RFP_N0003018R0044_amendment_0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to extend the closing date of the RFP to 3PM EST on 14 June 2018 and to update Section C and L accordingly.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 19

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N0003018R0044

X 9B. DATED (SEE ITEM 11)

28-Feb-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

U0002

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-May-2018

CODE

STRATEGIC SYSTEMS PROGRAMS

1250 10TH STREET SE

SUITE 3600

WASHINGTON DC 20374-5127

N00030 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0003018R0044

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 13-Apr-2018 03:00 PM to 14-Jun-2018 03:00 PM.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

STATEMENT OF WORK

Purpose:

This specification/purchase description describes the minimum performance requirements for modernization design, delivery, installation, and acceptance testing of the Automated Storage and Retrieval System (ASRS) in the Strategic

Weapons System Supply Warehouse (SWS SW), Building 6003, at Strategic Weapons Facility Atlantic

(SWFLANT) on the upper base within the Naval Submarine Base, Kings Bay, GA. A single contractor having experience in the design and installation of this type of equipment shall supply, install, and integrate the requirements as specified herein to provide a “turn-key” system and installation. Contractor shall provide a fully operational ASRS system in accordance with the requirements contained within this statement of work.

Site Description and Background:

The ASRS was installed in 1985 and upgraded in 2012 with laser guidance in a climate controlled environment that is free of humidity and temperature changes.

The ASRS system provides automated storage and retrieval capabilities for small cube assemblies and replacement parts critical to the facility and consists of multiple levels of hardware and software that all must work together. The physical structure consists of four twenty foot tall robotic storage bin retrieval machines, a conveyor system with side extractors, four computer workstations and 20’ tall, 75’ long, 4’ deep racks containing 6,656 metal storage bins each capable of accommodating loads up to 500 pounds. Average bin sizes are approximately 24-inches wide x 48-inches long x 4-inches deep. The ASRS system is stand alone and does not interface with any Warehouse

Management Systems.

Items waiting storage or retrieval are cued on side shuttle stations. The operator inputs what is needed to be stored or retrieved from storage, and the system uses a combination of motors, tracks, and pulley systems to extract the needed storage bin from the shelving. It is completely automated with an operator control panel (computer system) at the front of each of the four (4) aisles, separated from the storage bin delivery area. They are able to command retrieval of a storage bin from any aisle for delivery to the applicable aisle storage front delivery area.

The desired end state is a complete upgrade of all OEM equipment to improve reliability and modernize the ASRS operating system, designing out obsolete and unsupported material. Components must be commercial industry standard that ensures a long term supply of replacement parts compatible with existing and future technology. This project will not address the rack structure, ASRS aisle accessories, bins and shelf rack system which shall be retained and reused. The entire control system is to be replaced with new controls. Any new components shall be

100-percent compatible with the existing ASRS structural components. The equipment shall be of the manufacturer’s current design, new and unused, and capable of performing its intended function. The equipment shall be completed so that when connected to the utilities, it can be used for any function for which it is designed and constructed.

CLIN 0001

1. CLIN 0001 – AUTOMATED STORAGE AND RETRIEVAL SYSTEM MODERNIZATION DESIGN

(FFP) (OPN)

1.1 REQUIREMENTS

1.1.1. Site Evaluation.

1.1.1.1. Component Review: The contractor shall inspect all mechanical, control, and software systems associated with the current ASRS complex. As a minimum, the contractor shall review and evaluate the following systems:

1.1.1.1.1. AS/RS Software

1.1.1.1.2. Software to mechanical control interfaces

1.1.1.1.3. Mechanical controls

1.1.1.1.4. Physical hardware

1.1.1.1.5. Stored items/product inventory input/output logistics

1.1.2. GENERAL REQUIREMENTS: The contractor shall incorporate the following requirements into the system design.

1.1.2.1. Variable speed drive systems –AC or DC

1.1.2.2. Software Systems – non-proprietary software design

1.1.2.3. Installation of an on-board HMI (human machine interface) to display status information for the ASRS

1.1.2.4. Replacement/upgrade of side shuttle stations at the end of each aisle

1.1.2.5. Throughput: The ASRS must meet peak retrieval and delivery times defined as 100 transaction requests per hour.

1.1.2.6. Bin size need to remain at the current size. Bins should have a max weight limit of

500lbs. The physical footprint of the storage and retrieval system cannot increase in size. Average bin sizes are approximately 24-inches wide X 48-inches long X 4-inches deep.

