Responses_to_Questions.pdf

1. How often are the cardboard boxes within each tray replaced?

a. Cardboard bins are replaced as needed.

2. What is the sequence of operations?

a. Operator sequence is described in RFP Site Description and Background and related question 20. For mechanical functional description see Scan 0023 attachment.

3. Is the ASRS open to the ceiling or decked?

a. The ASRS storage racks are decked above the top storage trays. The ASRS is open to the ceiling above the center aisles.

4. What is the desire for the front configuration?

a. RFP paragraph 1.1.2.4 requires replacement/upgrade of side shuttle stations. Operator work area in front of the ASRS contains several desks and work benches which can be removed/relocated. There are several building vertical support beams and a safety guard rail that will not be moved. Vendor proposed solution will be considered during source selection.

5. What is the tray size? Does the size vary?

a. Metal trays are described in RFP paragraphs, Site Description and Background and

1.1.2.6. All trays are the same size. Storage heights vary at 4 , 8 and 12 inches. See attached Excel Map.

6. What is the maximum number of spots per bin? (max locations within a tray)

a. Dependent on what is being stored in the bin. Currently, locations within a tray are assigned a single alpha character as needed.

7. Do you have the source code available?

a. No.

8. What is the maximum speed?

a. Whatever is required to meet criteria for 1.1.2.5. Require ability for maintainer to adjust speeds if needed. See question 28.

9. Do the rear access doors have an inner-lock?

a. No

10. Have the rails ever been replaced?

a. No

11. Is it hard to find spare parts?

a. Yes, obsolescence is an issue.

12. Is the temperature controlled in the warehouse?

a. Yes, the warehouse is climate controlled.

13. What is the down time period and can the work be done in a continuous phase?

a. See RFP 2.1.1. One aisle at a time and shut down for no longer than 14 days. ASRS is currently at 65-70% of stowage capacity.

14. The RFP mentions 100 transactions per hour? Is that for the entire system? What is defined as a transaction?

a. A transaction is the operator entry and retrieval from and return of a tray to its intended ASRS location. 100 transactions per hour are for the entire system.

15. Are there any similar systems at other Naval bases?

a. Market research has identified several ASRS systems at various military bases. It is not known if any are “similar”.

16. What is the height of the bins? Is the configuration the same from row to row?

a. Metal trays are described in RFP paragraphs, Site Description and Background and

1.1.2.6. Storage heights for are varied. Common Bin heights are 4, 8, and 12 inches.

See Excel Map.

17. Will the supplier be required to bring the space up to current OSHA requirements or is the current system acceptable?

a. Government is not aware of any non-compliance with OSHA requrements of the existing system. The Contractor will be required to provide a fully operational ASRS system that meets OSHA requirements. See RFP Attachment 1 Applicable Documents .

18. How many operators do you currently have?

a. Currently, there are a total of 8 trained operators.

19. Is it possible to work two shifts? Is the warehouse operating 24/7?

a. Normal working hours are 0600-1630. Additional shifts, if proposed in contractor’s implementation plan will be considered during source selection.

20. Is each machine standalone?

a. RFP paragraph Site Description and Background, ”Operator control panel at the front of each of the four aisles… are able to command retrieval of a storage bin from any aisle for delivery to the applicable aisle storage front delivery area.” Currently, return of bins can only be accomplished from the applicable aisle operator control panel.

21. Does the system have a database where inventory is stored?

a. No. Inventory is maintained in a separate program. (Reference responses to questions dated 22 March on FEDBIZOPS)

22. In regards to the machines themselves, is obsolescence or mechanical issues a part of the reason for the requirement?

a. Obsolescence is an issue. We have had not structural issues but have had some component issues during the ASRS 30+ year lifecycle.

23. Would you consider a refurbishment of the mechanical components?

a. RFP paragraph, Site Description and Background describes the desired end state.

Paragraph 1.1.3 contains minimum requirements for modernization. If vendor proposal contains cost avoidance recommendations they will be considered during source selection.

24. Do you own any licenses, such as CSSS or factory talk?

a. No. Any licensing requirements needed for operation of the ASRS shall be identified in vendor’s proposal.

25. How is induction decided, that is, is there a set location for a specific inventory item, or is it the first available and suitable bin?

a. Operator determination/discretion for first available and suitable bin.

26. Maintenance history, or issues from last six months if any.

a. Routine preventive maintenance, (i.e. adjustments, lubrication, etc.). No significant corrective maintenance required in past 6 months.

27. Will SWFLANT Verify rack to be square and true? If not, is the supplier expected to validate?

a. SWFLANT will not verify rack to be square and true. However, there are currently no issues with alignment for the existing ASRS system. If racks need to be verified square and true to meet the supplier equipment standards/specifications, then supplier is expected to validate.

28. Speed & Throughput minimums established.

a. Throughput minimum is identified in RFP Section 1.1.2.5. Also see question 14.

29. Verify that bin sizes are consistent among all rows and columns

a. Tray sizes are consistent. The storage heights for tray locations vary. See question 16.

See Excel Map attachment.

30. Specify min & max gap between bins.

a. Approximately 5” horizontally between bins, 1” vertically between bins and 7/16” between a bin and bin bracket.

31. Sequence of operation is needed.

a. See question 2.

32. Are current OSHA standards to be followed?

a. See question 17.

33. Is the plan for installation completed in single phase?

a. Other than the requirement identified in RFP Section 2.1.1 for aisle modernization the entire ASRS modernization will be in 1 phase.

34. How many operators need training?

a. RFP Section 1.1.4.7.2.1 identifies a maximum of 10 operators. There are currently 8 operators employed.

35. Risk Assessment Score - Please define level of assessment.

a. A risk assessment has not been conducted.

36. Please provide all site pictures.

a. Pictures are provided as an attachment

37. Please provide pictures of drawing blue prints.

a. Pictures are provided as an attachment

38. Where are the motor starters located for the AS/RS motors? Vertical lift motor and Horizontal travel.

a. Located on the stacker and the onboard module.

39. Statement of Work/ CLIN 1/1.1.2.4. Replacement/upgrade of side shuttle stations at the end of each aisle: Is there a specific reason for wanting to upgrade, or replace the side shuttle stations? Is there a desire to have these tilt for ergonomic reasons?

a. There is no particular reason for upgrade. Requirement is to refresh current side stations. There is no requirement for a tilt feature.

40. Statement of Work/ CLIN 1/1.1.2.4. Replacement/upgrade of side shuttle stations at the end of each aisle: Is there a desire to have these tilt for ergonomic reasons?

a. See question 42.

41. Would it be possible to get a video of the extractor fingers engaging and disengaging the bin?

a. No.

42. Would it be possible to get a measurement from the top of the highest load in the rack to the top of the horizontal guide rail on the ceiling of the rack?

a. Approximately 12 inches.

43. Is the horizontal guide rail on the ceiling of the rack directly in the middle of the ASRS Aisle?

a. Rail is offset. There are also bus bars running adjacent to the rail. See requirement in RFP Section 1.1.3.3.

44. Statement of Work/ CLIN 1/ 1.1.2.7. Software to manage inventory locations supporting multiple inventory locations per bin. How is this function used and does this need to be configurable?

a. Requirement is software that operates the retrieval and stow of storage trays.

Inventory quantities are maintained in a separate system. The function needs to be configurable to accommodate future changes in tray stowage heights as needed.