J-7 CDRL A001 - Contract Management.pdf

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PREVIOUS EDITION MAY BE USED.

DD FORM 1423, FEB 2024

Page of (Updated 20250617)

INSTRUCTIONS FOR COMPLETING DD FORM 1423

(See DoDM 5010.12 for detailed instructions.)

DD FORM 1423, FEB 2024

Page of (Updated 20250617)

CONTRACT DATA REQUIREMENTS LIST

C. CATEGORY:

14. DISTRIBUTION

14. DISTRIBUTION

a. ADDRESSEE

b. COPIES Draft Final Reg Repro

16. REMARKS

14. DISTRIBUTION

15.TOTAL

Image of arrow pointing towards totals

FOR GOVERNMENT PERSONNEL

Item A. Self-explanatory.

Item B. Self-explanatory.

Item C. Mark (X) appropriate category: TDP - Technical Data Package; TM - Technical Manual; Other - other category of data, such as "Provisioning," "Configuration Management," etc.

Item D. Enter name of system/item being acquired that data will support (e.g., Mission Design Series (MDS) designator).

Item E. Self-explanatory (to be filled in after contract award).

Item F. Self-explanatory (to be filled in after contract award).

Item G. Name of preparer of CDRL.

Item H. Date CDRL was prepared and signature of preparer of CDRL.

Item I. Name of CDRL approval authority.

Item J. Date CDRL was approved and signature of CDRL approval authority.

Item 1. See DFARS Subpart 204.71 for proper numbering. To add or delete additional data items, point and click the plus or minus sign to the right of Block J.

Item 2. Enter title as it appears on data acquisition document cited in Item 4.

Item 3. Enter subtitle of data item for further definition of data item (optional entry).

Item 4. Identify only one Data Acquisition Document No. If a single work task generates more than one deliverable data product, prepare a separate data item for each deliverable data product.

Item 5. Enter reference to tasking in contract that generates requirement for the data item (e.g., Statement of Work/Performance Work Statement paragraph number).

Item 6. Enter technical office responsible for ensuring adequacy of the data item.

Item 7. Specify requirement for inspection/acceptance of the data item by the Government.

Item 8. Specify requirement for approval of a draft before preparation of the final data item.

Item 9. For technical data and computer software, specify the contractor's requirement to mark the appropriate distribution statement on the technical data or computer software (ref. DoDI 5230.24).

Item 10. Specify number of times data items are to be delivered.

Item 11. Specify as-of date of data item, when applicable.

Item 12. Specify when first submittal is required.

Item 13. Specify when subsequent submittals are required, when applicable.

Item 14. Enter addressees and number of draft/final copies to be delivered to each addressee. Explain reproducible copies in Item 16.

Item 15. Enter total number of draft/final copies to be delivered.

Item 16. Use for additional/clarifying information for Items 1 through 15. Examples are: Tailoring of documents cited in Item 4; Clarification of submittal dates in Items 12 and 13; Explanation of reproducible copies in Item 14; Desired medium for delivery of the data item.

Identify for which data item additional remarks are provided. When tailoring the Data Acquisition Document invoked in Item 4, identify which portions of that Document are being tailored.

Identify any referenced attachments to the form. Attachments can be added using the button at the bottom of page 1.

FOR THE CONTRACTOR

Item 17. Specify appropriate price group from one of the following groups of effort in developing estimated prices for each data item listed on the DD Form 1423.

a. Group I. Definition - Data which is not otherwise essential to the contractor's performance of the primary contracted effort (production, development, testing, and administration) but which is required by DD Form 1423.

Estimated Price - Costs to be included under Group I are those applicable to preparing and assembling the data item in conformance with Government requirements, and the administration and other expenses related to reproducing and delivering such data items to the Government.

b. Group II. Definition - Data which is essential to the performance of the primary contracted effort but the contractor is required to perform additional work to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, or quality of the data item.

Estimated Price - Costs to be included under Group II are those incurred over and above the cost of the essential data item without conforming to Government requirements, and the administrative and other expenses related to reproducing and delivering such data item to the Government.

c. Group III. Definition - Data which the contractor must develop for his internal use in performance of the primary contracted effort and does not require any substantial change to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, and quality of the data item.

Estimated Price - Costs to be included under Group III are the administrative and other expenses related to reproducing and delivering such data item to the Government.

d. Group IV. Definition - Data which is developed by the contractor as part of his normal operating procedures and his effort in supplying these data to the Government is minimal.

Estimated Price - Group IV items should normally be shown on the DD Form 1423 at no cost.

Item 18. For each data item, enter an amount equal to that portion of the total price which is estimated to be attributable to the production or development for the Government of that item of data.

These estimated data prices shall be developed only from those costs which will be incurred as a direct result of the requirement to supply the data, over and above those costs which would otherwise be incurred in performance of the contract if no data were required. The estimated data prices shall not include any amount for rights in data. The Government’s rights to use the data shall be governed by the pertinent provisions of the contract.

9.0.0.2.20120627.2.874785 DD Form 1423, "Contract Data Requirements List" delete continuation

Block 13: The Government shall have fifteen (15) calendar days after receiving for review and comment of the CDRL. Revise and resubmit the updated CDRL to the Government for approval seven (7) calendar days after receiving comments. Subsequent submissions are as required until the CDRL is approved.

