Amendment_0004.pdf

N623876350N7001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Revise the Statement of Work to clear up any questions or concerns around the shipyard w ork item.

2. Revised due date for revised proposals has been extended to 25 Aug 2015 @ 10:00 am.

3. All other terms and conditions of the original solicitation and amendments issued to date remain unchanged and in full force and effect.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 16

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Aug-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N32205-16-T-4327

X 9B. DATED (SEE ITEM 11)

29-Apr-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Aug-2016

CODE

MILITARY SEALIFT COMMAND NORFOLK

471 EAST C STREET, BLDG SP-64 NAVAL STATION N

NORFOLK VA 23511

N32205 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N32205-16-T-4327

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

STATEMENT OF WORK

Performance Work Statement

1. BACKGROUND

Military Sealift Command (MSC) has a fleet wide initiative to reduce overall energy consumption by 15% by 2020 while providing an optimal work environment for operating engineers. In pursuit of this goal, MSC found that significant savings can be realized through the installation of stand-alone refrigeration systems to cool the four

Freeze/Chill Pre-Staging Areas during low load cargo refrigeration scenarios.

2. SCOPE OF WORK

The Contractor shall provide engineering services to design and commission a fully functional stand-alone Auxiliary

Pre-Stage Area Refrigeration (APAR) system on twelve (12) T-AKE Class MSC ships. The Contractor shall procure and deliver all long lead time material for all twelve (12) T-AKE ships. The Contractor shall visit and assess at least two (2) AKE class ships to verify equipment and space variations to support system design. Each individual system installation shall be performed within a 42 day Regular Overhaul (ROH) period, and all installs shall be completed within 12 months of the order to install. Each install shall apply lessons learned from previous installs.

3. SPECIFIC TASKS

3.1. Pre-proposal Ship Assessment and Requirements Review: During the solicitation period, potential bidders will be provided with references 4 through 9, and will be permitted to visit and assess an AKE

Class vessel in Norfolk, VA or Portland, OR. Upon request, an MSC representative will provide the GFI, and coordinate the ship visit with interested vendors. Ship visits will only be permitted during the following windows of availability:

East Coast Availability (Norfolk, VA): 4 -13 May 2016

West Coast Availability (Portland, OR): 2 - 13 May 2016

3.2. Kick-Off Meeting: The Contractor shall host a Kick-Off Meeting teleconference with the Contracting Officer’s Representative (COR) and MSC Energy Conservation team within two (2) weeks of Contract award. The Contractor shall contact the COR and arrange a teleconference at a mutually agreeable time for the purpose of reviewing Contract requirements and the technical approach, and presenting a Plan of

Action and Milestones (POA&M). The Contractor shall provide Kick-off meeting materials in PowerPoint or PDF format to the COR at least 24 hours prior to the Kick-off date. Additionally, the Contractor shall take meeting notes at the kick-off meeting and provide those to the Contracting Officer’s Representative

(COR).

3.3. Ship Checks: The contractor shall coordinate with the COR, or a designated Government Technical Point of Contact (TPOC) to conduct a ship check of two T-AKE Class ships during the design of the APAR system and within three (3) months of contract award. The specific ships and locations will be identified after award. Assume one trip to Norfolk, VA to and one trip to San Diego, CA. The contractor shall verify agreement with the provided Government Furnished Information (GFI), perform any necessary cooling and ventilation measurements, and document differences between hulls.

3.4. System Design: The Contractor shall design an APAR system based on the requirements contained in this specification as well as any applicable requirements in the Government Furnished Information (GFI) references and ship checks. Where any conflicts between this specification and the GFI references are perceived to exist, this specification should be assumed to be in force and the Contractor shall clarify the perceived discrepancy with the Government TPOC. All design calculations shall be performed in accordance with Reference 4. Design conditions, including ambient conditions, space volumes, and cooling and airflow requirements, shall be taken from References 4 - 7. All proposed ship design alterations shall be in accordance with Reference 3. The Contractor shall be responsible for verifying the accuracy of all GFI to be used in the design of the APAR system. The design shall only consider equipment and components available Commercially Off The Shelf (COTS). A Design Review teleconference shall be held within three (3) months of contract award to review and discuss the proposed design.

3.4.1. System requirements:

3.4.1.1. The APAR system shall consist of two (2) identical direct-expansion type, air-cooled, Refrigeration Units with a combined nominal rating capable of meeting all the cooling requirements of the four (4) Freeze/Chill Pre-Staging Areas.

3.4.1.2. The system shall be segregated Port/Starboard, with Refrigeration Unit No.1 serving

Freeze/Chill Pre-Staging Area No. 1 (1-59-1) and No. 3 (1-62.5-1), and Refrigeration Unit No.

2 serving Freeze/Chill Pre-Staging Area No. 2 (1-59-2) and No. 4 (1-62.5-2).

