tab 2, Technical Sub factor 2 increased from 30 pages to 40 pages.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 09-Sep-2018 09:00 AM to 11-Sep-2018 09:00 AM.

The following have been modified:

ADDENDUM TO FAR 52.212-1

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

Any inconsistency between FAR Provision 52.212-1 and the Addendum to FAR 52.212-1 shall be solved by giving precedence to the Addendum to FAR 52.212-1.

PROPOSAL SUBMISSION INFORMATION

All proposals in response to this solicitation shall be hand delivered or mailed to the address set forth below and shall conform to the following requirements:

Military Sealift Command Attention: Mr. Elijah Horner 471 East C Street Building SP-64 Norfolk, VA 23511

Access to Naval Station Norfolk is restricted. Offerors and couriers and other delivery services may encounter unpredictable and lengthy delays or denied access when attempting to enter that facility. Similarly, mailed proposals may encounter unpredictable and lengthy routing delays. In all cases, Offerors are responsible for the risks associated with the chosen delivery method and for ensuring that the Government receives the complete proposal at the designated location prior to the due date and time for proposal submission.

The proposal must demonstrate an understanding of and ability to meet all of the requirements set forth in the performance work statement (PWS) referenced herein. Throughout the proposal, the Offeror shall provide sufficient detail to substantiate the validity of all statements. The Offeror shall demonstrate that the proposal is in compliance with the requirements, terms, and conditions of the solicitation.

Comprehensive responses to the requirements of this solicitation are required to enable the Government to evaluate the Offeror’s understanding of and capability to accomplish the requirements of the PWS. The proposal must clearly demonstrate the Offeror’s ability to meet the requirements of the solicitation and successfully accomplish and manage all requirements of the solicitation. General statements that the Offeror can or will comply with the requirements, that standard procedures will be used, that well known techniques will be used, or paraphrases of the solicitation’s requirements in whole or in part, will NOT constitute compliance. Failure to conform to any of the requirements of the solicitation may form the basis for rejection of the proposal.

Brochuremanship is not desired; clarity, completeness, and conciseness are essential and the overall quality of the proposal will be evaluated in the context of being representative of the Offeror's services. An Offeror’s proposal is presumed to represent the best efforts to respond to the solicitation.

Proposals shall be presented in two separately bound volumes: Volume I (Technical) and Volume II (Past Performance, Price, and Solicitation Documents). Seven hard copies of Volume I and one hard copy of Volume II shall be provided. Additionally, one electronic copy each of Volume I and Volume II shall be provided. The electronic copies shall be in either Microsoft Word/Excel or Portable Document Format (PDF) and shall be provided on a CD or DVD. If there is a discrepancy between the hard copy and the electronic copy, the hard copy will prevail. Volume I shall not contain any price data. The pages are to be typewritten, no less than 1.5 line spacing, and no smaller than 12 pitch type. Past performance data may be single-spaced. One page is defined as the single-side of an 8 ½ x 11 sheet of paper. Foldouts, charts, figures, tables, responses to sample tasks, etc. are included in the page limits. Table of contents, title/introductory page, section tabs, and acronym lists are not included in the page limit. All material in excess of the page limits will neither be read nor evaluated.

Each volume of the proposal shall be clearly marked as to the volume number, the solicitation number, and the Offeror’s name. Pages shall be numbered consecutively within each volume showing volume and page. For example, page 19 of Volume I would be numbered I-19 and page 10 of Volume II would be numbered II-10.

Offerors are advised that the Government may selectively verify any information provided in the proposal.

VOLUME I – TECHNICAL

Volume I Technical shall consist of proposal information for evaluation of the following: (1) Organizational Experience and (2) Technical Approach/Understanding. Volume I shall consist of a separate tab for each of the above two subfactors addressing the specific solicitation requirements for each factor. Offerors are cautioned that they are responsible to ensure that material that they desire to have evaluated for a particular section is contained in that specific section.

Since only the proposal submitted in response to this solicitation will be evaluated, Offerors should make certain that their proposal is complete with regard to the information provided. Data previously submitted, or presumed to be known will not be considered in the evaluation unless that information is physically contained in the proposal.

FACTOR 1: TECHNICAL

The Technical Factor consists of two subfactors listed below. The subfactors are listed in descending order of importance. Each subfactor has required elements (elements are not separately evaluated factors) to be demonstrated as detailed below.

