LCQ_AAR_Hangars_1_&_2_BID_DOCUMENTS.docx

City of Lake City Lake City Gateway Airport (LCQ)

HANGARS 1 & 2 ROOF REPLACEMENT

City Bid No. ITB #001-2027 October 21, 2026

PREPARED BY:

PASSERO ASSOCIATES, LLC

335 S. Legacy Trail, Suite B-102 St. Augustine, FL 32092

PA PROJECT NO. 20070044.0037

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TABLE OF CONTENTS

PART 1

CONTRACT DOCUMENTS

ADVERTISEMENT FOR BIDS………………………………………………………………..AFB-1 to AFB-2 NOTICE TO BIDDERS………………………………………………………………………..NTB-1 to NTB-7 SPECIAL PROVISIONS………………………………………………………………………SP-1 to SP-4 PROPOSAL DOCUMENTS….…………………………………..……………………….….PD-1 to PD-22 CONSTRUCTION AGREEMENT…………………………………………………………….CA-1 to CA-21

PART 2

FAA ADVISORY CIRCULAR 150/5370-2G, OPERATIONAL SAFETY ON AIRPORT DURING CONSTRUCTION, located here and incorporated by reference: https://www.faa.gov/documentLibrary/media/Advisory_Circular/150-5370-2G.pdf

PART 3

GENERAL PROVISIONS

PART 4

TECHNICAL SPECIFICATIONS

PART 5

DRAWINGS FULL SET/PLANS

Drawing Number Title

GENERAL

ARCHITECTURAL

STRUCTURAL

S-001 General Notes and Design Criteria

ADVERTISEMENT FOR BIDS

AT THE LAKE CITY GATEWAY AIRPORT, LAKE CITY, FLORIDA

ITB #001-2027

The City of Lake City will be accepting bids electronically for the HANGARS 1 & 2 ROOF REPLACEMENT at the Lake City Gateway Airport.

The project consists of replacement of the existing roofing systems (roof panels and substructure) on Hangars 1 and 2 at the Lake City Gateway Airport, leased to AAR Airframe MRO. Work is anticipated to include demolition and disposal of the existing roof system (generally consisting of metal roof panels and purlins), and installation of a new 24-gauge standing seam metal roof system supported on new light-gauge metal purlins spanning the existing rigid frames (the replacement is intended as an “in-kind” replacement). The project will utilize a delegated design approach for the roof deck, purlins and associated connections.

Bid Documents for this project are available on our e-Procurement site:

https://procurement.opengov.com/governments/388/projects/281736 On Thursday, November 19, 2026 @ 2:00 P.M. EDT bids will be opened electronically and read aloud via Zoom Meeting:

Bid Opening Meeting Thursday, November 19, 2026, 02:00 PM Eastern Time (US and Canada) Join Zoom Meeting https://teams.microsoft.com/meet/256388966362539?p=D14fQu4TeheVfn9rLk Meeting ID: 256 388 966 362 539 One tap mobile +1 323-694-0852,,804618311# United States, Los Angeles Phone conference ID: 804 618 311#

Each bid must be accompanied by a certified check or bid bond, in the amount of five percent (5%) of the total maximum bid price (combination of base bid or alternate bid plus add-on items) for the contract in the form and subject to the conditions provided in the Preparation of Proposal.

A complete set of Bid Documents, consisting of the General Provisions, Technical Specification, Bid, Agreement and Contract Drawings, will be available on Wednesday, October 21, 2026 and may be obtained from:

https://procurement.opengov.com/governments/388/projects/281736

A Non-Mandatory pre-bid meeting will be held at the Lake City Gateway Airport, 3524 E. US Hwy 90, Lake City, FL 32055 on Thursday, October 29, 2026 followed by a site visit. The pre-bid meeting can also be attended virtually via Zoom Meeting:

Non-Mandatory Pre-Bid Meeting Thursday, October 29, 2026 10:00 AM Eastern Time (US and Canada) Join Zoom Meeting https://teams.microsoft.com/meet/228728502661411?p=wcFEhkkJeDlENtR2GX

Meeting ID: 228 728 502 661 411

One tap mobile +1 323-694-0852, 887777138# United States, Los Angeles Phone conference ID: 887 777 138#

Technical questions shall be submitted on:

https://procurement.opengov.com/governments/388/projects281736 and must be received by the close of business on Thursday, November 5, 2026. An addendum will be issued by the close of the business day on Thursday, November 12, 2026.

It is the policy of the City of Lake City to practice nondiscrimination based on race, color, sex, or national origin in the award or performance of this contract. The Owner encourages participation by all firms qualifying under this solicitation regardless of business size or ownership.

