FLORIDA DEPARTMENT OF TRANSPORTATION,

FLORIDA’S TURNPIKE ENTERPRISE

INVITATION TO BID

HEATING, VENTILATION, AND AIR CONDITIONING

(HVAC) REPLACEMENT NORTH REGION

DOT-ITB-27-8008-MB

FPID: 190736-1-93-42

Contact for Questions:

Marlene Barnes, Procurement Officer

TP.Purch@dot.state.fl.us mailto:TP.Purch@dot.state.fl.us

Florida Department of Transportation Florida’s Turnpike Enterprise Contractual Services Office

Mile Post 263, Building 5315, Ocoee, FL 34761

INVITATION TO BID REGISTRATION

PLEASE COMPLETE AND RETURN THIS FORM ASAP

VIA E-MAIL TO TP.Purch@dot.state.fl.us

Bid Number: DOT-ITB-27-8008-MB

Title: Heating, Ventilation, and Air Conditioning (HVAC) Replacement North Region

Bids Due: Tuesday, August 11, 2026, at 2:30 pm (ET)

Potential Bidders should complete and return this Registration Form as soon as possible after downloading.

Complete the information below and email it to Marlene Barnes at TP.Purch@dot.state.fl.us.

THE INVITATION TO BID IS SUBJECT TO CHANGE. Notice of changes (“Addenda”) will be posted on the Florida Vendor Information Portal at: https://vendor.myfloridamarketplace.com under the above-referenced ITB number.

It is the responsibility of all potential Bidders to monitor the Vendor Information Portal for any changing information prior to submitting a Bid and throughout the procurement process.

Company Name:

Address:

City, State, Zip:

Telephone:

Contact Person:

E-Mail Address:

For further information on this process, please e-mail: TP.Purch@dot.state.fl.us mailto:TP.Purch@dot.state.fl.us mailto:TP.Purch@dot.state.fl.us https://vendor.myfloridamarketplace.com/

Florida Department of Transportation, DOT-ITB-27-8008-MB Florida’s Turnpike Enterprise

ITB-1

I N T R O D U C T I O N S E C T I O N

1) INVITATION

Pursuant to this Invitation to Bid (“Invitation to Bid” or “ITB”), the Florida Department of Transportation, Florida’s Turnpike Enterprise (“Department”), is soliciting written Bids from qualified Bidders to establish a Contract for the provision of all labor, materials, equipment, and incidentals necessary to remove, dispose of, furnish, deliver, and install heating, ventilation, and air conditioning units at various locations (see Attachment D, Existing HVAC Units to be Replaced, herein) along Florida's Turnpike System, north region. The Department intends to contract with the responsive and responsible Bidder who submits the lowest responsive Bid.

The initial term of the Contract will begin on the start date identified in the Notice to Proceed (“NTP”) and shall continue for a period of one hundred eighty (180) calendar days thereafter.

For purposes of this document, the term “Bidder” means a business entity that submits a Bid to this ITB. The term “Bid” means the total response submitted by a Bidder to this ITB, including all required forms and supporting documentation. The term “Vendor” means the Bidder that is awarded the Contract pursuant to this ITB. The term “Contract” means the agreement that results from this ITB, if any, between the Department and the Vendor. Unless otherwise defined herein, or in the exhibits or attachments to this ITB, all capitalized terms shall have the meanings ascribed to such terms in Exhibit “A,” Scope of Services (“Scope of Services”).

2) TIMELINE

The anticipated timeline of events (“Timeline”) for this ITB is provided below. The dates and times within the Timeline are subject to change. Notices of changes (“Addenda”) will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”) under this ITB number. It is the Bidder’s responsibility to monitor this site for any changing information prior to submitting a Bid and throughout the procurement process.

ACTION / LOCATION DATE TIME (ET)

DEADLINE FOR SUBMISSION OF QUESTIONS 08-04-2026 05:00 PM

BIDS DUE 08-11-2026 02:30 PM

PUBLIC OPENING (Bids) 08-11-2026 03:00 PM In-person only Florida’s Turnpike Headquarters, MP 263 Turkey Lake Service Plaza, Bldg. 5315 Ocoee, Florida 34761

ANTICIPATED POSTING OF INTENDED DECISION 08-18-2026

3) AGENDA FOR PUBLIC MEETINGS

Agenda – Public Opening (Bids)

Starting time: see “Timeline” above.

- Opening remarks of approximately two (2) minutes by Department Procurement Office personnel.

- Public comment period to allow a maximum of fifteen (15) minutes total for public comment related to the ITB.

- At the conclusion of the public comment period or fifteen (15) minutes, whichever occurs first, the Bids received timely will be opened, with Bidder’s name and prices read aloud.

- Adjourn meeting.

4) SPECIAL ACCOMMODATIONS

Any person with a disability requiring a special accommodation at a public meeting shall contact the Procurement Officer at least five (5) business days prior to the event. A person who is hearing or speech impaired may contact the Procurement Officer by using the Florida Relay Services at 1 (800) 955-8771 (TDD).

