IFB C000972 - Attachment 3 - Firm Offer Letter & Conflict_8-04-26.docx

IFB # C000474 Enterprise Network Services Attachment 7-Firm Offer Letter and Conflict of Interest Disclosure IFB C000972 – Omnissa Workspace ONE Attachment 3 – Firm Offer Letter and Conflict of Interest Disclosure

[TO BE COMPLETED ON OFFEROR’S LETTERHEAD]

MONTH X, 2026

Frances Isaac-Harper Contract Management Specialist NYS Office of Information Technology Services - VSMO Swan Street Building, Core 4, Rm 2406 Albany, NY 12223

Dear Frances Isaac-Harper:

RE: IFB C000972 – Omnissa Workspace ONE

Firm Offer to the State of New York and Conflict of Interest Disclosure

[INSERT OFFEROR NAME] hereby submits this firm and binding offer to the State of New York in response to New York State ITS Solicitation IFB C000972 – Omnissa Workspace ONE by the New York State Office of Information Technology Services (ITS). The Bid Proposal hereby submitted meets or exceeds all terms, conditions and requirements set forth in the above-referenced IFB. This formal offer will remain firm and non-revocable for a minimum period of one hundred and eighty (180) days from the date proposals are due to be received by the State, or until a Contract is approved by the NYS Comptroller and executed by the State.

[INSERT OFFEROR NAME]’s complete offer is set forth as follows:

Administrative/Financial Proposal: Bidder must submit an electronic of the proposal documents saved as searchable Microsoft Word, Excel and/or Adobe Acrobat formats, with the Administrative Proposal, and Financial Proposals clearly separated from each other (the Administrative proposal must contain no information regarding Bidder’s Financial Proposal).

[INSERT OFFEROR NAME] hereby affirms that the solution proposed by the Offeror in the Bid Proposal meets or exceeds the service level requirements (if any) set forth in the above-referenced IFB, including referenced attachments.

[INSERT OFFEROR NAME] hereby affirms that, at the time of bid submission, Offeror knows of no factors existing at time of bid submission or which are anticipated to arise during the procurement or Contract term, which would constitute a potential conflict of interest in successfully meeting the contractual obligations set forth in the above-referenced IFB and the Bid Proposal hereby submitted, including but not limited to:

1. No potential for conflict of interest on the part of the Offeror or any Subcontractor due to prior, current, or proposed contracts, engagements, or affiliations; and

2. No potential conflicts in the sequence or timing of the proposed award under this procurement relative to the timeframe for service delivery, or personnel or financial resource commitments of Offeror or proposed subcontractors to other projects.

To comply with the Vendor Responsibility Requirements outlined in Appendix C, Section 39 of the above-referenced IFB C000972 – Omnissa Workspace ONE, hereby affirms that (enter an “X” in the appropriate box):

An on-line (preferred) Vendor Responsibility Questionnaire has been updated or created within the last six months, at the Office of the State Comptroller’s website.

A hard copy Vendor Responsibility Questionnaire is included with this proposal and is dated within the last six months.

A Vendor Responsibility Questionnaire is not required due to an exempt status. Exemptions include governmental agencies, public authorities, public colleges and universities, public benefit corporations, and Indian Nations.

By signing, the undersigned individual affirms and represents that he has the legal authority and capacity to sign and make this offer on behalf of and has signed using that authority to legally bind [INSERT OFFEROR NAME] to the offer and possesses the legal capacity to act on behalf of Offeror to execute a Contract with the State of New York. The aforementioned legal authority and capacity of the undersigned individual is affirmed by the enclosed Resolution of the Corporate Board of Directors of [INSERT OFFEROR NAME].

Signature

[INSERT OFFEROR NAME]

[INSERT TITLE]

[INSERT COMPANY NAME]

Corporate Seal

Legal Name of Company Bidding (Offeror):

NYS Vendor Identification Number:

Federal Employer Identification No.:

Mailing Address: City State Zip Code

Physical Street Address: City State Zip Code

County:

Country:

Name of Primary Contact:

E-mail Address (Primary Contact):

Company Web Site:

Phone:

( ) - ext

Toll-free Phone Number:

Fax Number :

Signature of Authorized Signatory: _______________________________

Printed Name: _______________________________

Title: ___________________________________

Date: __________________________________

CORPORATE ACKNOWLEDGMENT

On the _____________ day of ______________________in the year 202__ , before me personally came: _______________________________________________________________, to me known, who, being by me duly sworn, did depose and say that he/she/they reside(s) in __________________________________________________________________; that he/she/they is (are) _____________________________________________ (the President or other officer or director or attorney in fact duly appointed) of ________________________________________________________________________, the corporation described in and which executed the above instrument; and that he/she/they signed his/her/their name(s) thereto by authority of the board of directors of said corporation.

Signature and Office of Person Taking Acknowledgment

PARTNERSHIP ACKNOWLEDGMENT

On the _____________ day of __________ in the year 202__, before me personally came: _______________________________________ to me known, who, being by me duly sworn, did depose and say that he reside(s) in __________________________________________________________________; that he is _____________________________________________ (the General/Managing Partner or other officer or attorney in fact duly appointed) of ____________________________________________, the partnership described in said instrument; that, by the terms of said partnership, _he is authorized to execute the foregoing instrument on behalf of the partnership for the purposes set forth therein; and that, pursuant to that authority, _he executed the foregoing instrument in the name and on behalf of said partnership as the act and deed of said partnership.

Signature and Office of Person Taking Acknowledgment

INDIVIDUAL ACKNOWLEDGEMENT

On the ____ day of ___________________in the year 202__ , before me personally appeared: ____________________________________________________________, known to me to be the person who executed the foregoing instrument, who, being duly sworn by me did depose and say that _he resides at _______________________________________________, Town of _________________________________, County of _____________________ , State of ____________________ ; and that _he executed the foregoing instrument in his/her name and on his/her own behalf.

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