The right is reserved to waive any informalities in the bid and to reject all bids.

AFB-12

INSTRUCTIONS TO BIDDERS

Owner and Owner’s Representative The Owner as stated herein refers to the following agency City of Lake City.

The Owner’s authorized representative as stated herein refers to the Owner’s Consultant Passero Associates, 335 S. Legacy Trail, B102, St. Augustine, FL 32092, herein referred to as the Engineer.

Bidder Representations By submittal of a bid, the BIDDER represents the following:

· The Bidder has read and thoroughly examined the project documents.

· The Bidder has a complete understanding of the terms and conditions required for the satisfactory performance of project work.

· The Bidder has fully informed themselves of the project site, the project site conditions and the surrounding area.

· The Bidder has familiarized themselves of the requirements of working on an operating airport and understands the site conditions that may in any manner affect cost, progress or performance of the work.

· The Bidder has correlated their observations with that of the project documents.

· The Bidder has found no errors, conflicts, ambiguities or omissions in the project documents, except as previously submitted in writing to the owner that would affect cost, progress or performance of the work.

· The Bidder is familiar with all applicable Federal, State and local laws, rules and regulations pertaining to execution of the contract and the project work.

· The Bidder has complied with all requirements of these instructions and the associated bid documents.

Bid Documents/Project Manual The bid documents are comprised of the following: Advertisement-to-Bidders, Instructions-to-Bidders, Special Provisions, Technical Specifications, Project Drawings, Bid Form with attachments, Form of Contract Agreement, any authorized addenda issued by the Owner and any document incorporated in whole or in part by reference therein.

All documents comprising the Bid Documents are complementary to one another and together establish the complete terms, conditions and obligations of the successful bidder.

Those individual elements of the Contract Documents that are bound together shall also be referred to as the Project Manual. No part of the project manual that is bound may be removed or detached.

Prospective bidders may obtain a copy of the project manual and project drawings from the designated office identified within the Advertisement-to-Bidders.

Modifications to Project Documents Modifications to the project documents may only be made by written addendum issued by the Owner or the Engineer. Verbal explanations, interpretations or comments made by the Owner or Owner’s representative shall not be binding. Addenda will be transmitted to all known official plan holders and will be posted on the OpenGov.com website. Each bidder shall certify at the time of bid submittal that they acknowledge receipt of all issued addenda.

Errors and Discrepancies in Project Documents Should Bidder find an error, discrepancy, ambiguity or omission in the project documents prior to submittal of a bid, the Bidder is obligated to contact the Owner or Engineer with written notice of the error, discrepancy, ambiguity or omission. The written notice shall identify the nature and location of the error, discrepancy, ambiguity or omission. Corrections or modifications to the project documents will only be made by written addendum as prescribed herein. By submittal of a Bid, Bidder represents that they have thoroughly reviewed the project documents and that they have not identified any error, discrepancy, ambiguity or omission that would affect cost, progress or performance of the project work.

Clarifications and Interpretations A bidder requiring a clarification or interpretation of the project documents shall make a written request to the Owner or Engineer. The Owner or Engineer must receive the written request by or before Thursday, November 5, 2026.

Interpretations of Estimated Bid Quantities An estimate of quantities of work to be accomplished and materials to be furnished under these specifications is stated within the project manual. This estimate is a result of careful calculations and is believed to be correct. The estimated quantities are given only as a basis for comparison of bids and the award of contract. The Owner does not expressly or impliedly Agree that the actual quantities involved will correspond exactly with the estimated quantities.

The Bidder shall not plead misunderstandings or deception because of such estimates of quantities, or of the character, location, or other conditions pertaining to the work. Payment to the Contractor will be made only for the actual quantities of work performed or materials furnished in accordance with the plans and specifications. It is understood that the quantities may be increased or decreased as hereinafter provided in the subsection titled “Alteration of Work and Quantities” of the General Provisions without in any way invalidating the unit bid prices.

Examination of Plans, Specifications and Site Conditions As stated within the “Bidder Representations” and reaffirmed herein, the Bidder is expected to carefully examine the site of the proposed work, the bid, drawings, specifications, terms and conditions of the proposed agreement and the form of agreement. The Bidder shall satisfy themselves as to the character, quality, and quantities of work to be performed, materials to be furnished and as to the requirements of the proposed contract. The submission of a bid shall be prima facie evidence that the Bidder has made such examination and is satisfied as to the conditions to be encountered in performing the work and as to the requirements of the proposed contract, plans and specifications.