ITB-2

S P E C I A L C O N D I T I O N S

1) MyFloridaMarketPlace

BIDDERS MUST BE REGISTERED IN THE STATE OF FLORIDA’S MYFLORIDAMARKETPLACE SYSTEM

(“MFMP”) BY THE TIME AND DATE OF THE PUBLIC OPENING SPECIFIED IN THE TIMELINE OR THEY MAY BE CONSIDERED NON-RESPONSIVE. All prospective Bidders that are not registered should go to https://vendor.myfloridamarketplace.com/ to complete on-line registration or call 1-866-352-3776 for assisted registration.

All payment(s) to the Vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #7. The Transaction Fees imposed shall be based upon the date of issuance of the payment.

2) FLORIDA DEPARTMENT OF FINANCIAL SERVICES (“DFS”) W-9 REQUIREMENT

DFS requires all vendors that do business with the State of Florida to submit an electronic Substitute Form W-9.

Vendors must submit their W-9 forms electronically at https://flvendor.myfloridacfo.com to receive payments from the state. Contact the DFS Customer Service Desk at (850) 413-5519 or FLW9@myfloridacfo.com with any questions.

3) QUESTIONS AND ANSWERS

In accordance with Section 287.057(25), Florida Statutes, respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the seventy-two (72) hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Procurement Officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a Bid.

Any questions arising from this ITB must be forwarded, in writing, to the Procurement Officer identified below.

Questions must be received no later than the time and date reflected on the Timeline. The Department’s written response to written inquiries submitted timely will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”) under this ITB number. It is the Bidders responsibility to monitor this site for any changing information prior to submitting a Bid and throughout the procurement process.

WRITTEN QUESTIONS should be submitted to: Marlene Barnes, Email: TP.Purch@dot.state.fl.us.

ALL EMAILS TO THE PROCUREMENT OFFICER MUST CONTAIN THE ITB NUMBER (DOT-ITB-27-8008-

MB) IN THE SUBJECT LINE.

4) ADDENDA TO THE ITB

The Department reserves the right to make changes to this ITB by issuing Addenda. Any Addenda issued will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”), under this ITB number. It is the Bidders responsibility to monitor this site for any changing information prior to submitting a Bid and throughout the procurement process. The only recognized changes to the ITB are those changes made through written Addenda issued by the Department.

5) CONVICTED VENDOR LIST

Pursuant to Section 287.133(2)(a), Florida Statutes, a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in section 287.017, Florida Statutes, for Category Two (currently $35,000), for a period of thirty-six

(36) months following the date of being placed on the convicted vendor list.

https://vendor.myfloridamarketplace.com/ https://flvendor.myfloridacfo.com/ mailto:FLW9@myfloridacfo.com https://vendor.myfloridamarketplace.com/

ITB-3

6) DISCRIMINATORY VENDOR LIST

Pursuant to Section 287.134(2)(a), Florida Statutes, an entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity;

may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity.

7) ANTITRUST VIOLATOR VENDOR LIST

Pursuant to Section 287.137(2)(a), Florida Statutes, a person or an affiliate who has been placed on the antitrust violator vendor list following a conviction or being held civilly liable for an antitrust violation may not submit a bid, proposal, or reply for any new contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply for a new contract with a public entity for the construction or repair of a public building or public work; may not submit a bid, proposal, or reply on new leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a new contract with a public entity; and may not transact new business with a public entity.

8) PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL, OR IDEOLOGICAL

INTERESTS IN GOVERNMENT CONTRACTING

Pursuant to Section 287.05701, Florida Statutes, an awarding body may not request documentation of or consider a vendor’s social, political, or ideological interests when determining if the vendor is a responsible vendor, and an awarding body may not give preference to a vendor based on the vendor’s social, political, or ideological interest.

9) CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF CONCERN PROHIBITED

The Bidder must submit, with its Bid, a completed Foreign Country of Concern Attestation (PUR 1355) (“Form 1”).

Form 1 must be completed by an officer or representative of the Bidder on behalf of the Bidder.

10) PROVISION OF COMMODITIES PRODUCED BY FORCED LABOR

Pursuant to Section 287.1346, Florida Statutes, at the time a company submits a bid, proposal, or reply for a contract and before the company enters into or renews a contract with an agency for the provision of commodities, a member of the company’s senior management must certify, in writing, that to the best of his or her knowledge the commodities such company is offering to the agency have not been produced, in whole or in part, by forced labor.

The Bidder must submit, with its Bid, a completed Certification Regarding Provision of Commodities Produced by Forced Labor form (“Form 2”). Form 2 must be signed by a member of the Bidder’s senior management, as defined in Section 287.1346, Florida Statutes.

In addition, prior to execution of the Contract, the Vendor must submit to the Procurement Officer, within ten (10) calendar days of written request by the Procurement Officer, a completed Form 2 signed by a member of the Vendor’s senior management, as defined in Section 287.1346, Florida Statutes.

