KIMLEY-HORN_INVOICE_28318787_MPD0437-24_H80_DBEO May(Climb & Pass Lane Study) (1).pdf
PDF 985 KB Posted
- Attached to
- Master Agreement AZ|CTR060474
- Contract number
- CTR060474
- Issued by
- Arizona
About this file
This document is a collection of invoicing and progress reporting materials for the ADOT Statewide Climbing and Passing Lane Study, a transportation infrastructure project managed by the Arizona Department of Transportation (ADOT) Multimodal Planning Division. The primary contractor is Kimley-Horn and Associates, Inc., with subconsultants Horrocks and RVD Systems. The project involves coordination with ADOT districts, Councils of Governments (COGs), Metropolitan Planning Organizations (MPOs), and the Arizona Trucking Association (ATA).
The contract (Purchase Order PO0000627483) is valued at $249,999.23, with the current invoice for $29,522.99 covering professional services through May 31, 2024. The project aims to study and identify potential climbing and passing lanes across Arizona, involving tasks such as data collection, district interviews, methodology development, and preparing a final report. The contract has a 0.00% Disadvantaged Business Enterprise (DBE) goal, and no DBE subcontractors are participating. The project is federally funded through the Federal Highway Administration (FHWA) and is currently progressing through various research and consultation phases, with key activities including virtual district meetings, data compilation, and working paper development.
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Text version
No Partial - In Progress
0.00% 0
No Billing
Start Date 5/1/2024
Billing End Date
5/31/2024
Originally Awarded
Budget Amount
Approved Modifications
Amount
Total Awarded Budget
$ Invoiced Previously
$ Rejected or Disallowed on
Previous Invoices
$ Remaining Project Budget (Total Awarded - $
Invoiced Previously + $ Rejected on Prev.
Invoices)
$ Paid by ADOT Previously
Purchase Order Balance Prior to
This Invoice (Total Awarded -
$ Paid)
$ Invoiced Today
$ Disallowed ($ Invoiced
Exceeds Remaining
Budget)
Net Amount Due for
This Invoice
Balance After This Invoice
447.00$ 447.00$ 447.00$ 447.00$ -$ $ - $ 447.00
20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$ -$ $ - $ 20,000.00
229,552.23$ 229,552.23$ 48,997.50$ 180,554.73$ 48,997.50$ 180,554.73$ 29,522.99$ -$ $ 29,522.99 $ 151,031.74
TOTALS 249,999.23$ -$ 249,999.23$ 48,997.50$ -$ 201,001.73$ 48,997.50$ 201,001.73$ 201,001.73$ -$ 29,522.99$ 171,478.74$
Date Signed / Invoice Date
6/27/2024 Date Signed / Invoice Date
Phone Number Phone
Number
Please leave blank
Submitter: I hereby certify / confirm the above statements Optional 2nd Submitter: I hereby certify / confirm the above statements
This section is only applicable to the FINAL reimbursement request submission - Please leave blank.
Pursuant to 2 CFR 200.415: By signing this report, I certify to the best of my knowledge and belief that the report is true, complete, and accurate, and the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal award. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil or administrative penalties for fraud, false statements, false claims or otherwise. (U.S. Code Title 18, Section 1001 and Title 31, Sections 3729-3730 and 3801-3812).
I Confirm DBE Goal Committment was made for the Project and No AZ DBE Firms Participated.
3) I certify that my typed in signature below is a legally-binding signature.
Enter Brief Reason for Not Meeting the DBE Commitment for this Project
Federal Funding for this Project (Locate in PO Reference/Description text)
FHWA
Submitter Certification (Required with Every Invoice)
Michael Grandy SignatureSignature
Michael.Grandy@Kimley-Horn.com Email AddressEmail Address
ADOT PROGRAM/PROJECT MANAGER REVIEW
Invoicing aligns with Progress and Awarded Budget / Pricing
Support Documents align to Invoice and adequately supports costs
Status Reason for Rejection
Progress toward Scope aligns with Awarded Requirements Invoice Approved
Invoice Rejected
Confirmed - Zero DBE SubContractors performed work on the Project
Please Leave Blank
ADOT PM Signature RequiredTravel charges are in accordance with State/ADOT Policy The ADOT Project Manager is required to review for each of these items.