NOTE: The spaces are dual purpose Freeze and Chill, maintained at -9° F and at 33° to 36 ° F, respectively.

3.4.1.3. The nominal rating of each unit shall be capable of maintaining 120% of total volume of the two (2) spaces serviced at either Freeze or Chill conditions.

3.4.1.4. The APAR system shall be capable of maintaining the prescribed conditions with AIR

COOLER AC 1-59-1 & AC 1-59-2 (rated @ 8,475 CFM serving Pre-Staging Area No. 1 & 2) and AIR COOLER AC 1-62-1 & AC 1-62-2 (rated @ 8,475 CFM serving Pre-Staging Area

No. 3 & 4) secured.

3.4.1.5. The Refrigeration Units shall supply coolant to auxiliary air cooler units located in each Pre-

Stage space.

3.4.1.6. Each independently controlled air cooler shall be sized with adequate cooling surface to avoid dehydration of the cargo.

3.4.1.7. Each air cooler shall have a fan for air circulation and be equipped with automatic defrosting capability.

3.4.1.8. The Refrigeration Units shall be arranged to minimize piping runs and provide the required maintenance and removal allowances for the units, and any existing equipment.

3.4.1.9. The coolant lines from the Refrigeration Unit to the respective air coolers shall have 3-way valves allowing for individual control of the coolant supply to each air cooler.

3.4.1.10. The APAR system shall be completely independent of the existing ship’s Cargo

Refrigeration System.

3.4.1.11. The ship shall have the capability to use either the existing Cargo Refrigeration System or the APAR system to condition the Freeze/Chill Pre-Staging Areas.

3.4.1.12. The Refrigeration Units shall be air-cooled and capable of continuous full-load operation with existing HVAC systems secured.

3.4.1.13. If a design is proposed that adds to the heat load of a space, calculations must be provided to verify that the affected space can be maintained within operational limits without modifications to existing HVAC equipment.

3.4.1.14. The APAR system shall be controlled locally and be designed for automated operation allowing for flexible settings.

3.4.1.15. The automated control shall allow manual start and adjustment of the equipment.

3.4.1.16. The system shall monitor the temperature within the pre-staging areas by 4 -20 mA resistance temperature detectors (RTDs), and shall have summary dry contact output for alarm monitoring.

3.4.1.17. The control system shall be capable of preventing system damage by automatically securing operation in the event system parameters fall outside specified limits.

3.4.1.18. In the event of a shutdown the control system shall indicate the cause of the shutdown.

3.4.1.19. Control of the APAR system shall be independent of the existing ship’s HVAC&R control systems.

3.4.1.20. Local temperature control shall be provided immediately adjacent to each space.

3.4.1.21. The complete APAR system shall be warrantied for a period of one year after successful completion of the acceptance test, for each ship installation.

3.4.2. Design Deliverables: The contractor shall develop a complete work package for all twelve (12) T-

AKE ships, with indications of differences between hulls in the corresponding locations on the drawings and in the documents. The following deliverables are the components of a complete work package.

3.4.2.1. Modification Drawings (ABS Approved): The Contractor shall develop modification drawings that detail all structural, electrical, and mechanical modifications onboard the T-AKE Class ships. The modification drawings should show all removals, relocations, and installations.

Drawings shall be developed in accordance with Preparation of Computer Aided Design

(CAD) Drawings for USNS Ships (Reference 2).

NOTE: MSC will submit drawings to ABS under an existing ABS contract, and will fund ABS drawing approvals. The Contractor shall address all ABS review comments, if needed.

The following modification drawing deliverables shall be submitted to the COR within five (5) months of contract award:

A. Electrical Modifications Drawing B. Structural Modifications Drawing

C. Mechanical Modifications Drawing

D. ABS Required Calculations

E. Equipment Cut Sheets (as required by ABS)

3.4.2.2. Shipyard Work Item (WI): The Contractor shall provide a shipyard Work Item, with the system design/modification drawings, specifying the requirements and instructions for shipyard contracted laborers to complete shipyard items in each ship’s ROH. The work item shall include shipyard tasking for all required ABS installation and operational inspections.

The Work Item shall be in accordance with the Reference 14.

3.4.2.3. Inspection and Test Plan: The Contractor shall furnish an Operational Test Plan before the installation that details the test procedures to be used to ensure the system is fully operational and compliant with specifications in all modes of operation. General testing methods and procedures shall be in accordance with the MSC General Technical Requirements (reference

3). The test plan shall consider the anticipated conditions at the time of commissioning, and be able to demonstrate how the test results obtained correlate to the expected results.

3.4.2.4. Sortable Bill of Materials: The Contractor shall provide a sortable bill of materials spreadsheet that includes all material and equipment for every work package broken out by drawing. The materials list shall contain the following for each piece of equipment:

Equipment name, make, and model

Salient characteristics (power, capacity, etc.)

Applicable Design and Material Standards for piping components

Purchase lead time for all items and an annotation for anything with a lead time of over 6 weeks being designated as long lead time material (LLTM).