11) USE OF COERCION FOR LABOR AND SERVICES

Pursuant to Section 787.06(14), Florida Statutes, when a contract is executed, renewed, or extended between a non-governmental entity and a governmental entity, the non-governmental entity must provide the governmental entity with an affidavit signed by an officer or a representative of the nongovernmental entity under penalty of perjury attesting that the nongovernmental entity does not use coercion for labor or services.

Prior to execution of the Contract, the Vendor must submit to the Procurement Officer, within ten (10) calendar days of written request by the Procurement Officer, a completed Affidavit Regarding Labor and Services (“Form 8”), which must be signed by an authorized representative of the Vendor under penalty of perjury.

12) SCOPE OF SERVICES

Details of the services, information, and items to be furnished by the Vendor are described in Exhibit “A”, Scope of Services, attached hereto and made a part hereof.

ITB-4

13) PRE-BID CONFERENCE

A PRE-BID CONFERENCE WILL NOT BE HELD.

14) QUALIFICATIONS

14.1 General

Refer to Form 3 – Bidder Certification of Qualifications, attached hereto and made a part hereof.

14.2 Authorized to Transact Business in the State of Florida

The Bidder must be authorized by the Florida Department of State to transact business in the State of Florida. Such authorization must be obtained by the Bid due date and time (as may be modified by any subsequent Addenda).

For authorization, contact:

Florida Department of State Tallahassee, Florida 32399

(850) 245-6051

14.3 Licensed to Conduct Services in the State of Florida

The Bidder shall be licensed by the Florida Department of Business and Professional Regulation as an Air Conditioning Contractor (Class “A” and/or Class “B”) or Mechanical Contractor in accordance with Chapter 489, Florida Statutes, by the Bid due date and time (as may be modified by any subsequent Addenda).

For licensing, contact:

Florida Department of Business and Professional Regulation Tallahassee, Florida 32399-0797

(850) 487-1395

15) LIABILITY INSURANCE

The Vendor must carry and keep in force throughout the duration of the Contract all insurance policies and coverages described in the Standard Written Agreement, attached hereto as Attachment A. Prior to execution of the Contract, the Vendor must submit to the procurement officer certificates evidencing, to the Department’s satisfaction, the required coverages to be in effect. The certificates described in this paragraph must be submitted by the Vendor to the procurement officer within ten (10) calendar days of written request by the procurement officer.

16) METHOD OF COMPENSATION

Refer to Exhibit “B,” Method of Compensation (“Method of Compensation”) attached hereto and made a part hereof.

17) CONTRACT DOCUMENT

The Department's Standard Written Agreement, attached hereto as Attachment A, contains the terms and conditions that will become an integral part of the Contract. In submitting a Bid, the Bidder agrees to be legally bound by the terms and conditions in the Standard Written Agreement and all exhibits and attachments thereto. Exhibit “A,” Scope of Services, Exhibit “B,” Method of Compensation, Exhibit “C’, the Bidder's completed Bid Blank (if the Bidder is selected for award of this Contract) to this ITB will become Exhibits "A," "B," and "C," respectively to the Standard Written Agreement after Contract Award. Attachment B, General Contract Conditions (PUR 1000) (As amended by DOT-ITB- 27-8008-MB); Attachment C, General Instructions to Respondents (PUR 1001) (As amended by DOT-ITB-27-8008- MB); Attachment D, Existing HVAC Units to be Replaced; Attachment E, New HVAC Unit Requirements; and Attachment F, Detailed Scope of Services and General Requirements will become Attachments B, C, D, E, and F respectively, to the Standard Written Agreement after Contract award.

ITB-5

18) PROTEST OF ITB SPECIFICATIONS

Any person who is adversely affected by the contents of this ITB must file the following with the Department of Transportation, Clerk of Agency Proceedings, Office of the General Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within seventy-two (72) hours after the posting of the solicitation, (the notice of protest may be faxed to 850-414-5264 or hand delivered to the address above), and

2. A formal written protest and bond in compliance with Section 120.57(3), Florida Statutes, within ten (10) days of the date on which the written notice of protest is filed to the address above.

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

19) UNAUTHORIZED ALIENS

The employment of unauthorized aliens by any person or entity is considered a violation of Section 274A(e) of the Immigration and Nationality Act. If the Vendor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of the Contract by the Department.

20) SCRUTINIZED COMPANIES LISTS

The Bidder must submit, with its Bid, a completed Bidder Certification Regarding Scrutinized Companies Lists form (Form 4).

The Department may terminate the Contract if the Vendor is found to have submitted a false certification under Section 287.135(5), Florida Statutes; been placed on the Scrutinized Companies with Activities in Sudan List; been engaged in business operations in Cuba or Syria; been placed on a list created pursuant to Section 215.473, Florida Statutes, related to scrutinized active business operations in Iran; been placed on the Scrutinized Companies that Boycott Israel List;

been placed on the Scrutinized Companies or Other Entities that Boycott Israel List; or is engaged in a boycott of Israel.

