Attachment_F-2-Color_Device_Price_Schedule-Final.docx

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Attached to
MULTI-FUNCTION DEVICES: EQUIPMENT RENTAL, PURCHASE
Solicitation number
2000017640
Issued by
Minnesota

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Written by GovTribe AI ·

This is a pricing schedule attachment for a Multifunction Devices (MFDs) Equipment Rental and Purchase contract opportunity issued by the State of Minnesota for statewide distribution and service to State agencies and members of the State's Cooperative Purchasing Venture (CPV) program under Contract Release C-1005(5). The solicitation requests qualified manufacturers to establish contractual relationships for MFD purchase, rental, and maintenance services. The price schedule requires contractors to complete specified cells detailing pricing information across six color device segments categorized by copy speed: Segment 1 (15 PPM), Segment 2 (20 PPM), Segment 3 (35 PPM), Segment 4 (45 PPM), Segment 5 (55 PPM), and Segment 6 (70 PPM). For each segment, contractors must provide a standard product description with manufacturer details and pricing information across multiple lease terms (12, 24, 36, 48, and 60 months), as well as non-standard product pricing with overall discount percentages.

Contractors must propose maintenance costs on a cost-per-copy basis for both color and black and white devices, with specified toner coverage percentages, and have the option to propose alternative maintenance pricing structures using low base and high base monthly fee models with overage charges. The pricing schedule requires contractors to provide discount percentages for accessories and MFD-related software, non-MFD-related software, and establish an overall discount percentage applicable to non-standard products within each segment. All costs related to delivery, installation, training, software updates, equipment removal, and hard drive management must be included in the quoted prices. Responses must be submitted via the SWIFT Vendor Portal, with late responses not accepted, and the RFP emphasizes that contractors must demonstrate capability to provide statewide distribution and service capabilities.

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Other files

File Type Posted
Attachment_F-3-Misc_Price_Schedule-Final.docx DOCX document
Attachment_E-Specifications-Final.docx DOCX document
MULTI-FUNCTION_DEVICES__EQUIPMENT_RENTAL,_PURCHASE.pdf PDF
Attachment_F-1-Black___White_Device_Price_Schedule-Final.docx DOCX document
C-1005(5)-RFP_Attachments-A-D-Final.docx DOCX document
Attachment_G-Black___White_Tech_Specs-Final.xlsx XLSX spreadsheet
Attachment_H-Color_Tech_Specs-Final.xlsx XLSX spreadsheet
C-1005(5)-RFP-Complete-Final.pdf PDF
C-1005(5)-RFP_SampleContractAndExhibits-Final.docx DOCX document

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ATTACHMENT F-2 NEW COLOR DEVICE PRICE SCHEDULE

Contractor Name:

Instructions: You must complete the cells shaded in grey in this attachment. Non-shaded cells are optional.

Click Charge – This is a straight cost-per-copy charge. There will not be a base monthly charge associated with the click charge. Calculate with all consumable supplies (excluding paper).

Provide single cost-per-copy (click) charges that will be applied across all segments for a) black & white and b) color devices. These rates will be used for all standard and non-standard devices. Maintenance costs will be based on “cost per copy” basis and NOT included in the rental rate.

Maintenance Options (Color)

Cost per color copy
$
Cost per black & white copy
$
Toner coverage percentage that maintenance is based upon
%

Optional: responders may also propose maintenance costs on a “low” or “high” base.

Low Base – This is a base monthly fee that includes the low base number indicated on the Pricing Schedules and overage charges for copies made over the low base amount each month. Calculate price with all consumable supplies (excluding paper).

High Base – This is a base monthly fee that includes the high base number indicated and overage charges for copies made over the high base amount each month. Calculate price with all consumable supplies (excluding paper).

Refer to Attachment H, Color Technical Specifications Segment Summary for specifications for each segment.

Item
Cost
Unit of Measure
Black & White – Segment 1 – Low Base 1,000
$
Color – Segment 1 – Low Base 1,000
$
Black & White – Segment 1 – High Base 3,000
$
Color – Segment 1 – High Base 3,000
$
Black & White – Segment 2 – Low Base 1,000
$
Color – Segment 2 – Low Base 1,000
$
Black & White – Segment 2 – High Base 3,000
$
Color – Segment 2 – High Base 3,000
$
Black & White – Segment 3 – Low Base 5,000
$
Color – Segment 3 – Low Base 5,000
$
Black & White – Segment 3 – High Base 7,000
$
Color – Segment 3 – High Base 7,000
$
Black & White – Segment 4 – Low Base 10,000
$
Color – Segment 4 – Low Base 10,000
$
Black & White – Segment 4 – High Base 15,000
$
Color – Segment 4 – High Base 15,000
$
Black & White – Segment 5 – Low Base 20,000
$
Color – Segment 5 – Low Base 20,000
$
Black & White – Segment 5 – High Base 45,000
$
Color – Segment 5 – High Base 45,000
$
Black & White – Segment 6 – Low Base 20,000
$
Color – Segment 6 – Low Base 20,000
$
Black & White – Segment 6 – High Base 45,000
$
Color – Segment 6 – High Base 45,000
$
Black & White Low Base Overage
$
Color Low Base Overage
$
Black & White High Base Overage
$
Color High Base Overage
$