Cost

Reference to work item or drawing where the material is used

BOM and LLTM shall designate which items shall be Government Furnished

Material (GFM) or Installing Activity Furnished (IAF)

3.4.2.5. Shipyard Cost Estimate: The Contractor shall provide a detailed shipyard cost estimate spreadsheet for each work item showing man hours, labor categories with cost, and material cost and a sheet showing the total cost for the work package. The spreadsheet shall be created such that changing the labor rate in one cell adjusts the labor cost throughout the spreadsheet.

The cost estimating shall have an accuracy measure of +/- 20%. For equipment determined to be long lead time material (LLTM), the Contractor shall include procurement information.

This shall include price, vendor cut sheets and vendor contact information. The cost estimate shall be forwarded with the final work packages (including drawings) submittal for Final

Design Review (FDR) review.

3.4.3. Installation Requirements: Utilizing the work packages developed under the Base Period, the Contractor shall support installation of the APAR system on each of twelve (12) T-AKE Class ships.

3.4.3.1. The Contractor shall provide engineering services and long lead time equipment required to perform installation of a fully functional system meeting the requirements identified in section

3.4 on each vessel.

NOTE: Long term storage of parts and materials can be supported in warehouses at the following addresses.

N32205

MSC BLDG W-143 DWY 10

1968 GILBERT STREET

NORFOLK, VA 23511

MSC BATS WAREHOUSE

9284 BALBOA AVE

SAN DIEGO, CA 92123

N40446

MSC SSU GUAM, N4

BLDG. 3110/K-1 SPAN, US NAVAL BASE

SANTA RITA, GUAM 96915

3.4.3.2. The Contractor shall coordinate with the shipyard and MSC Representative to ensure installation is completed during each ship’s Regular Overhaul (ROH) shipyard availability.

The Contractor shall be responsible for addressing all technical questions relating to APAR installation.

3.4.3.3. The Contractor shall work within the rules of the shipyard and not interfere with other work.

3.4.3.4. Testing shall be in accordance with the Test Plan developed and approved under section

3.4.2.3.

3.4.3.5. The execution of the test plan shall be witnessed by the MSC Rep onsite and the final test report shall be submitted to COR for review and approval.

3.4.3.6. The final test report shall include all recorded data and an assessment of that data, and will be signed by the COR and Contractor’s Reps.

Contractor shall ensure that ABS witnesses testing and performs inspections as required by

ABS Steel Vessel Rules (SVR).

ABS attendance and approval/disapproval shall be documented via shipyard condition report or other alternative means that is agreed to by both COR and the Contractor.

3.4.3.7. Any component failing to perform its function as specified and documented shall be repaired or replaced by the Contractor at no additional cost to the Government.

3.4.3.8. Items repaired or replaced shall be warrantied for an additional period of at least one year from the date that it becomes functional again.

3.4.4. Schedule: The Contractor shall work with the Government TPOC and the respective shipyard to develop and provide a Plan of Action and Milestones (POA&M) that outlines the installation schedule. Installation of the APAR systems on all T-AKE vessels shall be completed within 12 months of the order to install. The contractor shall work with the TPOC to identify ship availabilities.

Schedule milestones are shown in Table 1.

Table 1: Milestone Schedule

MILESTONE DUE DATE

Pre-proposal Ship Visit 2 – 14 May 2016

Kick-off Meeting Teleconference Within two (2) weeks of contract award

Ship Visits Within three (3) months of contract award

Design Review Teleconference Within three (3) months of contract award

ABS Approved Work Package Within five (5) months of contract award

APAR System Install As required, but completed on 12 ships within 12 months of order to install

3.4.5. Support Requirements: The contractor shall provide the following support:

3.4.5.1. Training: The Contractor shall provide all necessary training for the operation of the APAR systems to ship’s personnel on-site at the ship at each installation.

3.4.5.2. Warranty Period - Corrective Maintenance Support: During the warranty period, the

Contractor shall provide corrective maintenance services within a 48 hour window for all parts, labor, and material (both hardware and software) covered under the warranty. All costs for the call, including travel, shall be the responsibility of the Contractor.

3.4.5.3. Logistics Support Documents: The Contractor shall provide/update the following Logistics

Support documents:

Documents A-F shall be in accordance with reference 10.

A. Technical Manual: Reference document describing safety precautions, theory of operation, preparation for use, operating instruction, maintenance instructions, parts list data, design calculations, system detail design, and installation drawings.

B. Technical Support Data (TSD): Documentation consisting of a bill of materials/list of all repair parts, assemblies and subassemblies, special tools and test equipment required to maintain, repair or overhaul the equipment/components as specified by an illustrated parts breakdown

C. Repair Parts Support: A pre-priced recommended list of spare parts with delivery of equipment sufficient in range and depth to provide one year of preventive maintenance and 10 years of corrective maintenance support for the APAR systems. The OEM part number shall not be relabeled with a different part number.