21) RESERVATIONS

In addition to any other rights reserved or afforded to the Department under this ITB and under applicable law, the Department reserves the right to:

a. Cancel this ITB at any time prior to the Department’s execution of the Contract, without incurring any cost obligations or liabilities.

b. Accept or reject any Bid at any time.

c. Terminate evaluation of any Bid at any time.

d. Modify any dates set or projected in this ITB.

e. Waive minor informalities or irregularities in Bids.

22) RESPONSIVENESS OF BIDS

22.1 Responsiveness of Bids

Bids will not be considered if received by the Department after the Bid due date and time specified in the Timeline (as may be modified by subsequent Addenda). Only Bids received by the Department on or before the Bid due date and time will be considered. All Bids must be typed or printed in ink. A responsive Bid is defined in Section 287.012(26), Florida Statutes, as a Bid submitted by a responsive and responsible vendor which conforms in all material respects to the solicitation. Bids found to be non-responsive shall not be considered. Bids may be rejected if found to be irregular or not in conformance with the requirements and instructions herein contained. A Bid may be found to be irregular and non-responsive for reasons that include, but are not limited to, a Bidder’s failure to utilize or fully complete required forms as part of the Bid, the Bid contains required forms that are altered by a Bidder, the Bid submitted is a conditional Bid, the Bid is incomplete, indefinite, or ambiguous, or the Bid lacks proper and/or dated signatures. The Department reserves the right to make a responsiveness determination at any time.

ITB-6

22.2 Multiple Bids

Bids may be rejected if more than one (1) Bid is received from a Bidder. Subcontractors may appear in more than

(1) one Bid.

22.3 Other Conditions

Other conditions which may cause rejection of a Bid include, but are not limited to, evidence of collusion among Bidders, obvious lack of experience or expertise to perform the required work, failure to perform or meet financial obligations on previous contracts, or in the event an individual, firm, partnership, or corporation is on the General Services Administration Excluded Parties List. A Bidder whose Bid, past performance, or experience do not reflect the capability, integrity, or reliability to fully and in good faith perform the requirements of the Contract may be deemed non-responsible. The Department reserves the right to determine which Bids meet the requirements of this ITB, and which Bidders are responsive and responsible.

23) BID BLANK

The Bidder must complete and submit Exhibit "C," Bid Blank ("Bid Blank"), by inserting a unit rate for each pay item number, (except pay item number 12) multiplying each unit rate by the corresponding "Quantity of Item" to determine the "Pay Item Total" for each pay item. The Bidder shall then add the Pay Item Total for Pay Item No. 1 through 12 and insert that sum in the "Total Bid" field. Failure by a Bidder to complete and submit its Bid Blank as required herein will result in the Bidder being deemed non-responsive. The Bidder's completed Bid Blank will become part of the Contract if the Bidder is selected for award of the Contract.

24) COPYRIGHTED MATERIAL

All materials provided as part of the Bid shall be a matter of public record regardless of copyright status. By submitting a Bid in response to this ITB, the Bidder authorizes the Department to publish, copy, and reproduce, for the Department’s internal use and for purposes of fulfilling its obligations under Chapter 119, Florida Statutes, any and all materials provided as part of the Bid for which the Bidder holds or purports to hold a copyright.

25) CONFIDENTIAL INFORMATION

In addition to the public records requirements of Section 19 of PUR 1001, if the Bidder considers any portion of its Bid to contain confidential material exempt from public inspection or disclosure under Chapter 119, Florida Statutes, or other applicable state or federal law (collectively, the “Public Records Law”), then the Bidder must, simultaneously with the un-redacted Bid, provide the Department with a separate redacted Bid (“Redacted Copy”).

If submitting a Redacted Copy, the Bidder must include the ITB number and the name of the Bidder on the cover of the Redacted Copy and clearly title it “Redacted Copy.” In addition, the Bidder must submit an index (the “Redacted Copy Index”) listing the confidential portions of its Bid, along with a description identifying the basis under which the Bidder claims such exemption(s) from the Public Records Law (including the specific statutory citation(s) for each exemption claimed). Any claim of confidentiality on materials the Bidder asserts to be exempt from public inspection or disclosure placed elsewhere in the Bid and not redacted or included in the Redacted Copy Index will be considered waived by the Bidder upon submission of its Bid.

Only those portions of the Bid that the Bidder claims are confidential or exempt from Public Records Law should be redacted in the Redacted Copy. A Bid should not be redacted in its entirety. A page or paragraph should not be redacted in its entirety unless the entire page or paragraph consists wholly of information that is confidential or exempt from public inspection or disclosure under the Public Records Law. The Redacted Copy will be used to fulfill public records and other disclosure requests or requirements.

If the Department receives a public records request for materials the Bidder has identified as confidential, the Department will provide the Bidder’s Redacted Copy to the requestor. If a requestor asserts a right to the portions of material identified by the Bidder as confidential, the Department will notify the Bidder that such an assertion has been made. It is the Bidder’s responsibility to take appropriate legal action to protect the records in question from disclosure under the Public Records Law or other legal authority. If the Department becomes subject to a demand for discovery or disclosure of materials the Bidder claims are confidential in a legal proceeding, the Department will notify the Bidder of the demand, and it will be the Bidder’s responsibility to take appropriate legal action to defend its claims of

ITB-7

confidentiality. If the Bidder fails to take appropriate and timely action to defend its claims of confidentiality, the Department may release the materials that are responsive to the demand, without redaction, to the requestor.