Boring logs and other records of subsurface investigations and tests, as appropriate may be available for inspection by the Bidder. It is understood and agreed that such subsurface information, whether included in the project drawings, specifications or otherwise made available to the Bidder, was obtained and is intended for the Owner’s design and estimating purposes only. Such information has been made available for the convenience of all bidders. It is further understood and agreed that Bidder is solely responsible for all assumptions, deductions, or conclusions which he or she may make from his or her examination of the boring logs and other records of subsurface investigations and tests that are furnished by the Owner.

Issuance of Bid Forms The Owner reserves the right to refuse to issue a bid form to a prospective bidder should the bidder be in default for any of the following reasons:

a. Failure to comply with any pre-qualification regulations of the owner, if such regulations are cited or otherwise included, in the bid as a requirement for bidding.

b. Failure to pay, or satisfactory settle, all bills due for labor and materials on former contracts in force (with the owner) at the time the owner issues the bid to a prospective bidder.

c. Contractor default under previous contracts with the owner.

d. Unsatisfactory work on previous contracts with the owner.

Form of Proposal All bids shall be made on the forms provided by the Owner within the bound Project Manual. No bidder may submit more than one bid. All bids are to be written in ink and shall be clearly legible. All blank spaces in the bid forms shall be legibly completed for each and every bid item. The Bidder shall not qualify any bid item. The Bidder shall initial any erasures and alterations made on the bid form by the bidder.

The Bidder shall state the price of their bid in U.S. dollars and cents in both written and numeral format. In the event of a discrepancy, the written value will take precedence.

Signature of Proposal The bid shall be signed and dated by an authorized representative of the Bidder. All signatures shall be made with an ink pen. The Bidder’s representative shall have the legal authority to obligate and bind the Bidder to the terms and conditions of the contract. The Bidder shall legibly state the name of the Bidder’s representative, the legal name of the Bidder, the address of the Bidder including City, State and Zip Code, and the telephone number of the Bidder.

· For bids by corporations, an officer of the corporation shall sign the bid, the State of incorporation shall be identified, and the corporate seal affixed.

· For bids submitted by an agent, evidence of the power of attorney shall be attached to the bid.

· For bids submitted by a partnership or joint venture, the bid shall identify the name of all firms and the authorized parties of all firms. A copy of the partnership/joint-venture agreement shall be provided to the Owner as an attachment to the bid.

Modification or Withdrawal of Bid Bidder may modify or withdraw their bid at any point up to the specified time and date identified for receipt of bids. Any request for bid withdrawal or modification by the Bidder that is received after the specified time and date for receipt of bids will be rejected

Bid Guaranty Each bid must be accompanied by a bid guaranty in the amount of five percent (5%) of the total amount of the bid. The bid guaranty may be by bid bond or certified check made payable to the Owner. The bid bond shall be from a responsible surety qualified to conduct business within the State of FLORIDA. A certified check shall be issued from a responsible and solvent bank or trust company.

Bidder Qualifications Each Bidder shall furnish the owner satisfactory evidence of their competency and financial capability to perform the proposed work. The Bidder shall demonstrate that they are a responsible firm that possesses the skills, abilities, and integrity to faithfully perform the project work. To be determined responsible, a prospective contractor must:

· Have adequate resources (financial, technical, etc.) to perform the contract, or the ability to obtain them;

· Be able to comply with the required or proposed delivery or performance schedule, considering all existing business commitments;

· Have a satisfactory performance record;

· Have a satisfactory record of integrity and business ethics;

· Be otherwise qualified and eligible to receive an award under applicable laws and regulations;

· Have satisfactorily completed at least three similar projects on an airport currently under state and federal jurisdiction.

Evidence of competency shall consist of statements covering the Bidder’s past experience on similar work, a listing of plant and equipment immediately available for use on the project, and a listing of key personnel that are available for the project. The listing for plant and equipment shall identify the type, the capacity and the present condition of the item.

Evidence of financial responsibility shall consist of a confidential statement or report of the Bidder’s financial resources and liabilities as of the last calendar year. A public accountant must certify such statements and reports. If the Bidder is presently pre-qualified with the State Highway agency, evidence of this pre-qualification may serve as evidence of financial responsibility in lieu of the certified financial statements and reports.

Alternate Bids Bidder shall complete all blanks provided on the bid forms. When so permitted by the Owner, the Bidder shall legibly write the statement “No Bid” for those alternate bid options that the Bidder elects not to submit a bid.

Evaluation of Bids Bids may be held by the Owner for purposes of review and evaluation by the Owner for a period not to exceed 90 calendar days from the stated date for receipt of bids. The Owner will tabulate all bids and verify proper extension of unit costs. The Bidder shall honor their bid for the duration of this period of review and evaluation. The bid guaranty will be held by the Owner until this period of review has expired or a contract has been formally executed.