D. Purchase Orders: Copies of all purchase orders for contractor-furnished materials and equipment

E. Provisioning Item Order (PIO) for Supplies (Spare Parts): Proposal for the fixed price and delivery schedule for each item on the repair parts lists F. Automation Programming: Instructions for ship operators to modify ASD programming/automation control parameters

G. System and subsystem warranties: Documents from contractor stating the details of the APAR system warranty, and documents from subsystem components originating from the equipment manufacturers

4. Government Furnished Information (GFI)/References

1. USNS WILLIAM MCLEAN (T-AKE 12) Pre-Stage Refrigeration System Technical Review Report April

3, 2015

2. Military Sealift Command Computer Aided Designed (CAD) Drawing Standard MSC Drawing Number

803-7080803

3. MSC General Technical Requirements (GTR)

4. NAVSEA DWG NO 512-7488757_D - HVAC DESIGN CRITERIA MANUAL

5. NAVSEA DWG NO. 512-7488758_D - HEATING & COOLING CALCULATIONS CARGO HOLDS &

ANCILLARY SPACES

6. NAVSEA DWG No. 516-7488756 - CARGO REFRIGERATION SECONDARY COOLANT

CIRCULATION SYSTEM DIAGRAM

7. NAVSEA DWG NO 512-7488981 - HEATING AND COOLING CALCULATIONS CHILL – FREEZE

CARGO HOLDS AND ANCILLARY SPACES

8. MSC DWG NO 8499066 - ELECTRICAL SYSTEM ONE LINE DIAGRAM

9. NAVSEA DWG NO 802-7488866 Rev U - SRD GENERAL ARRANGEMENT

10. MSC’s C3 Logistics Support Requirements

11. Programmable Logic Controller (PLC) Design Standards - N0731-330.00-AQ

12. T-AKE 1 Class Ship’s Index Drawings List

13. Manual No. T9AKE-AJ-MAN-010/AKE-9 - ENGINEER’S OPERATING MANUAL FOR USNS

MATTHEW PERRY (T-AKE 9)PROPULSION AND AUXILIARY MACHINERY GENERAL

INFORMATION AND SYSTEM OPERATING INSTRUCTIONS

14. MSC Work Item Preparation Guide

5. Shipment/Delivery Instructions

5.1. The Contractor shall prepare all shipments under orders in accordance with ASTM-D-3951-10 “Standard

Practice for Commercial Packaging, Preservation, Packaging, Packing and Marking” of all deliverable contract line items and must ensure the material is received in a serviceable, ready for issue condition when received at the ultimate destination.

5.2. All shipments using coniferous and non-coniferous wood pallets, skids, load boards, pallet collars, boxes, reels, dunnage, crates, frames and cleats constructed of non-manufactured wood shall be constructed from

Heat Treated (HT to 56 Centigrade for 30 minutes) or fumigated (using methyl bromide) material and certified by an accredited agency recognized by the American Lumber Standards Committee (ALSC) in accordance with Wood Packaging Material Regulations both dated 13 November 2009.

5.3. The delivery location will be provided with each individual Delivery Order.

6. PERIOD OF PERFORMANCE

60 Months

7. CONTRACT TYPE

This will be a Firm Fixed Price contract

8. DELIVERABLES

8.1. Kick-off Meeting Materials (PowerPoint or PDF), as specified in section 3.2, shall be delivered 24 hours prior to Kick-off date.

8.2. Kick-off Meeting Minutes, as specified in section 3.2, shall be delivered within one (1) week of Kick-off meeting.

8.3. Design Review Materials (PowerPoint or PDF), as specified in section 3.4, shall be delivered 24 hours prior to the Design Review Teleconference.

8.4. Modification Drawings, as specified in section 3.4.2.1, shall be delivered within four (5) months of contract award.

8.5. Shipyard Work Item, as specified in section 3.4.2.2, shall be delivered within four (5) months of contract award.

8.6. Inspection and Test Plan, as specified in section 3.4.2.3, shall be delivered two (2) weeks prior to any installation.

8.7. Sortable Bill of Materials, as specified in section 3.4.2.4, shall be delivered within four (4) months of contract award.

8.8. Shipyard Cost Estimate, as specified in section 3.4.2.5, shall be delivered within four (4) months of contract award.

8.9. Test Report, as specified in section 3.4.3.6, shall be delivered within two (2) weeks of any completed install.

8.10. Logistic Support Documents, as specified in section 3.4.5.3, shall be delivered within two (2) weeks of any completed install.