The Department is not obligated to agree with the Bidder’s claim(s) of confidentiality, and by submitting a Bid, the Bidder agrees to indemnify, protect, defend, and hold harmless the Department from any and all claims, liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees, arising from or relating to the Bidder’s determination that the redacted portions of its Bid are confidential or otherwise protected from public inspection or disclosure. If the Bidder fails to submit a Redacted Copy of its Bid and the Redacted Copy Index as required herein, then the Department is authorized to release the entire unredacted Bid submitted to the Department in response to a public records request or other demand for disclosure without further inquiry of the Bidder.

26) COSTS INCURRED IN RESPONDING

This ITB does not commit the Department to award the Contract or to proceed with the procurement described herein.

The Department and the State assume no obligations, responsibilities, or liabilities, fiscal or otherwise, to reimburse any costs incurred or alleged to have been incurred by a Bidder responding to this ITB or by any other party considering the submission of a Bid to this ITB.

27) SUBMISSION OF BIDS

The Bidder must submit its Bid electronically by e-mail to TP.Purch@dot.state.fl.us and shall adhere to the requirements listed below. An email confirmation notice will be sent to each Bidder when their Bid is received. Do not copy anyone on your submittal e-mail.

a) The subject line of the e-mail must show: “DOT-ITB-27-8008-MB - Bidder’s name”

b) Bids shall be submitted in portable document format (PDF) and the e-mail submission shall have a size limit of

20 MB. The e-mail shall contain the PDF file attachment marked as the following: The ITB number – Bidder’s name - Bid. If the e-mail exceeds 20 MB, the Bidder shall split their Bid into separate e-mails. Additional Bid PDF file attachments shall be marked as The ITB Number – Bidder’s name - Bid - file 1 of…, 2 of… etc.

28) MODIFICATION AND WITHDRAWAL OF BID

The Bidder may modify or withdraw its Bid at any time prior to the Bid due date specified in the Timeline by submitting a written request to the Procurement Officer.

29) BID OPENING

Bids will be opened by the Department at the date, time, and location in the Timeline (as may be modified by any subsequent Addenda), with Bidder’s name and prices read aloud.

30) AWARD

The Department intends to award the Contract to the responsive and responsible Bidder who submits the lowest responsive Bid (the dollar amount indicated in the “Total Bid” field of Exhibit “C,” Bid Blank)

If two (2) or more Bidders submit the lowest Bid, then the Department will, using the information submitted by the Equal Bidders in Form 7 (Award Preferences Form), award the Contract to one (1) of the Equal Bidders in accordance with the applicable statutory award preference criteria described in Chapters 287 and 295, Florida Statutes. A Bidder who fails to submit a completed Form 7 with its Bid will be considered to have no award preference.

In the event that the application of the above referenced preferences does not resolve the identical Bids, the Department shall determine the decision by means of random drawing.

31) POSTING OF INTENDED DECISION

The Department’s intended decision will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/ on the date in the Timeline (as may be modified by subsequent addenda), and will remain posted for a period of seventy-two (72) hours. Any Bidder who is adversely affected by the Department's recommended award or intended decision must file the following with the Department of Transportation, Clerk of

ITB-8

Agency Proceedings, Office of the General Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399- 0450:

1. A written notice of protest within seventy-two (72) hours after posting of the intended decision (the notice of protest may be faxed to 850-414-5264 or hand delivered to the address above), and

2. A formal written protest and protest bond in compliance with Section 120.57(3), Florida Statutes, within ten

(10) days of the date on which the written notice of protest is filed to the address above. At the time of filing the formal written protest, a bond (a cashier’s check or money order may be accepted) payable to the Department must also be submitted in an amount equal to one percent (1%) of the estimated Contract amount based on the Contract price submitted by the protestor.

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

32) ATTACHED EXHIBITS, FORMS, AND ATTACHMENTS

32.1 Exhibits

Exhibit “A,” - Scope of Services Exhibit “B,” - Method of Compensation Exhibit “C,” - Bid Blank

32.2 Forms

Form 1 - Foreign Country of Concern Attestation (PUR1355)* Form 2 - Certification Regarding Provision of Commodities Produced by Forced Labor* Form 3 - Bidder Certification of Qualifications* Form 4 - Bidder Certification Regarding Scrutinized Companies Lists* Form 5 - Notice of Intent to Sublet* Form 6 - E-Verify* Form 7 - Award Preferences Form Form 8 - Affidavit Regarding Labor and Services *Indicates a form that must be completed and submitted by the Bidder with its Bid.

32.3 Attachments

Attachment A - Standard Written Agreement Attachment B - General Contract Conditions (PUR 1000) Attachment C - General Instructions to Respondents (PUR 1001) Attachment D - Existing HVAC Units to be Replaced Attachment E - New HVAC Unit Requirements Attachment F - Detailed Scope of Services and General Project Requirements

33) GENERAL CONTRACT CONDITIONS (PUR 1000)

The State of Florida’s General Contract Conditions are outlined in PUR 1000, which is a document included in Attachment B and incorporated by reference into this ITB.