FACTOR 1, SUBFACTOR 1: ORGANIZATIONAL EXPERIENCE

The offeror shall describe its relevant, organizational experience, giving specific examples, in performing work similar in scope, size, and complexity to that described in the Performance Work Statement. Similar scope, size, and complexity are defined as follows: scope – type of work (e.g., work as identified in the PWS); size – contract duration no less than three (3) years and value no less than $5 million per year; and complexity – performance challenges (an example is, but are not limited to, providing 24/7 support for maintenance management systems across a fleet of multiple vessels and users on a worldwide basis.) The offeror’s description of their experience shall include:

A. Developing and conducting training.

B. Developing and sustaining maintenance.

C. Deploying, analyzing and sustaining condition monitoring technologies.

D. Supporting maintenance management systems.

E. Providing technical document management.

The Offeror must show organizational experience in all of the following knowledge categories:

· Maritime Maintenance Management

· Maritime Operations

· American Bureau of Shipping certification requirements

· U.S. Coast Guard requirements

· Reliability Centered Maintenance principles

· Shipboard Vibration Analysis

· Shipboard Materiel Readiness

Organizational experience may be, but are not limited to contracts with federal, state, or local Government and commercial contracts.

If the offeror’s relevant experience is through a subcontracting, teaming, joint venture arrangement, or other entity, the offeror must be specific as to what tasks were accomplished by the other entity and the nature of the organizational relationship to the offeror.

The Government may use any means necessary to verify an offerors experience.

FACTOR 1, SUBFACTOR 2: TECHNICAL APPROACH/UNDERSTANDING

A. UNDERSTANDING AND APPROACH TO SAMPLE TASK ORDER No. 1

The offeror shall describe its overall technical, management, and quality assurance approach to Sample Task Order 1 (Attachment 19) within the context of MSC Maintenance Management Philosophy (Attachment 01) and MSC's unique operations. As part of the offeror’s management approach the offeror shall provide an estimate of the labor categories and hours to be used for each specific task (i.e. 2.1, 2.2,…) to complete the Sample Task Order in the format provided in Attachment 22.

For any proposed approaches that require a change to the core MSC processes, procedures or software that is used for maintenance management, the Offeror must demonstrate that the impact to the MSC maintenance management is a more effective and efficient approach.

B. UNDERSTANDING AND APPROACH TO SAMPLE TASK ORDER No. 2

The offeror shall describe its overall technical, management, and quality assurance approach to Sample Task Order 2 (Attachment 20) within the context of MSC Maintenance Management Philosophy (Attachment 01) and MSC's unique operations. As part of the offeror’s management approach the offeror shall provide an estimate of the labor categories and hours to be used to complete the Sample Task Order in the format provided in Attachment 23.

For any proposed approaches that require a change to the core MSC processes, procedures or software that is used for maintenance management, the Offeror must demonstrate that the impact to the MSC maintenance management is a more effective and efficient approach.

VOLUME II PAST PERFORMANCE/PRICE/SOLICITATION DOCUMENTS

SOLICITATION DOCUMENTS:

Solicitation Documents. The Offeror shall provide the following:

A. A Fully executed and signed proposal cover letter that includes:

a. The solicitation number, the name, address, and telephone and facsimile numbers, and e-mail address of the Offeror;

b. The names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to negotiate on the Offeror's behalf with the Government in connection with this solicitation;

c. The names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to sign the proposal on the Offeror's behalf;

d. “Remit to” address, if different than mailing address;

e. Company/Division’s Data Universal Numbering System (DUNS) number;

f. Commercial and Government Entity (CAGE) Code;

g. Size of business;

h. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

i. A certification, by the person authorized to negotiate on the Offeror’s behalf, that as an offeror they have or the ability to obtain within the phase-in period the technical knowledge, staff, and ability to fulfill all the requirements in the Performance Work Statement.

B. Completed and signed Standard Form 1449 (page 1 of solicitation);

C. Completed and signed Department of Defense form 254 (Attachment 24);

D. Completed copies of the following representations and certifications (Offerors who have completed the representations and certifications in the System for Award Management (SAM) do not need to submit a separate copy. Instead, they shall include a statement stating their representations and certifications are up to date in SAM):

a. 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (Offerors are hereby notified that if it checks “has” in paragraph (b), the resulting contract will include FAR Clause 52.209-9 by reference and (b)7 of FAR Clause 52.212-5 will apply.)

b. 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (AUG 2013) ALTERNATE I.

E. Signed SF30 for all RFP amendments (if applicable);

F. A completed and signed corporate Non-Disclosure Agreement (NDA) (Attachment 13);

G. Unless offeror proposes a shorter period, by submission of an offer, offeror agrees that its offer, including any timely revisions thereto, shall remain valid until the Government makes award under this solicitation. The foregoing does not preclude an offeror from withdrawing its offer prior to award;

H. Exceptions: If applicable, the Offeror shall clearly detail any exceptions taken and the rationale for the exceptions taken to the RFP and/or its amendments. Please note that exceptions taken to the RFP may render the Offeror’s proposal unacceptable to the Government.