Bid Informalities and Irregularities The Owner reserves the right to waive any informality or irregularity discovered in any bid, which in the owner’s judgment best serves the Owner’s interest. In the situation where an extension of a unit price is found to be incorrect, the stated unit price and correct extension will govern. In the event of a discrepancy between the written and numeral values, the written value shall take precedence.

Irregular Bids Bids meeting the following criteria are subject to consideration as being irregular:

1. If the bid is on a form other than that furnished by the Owner or Owner’s representative.

2. If the form furnished by the Owner or Owner’s representative is altered or detached from the original document.

3. If there are unauthorized additions, conditional or alternate pay items or irregularities of any kind that make the bid incomplete, indefinite, or otherwise ambiguous.

4. If the bid does not contain a unit price for each pay item listed in the bid, except in the case of authorized pay items, for which the Bidder is not required to furnish a unit price.

5. If the bid contains unit prices that are obviously unbalanced.

6. If the bid is not accompanied by the bid guarantee specified herein.

Disqualification of Bids The Owner reserves the right to reject any or all bids, as determined to be in the best interest of the Owner.

Causes for rejection of bids include but are not limited to:

· Submittal of an irregular bid;

· Submittal of more than one bid from the same partnership, firm or corporation;

· Failure by Bidder to submit the bid prior to the stated time and date for receipt of bids;

· Failure by Bidder to furnish satisfactory bid guarantee;

· Failure by Bidder to provide all information required of the bid forms;

· Failure by Bidder to comply with the requirements of bid instructions;

· Failure by the Bidder to demonstrate good faith efforts in obtaining participation by certified DBE firms;

· Determination by the Owner that Bidder is not qualified to accomplish the project work;

· Determination by the Owner that the Bidder has placed conditions on or qualified their bid;

· Discovery of any alteration, interlineations or erasure of any project requirement by the Bidder;

· Inclusion of the Bidder on the “Excluded Parties Listing System” as maintained and published by the General Services Administration; and

· Evidence of collusion among bidders.

Cancellation of Award At any time prior to execution of a contract agreement, the Owner reserves the right to cancel the award for any reason without liability to the Bidder, with the exception of the return of the bid guaranty, at any time prior to execution of the contract.

Notice of Award of Contract It is the intent of the Owner, after a period of review and evaluation, to award a contract to the responsible bidder that submits the lowest responsive bid. The successful bidder will be informed their bid has been accepted through the Owner’s issuance of a Notice-of-Award. The Notice-of-Award shall not be construed as a binding agreement. The proper execution of a contract agreement shall serve as the binding agreement.

Award of Alternates Unless specifically stated, the Owner reserves the right to accept alternates in any order or combination, which in the judgment of the Owner, best serves the Owner’s interest.

Return of Bid Guaranty The bid guaranty of the successful Bidder will be returned upon successful execution of the contract documents as specified herein. Failure by the successful Bidder to execute the contract documents within the specified time shall result in forfeiture of the bid guaranty. The bid guaranty of the second and third lowest responsible bidders will be retained for a period of ten (10) days pending the execution of the contract documents by the successful bidder. Except as noted above, the bid guaranty of unsuccessful bidders will be returned at the point their bid is rejected.

Contract Agreement The successful Bidder shall execute the contract agreement in accordance with the accepted bid within fifteen 15 days of the date of the Notice-of-Award. Failure to execute the contract agreement within the specified time frame may result in the bid being awarded to the next low bidder and shall result in the forfeiture of the Bidder’s bid guarantee as a liquidated damage.

Construction time shall not exceed two hundred forty (240) calendar days. Liquidated damages in the amount of $1,500.00 per calendar day will be assessed for each day the Work extends beyond the specified construction time.

Performance and Payment Bonds The successful Bidder shall furnish separate performance and payment bonds each in the amount of 100% of the contract price. The bonds shall be made payable to the Owner as security for faithful performance of the contract and for the payment of all persons, firms or corporations to whom the Bidder may become legally indebted for labor, materials, tools, equipment or services in the performance of the project work. The form of the bond shall be that provided within the project manual. The current power of attorney for the person signing the bond as a representative of the surety shall be attached to the bonds.

The executed bonds shall be delivered to the Owner within fifteen (15) calendar days from the date of contract execution. Bonds should not be executed prior to execution of the contract agreement. The bonds shall be issued by a solvent Surety, which is certified to operate within the State the project work is located and which is listed in the current issue of the U.S. Treasury Circular 570. If specifically requested by the Owner, the successful Bidder shall obtain and submit information on the surety’s financial strength rating.

Certificates of Insurance The successful Bidder shall furnish to the Owner all required certificates of insurance as specified with the project manual. Certificate of Insurance should show Dixie County as an additional insured.