The following paragraphs within PUR 1000 do not apply to this ITB:

Paragraph 5.l., PRIDE – PUR 1000, when federal funds are utilized Paragraph 8.a., Dispute Resolution – PUR 1000

The following paragraphs within PUR 1000 are amended as follows:

Paragraph 4., c., iv., Termination Related to Statutory Certifications within PUR 1000 in this ITB is replaced with the following: Termination Related to Statutory Certifications. At the Customer’s option, the Contract may be terminated if the Contractor is placed on any of the lists referenced within Sections 287.1346; 287.133; 287.134; 287.1351; 287.137;

287.135; or 215.473, Florida Statutes, or would otherwise be prohibited from entering into or renewing the Contract based on the statutory provisions referenced herein.

ITB-9

The first paragraph of Subsection 5.a., Warranty of Ability to Perform – PUR 1000 in this ITB is replaced with the following: Warranty of Ability to Perform. The Contractor shall submit to the Customer a completed PUR 7801, Vendor Certification Form, at such frequency as directed by the Customer.

34) GENERAL INSTRUCTIONS TO RESPONDENTS (PUR 1001)

The State of Florida’s General Instructions to Respondents are outlined in Form PUR 1001, which is a document included in Attachment C and incorporated by reference into this ITB.

The following paragraphs within the PUR 1001 do not apply to this ITB:

Paragraph 3, Electronic Submission – PUR 1001 Paragraph 4, Terms and Conditions – PUR 1001 Paragraph 5, Questions – PUR 1001

35) ORDER OF PRECEDENCE OF THIS ITB

All Bids are subject to the terms and conditions of this ITB, which, in case of conflict, shall have the following order of precedence listed:

Addenda to ITB, in reverse order of issuance

ITB

Exhibit “A,” Scope of Services Exhibit “B,” Method of Compensation Exhibit “C,” Bid Blank Attachment A - Standard Written Agreement Attachment B - General Contract Conditions (PUR 1000) Attachment C - General Instructions to Respondents (PUR 1001) Attachment D - Existing HVAC Units to be Replaced Attachment E - New HVAC Unit Requirements Attachment F - Detailed Scope of Services and General Project Requirements

FORMS

HEATING, VENTILATION, AND AIR CONDITIONING

(HVAC) REPLACEMENT NORTH REGION

DOT-ITB-27-8008-MB

Florida’s Turnpike Enterprise Form 1

PUR 1355 (10/23) Page 1 of 1 Rule 60A-1.020, F.A.C.

Form 1

Foreign Country of Concern Attestation

FOREIGN COUNTRY OF CONCERN ATTESTATION

(PUR 1355)

This form must be completed by an officer or representative of an entity submitting a bid, proposal, or reply to, or entering into, renewing, or extending, a contract with a Governmental Entity which would grant the entity access to an individual’s Personal Identifying Information.

Capitalized terms used herein have the definitions ascribed in Rule 60A-1.020, F.A.C.

is not owned by the government of a Foreign Country of Concern, (Entity Name) is not organized under the laws of nor has its Principal Place of Business in a Foreign Country of Concern, and the government of a Foreign Country of Concern does not have a Controlling Interest in the entity.

Under penalties of perjury, I declare that I have read the foregoing statement and that the facts stated in it are true.

Printed Name:

Title:

Signature: Date:

https://www.flrules.org/gateway/RuleNo.asp?title=GENERAL%20REGULATIONS&ID=60A-1.020

Florida Department of Transportation, DOT-ITB-27-8008-MB Florida’s Turnpike Enterprise Form 2

Form 2 Certification Regarding Provision of Commodities Produced by Forced Labor

CERTIFICATION REGARDING PROVISION

OF COMMODITIES PRODUCED BY FORCED LABOR

For purposes of this form, the term “Company” shall mean and refer to either: (a) the Bidder, if this form is being submitted by a Bidder (as defined in the above-referenced ITB), or (b) the Vendor, if this form is being submitted by a Vendor (as defined in the above-referenced ITB). This form must be signed by a member of the Company’s senior management, as defined in Section 287.1346, Florida Statutes.

Company Name: _______________________________________________________________________

Company FEIN: ________________________________________________________________________

Company Mailing Address: _________________________________________________________________

Phone Number: ____________________________ Email Address: ________________________________

Pursuant to Section 287.1346, Florida Statutes, a company who has been placed on the forced labor vendor list may not submit a bid, proposal, or reply on a contract to provide any commodities to an agency; may not be awarded a contract to perform work as a contractor, supplier, subcontractor, or consultant with an agency for the provision of commodities; and may not transact business for the provision of commodities with any agency.

In addition, an agency may not accept a bid, proposal, or reply from; award a contract to; or transact business pertaining to the provision of commodities with a company on the forced labor vendor list, or an entity under the control of such company, for a period of 365 days after the date the company was placed on the list unless the company is removed from the list in accordance with Section 287.1346, Florida Statutes.

