MULTI-FUNCTION_DEVICES__EQUIPMENT_RENTAL,_PURCHASE.pdf
PDF 24 KB Posted
- Solicitation number
- 2000017640
- Issued by
- Minnesota
About this file
This is a Request for Proposal (RFP) issued by the State of Minnesota, Admin/State Procurement agency, soliciting responses to establish contractual relationships with qualified manufacturers for Multifunction Devices (MFDs) for purchase, rental, and maintenance. The RFP seeks vendors capable of providing statewide distribution and service to meet the needs of State agencies and members of the State's Cooperative Purchasing Venture (CPV) program. Responses must be submitted exclusively through the SWIFT Vendor Portal, with no late submissions accepted. The solicitation period runs from August 10, 2026 at 10:00 AM CDT through September 11, 2026 at 3:00 PM CDT. Respondents must submit all required attachments including the Responder Declaration (Attachment A), Exceptions to Terms and Conditions if applicable (Attachment B), Workforce and Equal Pay Declaration Page (Attachment D), technical specifications, price schedules, and VPAT 2.5 INT accessibility documentation.
Responders must complete and submit external price schedules as part of their bids, with pricing to be submitted for the full scope of MFD purchase, rental, and maintenance services on a statewide basis. The solicitation includes diversity and inclusion considerations, with preference given to Minnesota-based small businesses, minority-owned businesses, women-owned businesses, businesses owned by service-disabled veterans, and businesses located in economically disadvantaged counties. Vendors meeting applicable small business criteria may be eligible for certification through the State's Small Business Procurement Program. Interested parties encountering technical difficulties may contact the SWIFT Vendor HelpLine at 651-201-8100, Option 1, or reach out to David Sisk at David.Sisk@state.mn.us for additional information regarding the solicitation requirements.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Attachment_F-1-Black___White_Device_Price_Schedule-Final.docx | DOCX document | |
| C-1005(5)-RFP_Attachments-A-D-Final.docx | DOCX document | |
| Attachment_G-Black___White_Tech_Specs-Final.xlsx | XLSX spreadsheet | |
| Attachment_H-Color_Tech_Specs-Final.xlsx | XLSX spreadsheet | |
| C-1005(5)-RFP-Complete-Final.pdf | ||
| C-1005(5)-RFP_SampleContractAndExhibits-Final.docx | DOCX document | |
| Attachment_F-2-Color_Device_Price_Schedule-Final.docx | DOCX document | |
| Attachment_E-Specifications-Final.docx | DOCX document | |
| Attachment_F-3-Misc_Price_Schedule-Final.docx | DOCX document |
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Text version
Event Description This RFP solicits responses to establish contractual relationships with qualified Manufacturers for Multifunction Devices (MFDs) Purchase, Rental, and Maintenance. Responders must provide statewide distribution and service for the equipment that will meet the needs of State agencies and members of the State’s Cooperative Purchasing Venture (CPV) program.
Responses to this RFP will only be accepted via the SWIFT Vendor Portal. Late responses will not be accepted.
Note: If you encounter issues when uploading your response call the SWIFT Vendor HelpLine at 651.201.8100, Option 1.
Responders should carefully examine the RFP and make certain they have a clear understanding of all requirements and specified dates.
Contract Release: C-1005(5)
General Comments
* Review the following documents prior to submitting a response:
Event Details RFP Content RFP Attachments Sample Contract and Contract Exhibits
Specifications documents are used during this event. Responders should fill out and submit the specifications documents attached to this event.
Price schedule documents are used during this event. Responders must fill out and submit the price schedules attached to this event.
Complete and upload with your response all applicable Attachments, Including:
Responder Declaration (Attachment A of the RFP Attachments) Exceptions to the State’s Terms and Conditions, if any (Attachment B of the RFP Attachments) Workforce and Equal Pay Declaration Page (Attachment D of the RFP Attachments) Specifications Technical Specifications Price Schedules
VPAT® 2.5 INT
General Questions Question Ideal Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability, Event Details
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Sisk,David Phone:
Fax #:
Email: David.Sisk@state.mn.us
Event ID Format Type Page G0210-2000017640 Sell RFx 1 Event Round Version 1 1 Event Name
MULTI-FUNCTION DEVICES: EQUIPMENT RENTAL, PURCHASE
Start Time Finish Time
08/10/2026 10:00:00 CDT 09/11/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.
You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Required: Yes Ideal Resp Reqd? No
Response Comments
Upload all required or requested attachments here.
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Sisk,David Phone:
Fax #:
Email: David.Sisk@state.mn.us
Event ID Format Type Page G0210-2000017640 Sell RFx 2 Event Round Version 1 1 Event Name
MULTI-FUNCTION DEVICES: EQUIPMENT RENTAL, PURCHASE
Start Time Finish Time
08/10/2026 10:00:00 CDT 09/11/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Line Details No Bid:
Line: 1 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1 Required: No Reserve Price: No
Description: Upload Attachment F as instructed. Note: This solicitation is using an external price schedule.
However, the system still has a requirement to enter a dollar figure within the line. Enter $0.01 to fulfill this requirement.
Question Response What is the price per unit?
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Sisk,David Phone:
Fax #:
Email: David.Sisk@state.mn.us
Event ID Format Type Page G0210-2000017640 Sell RFx 3 Event Round Version 1 1 Event Name
MULTI-FUNCTION DEVICES: EQUIPMENT RENTAL, PURCHASE
Start Time Finish Time
08/10/2026 10:00:00 CDT 09/11/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Sisk,David Phone:
Fax #:
Email: David.Sisk@state.mn.us
Event ID Format Type Page G0210-2000017640 Sell RFx 4 Event Round Version 1 1 Event Name
MULTI-FUNCTION DEVICES: EQUIPMENT RENTAL, PURCHASE
Start Time Finish Time
08/10/2026 10:00:00 CDT 09/11/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: LOT Description: Upload Attachment F as instructed. Note: This solicitation is using an external price schedule. However, the system still has a requirement to enter a dollar figure within the line. Enter $0.01 to fulfill this requirement.
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: ADMIN/STATE PROCUREMENT
112 ADMINISTRATION BLDG
50 SHERBURNE AVE
ST PAUL MN 55155-1402
United States
Quantity: 1 Due Date: 11/05/2025 Freight Terms:
Ship Via:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Sisk,David Phone:
Fax #:
Email: David.Sisk@state.mn.us
Event ID Format Type Page G0210-2000017640 Sell RFx 5 Event Round Version 1 1 Event Name
MULTI-FUNCTION DEVICES: EQUIPMENT RENTAL, PURCHASE
Start Time Finish Time
08/10/2026 10:00:00 CDT 09/11/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Sisk,David Phone:
Fax #:
Email: David.Sisk@state.mn.us
Event ID Format Type Page G0210-2000017640 Sell RFx 6 Event Round Version 1 1 Event Name
MULTI-FUNCTION DEVICES: EQUIPMENT RENTAL, PURCHASE
Start Time Finish Time
08/10/2026 10:00:00 CDT 09/11/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
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