By approving this invoice, you certify these requirements are met
White Field with RED Text =
Urgent Information
Pink with Red Text = Entry/Correction Required Pale Orange = Form Calculated field
Teal = Label Only - Do not Enter Text
Grey = Disregard Field
FMS PROCESSING - SECTION RESERVED FOR FMS PROCESSING
Invoice Received for Processing Please Leave Blank
Date Received by Optional Comment Optional NoteDate Received by
White Field = Entry in Field Permitted
Pink Field = Mandatory Field
Area Reserved Color Key
Billing Summary / Reimbursement Request For use by: Vendors / Contractors / Suppliers of MPD
(Version 07/01/2023)
Heidi Yaqub Project Title
(For Research Project add SPR Number)
Statewide Climbing and Passing Lane Study MPD Tracking Number
{Use Format: MPDnnnn-yy};
{RTAP use " MPDRTAP-yy"}
MPD0437-24 H80 ADOT PM Name
Prime Contractor Firm Name Kimley-Horn and Associates, Inc.
Is the Prime an AZ Certified
DBE?
Project Status
(Select from Drop Down) Purchase Order Number PO0000627483
Michael.Grandy@kimley-horn.com Please Leave Blank
Prime PM Name (Notify if Unaccepted / Rejected / Paid)
Michael Grandy DBE Commitment % How many DBE Subcontractors performed on the Project?
Invoice Number 28318787
Please Leave BlankPrime PM Email
SUMMARY OF WORK FOR WHICH PAYMENT IS REQUESTED
Task or Deliverable Description from PO Line (Identifies which PO line(s) should be received for this submission) Additional Optional Information
Task 1 Travel
Task 2 Other Direct Cost
Task 3 Statewide Climbing and Passing Study
DocuSign Envelope ID: 7EFAC8C9-D2D1-41BB-A1B2-02CE9D361EAF
X
Enter Date Received by MPD and Receipt
Number
REC #1469792
06/27/2024
7/9/2024AP Received 7/8/24 Accounts Payable DocuSign mailto:Michael.Grandy@kimley-horn.com mailto:Michael.Grandy@kimley-horn.com mailto:Michael.Grandy@Kimley-Horn.com mailto:Michael.Grandy@Kimley-Horn.com mailto:Michael.Grandy@kimley-horn.com
Prime Firm Name DBE % 0.00%
Task No
Awarded $ Functional Role Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual
Michael Grandy* Technical Expert 53.0 2.0 5.0 16.0 8.5 28.0 20.0 20.0 41.0 12.0 Brent Crowther Technical Expert 8.0 2.0 3.0 2.0 2.0 2.0 3.0 Curtis Rowe Technical Expert 0.0 0.0 0.0 0.0 0.0 0.0 0.0 Deanna Haase Technical Expert 0.0 0.5 0.0 3.0 0.0 0.0 0.0 0.0 0.0 Raj Christian Principal 2.0 0.0 0.0 0.0 1.0 0.0 1.0 Keith Christian Consultant 8.0 2.0 32.0 0.0 2.0 2.0 32.0 Chris Joannes Consultant 8.0 20.0 3.0 0.0 24.0 2.0 2.0 Siva Sivakumar Consultant 8.0 5.5 2.0 2.0 34.0 6.0 3.0 51.0 2.0 Anita Johari Technical Expert 0.0 1.0 8.0 0.0 12.0 2.0 1.0 Allen Hathcock Technical Expert 0.0 1.0 2.0 18.0 2.0 60.0 2.0 Taylor Dunkle Engineer 0.0 3.0 9.0 0.0 3.0 2.0 2.0 Karina Trejo Analyst 17.0 8.0 16.0 51.0 23.0 2.0 4.0 Kristen Faltz Planner 0.0 3.0 10.0 2.0 16.0 2.0 2.0 Joseph Cuffari Planner 0.0 0.0 0.0 0.0 4.0 0.0 0.0 0.0 Tom Stafford Analyst 0.0 1.5 1.0 2.0 2.0 2.0 40.0 3.0 Greg Honiotes Analyst 0.0 14.0 37.0 2.0 18.0 2.0 40.0 Ajdin Spahic Analyst 0.0 26.0 3.0 29.0 55.0 2.0 27.5 30.0 2.0 20.0
$ 31,145.00
Purchase Order Number PO0000627483
Vendor Hours Contribution Table & DBE Compliance Report MPD Tracking Number MPD0437-24 H80
The hours reported on this table are provided to enable visual assessment by the ADOT Project Manager of progress on work tasks. Race Conscious DBE Goal Commitment 0.00%
This information will also be used to verify that the level of team member and/or individual designated for the task is actually performing the work.