1.1.2.7. Software to manage inventory locations supporting multiple inventory locations per bin

1.1.2.8. Equipment management with GUI screens

1.1.2.8.1. Additional Maintainer GUI for monitoring system error codes and troubleshooting/maintenance of system

1.1.2.9. The contractor shall provide 2 CD-ROM copies of the final compliable source code, files, loop up tables and databases for all contractor developed software for each and every routine or module, to include all control logic. (CDRL A001)

1.1.3. ASRS Modernization will include the following at a minimum:

1.1.3.1. Drive system

1.1.3.2. Load Handling

1.1.3.3. Rails and Wheels

1.1.3.4. Lifting mechanisms

1.1.3.5. Storage/Retrieval Machine (S/RM) Controller (all software and hardware requirements)

1.1.3.6. All devices including but not limited to positioning devices, photo eyes, proximity switches and safety switches required for the operation of the S/RM’s and conveyor

1.1.3.7. Required hardware and software components to control the system

1.1.3.8. All microprocessor and/or PLSC programming for correct, complete and safe operation of the S/RM and conveyor

1.1.3.9. Installation to include all electrical needed to operate the ASRS

1.1.3.10. Install all controls needed for ASRS to operate

1.1.3.11. Operator and Maintenance Training

1.1.3.12. Operator and Maintenance manuals

1.1.3.13. Vendor Site Testing.

1.1.3.14. Delivery and unloading

1.1.3.15. Acceptance Testing

1.1.3.16. Vendor support after installation

1.1.4. The contractor shall address the following in their design submission:

1.1.4.1. The contractor shall propose an implementation plan/plan of action and milestones

(POAM) to maximize contractor labor efficiencies, while assuming minimal assistance from SSP contractor personnel and COR.

1.1.4.2. Implementation Plan

1.1.4.3. System Layout/Design

1.1.4.4. Service/Maintenance Support: The contractor shall provide details (e.g., location, availability, time required to arrive) of the onsite vendor support after setup to include corrective maintenance and emergency services (8 hours or less is desired).

1.1.4.5. Warranty: The contractor shall provide a warranty for a period of 12 months after final acceptance by the Government for all systems and services provided.

1.1.4.6. Replacement Parts: The contractor shall provide a complete parts list breakdown which includes a list of repair parts for preventative maintenance and minor corrective repairs by SWS SW personnel and the costs of those items in the proposal. Additionally, identify the source of supply and location of the distribution center which parts will be shipped from, and approximate turnaround time for delivery of additional replacement parts. (CDRL A002)

1.1.4.7. Training: The contractor shall produce and provide training onsite in the proper operation, and maintenance of the system. Training shall be of sufficient depth and duration that the recipients are able to demonstrate a reasonable level of competence as determined by the equipment installer and/or inspector. Acceptance may be delayed as a result of inadequate training. (CDRL A003)

1.1.4.7.1. Training shall be coordinated with the COR and SP206 On-Site Representative

(OSR). Training shall occur during normal SWS SW work hours (6:00 a.m. – 3:30 p.m. Eastern Time) on a weekday(s) excluding holidays to get full coverage of SWS SW personnel. The contractor shall integrate the training program plan within the project POAM (see 1.1.2.5) showing the types of training and scheduled training span.

1.1.4.7.2. Training shall be broken into two types, Operators and Maintainers. Each type of training shall be given independently. The COR and SP206 OSR shall coordinate with the contractor to provide the appropriate personnel for each type of training. The training will need to be completed for final acceptance. Training manuals shall be provided for each type training to include an electronic copy. The document will be used to retrain replacement personnel and must therefore be comprehensive in scope. The following types of training shall be provided by the contractor:

1.1.4.7.2.1. OPERATOR: Training shall be provided by the contractor for a maximum of

10 operators. This shall include instruction on the safe, efficient operation of the system in its final configuration. The trainees provided by SWS SW shall be familiar with the concepts of the current

ASRS, but not necessarily with the type or style of the controls provided with the Contractor's system(s).

1.1.4.7.2.2. MAINTENANCE: Mechanical and electrical control maintenance, and diagnostic procedures training shall be provided by the contractor. This shall include information on troubleshooting and preventative maintenance procedures. This training shall be provided for a minimum of 1 personnel to a maximum of 2 personnel.

1.2. INSPECTION /TESTING/FINAL ACCEPTANCE:

1.2.1. Inspection: The ASRS and all of its components will be inspected by a Government representative for design, dimensions, construction, materials, electrical equipment and workmanship to determine compliance of this specification.

1.2.2. Operational Test: The equipment and its control system shall be operated in accordance with manufacturer’s standard operating test procedure for warm-up and runoff checks. During the warm-up period, proper operation of controls, instrumentation, adjustment of mechanisms and accessories shall be verified.

1.2.3. Performance Test: The performance tests for the ASRS shall consist of test runs using storage containers under loaded/unloaded conditions. The ASRS shall be run in accordance with operator and maintainer training manuals. During these tests the ASRS shall be operated continuously with no shutdowns for repairs or adjustments for a period of 40 hours or five (5) consecutive 8 hour shifts.

1.2.4. Safety Test: The contractor shall perform tests to ensure that all safety features including fail safe devices, interlock switches, electric/electronic shielding and grounding, power loss protection, and other applicable items are installed and are functioning properly. In addition, the contractor shall fully demonstrate all lockout/tagout procedures.