Failure to provide any of the above information or documents will result in the rejection of the offeror prior to any other evaluation being completed.

FACTOR 2 - PAST PERFORMANCE

Offerors are requested to provide information on up to three (3) contracts whose effort is/was recent and relevant to the effort required by this solicitation.

A. “Recent” is defined as a contract in-progress for at least a full year or completed within the last five (5) years. If the offeror has not had three (3) Government contracts within the last five (5) years, information on recent and relevant subcontracts and/or commercial contracts may be submitted.

B. “Relevant” is defined as a contract that is of similar scope, magnitude, and complexity to the requirements as set forth in this solicitation.

a. Scope: Experience in the areas defined in the PWS.

b. Magnitude: The measure of the similarity of the volume, dollar value and/or duration of the work actually performed under the offeror’s submitted contracts to the PWS.

c. Complexity: The measure of the similarity of technical difficulty, managerial intricacy and/or required coordination of efforts and disciplines performed by the offeror in its submitted contracts to the PWS. For complexity, not only will the tasks performed by the offeror be considered, but also the offeror’s ability to coordinate tasks (e.g., concurrent performance requirements).

A Reference Information Sheet (Attachment 27) is requested to be submitted for each contract to be considered as past performance. Offerors shall provide a detailed explanation demonstrating the similarity of the contracts to the requirements of this solicitation; a detailed description of the work performed for the contract; and the role performed, including whether the offeror acted as a prime contractor or a subcontractor. Offerors are responsible for the accuracy of all data provided. Past performance information regarding predecessor companies, key personnel who have relevant experience and subcontractors that will perform major or critical aspects of the requirement may be provided as past performance submissions. At least two (2) past performance submittals shall be from the Prime Offeror acting as a Prime contractor.

For each of the contracts the offeror describes in a Reference Information Sheet, the offeror is requested to provide a Past Performance Questionnaire (Attachment 28) to a reference at the organization that awarded the contract. It is requested that the reference, not the offeror, email or fax the completed Past Performance Questionnaire BEFORE THE DUE DATE FOR PROPOSALS directly to LT Rick Turner, Military Sealift Command, 471 East C Street, Norfolk, VA 23511, e-mail: rickey.turner@navy.mil. The offeror, NOT THE GOVERNMENT, is responsible for ensuring that the Government receives a sufficient number of questionnaires.

All offerors are required to address historical compliance with the requirements of FAR Part 52.219-8 (Utilization of Small Business Concerns) in the Performance Data Sheet Exhibit (1).

FACTOR 3 – PRICE

Offerors shall provide a firm fixed price proposal using the provided Price Proposal Spreadsheet (Attachment 21). The Government has provided the labor categories and total estimated hours.

Offerors shall fill in the cells highlighted in yellow, imputing a fully burdened hourly rate for each labor category and the annual escalation rate. No other section of the spreadsheet should be edited by the offeror.

For the purposes of the total evaluated price, the travel & ODC price of $6,864,334.00 is pre-filled in based on the IGE total.

QUESTIONS

Questions regarding this solicitation shall be submitted by e-mail before 3:30PM on 21 August 2018 to rickey.turner@navy.mil and elijah.horner@navy.mil.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

ACRONYMS

The following acronyms apply to the terms used in this statement of work:

1. BACKGROUND. The Military Sealift Command (MSC) owns and operates approximately 110 vessels including steam turbine, gas turbine, and diesel engine propelled vessels. These vessels fulfill various missions such as underway replenishment, oceanographic research, cable repair, and dry and refrigerate cargo transportation. MSC’s Engineering Directorate is responsible for the maintenance, repair, alteration, and material readiness of the MSC fleet. Throughout the period of performance of this contract, new vessels will be introduced into the MSC fleet and vessels will be retired from service life.

The Engineering Maintenance Management Systems are used for the overarching sustainment and operation of the MSC fleet. The Engineering Maintenance Management Systems consist of both shipboard and shore side systems with various modules and functions that work together to optimize MSC’s maintenance program.

Shipboard Automated Maintenance Management System (SAMM) is required for shipboard personnel to document maintenance performed on MSC vessels and record daily machinery operational data. The system also provides a consistent maintenance plan for the MSC fleet. The Logistics and Engineering System (LES) shore side maintenance systems are required to support the shipboard systems and streamline shore-side engineering functions. The PENG system, a component of SAMM, provides Port Engineers a tool to manage contracting, accounting, and document processing during a vessel’s shore-side repair period. SAMM, via the Ship Inspection Program Module, is required to support the MSC Shipboard Material and Readiness Test program and Onboard Contract Inspection program for shipboard testing and inspection survey documentation.