Provide the following discount percentages to be used across the board for accessories and software for all color devices regardless of segment. Accessories and MFD related software must be related to MFD functionalities. Accessory examples include envelope feeders, collation/stapling tools, and additional paper trays. MFD related software examples include print assessments, desktop publishing, and MFD operating systems. A non-MFD related software could be a data migration tool. These discount percentages will be used for accessories and software for all standard and non-standard devices.

Accessory and Software Discounts (Color)

Accessory discount percentage:

MFD Related Software discount percentage:

Non-MFD Related Software discount percentage:

Identify a standard device for each Segment, then complete the Standard Product Description and Standard Product Pricing for each segment.

Enter a discount that will apply to all non-standard units purchased from each segment (overall discount percentage). Discounts may vary by segment. For more information regarding this pricing method, review Exhibit D: Pricing of the Sample Contract, which is attached to this solicitation.

All costs related to delivery, including, but not limited to, removal of any packaging material, installation, surge protection, testing, training, software updates, overwrite/encryption, removal of existing hard drive/SSD, installation of new hard drive/SSD, and MFD removal are to be included.

Refer to Attachment H, Color Technical Specifications Segment Summary for specifications for each segment.

Optional Color – Segment 1 – Copy Speed 15 PPM Standard Product Description

Model name:

Model number:

Product SKU:

Standard Product Pricing

Manufacturer list price:
$
Contract price:
$
12 month lease:
$
24 month lease
$
36 month lease:
$
48 month lease:
$
60 month lease:
$

Non-Standard Product Pricing

Overall discount percentage:

If lease rates will be different for non-standard products sold under this segment (than what is proposed above), outline how rates will be determined for 12, 24, 36, 48, 60-month leases.

Color – Segment 2 – Copy Speed 20 PPM Standard Product Description

Model name:

Model number:

Product SKU:

Standard Product Pricing

Manufacturer list price:
$
Contract price:
$
12 month lease:
$
24 month lease
$
36 month lease:
$
48 month lease:
$
60 month lease:
$

Non-Standard Product Pricing

Overall discount percentage:

If lease rates will be different for non-standard products sold under this segment (than what is proposed above), outline how rates will be determined for 12, 24, 36, 48, 60-month leases.

Color – Segment 3 – Copy Speed 35 PPM Standard Product Description

Model name:

Model number:

Product SKU:

Standard Product Pricing

Manufacturer list price:
$
Contract price:
$
12 month lease:
$
24 month lease
$
36 month lease:
$
48 month lease:
$
60 month lease:
$

Non-Standard Product Pricing

Overall discount percentage:

If lease rates will be different for non-standard products sold under this segment (than what is proposed above), outline how rates will be determined for 12, 24, 36, 48, 60-month leases.

Color – Segment 4 – Copy Speed 45 PPM
Standard Product Description

Model name:

Model number:

Product SKU:

Standard Product Pricing

Manufacturer list price:
$
Contract price:
$
12 month lease:
$
24 month lease
$
36 month lease:
$
48 month lease:
$
60 month lease:
$

Non-Standard Product Pricing

Overall discount percentage:

If lease rates will be different for non-standard products sold under this segment (than what is proposed above), outline how rates will be determined for 12, 24, 36, 48, 60-month leases.

Color – Segment 5 – Copy Speed 55 PPM
Standard Product Description

Model name:

Model number:

Product SKU:

Standard Product Pricing

Manufacturer list price:
$
Contract price:
$
12 month lease:
$
24 month lease
$
36 month lease:
$
48 month lease:
$
60 month lease:
$

Non-Standard Product Pricing

Overall discount percentage:

If lease rates will be different for non-standard products sold under this segment (than what is proposed above), outline how rates will be determined for 12, 24, 36, 48, 60-month leases.

Color – Segment 6 – Copy Speed 70 PPM
Standard Product Description

Model name:

Model number:

Product SKU:

Standard Product Pricing

Manufacturer list price:
$
Contract price:
$
12 month lease:
$
24 month lease
$
36 month lease:
$
48 month lease:
$
60 month lease:
$

Non-Standard Product Pricing

Overall discount percentage:

If lease rates will be different for non-standard products sold under this segment (than what is proposed above), outline how rates will be determined for 12, 24, 36, 48, 60-month leases.

Attachment F-2, Color Device Price Schedule 7

File details come from the government source that posted it. Updated .