9. CONTRACTING OFFICER’S REPRESENTATIVE (COR) DESIGNATION

The person named below is the COR for this Contract:

NAME:

CODE:

PHONE:

MOBILE:

EMAIL:

The COR will represent the Contracting Officer in the administration of technical details within the scope of this contract and will perform inspection and acceptance of all deliverables. The COR is not otherwise

To be provided upon award authorized to make any representations or commitments of any kind on behalf of the Contracting Officer or the

Government. The COR does not have the authority to alter the Contractor's obligations or change the specifications in the contract or issue Delivery Orders. If, as a result of technical discussions, it is desirable to alter contract obligations or statements of work, a modification must be issued in writing and signed by the

Contracting Officer. The COR is responsible for reviewing the invoices submitted by the Contractor and informing the Contracting Officer of areas where exceptions are to be taken. The COR authority is nondelegable. The COR may be personally liable for unauthorized acts.

The following have been modified:

STATEMENT OF WORK

Performance Work Statement

10. BACKGROUND

Military Sealift Command (MSC) has a fleet wide initiative to reduce overall energy consumption by 15% by 2020 while providing an optimal work environment for operating engineers. In pursuit of this goal, MSC found that significant savings can be realized through the installation of stand-alone refrigeration systems to cool the four

Freeze/Chill Pre-Staging Areas during low load cargo refrigeration scenarios.

11. SCOPE OF WORK

The Contractor shall provide engineering services and equipment to design, deliver, install, and commission a fully functional stand-alone Auxiliary Pre-Stage Area Refrigeration (APAR) system on twelve (12) T-AKE Class MSC ships. The Contractor shall visit and assess at least two (2) AKE class ships to verify equipment and space variations to support system design. Each individual system installation shall be performed within a 42 day Regular Overhaul

(ROH) period, and all installs shall be completed within 60 months of contract award. Each install shall apply lessons learned from previous installs.

12. SPECIFIC TASKS

12.1. Pre-proposal Ship Assessment and Requirements Review: During the solicitation period, potential bidders will be provided with references 4 through 9, and will be permitted to visit and assess an AKE

Class vessel in Norfolk, VA or Portland, OR. Upon request, an MSC representative will provide the GFI, and coordinate the ship visit with interested vendors. Ship visits will only be permitted during the following windows of availability:

East Coast Availability (Norfolk, VA): 4 -13 May 2016 West Coast Availability (Portland, OR): 2 - 13 May 2016

12.2. Kick-Off Meeting: The Contractor shall host a Kick-Off Meeting teleconference with the Contracting

Officer’s Representative (COR) and MSC Energy Conservation team within two (2) weeks of Contract award. The Contractor shall contact the COR and arrange a teleconference at a mutually agreeable time for the purpose of reviewing Contract requirements and the technical approach, and presenting a Plan of

Action and Milestones (POA&M). The Contractor shall provide Kick-off meeting materials in PowerPoint or PDF format to the COR at least 24 hours prior to the Kick-off date. Additionally, the Contractor shall take meeting notes at the kick-off meeting and provide those to the Contracting Officer’s Representative

(COR).

12.3. Ship Checks: The contractor shall coordinate with the COR, or a designated Government Technical Point of Contact (TPOC) to conduct a ship check of two T-AKE Class ships during the design of the APAR system and within three (3) months of contract award. The specific ships and locations will be identified after award. Assume one trip to Norfolk, VA to and one trip to San Diego, CA. The contractor shall verify agreement with the provided Government Furnished Information (GFI), perform any necessary cooling and ventilation measurements, and document differences between hulls.

12.4. System Design: The Contractor shall design an APAR system based on the requirements contained in this specification as well as any applicable requirements in the Government Furnished Information (GFI) references and ship checks. Where any conflicts between this specification and the GFI references are perceived to exist, this specification should be assumed to be in force and the Contractor shall clarify the perceived discrepancy with the Government TPOC. All design calculations shall be performed in accordance with Reference 4. Design conditions, including ambient conditions, space volumes, and cooling and airflow requirements, shall be taken from References 4 - 7. All proposed ship design alterations shall be in accordance with Reference 3. The Contractor shall be responsible for verifying the accuracy of all GFI to be used in the design of the APAR system. The design shall only consider equipment and components available Commercially Off The Shelf (COTS). A Design Review teleconference shall be held within three (3) months of contract award to review and discuss the proposed design.

12.4.1. System requirements:

12.4.1.1. The APAR system shall consist of two (2) identical direct-expansion type, air-cooled, Refrigeration Units with a combined nominal rating capable of meeting all the cooling requirements of the four (4) Freeze/Chill Pre-Staging Areas.

12.4.1.2. The system shall be segregated Port/Starboard, with Refrigeration Unit No.1 serving

Freeze/Chill Pre-Staging Area No. 1 (1-59-1) and No. 3 (1-62.5-1), and Refrigeration Unit No.

2 serving Freeze/Chill Pre-Staging Area No. 2 (1-59-2) and No. 4 (1-62.5-2).

NOTE: The spaces are dual purpose Freeze and Chill, maintained at -9° F and at 33° to 36 ° F, respectively.

12.4.1.3. The nominal rating of each unit shall be capable of maintaining 120% of total volume of the two (2) spaces serviced at either Freeze or Chill conditions.