0. MSC Maintenance Philosophy and Policy. The MSC maintenance management philosophy (Attachment 01) and maintenance management policy (Attachment 26) are only a part of the total life cycle plan. The maintenance management philosophy ensures the economical use of all available shipboard resources, such that interruptions of fleet mandated services are minimized. The cornerstone of this foundation is resources. Each shipboard maintenance plan is developed with consideration of available resources, such as manning; the capabilities of the resources, i.e. professional USCG licensed engineers; and tools. To minimize interruption of services using limited resources requires the acceptance of risk. How this risk is assigned and the level of maintenance effort associated with the different degrees of risk form the basis of the MSC maintenance development methodology. The MSC maintenance policy uses Reliability Centered Maintenance principles as the foundation for risk assessment.

0. Shipboard Automated Maintenance Management (SAMM) System. MSC has implemented the SAMM system to increase MSC ships’ operational readiness, support lifecycle management, and to reduce equipment maintenance costs. The various modules which make up SAMM fulfill the following functions: Preventive Maintenance, Predictive Maintenance, Availability Work Package Management and Condition Monitoring. On the shipboard side, SAMM schedules and tracks periodic machinery maintenance and testing as determined by MSC, United States Coast Guard (USCG), American Bureau of Shipping (ABS), and original equipment manufacturers. In a continuing effort to increase operational readiness, equipment performance, and to reduce vessel maintenance costs, MSC has implemented elements of a computerized machinery condition monitoring program which is embodied in the MSC SAMM System.

The shore side SAMM System functions to increase the effectiveness of ship inspection results tracking, development of work items, execution of work packages, and development of maintenance plans. The SAMM system contains the tools necessary for engineering management and Port Engineering personnel to assess the material condition of equipment prior to an inspection or repair period.

1. SCOPE. The Engineering Directorate of Military Sealift Command (MSC) requires non-personal engineering services to administer its Engineering Maintenance Management Systems in order to continue support to the fleet in a cost effective manner. The Contractor shall provide non-personal engineering, technical, and system implementation and improvement services in the performance of investigative and design efforts relating to material readiness, preventive and predictive maintenance, and condition monitoring programs. The Government requires engineering and technical services to perform the following: Maintenance engineering services; condition based monitoring technology support services; and shipboard testing and inspection services.

1. Maintenance Engineering Services. Provide services for the support of Government’s maintenance management information systems, data, and hardware in both the shipboard and shoreside environment. Provide these services in all areas of the world where the Government has installed maintenance management information systems onboard Government ships and Government shoreside offices. Provide for the data collection for, installation of, and maintenance of new maintenance technology systems like Shipboard Automated Maintenance Management System (SAMM), Logbook, ShipsLog, VTL, PENG, SEAS, OAS, FAS, VAS, eConsole, Ship Inspection, OCI Web Tracker, SMS, RASP and iDEXTER.

0. American Bureau of Shipping (ABS) Preventive Maintenance Services. ABS has previously approved each of the existing shipboard SAMM systems as a planned maintenance system in accordance with the Guide for Survey Based on Preventive Maintenance Techniques (Attachment 08). The Contractor will be required to submit ship maintenance plans and condition monitoring baselines to ABS in accordance with ABS’s Guide for Survey Based on Preventive Maintenance Techniques for ships introduced to the MSC fleet.

0. SAMM System Data Entry, Installation and Sustainment Services. Provide services for SAMM system data entry and installation. SAMM system installation may require the installation of system hardware, software and data on shipboard and remote Local Area Networks (LAN), and training to operate and manage the system and hardware. System maintenance may require periodic or emergent ship visits to remedy software, hardware or data problems and to provide for ship’s crew training. System support maintenance may also require the maintenance of the software and data.

1. System Data Maintenance and Conversion. Convert existing legacy system databases to the required format for SAMM installation. The Contractor may be required to perform a complete analysis on machinery for a specific ship to complete maintenance definition requirements including PM, PdM, and Log Data using data from all sources available including Original Equipment Manufacturers (OEM) manuals, OEM Technical Bulletins, NAVSEA Technical Manuals, U.S. Navy’s Maintenance and Material Management (3M) system documentation, Reliability Centered Maintenance (RCM) analysis, and shipboard personnel.

0. Data Entry, Definition, and Association. Perform a machinery shipcheck of designated vessels in order to obtain all machinery data required to create or associate equipment planned, preventive, predictive maintenance, and log data definition in the SAMM systems. This machinery data may include, but is not limited to, the analysis, entry, and association of the data required for the following:

· Machinery to be monitored by PM, PdM, and Condition Monitoring (CM).