By signing below, the undersigned certifies the following: (1) that the undersigned is a member of the Company’s senior management, as defined under Section 287.1346, Florida Statutes; (2) that, to the best of the undersigned’s knowledge, any commodities being offered by the Company to the Department pursuant to the above-referenced solicitation have not been produced, in whole or in part, by forced labor; and (3) that the undersigned is authorized to execute this certification on behalf of, and to otherwise bind, the Company on whose behalf the undersigned executes this certification.

Signature of Company’s Senior Management Member: _________________________________________ Printed Name: __________________________________________________________________________ Title: __________________________________________________________________________________ Date: __________________________________________________________________________________

Florida’s Turnpike Enterprise Form 3

Form 3 Certification of Qualifications

BIDDER CERTIFICATION OF QUALIFICATIONS

This form must be completed by a duly authorized representative of the Bidder and must be submitted by the Bidder with its Bid. If the Department discovers that any of the information on this form is false prior to award, the Department reserves the right to deem the Bidder non-responsive and cease any consideration of its Bid. If the Department discovers that any information on this form is false after award to the Bidder is made, the Department reserves the right to terminate the Contract and hold the Bidder liable for costs associated with re-procurement.

I, _______________________________________, as _______________________________________, of (Name) (Title)

________________________________________________________________ (“Bidder”), hereby certify (Name of Bidder) on behalf of the Bidder, that:

1. The Bidder is currently authorized by the Florida Department of State to transact business in the State of Florida.

2. The Bidder:

A. Will only use subcontractors who are licensed, meeting the requirements under the respective trade category for the work to be performed under this Contract.

B. Ensures the Bidder and its subcontractors will not allow any unlicensed and/or non-certified personnel (i.e., apprentice or helper) at the worksite without their direct supervision by a licensed and/or certified technician.

By signing below, the undersigned certifies the following: (1) that the undersigned is authorized to execute this form on behalf of, and to otherwise bind, the Bidder on whose behalf the undersigned executes this form; (2) that the undersigned has reviewed the statements set forth in this form and can attest to the accuracy of each statement; and (3) that the Bidder understands and agrees with each of the statements set forth above.

Signature of Authorized Representative:

Printed Name:

Title: ________________________________________________________________________________

Date:

Florida Department of Transportation, DOT-ITB-27-8008-MB Florida’s Turnpike Enterprise Form 4

Form 4 Bidder Certification Regarding Scrutinized Companies Lists

BIDDER CERTIFICATION

REGARDING SCRUTINIZED COMPANIES LISTS

Bidder Name:

Bidder FEIN:

Bidder Mailing Address:

City: State: ________________________ Zip: ________ ______

Phone Number:

Email Address:

Section 287.135, Florida Statutes, prohibits a company or other entity from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of: i) $100,000 or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company or other entity is on the Scrutinized Companies or Other Entities that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel; and, ii) $1,000,000 or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company or other entity is on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, created pursuant to Section 215.473, Florida Statutes, or is engaged in business operations in Cuba or Syria.

By signing below, the undersigned certifies the following: (1) that the Bidder is not listed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, and that the Bidder is not engaged in business operations in Cuba or Syria; (2) that the Bidder is not participating in a boycott of Israel; (3) that the undersigned is authorized to execute this certification on behalf of, and to bind, the Bidder on whose behalf the undersigned executes this certification; and (4) that the undersigned understands that, pursuant to Section 287.135, Florida Statutes, the submission of a false certification may subject the Bidder to civil penalties, attorney’s fees, and/or costs.

Signature of Authorized Representative:

Printed Name:

Title:

Florida’s Turnpike Enterprise Form 7

Form 7 Award Preferences Form

AWARD PREFERENCES FORM

The Bidder’s responses on this form will only be used in the event multiple Bidders submit the lowest Bid. If the Department discovers that any information on this form is false after the award to the Bidder is made, the Department reserves the right to terminate the Contract and hold the Bidder liable for costs associated with re-procurement.

I, ___________________________________________, as _________________________________________, of (Name) (Title)

_____________________________________________________ (“Bidder”), hereby certify that the Bidder:

(Bidder’s Name)

(Select all that apply by checking the applicable boxes below)

Is a certified veteran business enterprise as provided in Section 295.187, Florida Statutes.

Has implemented a drug-free workplace program in accordance with Section 287.087, Florida Statutes.

By signing below, the undersigned certifies the following: (1) that the responses provided above are true, accurate, and complete, and (2) that the undersigned is authorized to execute this form on behalf of, and to bind, the Bidder on whose behalf the undersigned executes this form.

Signature of Authorized Representative:

Printed Name:

Florida’s Turnpike Enterprise Form 5

Form 5 Notice of Intent to Sublet

NOTICE OF INTENT TO SUBLET

I, , as , of (Name) (Title)

(“Bidder”), hereby certify that the Bidder:

(Bidder’s Name) (select one) does not intend to sublet a portion of the work requested under the ITB to subcontractors.

does intend and commits to sublet a portion of the work requested under the ITB to subcontractors. Bidders shall list all anticipated subcontractors and include the description of services, name of each subcontractor, and percent of work performed by each subcontractor in the table below.