12.4.1.4. The APAR system shall be capable of maintaining the prescribed conditions with AIR

COOLER AC 1-59-1 & AC 1-59-2 (rated @ 8,475 CFM serving Pre-Staging Area No. 1 & 2) and AIR COOLER AC 1-62-1 & AC 1-62-2 (rated @ 8,475 CFM serving Pre-Staging Area

No. 3 & 4) secured.

12.4.1.5. The Refrigeration Units shall supply coolant to auxiliary air cooler units located in each

Pre-Stage space.

12.4.1.6. Each independently controlled air cooler shall be sized with adequate cooling surface to avoid dehydration of the cargo.

12.4.1.7. Each air cooler shall have a fan for air circulation and be equipped with automatic defrosting capability.

Refrigeration Units No. 1 & 2 shall be arranged in the Distributed Systems Compartment No.

3A (S) 4-58-1 and No. 3A (P) 4-58-2 respectively.

12.4.1.8. The Refrigeration Units shall be arranged to minimize piping runs and provide the required maintenance and removal allowances for the units, and any existing equipment.

12.4.1.9. The coolant lines from the Refrigeration Unit to the respective air coolers shall have 3-way valves allowing for individual control of the coolant supply to each air cooler.

12.4.1.10. The APAR system shall be completely independent of the existing ship’s Cargo Refrigeration System.

12.4.1.11. The ship shall have the capability to use either the existing Cargo Refrigeration System or the APAR system to condition the Freeze/Chill Pre-Staging Areas.

12.4.1.12. The Refrigeration Units shall be air-cooled and capable of continuous full-load operation with existing HVAC systems secured.

12.4.1.13. If a design is proposed that adds to the heat load of a space, calculations must be provided to verify that the affected space can be maintained within operational limits without modifications to existing HVAC equipment.

12.4.1.14. The APAR system shall be controlled locally and be designed for automated operation allowing for flexible settings.

12.4.1.15. The automated control shall allow manual start and adjustment of the equipment.

12.4.1.16. The system shall monitor the temperature within the pre-staging areas by 4 -20 mA resistance temperature detectors (RTDs), and shall have summary dry contact output for alarm monitoring.

12.4.1.17. The control system shall be capable of preventing system damage by automatically securing operation in the event system parameters fall outside specified limits.

12.4.1.18. In the event of a shutdown the control system shall indicate the cause of the shutdown.

12.4.1.19. Control of the APAR system shall be independent of the existing ship’s HVAC&R control systems.

12.4.1.20. Local temperature control shall be provided immediately adjacent to each space.

12.4.1.21. The complete APAR system shall be warrantied for a period of one year after successful completion of the acceptance test, for each ship installation.

12.4.2. Design Deliverables: The contractor shall develop a complete work package for all twelve (12) T-

AKE ships, with indications of differences between hulls in the corresponding locations on the drawings and in the documents. The following deliverables are the components of a complete work package.

12.4.2.1. Modification Drawings (ABS Approved): The Contractor shall develop modification drawings that detail all structural, electrical, and mechanical modifications onboard the T-AKE

Class ships. The modification drawings should show all removals, relocations, and installations. Drawings shall be developed in accordance with Preparation of Computer Aided

Design (CAD) Drawings for USNS Ships (Reference 2).

NOTE: MSC will submit drawings to ABS under an existing ABS contract, and will fund ABS drawing approvals.

The following modification drawing deliverables shall be submitted to the COR within four (4) months of contract award:

F. Electrical Modifications Drawing

G. Structural Modifications Drawing

H. Mechanical Modifications Drawing I. ABS Required Calculations

J. Equipment Cut Sheets (as required by ABS)

12.4.2.2. Shipyard Work Item (WI): The Contractor shall provide a shipyard Work Item, with the system design/modification drawings, specifying the requirements and instructions for shipyard contracted laborers to complete shipyard items in each ship’s ROH. The Work Item shall be in accordance with the Work Item Prep Guide in Reference 2.

12.4.2.3. Inspection and Test Plan: The Contractor shall furnish an Operational Test Plan before the installation that details the test procedures to be used to ensure the system is fully operational and compliant with specifications in all modes of operation. General testing methods and procedures shall be in accordance with the MSC General Technical Requirements

(reference 3). The test plan shall consider the anticipated conditions at the time of commissioning, and be able to demonstrate how the test results obtained correlate to the expected results.

12.4.3. Installation Requirements: Utilizing the work packages developed under the Base Period, the

Contractor shall support installation of the APAR system on each of twelve (12) T-AKE Class ships.

12.4.3.1. The Contractor shall provide engineering services and equipment required to perform installation of a fully functional system meeting the requirements identified in section 3.4 on each vessel.

NOTE: Long term storage of parts and materials can be supported in warehouses at the following addresses.

