Indemnification_2026_Vendor.doc
DOC document 37 KB Posted
- Attached to
- Public Safety Scheduling and Timekeeping Software State and local contract opportunity
- Solicitation number
- 2026-RFP-030
- Issued by
- Polk County, Florida
About this file
This is a Hold Harmless/Indemnification Agreement form required by the City of Lakeland, Florida for vendors providing products or services. The agreement obligates vendors to defend, indemnify, and hold harmless the City, its officers, directors, agents, and employees from all liabilities, damages, losses, and costs arising from acts of negligence, recklessness, or intentional misconduct related to the vendor's product or service delivery. The indemnification applies to claims by vendor employees or any person or organization employed by the vendor, without limitation by workers' compensation acts or insurance coverage limitations. Vendors must select either a timeframe (up to five years) during which the agreement applies to all City contracts and purchase orders, or specify individual projects by bid number, purchase order number, or contract date. The agreement includes a waiver of subrogation requirement whereby vendors agree to request their insurers endorse policies with a Waiver of Transfer of Rights of Recovery Against Others when required. Acceptance of final payment by the vendor constitutes a release of all claims against the City related to the work performed.
The agreement includes a savings clause stating that to the extent any terms conflict with Florida Statutes Sections 725.06 and 725.08, the document shall be modified to comply with applicable state law and remain enforceable to the greatest extent permitted. The form requires execution by the vendor's owner or officer with notarization before a notary public, including identification verification and an optional oath. The document was revised as of December 30, 2025, and is signed by Joyce Dias, Risk & Purchasing Director for the City of Lakeland. Vendors responding to the City of Lakeland's Public Safety Scheduling and Timekeeping Software RFP must submit a completed indemnification agreement as part of their proposal to be considered compliant with procurement requirements.
View the file
Other files for this state and local contract opportunity
Show all 28
On GovTribe
Work with this file on GovTribe
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Hold Harmless/Indemnification
Vendor To the fullest extent permitted by laws and regulations, and in consideration of the amount stated on any Purchase Order, the Vendor shall defend, indemnify, and hold harmless the City, its officers, directors, agents, guests, invitees, and employees from and against all liabilities, damages, losses, and costs, direct, indirect, or consequential (including but not limited to reasonable fees and charges of engineers, architects, attorneys, and other professionals and court and arbitration costs) arising out of or resulting from any acts of negligence, recklessness or intentional wrongful misconduct related to the product by the Vendor or any person or organization directly or indirectly employed by Vendor in furnishing the product or anyone for whose acts any of them may be liable.
In any and all claims against the City, or any of its officers, directors, agents, or employees by any employee of the Vendor, any person or organization directly or indirectly employed by Vendor in furnishing the product or anyone for whose acts any of them may be liable, this indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable by or for the Vendor or other person or organization under workers’ or workmen’s compensation acts, disability benefit acts, or other employee benefit acts, nor shall this indemnification obligation be limited in any way by any limitation on the amount or type of insurance coverage provided by the City or the Vendor. To the extent this Indemnification conflicts with any provision of Florida Law or Statute, this indemnification shall be deemed to be amended in such a manner as to be consistent with such Law or Statute.
Check One and Complete: It is the express intent of the Vendor that this agreement shall apply for the timeframe or project(s) indicated below.
Timeframe: You may select up to five (5) years. This agreement is applicable to all contracts, purchase orders, and other work performed for the City of Lakeland within the dates specified.
_______________________________ to _______________________________.
(Date) (Date)
(OR)
Project(s): Agreement is limited to Bid # ___________________, PO/REQ # _______________, or Contract dated______________.
Subrogation: The Vendor agrees by entering into this contract to a Waiver of Subrogation for each required policy herein. When required by the insurer, or should a policy condition not permit Vendor to enter into a pre-loss agreement to waive subrogation without an endorsement, then Vendor agrees to notify the insurer and request the policy be endorsed with a Waiver of Transfer of Rights of Recovery Against Others, or its equivalent. This Waiver of Subrogation requirement shall not apply to any policy, which includes a condition specifically prohibiting such an endorsement, or voids coverage should Vendor enter into such an agreement on a pre-loss basis.
Release of Liability: Acceptance by the Vendor of the last payment shall be a release to the City and every officer and agent thereof, from all claims and liability hereunder for anything done or furnished for, or relating to the work, or for any act or neglect of the City or of any person relating to or affecting the work.
Savings Clause:
The parties agree that to the extent the written terms of this Indemnification conflict with any provisions of Florida laws or statutes, in particular Sections 725.06 and 725.08 of the Florida Statutes, the written terms of this indemnification shall be deemed by any court of competent jurisdiction to be modified in such a manner as to be in full and complete compliance with all such laws or statutes and to contain such limiting conditions, or limitations of liability, or to not contain any unenforceable, or prohibited term or terms, such that this Indemnification shall be enforceable in accordance with and to the greatest extent permitted by Florida Law.
Name of Organization
BY:
Signature of Owner or Officer
E-Mail Address
STATE OF : ________________________
Organization Phone Number
COUNTY OF: ________________________
The foregoing instrument was acknowledged before me, by means of physical presence, this _____ day of _____________, 2026.
by ______________________________, of _____________________________________.
Printed Name of Owner / Officer
Corporate or Company Name
If Applicable - DBA’s or Subsidiaries.
He/She is personally known to me or has produced ________________________________ as
State Drivers License Number identification, and did _______ / did not ______ take an oath.
Signature of Person Taking Acknowledgment
Printed Name of Person Taking Acknowledgment
Notary Seal
CITY OF LAKELAND
BY:_______________________________________
DATE:
Joyce Dias, Risk & Purchasing Director Revised: December 30, 2025
File details come from the government source that posted it. Updated .