This information will also be used if auditing the project for DBE Commercially Useful Function. Vendor's Invoice Number 28318787
Decreases in DBE Firm Participation or Removal MUST be Authorized by the BECO Office in Advance. Total Project Award 249,999.23$
Please update Actual Hours
Task 3 - Collect Data
Task 4 - Conduct
Interviews and Consultations
Task 5 - Update Methodology, Revise Prioritization/
Recommendation s
Task 6 - Field Visits and
Project Sheets
Task 7 - Final Report and Executive Summary
Task 8 - Modifications
Not Used Not Used Not Used
AZ Certified
DBE?
$ of Contract Award $ 221,752.00
Task 1 - Project Mgmt
Task 2 - Review
Previous Work/Best Practices
Staff Name
$ 51,942.00 $ 29,230.00 $ 16,655.00 $ 34,920.00 $ 30,945.00 $ 26,915.00
DocuSign Envelope ID: 7EFAC8C9-D2D1-41BB-A1B2-02CE9D361EAF
Jason Getz GIS 2.0 0.0 14.0 18.5 4.0 1.0 6.0 10.0 Justin Gilbert Graphic Designer 4.0 1.0 2.0 2.0 0.5 1.0 0.0 6.0 Karen Hanas Admin/Financial Support 4.0 1.0 2.0 0.0 0.0 4.0 2.0 Tamie Schofield Admin/Financial Support 0.0 0.0 0.0 12.5 0.0 0.0 0.0 0.0 Alexis Hamilton Admin/Financial Support 0.0 0.0 0.0 0.0 0.0 0.0 0.0 Mike Dayton Admin/Financial Support 16.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0
TOTALS 130.0 10.5 90.0 6.0 187.0 94.5 147.0 58.0 160.0 0.0 220.0 0.0 144.0 0.0
SubContractor Firm
DBE % 0.00%
Task No
Awarded $ Functional Role Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual
Tyrone Atkin Technical Expert 20.0 1.0 1.0 1.0 1.0 5.0 2.0 1.0 Katrina Trice-Hall Admin/Financial Support 6.0 0.0 0.0 0.0 0.0 0.0 0.0 Stephanie Admin/Financial Support 6.0 0.0 0.0 0.0 0.0 0.0 0.0
TOTALS 32.0 1.0 1.0 0.0 1.0 0.0 1.0 0.0 5.0 0.0 2.0 0.0 1.0 0.0
SubContractor
Firm
DBE % 0.00%
Task No
Awarded $ Functional Role
See Task 6 Other Direct Costs
Staff Name
Task 1 - Project Mgmt
Task 2 - Review
Previous Work/Best Practices
$ 5,739.34 $ 227.99
Staff Name
Task 1 - Project Mgmt
Task 2 - Review
Previous Work/Best Practices
Task 6 - Field Visits and
Project Sheets
Task 7 - Final Report and Executive Summary
$ 455.98 $ 227.99
Task 8 - Modifications
Not Used Not Used
HORROCKS
AZ Certified
DBE?
$ of Contract Award $ 8,247.23
Task 3 - Collect Data
Not Used
$ of Contract Award $ 20,000.00
Task 4 - Conduct
Interviews and Consultations
Task 5 - Update Methodology, Revise Prioritization/
Recommendation s
$ 227.99 $ 227.99 $ 1,139.95
RVD SYSTEMS
AZ Certified
DBE?
Not Used Not Used Task 3 - Collect
Data
Task 4 - Conduct
Interviews and Consultations
Task 5 - Update Methodology, Revise Prioritization/
Recommendation s
Task 6 - Field Visits and
Project Sheets
Task 7 - Final Report and Executive Summary
Task 8 - Modifications
Not Used
$ 20,000.00
Contact Division/Unit
Title Location Address
Email Telephone
Supplier Name Supplier Contact
Contract No. Purchase Order #
Date Invoice #
Project Title Interim VPR
Email Date
DateSignature of Agency Representative
MPD Contracts will submit an electronic copy of the completed form to the ADOT Procurement Office at Procurement@azdot.gov.
Reporting incident, no action requested.
Requesting action:
Procurement Officer
PO0000627483
28318787
Reporting Contact Information
Kimley-Horn and Associates, Inc. Michael Grandy
Vendor Performance Report Procurement Office 1739 W. Jackson St., Ste. A, MD 100P
Phoenix, AZ 85007
Email: Procurement@azdot.gov
Documenting positive or negative performance and procurement actions, as requested
Reporting Contact Information
Describe details of the action taken:
based on, {with MPD revisions to performance section}:
ADOT Vendor Performance Report (11/21)
Describe Compliance with Invoicing Requirements:
Describe Project Delivery Compared with Schedule:
Describe Project Outcomes Compared with Objectives:
Describe Vendor Performance
Services, Goods or Equipment:
Describe the performance issue. Be accurate, complete and factual. Use an attachment if necessary.