N32205

MSC BLDG W-143 DWY 10

1968 GILBERT STREET

NORFOLK, VA 23511

MSC BATS WAREHOUSE

9284 BALBOA AVE

SAN DIEGO, CA 92123

N40446

MSC SSU GUAM, N4

BLDG. 3110/K-1 SPAN, US NAVAL BASE

SANTA RITA, GUAM 96915

12.4.3.2. The Contractor shall coordinate with the shipyard and ensure installation is completed during each ship’s Regular Overhaul (ROH) shipyard availability.

12.4.3.3. The Contractor shall work within the rules of the shipyard and not interfere with other work.

12.4.3.4. Testing shall be in accordance with the Test Plan developed and approved under section

3.4.2.3.

12.4.3.5. The execution of the test plan shall be witnessed by the MSC Rep onsite and the final test report shall be submitted to COR for review and approval.

12.4.3.6. The final test report shall include all recorded data and an assessment of that data, and will be signed by the COR and Contractor’s Reps.

12.4.3.7. Contractor shall ensure that ABS witnesses testing and performs inspections as required by ABS Steel Vessel Rules (SVR).

12.4.3.8. ABS attendance and approval/disapproval shall be documented via shipyard condition report or other alternative means that is agreed to by both COR and the Contractor.

12.4.3.9. Any component failing to perform its function as specified and documented shall be repaired or replaced by the Contractor at no additional cost to the Government.

12.4.3.10. Items repaired or replaced shall be warrantied for an additional period of at least one year from the date that it becomes functional again.

12.4.4. Schedule: The Contractor shall work with the Government TPOC and the respective shipyard to develop and provide a Plan of Action and Milestones (POA&M) that outlines the installation schedule. Installation of the APAR systems on all T-AKE vessels shall be completed within 60 months of contract award. The contractor shall work with the TPOC to identify ship availabilities.

Schedule milestones are shown in Table 1.

Table 2: Milestone Schedule

MILESTONE DUE DATE

Pre-proposal Ship Visit 2 – 14 May 2016

Kick-off Meeting Teleconference Within two (2) weeks of contract award

Ship Visits Within three (3) months of contract award

Design Review Teleconference Within three (3) months of contract award

APAR System Install As required, but completed on 12 ships with 60 months

12.4.5. Support Requirements: The contractor shall provide the following support:

12.4.5.1. Training: The Contractor shall provide all necessary training for the operation of the

APAR systems to ship’s personnel on-site at the ship at each installation.

12.4.5.2. Warranty Period - Corrective Maintenance Support: During the warranty period, the

Contractor shall provide corrective maintenance services within a 48 hour window for all parts, labor, and material (both hardware and software) covered under the warranty. All costs for the call, including travel, shall be the responsibility of the Contractor.

12.4.5.3. Logistics Support Documents: The Contractor shall provide/update the following

Logistics Support documents:

Documents A-F shall be in accordance with reference 10.

H. Technical Manual: Reference document describing safety precautions, theory of operation, preparation for use, operating instruction, maintenance instructions, parts list data, design calculations, system detail design, and installation drawings.

I. Technical Support Data (TSD): Documentation consisting of a bill of materials/list of all repair parts, assemblies and subassemblies, special tools and test equipment required to maintain, repair or overhaul the equipment/components as specified by an illustrated parts breakdown

J. Repair Parts Support: A pre-priced recommended list of spare parts with delivery of equipment sufficient in range and depth to provide one year of preventive maintenance and 10 years of corrective maintenance support for the APAR systems. The OEM part number shall not be relabeled with a different part number.

K. Purchase Orders: Copies of all purchase orders for contractor-furnished materials and equipment

L. Provisioning Item Order (PIO) for Supplies (Spare Parts): Proposal for the fixed price and delivery schedule for each item on the repair parts lists

M. Automation Programming: Instructions for ship operators to modify ASD programming/automation control parameters

N. System and subsystem warranties: Documents from contractor stating the details of the APAR system warranty, and documents from subsystem components originating from the equipment manufacturers