Approval of the Contract Upon receipt of the Contract Agreement, Contract Bonds and Certificate of Insurance as executed by the successful Bidder, the Owner will complete execution of the contract conditioned upon the Owner’s judgment that it remains in their best interest to enter into the Agreement.

Delivery of the fully executed Contract Agreement to the successful Bidder shall constitute the Owner’s approval to be bound by the successful Bidder and all terms and conditions of the Contract Agreement.

Upon satisfactory execution of the contract by the successful Bidder and the Owner, all references to “Bidder” in the bid documents become equivalent to the term “Contractor”.

END OF SECTION

NTB-2

FLORIDACOMMERCE RURAL INFRASTRUCTURE FUND

SPECIAL PROVISIONS

1. Grant Funding This project is funded in whole or in part through the Florida Department of Commerce Rural Infrastructure Fund under Grant Agreement No. D0337. The Contractor shall comply with all applicable requirements necessary for the City of Lake City to remain in compliance with the Grant Agreement.

The grant provides state funding for the replacement of the roofs on Hangars 1 and 2 at Lake City Gateway Airport. (LCQ RIF Grant Agreement D0337_E)

2. No Federal DBE Participation Goal No FAA Disadvantaged Business Enterprise participation goal is established for this project under the Rural Infrastructure Fund Grant Agreement.

Nothing in these Special Provisions shall be interpreted as establishing a minimum DBE, MBE, WBE, or Service-Disabled Veteran Business Enterprise participation percentage unless otherwise expressly stated in the Contract Documents.

3. Minority and Service-Disabled Veteran Business Enterprise Reporting The Contractor shall provide the City with information regarding participation by certified and non-certified Minority Business Enterprises and Service-Disabled Veteran Business Enterprises used in connection with the Work.

Information shall include, as applicable:

- Business name;

- Address;

- Type of work, materials, or services provided;

- Whether the firm is certified or non-certified;

- Classification of the firm, if applicable;

- Contract or purchase amount; and

- Amount paid during the applicable payment period.

The Contractor shall provide this information with each Application for Payment or at such other times as requested by the City so that the City may comply with the reporting requirements of Grant Agreement No. D0337. (LCQ RIF Grant Agreement D0337)

4. E-Verify The Contractor shall comply with Section 448.095, Florida Statutes, and shall register with and use the E-Verify system as required by Florida law.

The Contractor shall require all subcontractors performing work under the Contract to comply with applicable E-Verify requirements. The Contractor shall maintain all documentation required by law and shall provide such documentation to the City upon request.

Failure to comply with applicable E-Verify requirements may constitute a material breach of the Contract. (LCQ RIF Grant Agreement D0337_E)

5. Public Records and Access to Records The Contractor shall maintain all books, documents, papers, accounting records, and other records relating to the performance of the Contract and shall make such records available to the City and other authorized governmental representatives as required by law and the Grant Agreement.

The Contractor shall cooperate with the City in responding to public records requests applicable to records associated with the project.

Nothing in this provision shall be construed to require disclosure of records that are confidential or exempt from disclosure under applicable law. (LCQ RIF Grant Agreement D0337_E)

6. Record Retention The Contractor shall retain project records for a minimum period sufficient to allow the City to comply with the record-retention requirements of Grant Agreement No. D0337, including the five-year retention period applicable to the grant.

Records shall not be destroyed prior to expiration of the applicable retention period if an audit, litigation, claim, negotiation, or other action involving the records has commenced and remains unresolved. (LCQ RIF Grant Agreement D0337_E)

7. Audit and Inspection The Contractor shall permit the City, the Florida Department of Commerce, the State of Florida, and authorized auditors or representatives to inspect and examine records directly related to the project and payments made under the Contract.

The Contractor shall cooperate with audits, reviews, inspections, and requests for documentation associated with Grant Agreement No. D0337. (LCQ RIF Grant Agreement D0337_E)

8. Nondiscrimination The Contractor shall not unlawfully discriminate against any person in the performance of the Work on the basis of race, color, religion, sex, national origin, age, disability, or any other protected classification under applicable law.

The Contractor shall take appropriate action to ensure compliance by its employees and subcontractors. (LCQ RIF Grant Agreement D0337_E)

9. Fraud and Criminal Activity The Contractor shall promptly notify the City of any known or suspected fraud, criminal activity, misrepresentation, or misuse of funds related to the project.

The Contractor shall cooperate with any investigation or review conducted by the City, Florida Department of Commerce, law enforcement, or other authorized governmental entity. (LCQ RIF Grant Agreement D0337_E)

10. Human Trafficking Affidavit Prior to execution of the Contract, the Contractor shall provide any affidavit required under Section 787.06(13), Florida Statutes, relating to human trafficking.

