Att_1D_-_OAWR_Procedures_and_Form.doc

N00019-15-R-0089

Attachment 1, Appendix (D)

Over and Above Work Request Procedures and Form

27 May 2015

Over and Above Work Request Procedures N00019-15-R-0089 Attachment 1, Appendix (D)

Over and Above Work Request Procedures and Form 27 May 2015

Over and Above Work Request Form

General. These procedures apply when the Contractor or Government identifies over and above work requirements within the general scope of the contract for action during contract performance.

(1) "Over and above work" means work discovered during the course of performing overhaul, maintenance, and repair efforts that is --

(i) Within the general scope of the contract;

(ii) Not covered by the line item(s) for the basic work under the contract;

(iii) Necessary in order to satisfactorily complete the contract.

(2) "Work request" means an Over and Above Work Request (OAWR) Form prepared by the Contractor which describes the over and above work being proposed.

(3) The Contractor shall submit to the Government, an OAWR form for authorization to proceed. The OAWR Form shall include at a minimum, a description of the over and above work that needs to be performed, including estimated labor hours, and estimated costs for any required materials/parts, travel/per deim and other direct cost in such detail as necessary to permit a thorough evaluation. The contractor shall also propose a schedule to complete the over and above requirement.

a.

To assist in timely performance of O&A type work or other work requiring rapid authorization by the Government, the Government may issue delivery orders or modifications with funding on the applicable CLINs/SLINs against which the Contractor will be authorized to charge work as it is authorized by the Government. The amount of funding will be determined by use of a Government estimate, a Contractor estimate (ROM) or combination thereof.

(4) The Contractor is NOT authorized to proceed with any O&A work without prior approval from the Contracting Officer.

(5) The Government will then review the Contractor’s work request for reasonableness and completeness. If the work request is acceptable and pending availability of funding, the Government will provide authorization for execution of the required effort along with instructions on a NTE/ceiling price. The Government is not responsible for any costs incurred by the contractor that exceed the NTE price established by the authorization. This authorization may be either in writing, electronic mail format, or verbal. Verbal authorizations will be followed up with a written authorization within 3 business days.

(6) The Government and Contractor will negotiate a firm fixed price settlement for the over and above work. Delivery orders/modifications will be executed to definitive all over and above work. Failure to agree on the price of over and above work shall be handled in accordance with the Disputes clause of this contract.

(7) The Contractor shall invoice on a monthly basis and submit a report documenting obligations and expenditures made against each delivery order and CLIN/SLIN. This report shall include cost or pricing data for supporting documentation in accordance with Appendix (C), Contract Funds Status Report Format.

To:

Procuring/Administrative Contracting Officer

Via:

COR

Subj:

Request for Authorization to Proceed with an Over and Above Work Requirement

Ref:

(a) _________________________________________(Device/Site)

1. The undersigned Contractor requests authorization to proceed with an over and above work requirement under Item __________ of Contract _________________, Task Order ________ in accordance with the Over and Above Work clause of the contract as described below:

Needed Repairs:

Corrective Action Required:

Estimated Man-Hours:

Estimated Cost:

Estimated Duration:

Detailed cost breakdown:

· submit on separate sheet

· include necessary parts and materials

SUBMITTED BY: (Contractor)

REVIEWED BY: (COR)

Signature/Date

Signature/Date

COR Recommend:

[ ] Approval

[ ] Disapproval

2.

PCO/ACO:

[ ] Approved

[ ] Disapproved for the following reason(s)

CONTRACTING OFFICER

DATE