· Vibration data collection and analysis

· Used lube oil sample analysis

· Create PM and PdM actions which may include regulatory (USCG, ABS, etc.), operational and depot level maintenance requirements based on Reliability Centered Maintenance (RCM) principles.

· Preventive Maintenance (PM) narratives

· Predictive Maintenance (PdM) narratives

· Electronic engineering and deck logs

· Diesel engine combustion analysis

· Equipment configuration including nameplate and rating data

· USCG inspection maintenance

· ABS inspection requirements

· Machinery Control Console System (MCCS) parametric data acquisition

· Industrial based Preventive Maintenance Work Item Specifications and Estimates

· Import data for TRANSALTs

· Import of Lube Oil Analysis Data from MSC Lube Oil Analysis Contractor.

· Updating Reference Data for Port Engineering (PENG) System.

· Import of data for the PENG system.

· Developing and updating Test Plans for ship inspection

· Maintaining the SMART/SNAPSHOT report database.

· Define, review, and update Planned Maintenance Plans.

· Import of Fuel Oil Analysis Data from MSC Contractor Fuel Oil Lab.

· Define Energy Conservation data collected in the electronic log keeping system, including Navy Energy Usage Reporting System data.

· Develop special tests, expert system rules/templates, and condition monitoring requirements including Vibration Test Analysis Guide’s (VTAG) (Attachment 03).

· Data Collection. Collect data to complete the required data for the SAMM system. The Government will provide specific technical direction for data and hardware requirements for each system at the task order level. The following are typical of the specific requirements that are required for data collection (a ship check is typically required for data collection):

· Survey all machinery requiring PM or PdM development, compare machinery nameplate against MSC configuration database maintained by MSC configuration managers and submit equipment discrepancies to the Government.

· Survey all test points for used oil analysis extraction points

· Survey all vibration data points which may include installing vibration “quick connect” blocks and barcodes. Provide ABS Certified Condition Based approved capabilities to define vibration data points, test conditions and parameters as per Appendix 14 of Part 7 Rules for Survey After Construction for current and future versions.

· Survey machinery gauges for engineer’s electronic logbook.

· Survey and develop installation requirements for diesel engine combustion analysis data collector.

· Survey and develop MCCS data point definition for acquisition to support electronic log and data collection.

· Configure the iDEXTER or eConsole interface to the MCCS for data point acquisition and storage.

· Survey machinery for defining special tests, expert system rules/templates, condition monitoring requirements including Vibration Test Analysis Guide’s (VTAG) (Attachment 03).

1. System Installation. Install the SAMM system and database, and convert existing legacy system databases to the required format for SAMM installation.

1. Shipboard System Installation. Submit the system to the Government for review and approval. Upon approval by the Government, the Contractor will install the system on the ship’s LAN. As part of the system installation and training team, the Contractor, shall be an ABS Recognized Condition Monitoring Company and shall comply with procedures and conditions set forth in Appendix 14 of Part 7 Rules for Survey After Construction 2014 and future versions for vibration analysis to maintain existing and obtain new ABS Preventative Maintenance Program (PMP) notations. The following are typical of the specific requirements, which the Contractor may be required to perform:

· Troubleshoot installed computer equipment, operating systems, and software to ensure that the SAMM system installation is complete.

· After completing the physical installation of the software and data collection hardware, provide training to the Chief Engineer and designated crewmembers on the software, data collection hardware, and manuals. Maintain documentation on the completion and level of training provided to all MSC personnel.

· Provide a working SAMM software system, a listing of the equipment (sorted by system and description), two SAMM reference guides, a VTAG, SAMM system manuals, required hardware, and a printout in electronic format of the current maintenance schedule.

· Supply and install the current set of data collection devices including but not limited to the vibration data collector, lube oil analyzer, diesel engine combustion analyzer, and electronic log keeping PDA.

· Perform machinery and maintenance requirements review based on RCM principles. Update the database as required.

· Review all test points including used oil analysis extraction points and vibration data points

· Install vibration “quick connect” blocks and barcodes.

· Review machinery gauges for engineer’s electronic logbook requirements

1. Remote Shoreside System Installation. Submit the system to the Government for review and approval. Upon approval by the Government, the Contractor may be required to install the system into a shoreside environment. The Contractor shall have the ability to troubleshoot installed computer equipment, operating systems, and software to ensure that the remote shoreside SAMM system installation is complete. After completing the physical installation of the software and hardware, the Contractor will provide training to MSC Personnel. The Contractor will submit an as-installed copy of the SAMM system to the Contracting Officer Representative (COR).