The Contractor shall provide such affidavit in the form required by the City. (LCQ RIF Grant Agreement D0337_E)

11. Foreign Country of Concern Requirements To the extent applicable to the Contractor or Contract, the Contractor shall comply with applicable requirements of Section 287.138, Florida Statutes, concerning foreign countries of concern.

Where required by law, the Contractor shall provide the applicable attestation or certification requested by the City.

This provision applies only to the extent the statutory requirements are applicable to the Contract. (LCQ RIF Grant Agreement D0337_E)

12. Payment Documentation (MINORITY BUSINESS ENTERPRISE (MBE) / SERVICE-DISABLED VETERAN BUSINESS ENTERPRISE (SDVBE) REPORT) Because the project is being administered under a reimbursement grant, the Contractor shall provide complete supporting documentation with each Application for Payment.

Documentation shall include, as applicable:

- AIA G702 and G703 forms or an approved equivalent;

- Updated Schedule of Values;

- Invoices and supporting cost documentation;

- Subcontractor and supplier information;

- Minority and Service-Disabled Veteran Business Enterprise participation information;

- Documentation confirming work completed during the payment period;

- Photographs showing project progress;

- Documentation requested by the City to support reimbursement under the RIF Grant; and

- Other supporting records reasonably required by the City.

Applications for Payment that do not contain sufficient supporting documentation may be returned as incomplete. (LCQ RIF Grant Agreement D0337_E)

13. Project Photographs The Contractor shall provide sufficient photographs documenting the project before construction, during construction, and following completion.

The Contractor shall provide no fewer than the number of photographs necessary for the City to satisfy the Grant Agreement's requirement for at least five site photographs documenting the project before, during, and after construction. (LCQ RIF Grant Agreement D0337_E)

14. Closeout Documentation As a condition of final payment, the Contractor shall provide all documentation reasonably required by the City to complete grant closeout.

Such documentation may include:

- Final Application for Payment;

- Final Schedule of Values;

- Final subcontractor and supplier payment information;

- Minority and Service-Disabled Veteran Business Enterprise reporting information;

- Warranties;

- Final permits and approvals;

- Final project photographs;

- As-built or record information, if applicable;

- Certifications required by the Contract Documents;

- Documentation supporting final inspection; and

- Any additional documentation necessary for the City to satisfy FloridaCommerce grant closeout requirements.

The Grant Agreement specifically requires final documentation that includes invoices, AIA G702/G703 or equivalent certification, final plans and specifications, the final bid packet, applicable meeting minutes, permits, and project photographs. (LCQ RIF Grant Agreement D0337_E)

15. Scope Consistency The Contractor shall perform the Work in accordance with the approved Contract Documents and the scope funded under Grant Agreement No. D0337.

The funded scope includes removal and disposal of the existing hangar roof structure and installation of a new hangar roof system, including 8-inch purlins and 24-gauge standing-seam roof panels, together with associated engineering, structural integrity, weatherproofing, building-code compliance, and final inspection requirements. (LCQ RIF Grant Agreement D0337_E)

No material change to the funded scope shall be implemented without prior written approval from the City.

16. Changes and Additional Work The Contractor shall not proceed with additional work or material changes that could affect grant eligibility unless authorized in writing by the City.

The Contractor acknowledges that authorization by the City does not guarantee reimbursement by FloridaCommerce unless the work is eligible under the Grant Agreement.

17. Contractor Cooperation with Grant Administration The Contractor shall cooperate with the City, its consultants, and FloridaCommerce in providing information necessary for grant administration, reimbursement requests, monitoring, audits, and closeout.

Failure to timely provide required documentation may result in delay of payment.

Funding Notice: This project is funded through the Florida Department of Commerce Rural Infrastructure Fund Grant Agreement No. D0337. This project does not include an FAA-established DBE participation goal under the RIF grant. However, reporting of Minority Business Enterprise and Service-Disabled Veteran Business Enterprise participation is required as described in the Contract Documents.

SP-12

PROPOSAL DOCUMENTS

FOR ALL WORK INCLUDED IN

HANGARS 1 & 2 ROOF REPLACEMENT

AT THE LAKE CITY GATEWAY AIRPORT

LAKE CITY, FLORIDA

The undersigned, as bidder, hereby declares that he has examined the site of the work and informed himself fully in regard to all conditions pertaining to the place where the work is to be done; that he has examined the Plans and Specifications for the work and Contractual Documents relative thereto and has read all Special Provisions furnished prior to the opening of bids; that he has satisfied himself relative to the work to be performed.

