Attachment_2-_Administrative_Requirements.pdf

Attachment 2: ADMINISTRATIVE REQUIREMENTS:

1. CONTRACTOR SHALL NOT TAKE ANY PHOTOS WITHOUT PRIOR APPROVAL OF

THE SP206 OSR. SP206 OSR to determine if photos are allowed and/or required.

2. Appropriate number of weather days to be anticipated at the time of year work is performed, minimally two per month.

3. Upper Base will not require any additional down time to be added to the schedule.

4. The contractor is responsible for obtaining permission and clearance from appropriate

SUBASE, SWFLANT, and TRF security personnel to enter and perform any work at the project site. The contractor shall plan that approximately 30% of his anticipated workforce will not be granted access to the site due to security screening concerns. The contractor shall plan for additional alternative personnel to cover this contingency. Time extensions will not be approved for contractor’s failure to plan accordingly.

5. The contractor shall obtain any permits and permissions necessary for any work associated with this project, including, but not limited to, confined space, hot work, and gas free permits.

6. The Contractor shall use the most recent version of the referenced documents.

7. All weight handling equipment must be inspected by Naval Facilities Engineering Command Base Support Vehicles and Equipment (NAVFAC BSVE) prior to coming aboard SUBASE Kings Bay

8. Project Site Cleanliness:

8.1. The Contractor shall at all times keep the work area free from accumulations of waste materials. Combustibles shall be removed daily. Before completing the work, the Contractor shall remove from the premises any rubbish, tools, scaffolding, equipment, and materials that are not the property of the Government. Upon completing the work, the Contractor shall leave the work area in a clean, neat, and orderly condition satisfactory to the project and building managers.

8.2. All OEM equipment, assemblies and parts removed from the ASRS and not retained as the final modernized ASRS configuration will be disposed of by the SWS SW.

8.3. All contractor materials, equipment, construction debris, hazardous waste, universal waste, regulated polychlorinated biphenyl waste, regulated asbestos containing material waste, used oil, and fuel shall be removed from Government property and disposed of in accordance with all Federal, State, and local regulations at the Contractor's expense, unless specified otherwise herein.

9. SUBBASE KINGS BAY SPECIFIC GUIDELINES:

9.1. Station Access/Regulations:

9.1.1. The Contractor, the employees, and subcontractor(s) shall become familiar with and obey all station regulations, including fire, traffic and security regulations. All Contractor personnel shall keep within the limits of the work (and avenues of ingress and egress), and shall not enter any restricted areas unless required to do so and are cleared for such entry. The Contractor's and sub-contractor's equipment shall be conspicuously marked for identification.

9.1.2. Contractor employees and representatives performing work under this contract are required to be United States citizens.

9.2. Upper Base Access Requirements:

9.2.1. Access through the front gate of SUBASE Kings Bay will be controlled by Defense

Biometric Identification System (DBIDS).

9.2.2. Visit requests are required through SSP/SWFLANT sponsor for enrollment into

DBIDS.

9.2.3. There is no cost associated with enrollment into DBIDS.

9.2.4. Complete a National Crime Information Center (NCIC) background check

(SECNAV 5512/1 Consent form).

9.2.5. DBIDS is for access to the upper base areas of Kings Bay only.

9.3. Firearms and Weapons: As defined by Naval Submarine Base, Kings Bay instruction, weapons and firearms, including ammunition, are prohibited on board Naval Submarine Base, Kings Bay and any off base detachment.

9.4. Firearms are any devices that, when operated, propels an object or any device that produces a visible or audible effect by combustion, explosion, deflagration or detonation, including blank pistols, air guns, BB guns, electrical arms such as stun guns.

9.5. Weapons are any object used, displayed, offered or brandished in any manner to inflict, instill fear or inflicting bodily harm; or any object that by its very nature would be considered by a reasonable and prudent person to have been designed for the purpose of inflicting bodily harm. Some such weapons include but are not limited to; blackjacks, steel knuckles, switchblade knives, bows and arrows, crossbows and pocketknives with blades longer than 3 1/2-inches. Pocketknives will be considered weapons unless there is evidence to show the knife is required for some other legitimate use, such as work.

9.6. Note: Illegal firearms and weapons found on Naval Submarine Base Kings Bay will be confiscated by station police or by Security Detachment personnel. Weapons and firearms confiscated will not be returned and will be disposed of by normal supply channels pursuant to property disposal regulations.

9.7. Illegal drug use by contractors is forbidden. Contractors shall understand that routine, random inspections of vehicles on entry or exit, with drug detection dog teams, and random inspection of personal possessions on entry or exit can and will be conducted. Contractor shall also understand that engaging in any illegal drug activity will result in that employee being restricted or detained for the period necessary until the employee can be removed from the installation or can be turned over to local law enforcement authorities having jurisdiction, when appropriate.