1.2.5. Final Acceptance Test: The final acceptance test (FAT) shall be completed in accordance with the contractor submitted and government approved plan. The Contractor shall provide a qualified factory representative during start-up and acceptance testing of the equipment at the SWS SW Building 6003. As each test is completed by the contractor the government will inspect the aisle and an acceptance test will be conducted. This will allow each aisle to be returned to use as each aisle is inspected and accepted. Upon completion of all aisles a complete

FAT shall be conducted with the overall system working together. The FAT shall demonstrate that the ASRS meets the requirements of Section 1.2 via full inspection and test of each subsystem. All tests specified in the Acceptance

Test Plan shall be performed. The contractor shall demonstrate that the ASRS can process the bins in accordance with Section 1.2.3 without unplanned, unexpected interruption of operation. Operation of the ASRS in both automatic and manual shall be demonstrated. The contractor shall demonstrate that all supporting equipment operates correctly and all mechanical, electrical, and electronic systems meet the requirements of this specification.

The contractor shall test all communications onboard. FAT will be complete when the ASRS performs in accordance with all requirements described in specification, at SWS SW, Kings Bay. (CDRL A004)

CLIN 0002

2. CLIN 0002 – AUTOMATED STORAGE AND RETRIEVAL SYSTEM MODERNIZATION

INSTALLATION, TEST AND TRAINING (FFP) (OPN)

2.1. Contractor shall install and test a completely upgraded fully operational ASRS as described in CLIN 0001.

2.1.1. Installation shall be one aisle at a time and not cause an aisle to be unavailable longer than 14 days.

2.2. Contractor shall conduct training for designated SWS SW personnel on operation and maintenance of the upgraded ASRS as described in CLIN 0001.

2.2.1. All training shall be performed using the equipment and systems installed by the contractor.

CLIN 0003

3. CONTRACT DATA REQUIREMENTS LIST (CDRLS)

3.1. The Contractor shall provide the data set forth on DD Form 1423, Contract Data Requirements List

(CDRL), attached here to as Exhibit A in electronic format. The costs of the data shall be charged to the Item(s) with which that data is associated.

CDRL A001 Software Code CD-ROM

CDRL A002 Proposed Parts List

CDRL A003 Training Materials

CDRL A004 Acceptance Test

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS (COMPETITIVE) (2-16-18)

A. This solicitation incorporates by reference the Federal Acquisition Regulation (FAR) and Department of Defense

FAR Supplement (DFARS) provisions shown below, which are current through Federal Acquisition Circular (FAC)

2005-97 (effective January 24, 2018), DFARS Publication Notice 20180131, and Class Deviation 2018-O0010.

Notes and limits on the applicability of certain provisions are described in paragraph B.

Title and Date FAR Section

1. System for Award Management (Oct 2016) – Alternate A, System for

Award Management (Feb 2014) (DFARS 252.204-7004)

52.204-07

2. Notice of Priority Rating for National Defense, Emergency Preparedness, and Energy Program Use (Apr 2008) (insert check in "DX" block)

52.211-14

3. Instructions to Offerors – Competitive Acquisition (Jan 2017) 52.215-01

4. Integrity of Unit Prices (Oct 2010) -- Alternate I (Oct 1997) 52.215-14

5. Facilities Capital Cost of Money (June 2003) 52.215-16

6. Limitations on Pass-Through Charges—Identification of Subcontract Effort

(Oct 2009)[4]

52.215-22

7. Type of Contract (Apr 1984) (insert “_____________” in blank) 52.216-01

8. Construction Wage Rate Requirements – Secondary Site of the Work (May

2014)[CON]

52.222-05

9. Notice of Requirement for Affirmative Action to Ensure Equal

Employment Opportunity for Construction (Feb 1999) [CON] (insert “the contracting officer shall provide the information upon request” in the blanks in paragraphs (b) and (e))

52.222-23

10. Preaward On-Site Equal Opportunity Compliance Evaluation (Feb

1999)[not CON]

52.222-24

11. Notice of Buy American Requirement -- Construction Materials (May

2014) [*][CON]

52.225-10

12. Notice of Buy American Requirement -- Construction Materials Under

Trade Agreements (May 2014) [*][CON]

52.225-12

13. Service of Protest (Sep 2006) (insert "Strategic Systems Programs, Attn:

Head, Contracts Office (SPN), 1250 10 th

St. SE, Suite 3600, Washington

Navy Yard, DC 20374-5127” in blank)

52.233-02

14. Preconstruction Conference (Feb 1995)[CON] 52.236-26

15. Site Visit (Construction) (Feb 1995) [8] (in the blanks, insert the name, address, and phone number of the contracting officer or specialist indicated on the first page of this solicitation)

52.236-27

16. Preparation of Proposals -- Construction (Oct 1997) [CON] 52.236-28

17. Site Visit (Apr 1984) 52.237-01

18. Identification of Uncompensated Overtime (Mar 2015)[LOE] 52.237-10

DFARS Section

19. Alternate A, System for Award Management (Feb 2014) 252.204-7004

20. Limitations on the Use or Disclosure of Information by Litigation Support

Solicitation Offerors (May 2016)[10]

252.204-7013

21. Notice of Prohibition Relating to Organizational Conflict of Interest –

Major Defense Acquisition Program (Dec 2010)[SV]

252.209-7008

22. Availability of Specifications, Standards, and Data Item Descriptions Not

Listed in the Acquisition Streamlining and Standardization Information

System (ASSIST), and Plans, Drawings, and Other Pertinent Documents

(May 2006) (insert “see SSP address on page 1 of this solicitation” in blanks)