The bidder proposes and agrees, if this Proposal is accepted, to contract in the form of contract specified with the City of Lake City to furnish all necessary materials, equipment, machinery, tools, apparatus, means of transportation and labor necessary to complete the construction of the:

Project Description: HANGARS 1 & 2 ROOF REPLACEMENT

It is agreed that the description under each item, being briefly stated, implies, although it does not mention, all incidentals and that the prices stated are intended to cover all such work, materials, and incidentals as constitute bidder's obligations as described in the Specifications and any details not specifically mentioned, but evidently included in the Contract shall be compensated for in the item which most logically includes it.

Submission of Bid Bids shall be submitted electronically on the e-procurement site secure.procurenow.com at the specified time and date for receipt of bids. The e-procurement system will not allow the receipt of late bids.

PD-12

BID FORMS

AVAILABLE VIA

5. PRICING PROPOSAL

The quantities for bid items listed on the proposal sheet are estimated quantities only for the purpose of comparing bids. Any difference between these estimated quantities and actual quantities required for construction shall not be taken as a basis for claims by the Contractor for extra compensation. Compensation will be based upon the unit prices and actual construction quantities.

Upon receipt of written notice of the acceptance of this bid, bidder will execute the formal Contract attached within 15 days and deliver a Surety Bond or Bonds as required by Section 30-05 of the General Provisions. The bidder further proposes and agrees hereby to commence construction with an adequate work force, plant, and equipment on the date stated in the written notice to proceed and will progress therewith to its completion within the number of calendar days stated under Section 80-08, of the General Provisions in accordance with this Contract and Specifications. The bid bond or certified check in the amount of five percent (5%) of this bid shall become the property of the Owner in the event the Contract and bond are not executed within the time above set forth, as liquidated damages for the delay and additional expense to the Owner caused thereby.

Attached hereto is a: (check whichever applies)

_____ Certified Check on the Bank of ______________________________

OR

_____ Bid bond, representing my 5% Proposal Guaranty as required Section 20-10 of the General Provisions

SIGNATURE:

IN WITNESS WHEREOF, the parties to this present have hereunto set their hands and seals the day and year first above written: The Contractor by such duly authorized officers or individuals as may be required by law.

(SEAL)

_________________________ ADDRESS: __________________________________

(WITNESS)

PHONE:

NOTE: If Contractor is a corporation, Secretary should attest.

NON‑COLLUSION BIDDING CERTIFICATION

By submission of this bid, the bidder and each person signing on behalf of the bidder certifies, subject to the terms of Section 103‑d of the General Municipal Law, as amended, and under penalty of perjury, that to the best of its knowledge and belief:

(a) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor;

(b) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly being disclosed by the bidder prior to the opening, directly or indirectly, to any other bidder or to any competitor; and

(c) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition.

(d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury affirms the truth hereof, such penalties being applicable to the bidder as well as to the person signing in its behalf.

Signature ____________________________________________

Title ________________________________________________

STATE OF FLORIDA

COUNTY OF

On this __________ day of ____________, 20___, before me personally appeared _____________________________, to me known, who being by me duly sworn, did depose and say that he resides at ___________________________________________________________________, Florida: that he is the ______________________ of _______________________, the corporation described in and which executed the within instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of said corporation.

Notary Public

THIS FORM SHALL BE COMPLETED BY ALL BIDDERS AND SHALL ACCOMPANY ALL PROPOSALS

The Bidder (Proposer) shall complete the following statement by checking the appropriate boxes:

The Bidder (Proposer) [ ] has [ ]has not submitted all compliance reports in connection with any such Contract due under the applicable filing requirements; and that representations indicating submission of required compliance reports signed by proposed Subcontractors will be obtained prior to award of Subcontracts.

If the Bidder (Proposer) has participated in a previous Contract subject to the Equal Opportunity clause and has not submitted compliance reports under applicable filing requirements, the Bidder (Proposer) shall submit a compliance report on standard Form 100, "Employee Information Report EEO-1" prior to the award of Contract.

Standard Form 100 is normally furnished employees annually, based on a mailing list currently maintained by the Joint Reporting Committee. In the event a Contractor has not received the form, he may obtain it by writing to the following address:

STATEMENT OF SURETY'S INTENT

TO: City of Lake City

We Have Reviewed the Bid of ____________________________________________________________ (Contractor) Of ______________________________________________________________________________________

Bids for Which Will be Received on: ______________________________________________________ (Bid Opening Date) and wish to advise that should this Bid of the Contractor be accepted and the Contract awarded to him, it is our present intention to become surety on the performance bond and labor and material bond required by the Contract.