9.8. Smoking is permitted only in areas as designated by the Commanding Officer.

9.9. There shall be no public release of information or photographs concerning any aspect of the materials or services relating to this contract or other documents resulting there from without prior written approval of the SUBASE Kings Bay Legal Department. The Contractor shall insert the substance of this paragraph in each subcontract or purchase order.

9.10. Environmental Protection:

9.10.1. Regulations: The Contractor shall be aware of and at all times comply with all applicable environmental laws, regulations and environmental protection policies in effect on Government property where the work is to be performed.

9.10.2. The Contractor shall be familiar with and follow the current version of the Kings

Bay “Hazardous Waste (HW) and Non-Hazardous Waste (NHW) Management Guide for Visiting Contractors. (Appendix E to SUBASEINST 5090.1 Series). Questions about this guide can be directed to the PWD Kings Bay Environmental Department (912-573-8263/4048). This guide serves as a reference for the following authorities:

9.10.2.1. SUBASEINST 5090.1 Series

9.10.2.2. Environmental Readiness Program Manual, OPNAVINST 5090.1 Series

9.10.2.3. GADNR EPD HW Management Plan, Chapter 391-3-11

9.10.2.4. Code of Federal Regulations 40 CFR

9.10.3. The Contractor shall at all times comply with 29 CFR 1910, 29 CFR 1915.1001, 40

CFR 261, and 262, SUBASEINST 5090.1 and all other regulatory and administrative restrictions which address the materials used.

9.10.4. Provide and maintain, during the life of the contract, environmental protection as defined. Plan for and provide environmental protective measures to control pollution that develops during normal construction practice. Plan for and provide environmental protective measures required to correct conditions that develop during the construction of permanent or temporary environmental features associated with the project.

Comply with Federal, State, and local regulations pertaining to the environment, including water, air, solid waste, hazardous waste and substances, oily substances, and noise pollution.

9.10.5. The Contractor's on base work areas are subject to no-notice inspections by authorized Government representatives. The Contractor shall be financially responsible for any monetary fines assessed against the government for any violation or spill caused by the Contractor and for the clean-up of spilled materials.

9.10.6. Monthly Solid Waste Reports: Contractor shall submit, during the period of contract, any solid waste reports. Contractor shall submit these reports monthly to the Contracting Officer and also to PWD Kings Bay Environmental Department Solid Waste Manager at (912) 573-4646.

9.10.7. Hazardous Substance Releases or Spills: The Contractor shall immediately notify

Base Fire Department by dialing “911” to report the spill/release. Subsequent to this notification, the Contractor shall immediately notify the PWD Kings Bay Environmental Department (912-573-4646/4048).

9.10.8. Hazardous Materials: The Contractor shall comply with SUBASEINST 5090.6C

(SUBASE Kings Bay Hazardous Material Control and Management (HMC&M) Program) for Contractors. All hazardous material (HM) to be utilized on this project must be approved prior to coming on the government worksite. Specifically, enclosure

(1), paragraph 2-7.i. requires the contractor to provide Facilities Engineering and Acquisitions Division (FEAD) and/or the Contracting Officer, an HM inventory and Safety Data Sheets (SDSs) for each HM to be utilized on the project. This same information must be reflected in the contractor’s environmental protection plan (EPP) for HM handling and management as well. Any questions can be directed to the PWD Kings Bay Environmental Department (912-573-8818/4048).

9.10.9. Fueling: No External Fuel Storage Tanks are to be use on this project without prior notification to the Public Works PRB4 Petroleum Storage Tank Program Manager (912-573-4659/4048). Any refueling of equipment will be done on an impervious surface. Any spilled or residual Petroleum Products will be cleaned up disposed of in accordance with all applicable rules and regulations.

9.10.10. Refrigerants: Identify management practices to ensure that heating, ventilation, and air conditioning (HVAC) work involving refrigerants complies with 40 CFR 82 requirements. Technicians must be certified, maintain copies of certification on site, use certified equipment and log work that requires the addition or removal of refrigerant. Any refrigerant reclaimed is the property of the Government. Contractors shall comply with Environmental Standard Operating Procedure (ESOP) 5090-AE- ODS-ESOP available for review at:

https://webkb.wh.nads.navy.mil:9011/EnvirDiv_files/EnvirDiv.htm. Coordinate with the Public Works PRB4 Air Compliance Program Manager (912-573-4620/4048) to determine the appropriate turn in location.

9.10.11. Portable Generators: No mobile or portable generators are to be use on this project without prior notification to the Public Works PRB4 Air Compliance Program Manager (912-573-4620/4048). Any mobile/portable generators that are brought on-site will maintain a log of hours operated and fuel usage. Fuel shall comply with Low Sulfur Content Requirements. A copy of the log is to be provided to the PEB4 Air Compliance Program Manager at (912) 573-4620/4048).