1. System Sustainment. The Contractor will manage and administer installed versions of the shipboard maintenance management information systems. These systems include, but are not limited to: SAMM, PENG, Combustion Diesel Engine Analyzer (Doctor), iDEXTER, Logbook, ShipsLog, VTL, SEAS, OAS, FAS, VAS, eConsole, Ship Inspection, OCI Web Tracker, SMS, and RASP.

2. Shipboard Sustainment. Visit ships for the purpose of systems data review, troubleshooting, and training. Each visit is estimated to be for a period of three days. The personnel sent to the ship are required to have the ability and knowledge to maintain any or all of the installed maintenance systems software and data as determined on a task order basis. For each visit, the following are typical of the specific requirements which may be performed:

· Review the condition of all installed hardware including the vibration data collector, engine logbook data collector, transducer blocks, barcodes, and transducers.

· Review all systems documentation including VTAG’s, user guides, system documentation, and used oil analysis labels.

· Review the condition of the systems software and database(s) and correct any deficiencies found.

· Perform a site validation of installed ship’s machinery compared to equipment list for any new or replaced machinery. Report equipment changes to the Government via initiating a SAMM feedback.

· Provide troubleshooting for all hardware and software.

· Update software, databases or hardware

· Provide and document training to personnel in the use of systems software and hardware.

· Validate all PdM requirements and sampling points against the database.

· Provide and document machinery vibration baseline data collection training to shipboard personnel as defined in Appendix 14 of Part 7 Rules for Survey after Construction for current and future versions.

· Perform Backfit-RCM and/or RCM Maintenance Engineering analysis to determine the applicability and effectiveness of machinery maintenance.

· Provide helpdesk services for the SAMM System. The average change in help call submittals is 24% per month. Helpdesk services vary in nature from shipboard visits to phone calls or emails. Some help calls that require shipboard visits must be addressed as soon as possible to meet regulatory body and mission requirements.

2. Shoreside Sustainment. Perform data management to maintain, review, evaluate and respond to all shipboard or engineering administration requirements, and condition based data analysis. The data management that the Contractor may be required to perform may include, but is not limited to:

· Evaluating and responding to maintenance feedback comments on maintenance procedures based on RCM principles. (Attachment 05) The average change in feedback submittals is 10% per month. The average change per year in feedback submittals ranges from 0% to 24%.

· Defining maintenance requirements, procedures, frequencies or applicability.

· Maintaining ABS approval of each of the SAMM systems, as appropriate.

· Evaluating and responding to condition monitoring test results such as vibration spectra, used lube oil analysis results, or machinery performance data, etc.

· Provide machinery vibration data analysis as specified in Appendix 14 of Part 7 Rules for Survey after Construction current and future versions for vibration analysis.

· Reviewing and evaluating machinery repair requests.

· Reviewing and evaluating ship repair contractor condition reports in conjunction with condition monitoring data for reliability analysis.

· Reviewing and evaluating ship repair contracts and service order work items to identify and classify the maintenance to the proper machinery, failure mode, etc.

1. Maintenance Data Review and Analysis. Perform SAMM data management on data derived from both shipboard and shoreside systems and from Government personnel such as Port Engineers, Program Managers, Engineers, and Logistics staff. The data includes, but is not limited to: ship’s SAMM data, PENG data, Snapshot data, oil analysis data, vibration analysis data, feedback tracking data, overhaul schedules, and operation schedules. Government provided data may be provided in electronic format or as paper files. The electronic data provided may be transmitted via electronic mail, internet file transfer protocol or disk medium. The Contractor may be required to process, review and analyze the available data for the purpose of, but not limited to:

3. Benchmarking the Engineering Maintenance Management Systems against commercial and other Government maintenance management systems.

3. Determining the return on investment for Engineering Maintenance Management Systems.

3. Performing analyses to identify equipment on Government ships that have a high life cycle maintenance cost or low reliability and making recommendations to improve the reliability and reduce the maintenance cost for equipment identified.

3. Perform maintenance engineering analysis to determine the applicability and effectiveness of machinery maintenance through RCM principles.

3. Determining the most cost effect maintenance practice employed in the MSC fleet for specific equipment.

3. Responding to and modifying planned maintenance based on feedback comments (Attachment 06).

0. Condition Based Monitoring Technology Support. Develop, sustain and analyze the condition based monitoring technologies integrated into the SAMM system ashore and afloat.

2. Vibration Monitoring Support and Analysis. Analyze vibration monitoring data to accurately predict machinery failures. Review recommendations made by the SAMM shipboard Equipment Automated Diagnostic System (EADS) and provide recommendations based on the condition of the machine or the accuracy of the data collection. The Contractor may be required to process, review and analyze the available data for the purpose of, but not limited to:

0. Review vibration analysis data spectra and EADS analysis results. The average change in the number of vibration spectra test results that will require manual analysis is 84% per month and 47% per year. Expected variability will be further defined at the Task Order level.