Any arrangement for the bonds required by the Contract is a matter between the Contractor and ourselves and we assure no liability to you or third parties if for any reason we do not execute the requisite bonds.

We are duly authorized to do business in the State of Florida.

Surety Contact Person Name (print): ____________________________________________ Contact Person Telephone Number: ____________________________________________

Attach Power of Attorney

(Corporate seal, if any. If no seal, write "No Seal" across this place and sign.)

ADDENDA RECEIPT

Receipt of the following Addenda is acknowledged:

ADDENDUM NO.: DATED: _____________________

The full names and residences of all persons interested in this bid as principals are as follows:

Bidders must fill out the above complete.

CONFLICT OF INTEREST STATEMENT

This sworn statement is submitted with Bid, Proposal or Contract for_______________________________ This sworn statement is submitted by (entity) ________________________ whose business address is _____________________________________ and (if applicable) Federal Employer Identification Number (FEIN) is _____________________( If a Sole Proprietor and you have no FEIN, include the last four (4) digits of your Social Security Number: ____________.)

My name is and my relationship to the entity named above is .

1. The above named entity is submitting a Proposal for the City of Lake City.

2. The Affiant has made diligent inquiry and provides the information contained in the Affidavit based upon his/her own knowledge.

3. The Affiant states that only one submittal for the above proposal is being submitted and that the above named entity has no financial interest in other entities submitting proposals for the same project.

4. Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraints of free competitive pricing in connection with the entity’s submittal for the above proposal. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and execution of the Contract for this project.

5. Neither the entity not its affiliates, nor anyone associated with them, is presently suspended or otherwise ineligible from participation in contract letting by any local, State, or Federal Agency.

6. Neither the entity nor its affiliates, nor anyone associated with them have any potential conflict of interest due to any other clients, contracts, or property interests for this project.

7. I certify that no member of the entity’s ownership or management is presently applying for an employee position or actively seeking an elected position with the City of Lake City.

8. I certify that no member of the entity’s ownership or management, or staff has a vested interest in any aspect of the City of Lake City.

9. In the event that a conflict of interest is identified in the provision of services, I, on behalf of the above named entity, will immediately notify the City of Lake City.

Signature Date:

STATE OF FLORIDA

COUNTY OF ____________________

PERSONALLY APPEARED BEFORE ME, the undersigned authority, who, after first being sworn by me, affixed his/her signature at the space provided above on this ___ day of ________________, 20___, and is personally known to me, or has provided ______________________ as identification.

_______________________________ My Commission expires:___________________

DRUG-FREE WORK PLACE CERTIFICATE

IDENTICAL TIE BIDS – Pursuant to Section 287.087, Florida Statutes, preference shall be given to businesses with Drug- Free Work Place Programs. Whenever two or more bids which are equal with respect to price, quality, and service are received for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a Drug-Free Work Place Program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a Drug-Free Work Place Program. In order to have a Drug-Free Work Place Program, a business shall:

1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2) Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a Drug- Free Work Place, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1).

4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the Unite States or any state, for a violation occurring in the work place no later than five

(5) days after such conviction.

5) Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee’s community, by an employee who is convicted.

6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

AS THE PERSON AUTHORIZED TO SIGN THE STATEMENT, I CERTIFY THAT THIS FIRM COMPLIES FULLY WITH THE ABOVE REQUIREMENTS.

STATEMENT UNDER SECTION 287.133(1)(g), FLORIDA STATUTES, ON PUBLIC ENTITY CRIME

(1of 2)

This form must be signed in the presence of a notary public or other officer authorized to administer oaths.

1. This sworn statement is submitted with Bid or Contract for

2. This sworn statement is submitted by (entity) whose business address is and (if applicable) Federal Employer Identification Number (FEIN) is If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement: .)

3. My name is and my relationship to the entity named above Is

4. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g). Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or any agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.

5. I understand that "convicted" or "conviction" as defined in paragraph 287.133(1)(b), Florida Statutes, means finding of guilt or a conviction of a public entity crime with or without an adjudication of guilt, in any Federal or state trial court of records relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo contendere.

6. I understand that an "affiliate" as defined in Section 287.133(1)(a), Florida Statutes, means:

a. A predecessor or successor of a person convicted of a public entity crime; or

b. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The City of Lake City ownership by one of shares constituting a controlling income among persons when not for fair interest in another person, or a pooling of equipment or income among persons when not for fair market value under a length agreement, shall be a prima facie case that one person controls another person. A person who was knowingly convicted of a public entity crime, in Florida during the preceding 36 months shall be considered an affiliate.

7. I understand that a "person" as defined in Section 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of the state or of the United States with the legal power to enter into a binding contract for provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity.