Fire Services

The City of Oviedo in Seminole County, Florida, is seeking proposals for comprehensive fire services through Invitation to Bid (ITB) #26-02, targeting maintenance and inspection of fire safety systems across 13 city-owned facilities. The procurement encompasses annual, semi-annual, quarterly, and 5-year inspections, testing, maintenance, repair, and monitoring of fire sprinkler systems, fire alarms, fire extinguishers, and kitchen hood exhaust cleaning. Qualified firms must be registered on Sunbiz, licensed to do business in Florida, and demonstrate at least three years of continuous experience providing similar services. A mandatory site visit was held on August 14, 2025, at City Hall, with written questions accepted until August 22, 2025. The bid submission deadline is September 4, 2025, at 2:00 PM via VendorLink, with an anticipated contract award in October 2025. Vendors must provide detailed unit pricing for various services, including inspections, certifications, hydro-testing, recharging, and equipment purchases, with evaluation likely based on comprehensive pricing, service capabilities, and compliance with specified requirements.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The initial contract term is three years, with options to renew for two additional one-year periods, creating a potential maximum contract duration of five years. Vendors must maintain comprehensive insurance coverage, comply with E-Verify employment eligibility verification, and adhere to various state and federal regulations. The current monitoring contract's annual cost is approximately $3,000, though the total contract value is not explicitly stated. The City reserves the right to award multiple contractors based on anticipated needs and pricing, suggesting flexibility in the procurement approach. Successful bidders must provide emergency services with a 30-minute response time and have technicians on-site within 2 hours. Additional requirements include submitting non-collusion affidavits, conflict of interest statements, three professional references, proof of licensing, certification, and current insurance documentation.