MPD Tracking Number MPD0437-24 H80 Statewide Climbing and Passing Lane Study
PROCUREMENT ACTION
DocuSign Envelope ID: 7EFAC8C9-D2D1-41BB-A1B2-02CE9D361EAF
X
602-712-7644hyaqub@azdot.gov
Project Objectives have been met.
7/8/2024
Invoicing requirements were met.
MPD/4210
Performance is within expected standards.
1611 W. Jackson, Phoenix, AZ 85007Regional/Freight Planning
Project Delivery was within the agreed upon schedule.
Heidi Yaqub
Please remit payment electronically to: If paying by check, please remit to:
Account Name: KIMLEY-HORN AND ASSOCIATES, INC. KIMLEY-HORN AND ASSOCIATES, INC.
Bank Name and Address: WELLS FARGO BANK, N.A., SAN FRANCISCO, CA 94104 P.O. BOX 913221 Account Number:
ABA#:
2073089159554 121000248
DENVER, CO 80291-3221
Please send remittance information to: payments@kimley-horn.com
10pt blank space
ARIZONA DEPARTMENT OF TRANSPORTATION
MULTIMODAL PLANNING DIVISION
ATTN: HEIDI YAQUB
206 SOUTH 17TH AVE, MD310B
PHOENIX, AZ 85007
Federal Tax Id: 56-0885615 For Services Rendered through May 31, 2024
Invoice Amount: $29,522.99 Invoice No: 28318787 Invoice Date: May 31, 2024
Project No: 291199017.3 Project Name: ADOT CLIMB-PASSLANE STUDY Project Manager: GRANDY, MICHAEL
Client Reference: MPD0437-24
PO0000627483
Description Contract Value Amount Earned to Date Previous Amount
Billed Current Amount
Due
SERVICES RENDERED 249,999.23 78,520.49 48,997.50 29,522.99
291199017.3 Total Invoice: $29,522.99
If you have questions, please contact Mike Dayton at (602) 789-3848, or Mike.Dayton@kimley-horn.com 81MRD
ARIZONA DEPARTMENT OF TRANSPORTATION
MULTIMODAL PLANNING DIVISION
ATTN: HEIDI YAQUB
206 SOUTH 17TH AVE, MD310B
PHOENIX, AZ 85007
Invoice No: 28318787 Invoice Date: May 31, 2024
Project No: 291199017.3 Project Name: ADOT CLIMB-PASSLANE
STUDY
Project Manager: GRANDY, MICHAEL
COST PLUS MAX 002072291199017.3W10563291199017.3CPM-1DTCPM
Task Category Description/Name Hrs/Qty Rate Current Amount
Due
PROJECT MGMT ADMIN/FINANCIAL SUPPORT DAYTON, MIKE 1.0 125.00 125.00
ANALYST STAFFORD, TOM 1.5 135.00 202.50
TECHNICAL EXPERT GRANDY, MICHAEL 2.0 275.00 550.00
HAASE, DEANNA 0.5 275.00 137.50
SIVAKUMAR, SIVA 5.5 260.00 1,430.00
TOTAL PROJECT MGMT5T 10.5 2,445.00
BEST PRACTICES REVIEW ANALYST SPAHIC, AJDIN 3.0 135.00 405.00
TECHNICAL EXPERT HAASE, DEANNA 3.0 275.00 825.00
TOTAL BEST PRACTICES REVIEW2T 6.0 1,230.00
DATA COLLECTION ANALYST SPAHIC, AJDIN 55.0 135.00 7,425.00
GIS GETZ, JASON 18.5 150.00 2,775.00
SCHOFIELD, TAMIE 12.5 125.00 1,562.50
TECHNICAL EXPERT GRANDY, MICHAEL 8.5 275.00 2,337.50
TOTAL DATA COLLECTION4T 94.5 14,100.00
DISTRICT INTERVIEWS ANALYST SPAHIC, AJDIN 27.5 135.00 3,712.50
GRAPHIC DESIGNER GILBERT, JUSTIN 0.5 135.00 67.50
PLANNER CUFFARI, JOSEPH 4.0 170.00 680.00
TECHNICAL EXPERT GRANDY, MICHAEL 20.0 275.00 5,500.00
SIVAKUMAR, SIVA 6.0 260.00 1,560.00
TOTAL DISTRICT INTERVIEWS5T 58.0 11,520.00
HORROCKS - QC EXPENSES SUBCONSULTANTS 227.99
TOTAL HORROCKS - QC1T 227.99
TOTAL LABOR AND EXPENSE DETAIL 29,522.99
This page is for informational purposes only. Please pay amount shown on cover page.