Block 14: Electronically delivered, reproducible Microsoft Office format (unless otherwise approved by the Government) to the JWCC UCM Core Contracting Officer's Representative (COR).

Block 4/5: The content requirements of the Data Item Description (DID) are tailored to require the following report elements:

Documentation shall be in contractor format. No classified information shall be submitted. Each subordinate plan shall be included as an Annex to Management Plan submissions. After the initial submission and approval of the listed Plans, revised Plans may be submitted independently.

Management Plans (see PWS 6.1,6.3.6)(DI-MGMT-80004A) The Management Plans describe the contractor’s organization, assignment of functions, duties, and responsibilities, management procedures and policies, and reporting requirements for the conduct of contractually imposed tasks, projects, or programs. Each of the following Plans shall include the following sections or annexes.

• Cover and title page identifying the following:

• Plan date of issue

• Plan document number/revision number or letter

• Contract number

• Contractor name and address

• Title of plan

• Program title

• Security classification, if classified

• Distribution statement

• Destruction notices

• Revisions will include a summary of changes

16. REMARKS: Program Management Plan (PMP) (PWS 6.1.1 – 6.1.2) (DI-MGMT- 81117A) The Program Management Plan provides current information which is used to describe the approach, resources and needs of the contractor to perform the JWCC UCM Core Contract that will be used to facilitate effective overall program management.

• Introduction

• Scope

• Program Summary

• Identification of Key Personnel

• Personnel Qualifications

• Substitution of Key Personnel

• Reporting Processes, Including Ad Hoc Reporting

• Communication Plan (see PWS 6.1.2.2.2)

• Program Points of Contact

Risk Management Plan (RMP) (PWS 6.1.2.2.3) (DI-MGMT-81808) Contents. The plan shall address in depth each major section identified below:

• Introduction

• Scope

• Program Summary

• Risk Management Strategy and Process

• Risk Management Process and Procedures

• Risk Identification

• Risk Analysis

• Risk Mitigation Planning

• Risk Mitigation Implementation

• Risk Tracking (including resolution reporting)

• Figure(s) and Table(s)

Quality Control Plan (PWS 6.1.2.2.4) (DI-QCIC-81794B)

• Introduction

• Scope

• Program Summary

• Approach

• Issue Reporting (intake) Methodology

• Issue Reporting Acknowledgement (method and timing)

• Issue Handling per QCP and SLAs.

IT Service Management (ITSM) Plan. (PWS 6.1.2.2.5) (DI-MGMT-80004A)

• Introduction

• Scope

• Program Summary

• Incident and Outage Identification Process

• Response Actions

• Follow-up Reporting Process (CDRL A005).

• After-Action Reporting

• Process for establishing initial cloud accounts and cloud environments.

• Contractor’s PoC information (name, title, email, phone) for contracting-related issues.

• Link to Contractor’s pricing calculators at each offered classification level

• Link to the Contractor’s Cloud Information Portal

• Link to invoice reconciliation procedures (PWS 6.6.1.1.1)

• Edge Devices and Service Request Process

• Cloud Support Packages Request Process

• Training and Documentation. The contractor shall provide links to all training and documentation in support of: (PWS 6.2.10) (DI-MGMT-80004A)

• API Development

• Financial Operations (PWS 6.6.1.8)

• Policy Implementation and System Administration (PWS 6.6.2)

Lifecycle Management Plan (PWS 6.1.2.2.6) (DI-MGMT-81911)

• Introduction

• Scope

• Program Summary

• Software and Hardware Upgrades

• Commercial Offerings Equivalency

• Maintenance Activity

• Decommissioning Destruction and Tracking

Cybersecurity Management Plan (PWS 6.3.1 and 6.3.15) (DI-MGMT-82002B) The Cybersecurity Management Plan may leverage existing documentation from the CSO's authorization Body of Evidence (BoE)

• Introduction

• Scope

• Program Summary

• Facility Information

• Security Processes – JWCC UCM Core Catalog

• Security Processes - Third-party Services

• Fortified Security Processes, Approaches, Plans, and Methodologies

• Cybersecurity Continuous Improvement and Adaptation

• ZT Service Information (6.3.5)

• DoD ZT Compliance Approach

• Mission Owner ZT Support Approach

Controlled Cryptographic Item Management Plan (PWS 6.3.6.1) (DI-MGMT-81911) If the Contractor does not manage or control Controlled Cryptographic Item (CCI), the Contractor’s CCIMP shall attest to that fact. No other information is needed in the CCIMP.

• Secure handling, storage, inventory, and disposal procedures pursuant to the Committee on National Security Systems Information (CNSSI) 4000, “National Information Assurance Policy for CCI,” and NSA Policy Manual 3-16, “Control of COMSEC Material.”

• Audit and Assessment Process

• CCI Ordering Schedule

• SF-153 and other reporting and tracking

• CCI Return or Transfer Process

• Packaging and Transport Procedures

SCRM Plan (PWS 6.3.9) (DI-MGMT-82433)

• Introduction

• Scope

• Program Summary

• Supply Chain Verification

• Infrastructure Component Security

• Subcontractor Management

• Change Management

• Third-party Disclosure

Communication Management Plan (PWS 6.1.2.2.2) (DI-MGMT-80004A)

• Introduction

• Scope

• Program Summary

• Internal and external communication processes and protocols