9.10.12. Environmental Department’s Water Program Manager (912-573-4691/4048).

9.10.13. Storm Water: All solid waste containers, regardless of their size, that are stored outside must either be placed under some type of structural cover OR have covers that prevent entry of rainwater and leaching of pollutants into the storm water system which shall remain in place at all times except when being loaded or unloaded.

9.11. WEIGHT HANDLING EQUIPMENT REQUIREMENTS (CONTRACTOR OPERATED

CRANES): The Contractor shall notify Public Works Transportation Department in advance of any cranes entering Kings Bay. Inspection and delivery requests shall be directed to Inspection and delivery requests shall be directed to PWD Transportation Commodity Supervisor at 912-573-1244 or PWD Transportation Specialist at 912-573- 3989. The Contractor shall include the Construction Manager and Engineering Technician in all communications concerning inspection and delivery requests.

9.12. Permits/Utilities:

9.12.1. Prior to performing any "hot work" (welding, burning, lead melting, blow torches, tar pots, and similar flame producing operations), obtain Hazardous Operations permit from SWFLANT Safety (SPK60), via the project/construction manager.

9.12.2. Control of Hazardous Energy (Lockout/Tag-out):

9.12.2.1. Electrical Tag-out Procedures: Red and yellow tags are used throughout Naval

Submarine Base Kings Bay as a warning that a potential hazard exists to either personnel or equipment for unspecified reasons and that the electrical circuit identified by the tag has been de-energized. A red tag denotes that danger is either present or suspected and the associated electrical circuit is to remain de-energized. A yellow tag indicates that special procedures must be followed prior to energizing the electrical circuit. The use of these red/yellow TAG-OUT procedures is mandatory and will be explained in detail by the project manager at the job site.

9.12.2.2. Contractor shall ensure that each employee is familiar with and complies with these procedures and USACE EM 385-1-1, Section 12, Control of Hazardous Energy.

9.12.2.3. Pre-outage Coordination Meeting:

9.12.2.4. Utility services interruptions shall be kept to a minimum and shall be at such times and durations as approved. No interruption shall occur unless scheduled with the project manager and approved by them in advance as to time and duration of such interruption.

9.12.2.5. Apply for utility outages, to the SWFLANT Outage Coordinator, at least 10 days in advance through the Contracting Officer. As a minimum, include the location of the outage, utilities being affected, duration of the outage and any necessary sketches. Once approved, and prior to the beginning of the work on the utility system requiring shut down, attend a pre-outage coordination meeting with the Contracting Officer to review scope of work and the lock-out/tag-out procedures for worker protection. No work will be performed on energized electrical circuits unless proof is provided that no other means exists.

9.12.2.6. Fall Hazard Protection and Prevention Program: Establish a fall protection and prevention program, for the protection of all employees exposed to hazards.

Include company policy; identify responsibilities, education and training requirements, fall hazard identification, prevention and control measures, inspection, storage, care and maintenance of fall protection equipment and rescue and evacuation procedures.

9.12.2.7. Base Furnished Utilities for Contractors: All reasonable amounts of electric and water service will be made available to the Contractor by the Government from the nearest suitable and available connection. The Contractor shall furnish all connectors, switches, conductors and other required equipment necessary to connect to existing utility lines. Contractor shall pay for all utility costs incurred.

9.12.3. Storm Protection:

9.12.3.1. SUBASE Kings Bay can be subject to severe weather at any time. Strong thunderstorms can pop up almost without notice and produce strong winds, heavy rains and dangerous lightning. These storms can occur anytime throughout the calendar year. Kings Bay is also subject to the hurricane season, which typically runs from 1 June through 30 November each year. Kings Bay has warning systems in place for strong thunderstorms and lightning, as well as categories and conditions of readiness for tropical storms. It is the contractor’s responsibility to know and understand these conditions, and to react accordingly when these conditions arise.

9.12.3.2. Should warnings of wind of gale force or stronger be issued, the Contractor shall take every practicable precaution to minimize danger to persons, to the work, and to adjacent property. These precautions shall include closing all openings, removing all loose materials, tools and equipment from exposed locations, and removing or securing scaffolding and other temporary work.

9.12.3.3. Contractor shall become familiar with pertinent sections of SUBASE Kings Bay Instruction 3440.1D, Emergency Management Manual, in the event of notification of severe or inclement weather.

9.13. GOVERNMENT FURNISHED INFORMATION:

9.13.1. Each contractor will be provided a compact disc containing information and forms concerning the below topics:

9.13.2. Buy American Act

9.13.3. Cellular telephone HERO request form

9.13.4. Construction site lay-down requirements

9.13.5. Crane Permits

9.13.6. Emergency Recall form

9.13.7. Environmental

9.13.8. Fire Systems

9.13.9. Personnel badging procedures for Kings Bay

9.13.10. Request for Information (RFI)

9.13.11. Safety

9.13.12. Utility outage forms

9.13.13. Vehicle pass forms