81MRD
CONSULTANT
CONSULTANT
ADMIN/FINANCIAL SUPPORT
6/27/2024 ADOT MPD_0437-24_H80_Update_Progress Report_May 2024(Climb & Pass Lane Study).docx 1 of 2
PROGRESS REPORT NO. 5
Arizona Department of Transportation
Task Assignment: MPD0437-24 H80
ADOT Statewide Climbing and Passing Lane Study Contract # CTR060474
Kimley-Horn Project No. 291199017
Reporting Period: Through May 31, 2024
Key Project Staff
Michael Grandy, Project Manager Raj Christian, Principal Brent Crowther, QA/QC
Progress and Accomplishments during the Reporting Period
Task 1 – Project Management Conducted project management activities Coordinated with subconsultant RDV Systems Updated meeting presentation materials
Task 2 – Review Previous Work/Best Practices
Continued draft Working Paper 1 development
Task 3 – Collect Data
Continued data compilation, verification and analysis Compiled and reviewed GIS data provided by ADOT in Web Application Continued draft Working Paper 1 development
Task 4 – Conduct Interviews and Consultations
Set up and refined survey Prepared for and conducted NW/NC District virtual meeting on 5/29 Prepared for and conducted SE/SC District virtual meeting on 5/31 Coordinated to set up virtual meeting with SW/NE/Central Districts Coordinated with COGs/MPOs and ATA
Task 5 – Update methodology, Revise Prioritization/Recommendations
No activity during invoice period
Task 6 – Field Visits and project Sheets
No activity during invoice period
Task 7 – Final Report and Executive Summary
No activity during invoice period
Contacts Made
Coordinated with Heidi Yaqub, ADOT Districts, COGs/MPOs, and ATA
6/27/2024 ADOT MPD_0437-24_H80_Update_Progress Report_May 2024(Climb & Pass Lane Study).docx 2 of 2
Information Generated
District suggestions for additional climbing and passing lanes
Next Month Anticipated Activities
Continued collection and review of data Continued development of draft Working Paper 1 Virtual meeting with SW/NE/Central Districts and with Traffic Safety Section Compilation of input provided by ADOT Districts
Project Engineer: Tyrone Atkin Project Manager: Tyrone Atkin
Michael Grandy Kimley-Horn and Associates, Inc.
7740 North 16th Street Suite Phoenix, AZ 85020
May 13, 2024 Invoice No: 85885
Remit Payment To - Attn: Accounting 2162 West Grove Parkway, Suite 100 Pleasant Grove, UT 84062 Telephone (801) 763-5100
Project AZ-9538-24 ADOT Statewide Passing & Climbing Lane Consultant’s Client: Arizona Department of Transportation Project Name: Statewide Climbing and Passing Lane Study KH Project Manager: Michael Grandy Project Number: MPD0437-24 H80 DBE0 Professional Services for the Period: March 30, 2024 to April 26, 2024 Phase 01 Professional Services Professional Personnel
Hours Rate Amount Principal Engineer III
Atkin, Tyrone 1.00 227.99 227.99 Totals 1.00 227.99 Total Labor & Overhead 227.99
$227.99Phase Total
Billing Limits Current Prior To-Date
Total Billings 227.99 0.00 227.99 Limit 8,247.23 Remaining 8,019.24
$227.99Total Project Invoice Amount
Billing Summary
Current Prior Total Received Labor 227.99 0.00 227.99 Totals 227.99 0.00 227.99 0.00
9:57:41 AMInvoice 85885 Dated 5/13/2024Horrocks
Monday, May 13, 2024Billing Backup
Project AZ-9538-24 ADOT Statewide Passing & Climbing Lane
Phase 01 Professional Services
Professional Personnel
Hours Rate Amount Principal Engineer III
Principal Engineer III 1130 - Atkin, Tyrone 4/24/2024 1.00 227.99 227.99
Project Team kickoff/update meeting Totals 1.00 227.99 Total Labor & Overhead 227.99
Phase Total $227.99
$227.99Project Total
$227.99Total this Report
Project 85885AZ-9538-24 ADOT Statewide Passing & Climbing Lane Invoice
| BillingReport |
| VendorHoursContribution |
| Vendor Performance Report |
| 2024-07-09T12:01:18-0700 | |
| Digitally verifiable PDF exported from www.docusign.com |
File details come from the government source that posted it. Updated .