252.211-7001

23. Notice to Prospective Suppliers on Use of Past Performance Information

Retrieval System—Statistical Reporting in Past Performance Evaluations

(Jun 2015)[1]

252.213-7000

24. Notice of Intent to Resolicit (Jun 2012)[5] 252.215-7007

25. Only One Offer (Oct 2013)[6] 252.215-7008

26. Requirements for Certified Cost or Pricing Data and Data Other Than

Certified Cost or Pricing Data—Basic (Jan 2018)[7]

252.215-7010

27. Requirements for Submission of Proposals to the Administrative Contracting

Officer and Contract Auditor (Jan 2018)[7]

252.215-7011

28. Supplies and Services Provided by Nontraditional Defense Contractors (Jan

2018)

252.215-7013

29. Advancing Small Business Growth (Sep 2016)[*] 252.219-7000

30. Report of Intended Performance Outside the United States and Canada –

Submission with Offer (Oct 2015)[*]

252.225-7003

31. Waiver of United Kingdom Levies – Evaluation of Offers (Apr 2003) 252.225-7032

32. Identification and Assertion of Use, Release, or Disclosure Restrictions

(Jan 2011)

252.227-7017

33. Technical Data or Computer Software Previously Delivered to the

Government (Jun 1995)

252.227-7028

34. Notice of Earned Value Management System (DEVIATION)(Sep 2015)

[11][3][not FFP][not LOE]

252.234-7001

35. Notice of Special Standards of Responsibility (Dec 1991)[2] 252.237-7000

36. Notice of Supply Chain Risk (Nov 2013)[9] 252.239-7017

B. An abbreviation, symbol, or numeral in brackets ( [ ] ) to the right of a title of a provision listed in paragraph A denotes a notation or limitation on the application of the provision. The key is as follows:

[FP] Applies only to the extent this solicitation contemplates a fixed-price contract.

[not FFP] Does not apply to the extent this solicitation contemplates a firm-fixed-price contract.

[LOE] Applies only to the extent this solicitation contemplates a level-of-effort contract.

[not LOE] Does not apply to the extent this solicitation contemplates a level-of-effort contract.

[SV] Applies only to the extent this solicitation contemplates a contract for services.

[CON] Applies only to the extent this solicitation contemplates a contract for construction.

[not CON] Does not apply to the extent this solicitation contemplates a contract for construction.

[*] The FAR or DFARS (including any authorized deviation) prescribes that this provision is to be inserted in a solicitation only if the contract that is expected to result from the solicitation meets or is under a certain dollar-value threshold. Therefore, this provision does not apply if the contracting officer determines that the contract that is expected to result from this solicitation does not meet or is under, respectively, that threshold.

[1] Applies only to the extent this solicitation is for supplies and uses FAR Part 13 simplified acquisition procedures.

[2] Applies only to the extent this solicitation contemplates a contract for audit services.

[3] In accordance with the DFARS, Class Deviation 15-C-913, and NMCARS 5234.201(1)(i), applies only to the extent the total value of the contract line items that are neither FFP nor LOE equals or exceeds $20 million, unless otherwise specified in this solicitation.

[4] Applies only to the extent the clause at FAR 52.215-23 applies to this solicitation.

[5] Applies only if this solicitation provides offerors fewer than 30 days to submit proposals.

[6] Does not apply to the extent this acquisition is within an exception in DFARS 215.371-4(a).

[7] This provision applies only if the provision Only One Offer, DFARS 252.215-2008, applies and only if the Contracting Officer is requesting submission of data other than certified cost or pricing data with the offer. If this provision applies, the offeror shall complete and submit the checklist specified in Proposal

Adequacy Checklist, DFARS 252.215-7009.

[8] Applies in lieu of the provision at FAR 52.237-1 to the extent this solicitation contemplates a fixed-price construction contract.

[9] Applies only to the extent this solicitation contemplates a contract for information technology, whether acquired as a service or as a supply, that is a covered system, is part of a covered system, or is in support of a covered system, as defined at DFARS 239.7301.

[10] Applies only if this solicitation contemplates a contract involving litigation support as defined in paragraph (a) of this provision.

[11] The provision Notice of Earned Value Management System (Apr 2008), DFARS 252.234-7001, is hereby incorporated by reference in this solicitation, and, in accordance with Class Deviation 2015-O0017, is revised as follows: (a) change the title to “Notice of Earned Value Management System (DEVIATION)

(Sep 2015)”; and (b) delete “$50,000,000” wherever it appears and in lieu thereof insert “$100,000,000”.

C. The following provisions apply to this solicitation:

1. SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998), FAR 52.252-1

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): FAR provisions at https://www.acquisition.gov/ and DFARS provisions at http://www.acq.osd.mil/dpap/dars/index.html.