13. Government Furnished Information (GFI)/References

15. USNS WILLIAM MCLEAN (T-AKE 12) Pre-Stage Refrigeration System Technical Review Report April

3, 2015

16. Military Sealift Command Computer Aided Designed (CAD) Drawing Standard MSC Drawing Number

803-7080803

17. MSC General Technical Requirements (GTR) COMSCINST 4700.16

18. NAVSEA DWG NO 512-7488757_D - HVAC DESIGN CRITERIA MANUAL

19. NAVSEA DWG NO. 512-7488758_D - HEATING & COOLING CALCULATIONS CARGO HOLDS &

ANCILLARY SPACES

20. NAVSEA DWG No. 516-7488756 - CARGO REFRIGERATION SECONDARY COOLANT

CIRCULATION SYSTEM DIAGRAM

21. NAVSEA DWG NO 512-7488981 - HEATING AND COOLING CALCULATIONS CHILL – FREEZE

CARGO HOLDS AND ANCILLARY SPACES

22. MSC DWG NO 8499066 - ELECTRICAL SYSTEM ONE LINE DIAGRAM

23. NAVSEA DWG NO 802-7488866 Rev U - SRD GENERAL ARRANGEMENT

24. MSC’s C3 Logistics Support Requirements

25. Programmable Logic Controller (PLC) Design Standards - N0731-330.00-AQ

26. T-AKE 1 Class Ship’s Index Drawings List

27. Manual No. T9AKE-AJ-MAN-010/AKE-9 - ENGINEER’S OPERATING MANUAL FOR USNS

MATTHEW PERRY (T-AKE 9)PROPULSION AND AUXILIARY MACHINERY GENERAL

INFORMATION AND SYSTEM OPERATING INSTRUCTIONS

14. Shipment/Delivery Instructions

14.1. The Contractor shall prepare all shipments under orders in accordance with ASTM-D-3951-10 “Standard Practice for Commercial Packaging, Preservation, Packaging, Packing and Marking” of all deliverable contract line items and must ensure the material is received in a serviceable, ready for issue condition when received at the ultimate destination.

14.2. All shipments using coniferous and non-coniferous wood pallets, skids, load boards, pallet collars, boxes, reels, dunnage, crates, frames and cleats constructed of non-manufactured wood shall be constructed from

Heat Treated (HT to 56 Centigrade for 30 minutes) or fumigated (using methyl bromide) material and certified by an accredited agency recognized by the American Lumber Standards Committee (ALSC) in accordance with Wood Packaging Material Regulations both dated 13 November 2009.

14.3. The delivery location will be provided with each individual Delivery Order.

15. PERIOD OF PERFORMANCE

60 Months

16. CONTRACT TYPE

This will be a Firm Fixed Price contract

17. DELIVERABLES

17.1. Kick-off Meeting Materials (PowerPoint or PDF), as specified in section 3.2, shall be delivered 24 hours prior to Kick-off date.

17.2. Kick-off Meeting Minutes, as specified in section 3.2, shall be delivered within one (1) week of Kick-off meeting.

17.3. Design Review Materials (PowerPoint or PDF), as specified in section 3.4, shall be delivered 24 hours prior to the Design Review Teleconference.

17.4. Modification Drawings, as specified in section 3.4.2.1, shall be delivered within four (4) months of contract award.

17.5. Shipyard Work Item, as specified in section 3.4.2.2, shall be delivered within four (4) months of contract award.

17.6. Inspection and Test Plan, as specified in section 3.4.2.3, shall be delivered two (2) weeks prior to any installation.

17.7. Test Report, as specified in section 3.4.3.6, shall be delivered within two (2) weeks of any completed install.

17.8. Logistic Support Documents, as specified in section 3.4.5.3, shall be delivered within two (2) weeks of any completed install.

18. CONTRACTING OFFICER’S REPRESENTATIVE (COR) DESIGNATION

The person named below is the COR for this Contract:

NAME:

CODE:

PHONE:

MOBILE:

EMAIL:

The COR will represent the Contracting Officer in the administration of technical details within the scope of this contract and will perform inspection and acceptance of all deliverables. The COR is not otherwise authorized to make any representations or commitments of any kind on behalf of the Contracting Officer or the Government. The COR does not have the authority to alter the Contractor's obligations or change the specifications in the contract or issue Delivery Orders. If, as a result of technical discussions, it is desirable to alter contract obligations or statements of work, a modification must be issued in writing and signed by the

Contracting Officer. The COR is responsible for reviewing the invoices submitted by the Contractor and informing the Contracting Officer of areas where exceptions are to be taken. The COR authority is nondelegable. The COR may be personally liable for unauthorized acts.

Tentative Install Schedule for the Auxiliary Pre-stage Area Refrigeration

System

Hull Ship Start Date Location

T-AKE 14 CESAR CHAVEZ 7/1/2017 West Coast

T-AKE 4 RICHARD E. BYRD 10/1/2017 West Coast

T-AKE 5 ROBERT E. PEARY 4/3/2018 East/Gulf Coast

T-AKE 10 CHARLES DREW 6/1/2018 West Coast

To be provided upon award

T-AKE 11 WASHINGTON CHAMBERS 8/2/2018 West Coast

T-AKE 7 CARL BRASHEAR 10/8/2018 West Coast

T-AKE 12 WILLIAM MCLEAN 1/8/2019 East/Gulf Coast

T-AKE 6 AMELIA EARHART 1/15/2019 West Coast

T-AKE 8 WALLY SCHIRRA 7/17/2019 West Coast

T-AKE 13 MEDGAR EVERS 8/17/2019 East/Gulf Coast

T-AKE 9 MATTHEW PERRY 12/18/2019 West Coast

T-AKE 3 ALAN SHEPARD 1/3/2020 Dubai

(End of Summary of Changes)