0. Update the System Average Data, Machinery IDs (MIDs), Vibration Test Analysis Guide, and appropriate maintenance actions.

0. Identify any vibration software problems and provide support for developing and testing new software fixes and revising the system documentation.

0. Manage calibration of all installed vibration monitoring equipment, including transducers, vibration data collector, and precision reference.

0. Manage maintenance pool of data collector, transducers, cabling, bar code, transducer blocks, and connection boxes.

0. Manage the MSC EADS expert system rules to create new or modify existing rules to ensure the EADS automated results are accurate.

2. Used Lube Oil System Support and Analysis. Analyze used lube oil test results to accurately determine oil condition and predict machinery failures. Process, review and analyze the available data for the purpose of, but not limited to:

1. Identify any lube oil analysis system software problems, propose software upgrades required to improve its efficiency, and provide support for revising the system documentation.

1. Update and deliver electronic equipment registration files to the current oil analysis lab.

1. Troubleshoot lube oil analysis lab data submittal

1. Review oil sample testing, test slate completion, laboratory sample analysis, ferrographic report ordering and content.

1. Analyze the used oil test results from the laboratory reports for the purpose of determining oil replacement or equipment maintenance and prepare feedback messages to vessels and supporting commands with the analyst results. The average change the number of used lube oil test results that will require manual analysis is 19% per month and 5% per year. Expected variability will be further defined at the Task Order level.

1. Identify equipment groupings to facilitate creation of test variable alarms and then generate test variable alarms for all equipment where the data population is large enough.

1. Operate Shipboard Engineering Analysis System Oil Analysis System (SEAS OAS) for data maintenance, oil analysis, message preparation, reporting and secure file transfer.

1. Evaluate SEAS/OAS and propose software upgrades required to improve its efficiency.

1. Manage the MSC OAS expert system rules to create new or modify existing rules.

2. Diesel Engine Combustion System Support and Analysis. Analyze diesel engine combustion test data and to accurately predict machinery failures. Process, review and analyze the available data for the purpose of, but not limited to:

2. Review diesel engine combustion data.

2. Update the Diesel Engine Combustion Analyzer data as required.

2. Identify any diesel engine combustion software problems, propose software upgrades required to improve its efficiency, and provide support for revising the system documentation.

2. Manage calibration of all installed diesel engine combustion analyzer equipment, including transducers and diesel engine analyzers.

2. Manage maintenance pool of data collector, transducers, cabling, and magnetic pick-up.

2. Energy Conservation Support and Analysis. Analyze eConsole and iDEXTER collected data for reviewing energy conservation parameters, metrics, and trends. Process, review and analyze the available data for the purpose of, but not limited to:

3. Review energy conservation parameters and collected data to create new metrics, define new parameters, and review data output.

3. Manage all installed interface devices used to automate and collect data from shipboard MCCS’s and other devices.

0. Training Requirements. The Contractor may be required to develop, host, and conduct training courses at shoreside and shipboard sites. The training course may consist of instruction in any aspect of the MSC Engineering software or technical subject areas related to sections 2.2, 2.3 and 2.4. The Contractor may be required to provide all necessary equipment, hardware, software, and training documentation needed to perform training with the exception of Government furnished microcomputers and data collectors. MSC’s intent is to provide initial and annual refresher SAMM system usage training to all SAMM users via classroom, remote, and computer based training techniques. The Contractor may be required to provide certification that personnel have completed the course.

1. Engineering and Technical Services. Provide personnel, equipment and facilities to accomplish maintenance, material readiness and engineering system improvement services for both current and projected new construction, conversions and existing Government ships in the areas listed below.

1. Maintenance Engineering. Provide expertise in disciplines of maintenance engineering including PM/PdM, Condition Monitoring, Reliability Engineering, Knowledge Engineering, and RCM.

0. Preventive and Predictive Maintenance (PM / PdM) Engineering. Provide expertise in maintenance engineering including, but not limited to, the following areas:

0. Identify equipment requiring maintenance.

0. Develop PM/PdM maintenance procedures for operational, intermediate and depot level maintenance.

0. Develop PM/PdM schedules.

0. Evaluate applicability and effectiveness of maintenance actions.

0. Identify spare parts required to complete assigned maintenance.

0. Develop and evaluate feedback on maintenance procedures using RCM principles.

0. Train system users on maintenance program.

0. Provide man-hour estimates for maintenance actions.

0. Develop cost/benefit analysis of maintenance requirements, procedures and systems.

0. Maintenance Management Information Systems. Develop program management processes and procedures for the overall oversight of the maintenance management information systems. The Contractor may be required to also provide initial and refresher training of shipboard and shoreside personnel in the use of the maintenance information systems, hardware, and documentation as directed. This may include but is not limited to the following activities:

1. Development of maintenance feedback response procedures.

1. Development of database maintenance and testing procedures.

1. Development of methods for generating standard maintenance work items/packages.

1. Development of Casualty Report (CASREP), Voyage Repair Request

1. (VRR), Ships Force Work List (SFWL) tracking procedures.