2. AUTHORIZED DEVIATIONS IN PROVISIONS (APR 1984), FAR 52.252-5

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

3. EVALUATION OF COMPENSATION FOR PROFESSIONAL EMPLOYEES (FEB 1993), FAR 52.222-46 (not applicable if the contracting officer notifies the offeror in writing that this provision is inapplicable due to the expected dollar value of the contract resulting from this solicitation) (set forth in full text in accordance with

DASN(AP) memorandum, January 4, 2016, subject: Use of Federal Acquisition Regulation (FAR) Provision

52.222-46, Evaluation of Compensation for Professional Employees)

(a) Recompetition of service contracts may in some cases result in lowering the compensation (salaries and fringe benefits) paid or furnished professional employees. This lowering can be detrimental in obtaining the quality of professional services needed for adequate contract performance. It is therefore in the Government’s best interest that professional employees, as defined in 29 CFR 541, be properly and fairly compensated. As part of their proposals, offerors will submit a total compensation plan setting forth salaries and fringe benefits proposed for the professional employees who will work under the contract. The Government will evaluate the plan to assure that it reflects a sound management approach and understanding of the contract requirements. This evaluation will include an assessment of the offeror’s ability to provide uninterrupted high-quality work. The professional compensation proposed will be considered in terms of its impact upon recruiting and retention, its realism, and its consistency with a total plan for compensation. Supporting information will include data, such as recognized national and regional compensation surveys and studies of professional, public and private organizations, used in establishing the total compensation structure.

(b) The compensation levels proposed should reflect a clear understanding of work to be performed and should indicate the capability of the proposed compensation structure to obtain and keep suitably qualified personnel to meet mission objectives. The salary rates or ranges must take into account differences in skills, the complexity of various disciplines, and professional job difficulty. Additionally, proposals envisioning compensation levels lower than those of predecessor contractors for the same work will be evaluated on the basis of maintaining program continuity, uninterrupted high-quality work, and availability of required competent professional service employees.

Offerors are cautioned that lowered compensation for essentially the same professional work may indicate lack of sound management judgment and lack of understanding of the requirement.

(c) The Government is concerned with the quality and stability of the work force to be employed on this contract.

Professional compensation that is unrealistically low or not in reasonable relationship to the various job categories, since it may impair the Contractor’s ability to attract and retain competent professional service employees, may be viewed as evidence of failure to comprehend the complexity of the contract requirements.

(d) Failure to comply with these provisions may constitute sufficient cause to justify rejection of a proposal.

SECTION L INSTRUCTIONS

L-1 GENERAL CONSIDERATIONS

L-1.1 Solicitation N00030-18-R-0044 (“the solicitation” or “this solicitation”). The solicitation will be made available only through the Internet at the Federal Business Operations (FBO) website (https://fbo.gov). The government will not release hard copies of the solicitation in response to any written, telephone, or facsimile requests.

The FBO website provides downloading instructions. All future information about this acquisition, including the solicitation and any amendments, will be distributed solely through the FBO website. Interested parties are responsible for monitoring the FBO website to assure they have the most up-to-date information on the acquisition.

Please visit the FBO website and FAQs for information and assistance regarding any downloading or other FBO related issues.

Offerors must direct questions concerning the solicitation in writing via email to the primary Point of Contact (POC) listed below. The Government will not accept telephonic questions or inquiries. Offerors shall submit questions within 14 days after release of the solicitation to allow time for responses to be prepared. The Government will accept questions up to the deadline of submission of proposals, but time may not permit responses prior to deadline.

L-1.2 Points of Contact. The points of contact for this acquisition are as follows:

Primary:

Sarah Machulski, SPN405

Strategic Systems Programs (SSP)

1250 10th Street SE, Suite 4600

Washington Navy Yard, DC 20374-5127

(202) 433-8491

Email: sally.machulski@ssp.navy.mil

Alternate:

Michael McLaughlin, SPN106

Strategic Systems Programs (SSP)

1250 10th Street SE, Suite 4600

Washington Navy Yard, DC 20374-5127

(202) 433-8205 mailto:sally.machulski@ssp.navy.mil

Email: michael.mclaughlin@ssp.navy.mil

L-2 GENERAL PROCEDURES

L-2.1 Procedures. This is a best value, competitive acquisition to be negotiated in accordance with the FAR Part 15.

The Government may award without discussions. The Offeror’s initial proposal should contain the best terms for the requirement.

L-2.2 Teaming Arrangements: Offerors shall submit letters of intent, teaming agreements or other evidence of commitment by subcontractors to support the successful Offeror’s team as part of Volume II. Failure to submit letters of intent, teaming agreements, or other evidence of commitment by named subcontractors, or failure to name subcontractors, may be deemed by the Government to present a significant risk to the Offeror’s ability to perform the work required under this solicitation. In addition, it should be noted that the Government views certain types of subcontractor arrangements as carrying potential risk. Contractor team arrangements are subject to the limitations stated in FAR 9.604.

