ITB_26-02_Pre-Bid_Agenda_and_Sign-In_Sheet.pdf
PDF 677 KB Posted
- Attached to
- Fire Services
- Solicitation number
- 26-02
- Issued by
- Seminole County, Florida
About this file
The document is an Invitation to Bid (ITB No. 26-02) for Fire Services issued by the City of Oviedo, Florida, covering comprehensive fire system maintenance and inspection services across 13 municipal locations. The bid encompasses annual, semi-annual, quarterly, and 5-year inspections, testing, maintenance, and monitoring of fire systems, including fire sprinkler systems, FM-200 dry chemical systems, manual pull stations, smoke and heat detectors, fire extinguishers, and kitchen hood exhaust systems. Key dates include a deadline for written questions on August 22, 2025, bid submission via VendorLink on September 4, 2025 at 2:00 PM, and an anticipated award date in October 2025. The scope requires 24/7 remote system monitoring, 30-minute emergency response times, technician on-site within 2 hours, and restoration of all site conditions to original, clean, and orderly states.
The bid requires extensive documentation, including a bid form, insurance compliance statements, non-collusion affidavits, conflict of interest disclosures, and various certifications such as drug-free workplace, public entity crime information, and human trafficking affidavits. Bidders must provide three references, proof of licensing/certification, current insurance documentation, and a W-9 form. The mandatory pre-bid meeting was held on August 14, 2025, with city personnel from Recreation & Parks, Facilities, Procurement, and Maintenance departments in attendance. The site visits include municipal facilities such as City Hall, Public Safety Building, Water Treatment Plant, Fire Stations, and various administrative and recreational locations, highlighting the comprehensive nature of the fire services contract.
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Other files
| File | Type | Posted |
|---|---|---|
| ITB_26-02_Addendum_1.pdf | ||
| ITB_26-02_Addendum_1.pdf | ||
| ITB_26-02_Pre-Bid_Agenda_and_Sign-In_Sheet.pdf | ||
| ITB_26-02_Fire_Services_Bid_Form.xlsx | XLSX spreadsheet | |
| ITB_26-02_Fire_Services_Bid_Form.xlsx | XLSX spreadsheet | |
| ITB_26-02_Fire_Services.pdf | ||
| ITB_26-02_Fire_Services.pdf |
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Text version
Invitation to Bid No. 26-02 Fire Services
Mandatory Pre-Bid Meeting Agenda
*Please sign-in on the sign-in sheet*
City Personnel
▪ Jack Whittaker – Recreation & Parks Assistant Director
▪ Dusty Winn – Facilities Manager
▪ Troy Wainright – Maintenance Foreman
▪ Jacqueta Scott – Procurement Manager
▪ Abel Velasco – Procurement Coordinator
Scope Overview –Annual, semi-annual, quarterly, and 5-year inspections, testing, maintenance, repair, and monitoring of City of Oviedo Fire Systems including the following areas of responsibility:
1. Fire Sprinkler Systems - Quarterly and Annual Inspection
2. FM-200 Dry Chemical Systems - Annually and Semi-Annually
3. 5-Year Inspections – in accordance with NFPA codes
4. Fire Systems – Quarterly Inspections – Manual Pull Stations, Smoke Detectors, Heat
Detectors, Alarm Indicating Devices, Water Flow Switches, Sprinkler Tamper Switches, Code Conformance, Sprinkler System, and Detectors.
5. Fire System Monitoring – Monitored remotely 24/7
6. Fire Extinguisher – Inspection and Service – Annually
7. Kitchen Hood Exhaust Cleaning – Bi-Annually
8. Deficiencies/Repair Work – Provide quote, obtain City approval
9. On-Going Operations – Schedule inspection activities in advance
10. Emergency Services – 30-minute response time, Technician on-site within 2 hours
11. Site Conditions – All areas must be returned to their original condition; clean, neat and orderly
Key Bid Information
Forms
▪ Bid Form
▪ Competitive Solicitation Acknowledgement Form
▪ Statement of Insurance Compliance
▪ Non-Collusion Affidavit of Bidder
▪ Conflict of Interest Statement (2 pgs.)
▪ Dispute Disclosure Form
▪ Drug-Free Workplace Certification Form
▪ Public Entity Crime Information Statement
▪ Organizational Information
▪ Prohibition Against Contracting with Scrutinized Companies Certification
▪ Human Trafficking Affidavit
▪ Foreign Entity Law Affidavit
▪ Compliance with Employment Eligibility Requirements
▪ (3) References
▪ Acknowledgement of Addenda
▪ Proof of License/Certification
▪ Proof of Insurance and Current W-9 Form
Electronic Bid Submission
Important Dates
▪ Deadline for Written Questions – August 22, 2025
▪ Bid Due Date – September 4, 2025 at 2:00PM via VendorLink
▪ Anticipated Award Date – October 2025
Questions & Answers
Mandatory Site Visits:
Site Name Site Address Notes
City Hall 400 Alexandria Blvd
City Hall Annex 320 Alexandria Blvd
Wellness Clinic 310 Alexandria Blvd
Public Safety Building/Police Station 300 Alexandria Blvd
Center Lake Park (CLP) Cultural Center 357 Center Lake Lane
Mitchell Hammock Water Treatment Plant
250 West Mitchell Hammock Rd
Gymnasium & Aquatic Facility 148 Oviedo Blvd
Public Works Administration 1655 Evans Street
Riverside Park 1600 Lockwood Blvd
Fire Administration 1934 County Road 419
Fire Station 44/46 735 S Central Avenue
Fire Station 48 1930 County Road 419
Lawton House 200 West Broadway St
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