1. Development of technical data management tracking procedures.

1. Microcomputer, hardware peripheral, and software installation and training.

1. Management system design and trade-off studies for system integration.

0. Condition Monitoring (CM) Engineering. The Contractor or by virtue of a Subcontractor shall be an ABS Recognized Condition Monitoring Company. Provide expertise related to CM programs for various analyses, including but not limited to the following: Lubricating Oil Analysis, Vibration Analysis, Diesel Engine Trending and Performance Analysis, Boiler Water Chemistry, Diesel Coolant Monitoring, Audio Gauging, Thermographic Analysis, Insulation Resistance, Shock Pulse Measurement Analysis, Motor Current Signature Analysis, Ultrasonic Analysis, Electric Surge Comparison Analysis, Performance Trending Analysis, and other Condition Monitoring Analysis. Also, analyze, evaluate, demonstrate, and integrate prototype condition monitoring systems. The Contractor required services may include, but are not limited to the list below.

2. Identify CM system requirements

2. Recommend CM procedures

2. Evaluate and test CM system performance

2. Install and maintain CM Systems

2. Train personnel on CM programs

0. Reliability Engineering. Use Reliability Centered Maintenance analysis to review equipment performance and failure rates in order to determine applicability and effectiveness of maintenance procedures and intervals in order to increase equipment reliability.

0. Knowledge Engineering. Model equipment diagnostics and system performance into expert and or neural systems using artificial intelligence such as rule based/frame based expert systems and/or neural networks.

1. HME (Hull, Mechanical and Electrical) Engineering. Perform studies, analysis, ship checks, troubleshooting and technical reports on HME systems. The Contractor’s expertise in analysis and troubleshooting may be required to include, but is not limited to, fluid and air systems analysis, main propulsion, auxiliary and deck machinery system analysis, power generating and control systems, structure, stability and cargo loading system analyses.

1. Root Cause Analysis (RCA). Conduct a RCA to investigate and determine all probable root cause(s) of any identified material or process problems and failures.

1. Marine, Mechanical, Electrical, and Electronic Engineering Systems. Develop detailed specifications for system applications and/or investigate available commercial products to assist the following types of engineering functions:

0. Main propulsion system analysis/diagnostics - diesel, steam, and gas turbine

0. Auxiliary systems analysis

0. HVAC analysis

0. Control and instrumentation systems analysis

0. Monitoring systems analysis

0. Deck machinery analysis

0. Fuel systems analysis

0. Lubrication systems analysis

0. Other specialized marine engineering functions

1. Naval Architecture Management Systems. Develop detailed specifications for system applications and/or investigate available commercial products to assist the following types of engineering functions:

0. Structural design and analysis

0. Hydrodynamics, hydrostatics and stability

0. Cargo handling systems

0. Weights

0. Other specialized naval architecture functions

1. Engineering Management Systems. Develop detailed specifications for system applications and/or investigate available commercial products to assist the following types of engineering functions:

0. Develop standard maintenance work items/packages.

0. Improve cost control/identification of maintenance costs.

0. Develop and improve cost estimating and progress tracking procedures.

0. Investigate regulatory body requirements.

0. Investigate configuration changes and procedures.

0. Convert technical drawings, manuals, and other data as required to populate MSC’s Engineering Management Systems databases

0. Develop, evaluate, and implement technical data management practices and procedures.

0. Perform installation of, training on, and follow-up on maintenance management systems.

0. Other specialized maintenance functions.

1. Replenishment At Sea Planner (RASP) System. Maintain and support the expansion of the RASP system. RASP is a decision support tool developed for Military Sealift Command, in partnership with Naval Postgraduate School, that aids Combat Logistics Force (CLF) vessel schedulers in the planning, assessing and execution of various courses of action by CLF vessels to provide fuel, ammunition, and food to the Navy fleet. The Contractor may be required to perform the following technical functions:

0. Respond to help calls that pertain to the use, data entry, development, and troubleshooting of the RASP systems.

0. Collect, determine, and report RASP system modification suggestions and requests.

0. Provide onsite (CONUS and OCONUS) and remote training of the use of the RASP system.

0. Provide technical information and expertise that aids the successful software installation, troubleshooting, and/or updating of the RASP system.

0. Manage SAMM data logs needed to determine the level of fuel…