L-2.3 Technical Data and Other Information. The Offeror should review the provisions and clauses of this solicitation related to proposal information, technical data, and other information, including, but not limited to, those in Section I and Section L entitled “Rights in Technical Data – Noncommercial Items” (DFARS 225.227-7013), “Rights in Noncommercial Computer Software and Noncommercial Computer Software Documentation” (DFARS

252.227-7014), “Rights in Bid or Proposal Information “ (DFARS 252.227-7016), and “Identification and Assertion of Use, Release, or Disclosure Restrictions” (DFARS 252.227-7017). The latter provision requires an Offeror to identify technical data or computer software that the Offeror, its subcontractor or suppliers, or potential subcontractor or suppliers assert should be furnished to the Government with restrictions on use, release, or disclosure.

L-3 PROPOSAL REQUIREMENTS

L-3.1 Proposal Requirements - General. The Offeror shall submit only one proposal. The proposal shall consist of three separately bound volumes: An Executive Summary (a short summary of the Offeror’s proposal), a Price

Volume (covering price by CLIN) and a Technical Volume (covering technical information, and certain other matters). The Offeror's proposal must include all required information in sufficient detail to permit evaluation. The proposal should be detailed and complete as to clearly demonstrate the Offeror has a thorough understanding of all technical and other requirements. Non-conformance with the solicitation instructions may result in an unfavorable proposal evaluation or rejection of an Offeror’s proposal, rendering it ineligible for award. Offerors must assume the Government has no prior knowledge of their experience, and that it will base its evaluation on the information presented in the Offeror's proposal.

L-3.2 Proposal Security Classification. An Offeror must ensure its proposal is unclassified and appropriately marked.

L-3.3 Proposal Submission Deadline. All proposals are due at the location specified in paragraph L-3.4 on

Thursday, 14 June 2018by 3:00 pm local Washington DC time. If an Offeror’s proposal is not received by the due date and time specified, the proposal is considered late in accordance with FAR 52.215-1, Instructions to Offerors –

Competitive Acquisition. An Offeror’s proposal must be valid for at least 180 days after the due date. The Offeror must make a clear statement in Volume I, Section IV that the proposal is valid for at least 180 days after the due date.

L-3.4 Proposal Due Date and Address. All proposals must be submitted by Thursday, 14 June 2018 by 3:00 pm

EST to the following address:

Strategic Systems Programs (SSP)

ATTN: Sarah Machulski, SPN405 mailto:michael.mclaughlin@ssp.navy.mil

1250 10th Street SE, Suite 4600

Washington Navy Yard, DC 20374-5127

L-3.4.1 Limited Access to Washington Navy Yard (WNY). Strategic Systems Programs (SSP) HQ is located at the

WNY, where access is strictly limited in accordance with Naval District Washington (NDW) security regulations.

Proposals may be mailed or hand-delivered. Offerors should bear in mind that U.S. Mail deliveries have frequently been delayed in the Washington, DC area due to security measures. If you hand-deliver your proposal, ensure adequate time has been allowed by your representative to accommodate the additional WNY security procedures.

Detention at a WNY gate, any delay (mail or hand-delivery) resulting from security procedures, or failure to adhere to the procedures provided herein will not be considered an exception to timely proposal delivery as addressed in FAR

52.215-1, Instructions to Offerors – Competitive Acquisition.

SSP and the SSP Contracts Division (SPN) are restricted areas. An Offeror who desires to hand-deliver a proposal must email the Primary POC at Sally.Machulski@ssp.navy.mil at least two business days prior to arriving at the WNY to make arrangements. Offerors with proper credentials (CAC or military ID) can enter the WNY via appropriate open gates. Offerors without credentials must go to the O Street Gate to obtain a pass from the WNY Pass Office. Vehicles entering the WNY are subject to random searches. Packages should not be sealed as they are subject to inspection and classified material must not be included in the Offeror’s proposal. Offerors should visit the WNY website

(http://www.cnic.navy.mil/regions/ndw/installations/nsa_washington.html) prior to driving to WNY.

L-3.5 Proposal Organization. The Offeror must prepare the proposal as set forth in the Proposal Organization Table

(Table L-3.1 below). The titles of the volumes must be as defined in the tables below, all of which must be within the required page limits and with the number of copies as specified in Table L-3.1 and Table L-3.2. The volumes identified in the table should be separately bound in three-ring, loose-leaf binders, as necessary. The contents of each proposal volume are described in the Proposal Organization paragraphs as noted in the tables below.

L-3.6 The tables below (Table L-3.1 and Table L-3.2) must serve as the Offeror’s guide for proposal organization and content by volume.

Table L-3.1 Proposal Organization and Number of Copies

TITLE

‘ORIGINAL’

Signed, Unbound, Hardcopy

‘COPY’

Bound, Hardcopy

‘E-COPIES’*

VOLUME I EXECUTIVE SUMMARY 1 5 5

VOLUME II PRICE 1 2 2

VOLUME III TECHNICAL 1 5 5

* EACH VOLUME MUST BE SUBMITTED ON A SEPARATE CD-ROM.

Table L-3.2 Summary of Proposal Delivery Requirements

Proposal Component Delivery Media/Description Page Limits

VOLUME I EXECUTIVE SUMMARY See Table L-3.1 10 pages

Volume I: First Page, Title Page and Table of

Contents

I.A.W. FAR 52.215-1, separately identified, but included in Volume I None

Section I: Proposal Summary Separately identified, but included in Volume I Included within 10 pages

Section II: Company Information Separately identified, but included in Volume I Included within 10 pages

Section III: Master Table of Contents Separately identified, but included in Volume I Included within 10 pages

Section IV: Terms and Conditions Separately identified, but included in Volume I Included within 10 pages

VOLUME II PRICE See Table L-3.1 None

Volume II: First Page, Title Page and Table of

Contents

I.A.W. FAR 52.215-1, separately identified, but included in Volume II None

Section I: Contract Price Separately identified, but included in Volume II None http://www.cnic.navy.mil/regions/ndw/installations/nsa_washington.html

Section II: Subcontracts/Inter-Organizational

Transfers Separately identified, but included in Volume II None

Section III: Subcontracting Plan Separately identified, but included in Volume II None

Section IV: Solicitation Separately identified, but included in Volume II None

Section V: Other Information Separately identified, but included in Volume II None

VOLUME III TECHNICAL See Table L-3.1 100 pages

Volume III: First Page, Title Page and Table of

Contents

I.A.W. FAR 52.215-1, separately identified, but included in volume III None

Section I: Introduction Separately identified, but included in Volume III Included within 100 pages

Section II: Design Submission Separately identified, but included in Volume III Included within 100 pages

Section III: Implementation Plan Separately identified, but included in Volume III Included within 100 pages

Section IV: Past Performance Separately identified, but included in Volume III Included within 100 pages

L-3.7 Page Limits. Page limitations (per Table L-3.2 above) must be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. When both sides of a sheet display printed material, it will be counted as two pages. The page limitations shall apply to both electronic and hardcopy proposals.

L-3.8 Each page must be counted except the following:

a. Volume Cover Pages;

b. Table of Contents;

c. List of Tables and Figures;

d. Glossaries;

e. Tabs;

f. Dividers;

g. Blank pages;

h. Annual Representations & Certifications Information (Section K);

i. Consent Letters/Client Authorization Letters; and

j. Standard Form (SF) 26, SF 30(s) and SF 33(s).

L-3.9 Page Format. Page size must be 8.5 x 11 inches. Except for the reproduced sections of the solicitation document, the text size must be no less than Microsoft (MS) Word Times New Roman 12 point font. Margins must be at least 1-inch for the top, bottom and sides. Pages must be numbered sequentially by volume. In the event the

Offeror creates an ambiguity, the Government may exercise its own discretion in counting pages. Special considerations will not be given for colors, pictures or unnecessary graphics. Compact Disks (CD) are the only acceptable medium for the e-copies (e.g., CD-ROM); other media types will not be accepted.

L-3.10 Clarifications and Discussions. The Government may seek clarifications and/or discussions with Offerors in the form of an Evaluation Notice (EN). ENs may be sent electronically (e.g., via email) at the discretion of the

Government. The EN will request an email or a hardcopy response. The Offeror’s EN response must be clearly marked or identifiable to distinguish between the original and the response.

L-3.11 Foldout Pages,. Foldout pages may be used for charts and graphs where necessary. Foldouts shall fold entirely within the volume and shall be limited in size to no more than 11 x 17 inches. Each foldout shall contain printed material on only one side and each foldout page will be regarded as two pages for page count purposes.

L-3.12 Abbreviations Glossary. Each volume must contain a glossary of all abbreviations and acronyms used for the entire proposal, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

L-3.13 Table of Contents. Each volume must contain a detailed table of contents to delineate the subparagraphs within that volume. A Master Table of Contents, contained in Volume I, must contain a consolidation of the individual Tables of Contents for all Volumes (I through III).

L-3.14 Indexing. Tab indexing must be used to identify sections within each Volume. The Offeror must index the sections identified in the Volume Organization outlined in each volume. Tabs do not count against the page limitations for the respective volumes.

L-3.15 Tables and Figures. Tables and figures may be used, but are not required. Elaborate, unnecessary graphics are not desired; only useful information should be provided. Tables and figures must conform to the Times New

Roman 12 point font limitation. If provided, each volume must contain a list of all tables and figures within that volume. The List of Tables and Figures will not count against the page limitations for the respective volumes.

L-3.16 Cross-Referencing. Each volume must be written on a stand-alone basis so its content can be evaluated without cross-referencing other proposal volumes. Cross referencing between subfactor responses within the same volume is allowed.

L-3.17 Proposal Submission. Offerors must submit the proposal paper hardcopies and electronic copies to the address and primary point of contact listed in paragraph L-3.4. Proposals must be submitted in accordance with

Table L-3.1 and Table L-3.2 and the requirements of this solicitation. All copies (original, hardcopy and electronic copy) of an Offeror’s proposal must be submitted together no later than the proposal submission deadline in paragraph L-3.4. All Prime and team member information must be incorporated into one coherent submittal. Be sure to apply appropriate markings, such as the legend at FAR 52.215-1(e), Restriction on disclosure and use of data.

L-3.18 Proposal Identification.

One hardcopy of each volume must be clearly identified as “ORIGINAL”. The “Original” must be identified as follows:

a. Clearly marked as “ORIGINAL”;

b. Printed head-to-foot so that each page can be read when placed in a standard two-hole file folder;

c. Each volume must have a cover sheet, clearly marked with volume number, “ORIGINAL”, Offeror’s name, solicitation title, solicitation number, and security classification; and

d. Proposals must be addressed to the Primary POC.

All other hardcopies of each volume must be clearly identified as “COPY”. The “Copy” must be identified as follows:

a. Clearly marked as “COPY”;

b. Each volume must have a cover sheet, clearly marked with volume number, “COPY”, Offeror’s name, solicitation title, solicitation number, and security classification; separately bound in a three-ring loose-leaf binder, which must permit the volume to lie flat when open; and

c. Proposals must be addressed to the Primary POC.

All e-copies of each volume must be clearly identified as “COPY”. The “Copy” must be identified as follows:

a. Clearly marked as “COPY”;

b. All electronic copies must be submitted on CD-ROM in a protective sleeve/case;

c. Each CD-ROM must have a separate protective sleeve/case. Each volume’s CD-ROM(s) and protective sleeves/cases must be clearly marked with volume number (and sections for Volume III CD-ROMs), “COPY”, Offeror’s name, solicitation title, solicitation number, and security classification; and

d. Proposals must be addressed to the Primary POC.

L-3.19 Additional Hardcopy Information. Staples must not be used. A cover sheet should be placed with each bound and unbound hardcopy, clearly marked with volume number, copy number, Offeror’s name, solicitation title, solicitation number, and security classification (reference FAR 52.215-1(c)(2)).

L-3.20 Binder Labels and Colors. A label should be placed in the front cover of each binder clearly identifying volume number, copy number, Offeror’s name, solicitation title, solicitation number and applicable security classification. A label should be placed in the spine of each binder clearly identifying volume number, copy number, Offeror’s name, solicitation title, solicitation number and applicable security classification. All unclassified document binders should have a color other than red or other applicable security designation colors.

L-3.21 Electronic Volumes/e-Copies. Complete electronic volumes must be submitted in Microsoft Office format, readable by Microsoft (MS) Word, MS Excel, MS Project, and MS Power Point, as applicable and compatible with the following available Government equipment and software products: Microsoft Office 2010. Excluding Excel

(price data), Adobe Acrobat may also be used for files beyond the capability of MS Word, MS Project and MS

Power Point. Electronic copies must not be password protected. Electronic file directory titles and organization must reflect the titles and organization of these instructions. Offerors must ensure electronic copies on CD-ROM are virus free. Sound/video files are prohibited.

L-3.21.1 Electronic Volume – Exact Duplicates. E-copies of the proposal should be an exact duplicate of the

“Original” paper proposal. Page format restriction and limitations outlined in this Section L apply. The CD-ROMs will also be used for proposal evaluation. The Government will not perform a word-by-word check of the

“Original” vs. electronic versions. If discrepancies are identified between the electronic proposal and the “Original” paper proposal, the paper proposal will prevail.

L-3.21.2 Price Volume CD-ROM Requirements. Offerors shall provide all Price data required in

L-5.3. The files contained on the Volume II Price CD-ROM shall not be read/write/password protected. If files contain links, the links must be intact and maintained through all revisions. No macros are allowed.

L-4 VOLUME I - EXECUTIVE SUMMARY

L-4.1 Executive Summary - General. Volume I, the Executive Summary, is a summary of the entire proposal. It must include a short summary of the Offeror’s proposal, certain company information, a Master Table of Contents and acceptance of solicitation terms and conditions. All technical and price information presented in Volume I should be for summary purposes only. Information presented in Volume I will not be considered in the

Government’s Technical and Price evaluations. Any summary material presented in Volume I must not be considered as meeting the requirements for any portions of other volumes of the proposal.

L-4.2 Section I: Proposal Summary. In this section, the Offeror must provide a short proposal summary, including background of the Offeror’s organization and summaries of Volume II (Price) and Volume III (Technical).

Summary information for the Price Volume should include a table providing total price and a breakdown of the major price elements by CLIN and CLIN summary. Summary information for the Technical Volume should include a brief summary (short paragraph) of the Offeror’s proposal with respect to the Design Submission &

Implementation Plan factors.

L-4.3 Section II: Company Information. In this section, the Offeror must provide the company/division address, identifying codes, and applicable designations, company/division street address, county and facility code, CAGE code, DUNS code, size of business (large or small), and labor surplus area designation. Offeror must provide a single point of contact and one alternate for all matters dealing with their proposal including name, position title, address, phone, fax number and email address. Do not omit the above required information.

L-4.4 Section III: Master Table of Contents. This area must include a master table of contents of the entire proposal

(include in Volume I only).

L-4.5 Section IV: Terms and Conditions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified in evaluation factors or subfactors. The offeror shall provide the following:

a. A statement that by submitting its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements.

L-5 VOLUME II –PRICE

L-5.1 Volume II General Information. Information presented in Volume II must be consistent with the information contained in other proposal volumes. Failure to comply with the solicitation’s requirements for pricing information may result in an adverse assessment of an Offeror’s proposal and may reduce or eliminate its chance of being selected…