Description of Services Subcontractor Percent

*The percentage must not be more than 40% of the Contract total.

All changes to subcontractors are subject to the Department’s review and approval.

By signing below, the undersigned certifies the following: (1) that the responses provided above are true, accurate, and complete, and (2) that the undersigned is authorized to execute this form on behalf of, and to bind, the Bidder on whose behalf the undersigned executes this form.

Signature of Authorized Representative:

Printed Name:

Florida’s Turnpike Enterprise Form 6

Form 6 E-Verify

E-VERIFY

I, _______________________________________, as _______________________________________, of (Name) (Title)

___________________________________________________________ (“Bidder”), hereby certify that (Bidder’s Name) the Bidder is registered with and uses the U.S. Department of Homeland Security’s E-Verify system to verify the work authorization status of all newly hired employees, and that the Bidder is in compliance with Section 448.095, Florida Statutes. The Bidder further certifies that, if awarded the Contract, it shall comply with Section 448.095, Florida Statutes, throughout the duration of the Contract.

By signing below, the undersigned certifies the following: (1) that the responses provided above are true, accurate, and complete, and (2) that the undersigned is authorized to execute this form on behalf of, and to bind, the Bidder on whose behalf the undersigned executes this form.

Signature of Authorized Representative: ____________________________________________________

Printed Name: _________________________________________________________________________

Title: ________________________________________________________________________________

Date: ________________________________________________________________________________

Florida’s Turnpike Enterprise Form 8

Form 8 Affidavit Regarding Labor and Services

AFFIDAVIT REGARDING LABOR AND SERVICES

Pursuant to Section 787.06(14), Florida Statutes, when a contract is executed, renewed, or extended between a nongovernmental entity and a governmental entity, the nongovernmental entity must provide the governmental entity with an affidavit signed by an officer or a representative of the nongovernmental entity under penalty of perjury attesting that the nongovernmental entity does not use coercion for labor or services.

Nongovernmental Entity's Name:

Address:

Phone Number:

Authorized Representative’s Name:

Authorized Representative’s Title:

Email Address:

AFFIDAVIT

I, , as authorized representative attest that does not use coercion for labor or services as defined in §787.06, Florida Statutes.

Under penalty of perjury, I declare that I have read the foregoing Affidavit and that the facts stated in it are true.

(Signature of authorized representative) Date

STATE

COUNTY OF

Sworn to (or affirmed) and subscribed before me, by means of physical presence or online notarization, this day of , by

Notary Public

Commission Expires

Personally Known OR Produced Identification Type of Identification Produced

EXHIBIT “A,” SCOPE OF SERVICES

Florida Department of Transportation DOT-ITB-27-8008-MB

A-1

EXHIBIT "A,"SCOPE OF SERVICES

1) Introduction

The Work specified under this Contract shall consist of providing all labor, materials, equipment, and incidentals necessary to remove, dispose of, furnish, deliver, and install heating, ventilation, and air conditioning (HVAC) units at various Sites along Florida's Turnpike System, north region.

2) Definition of Terms

When used in this Contract, the following terms shall have the meaning described below:

Contract: Refers to the agreement entered into between the Department and the Vendor (collectively, the “Parties”) as a result of the Department’s invitation to bid (DOT-ITB-27-8008- MB). The Standard Written Agreement, and any attachments, exhibits, and amendments thereto, together form the Contract between the Parties, which constitutes the entire agreement between the Parties with respect to the subject matter thereof and supersedes all prior agreements, whether written or oral, with respect to such subject matter. “Contract” may also be referred to as “Agreement."

Department: Florida Department of Transportation, Florida’s Turnpike Enterprise.

Site(s): A Department owned facility or asset located in the north region, identified in Attachment D, Existing HVAC Units to be Replaced, in which the Work included in this Contract is to be performed.

Vendor: The entity awarded the Contract through DOT-ITB-27-8008-MB to provide the Work required herein.

Work: Refers to all tasks required of the Vendor under this Contract.

3) Vendor’s Requirements

The Vendor shall maintain and keep in force throughout the life of the Contract and extensions the required licenses, certifications or registration required to complete the Work. Failure of the Vendor to comply with these requirements will be sufficient grounds for the Department to declare the Vendor in default and subject to the terms of Section 7, Termination and Default, of the Standard Written Agreement.

4) Vendor’s Responsibilities

4.1 General

The Vendor shall perform all Work in accordance with the following documents that are incorporated and made part of the Contract.

• Attachment D – Existing HVAC Units to be Replaced

• Attachment E – New HVAC Unit Requirements

• Attachment F – Detailed Scope of Services and General Project Requirements

4.2 Parts, Materials and Equipment Requirements

The Vendor shall ensure that all parts, materials, equipment, and incidentals used or incorporated into the Work are completely free of any type of asbestos materials. Parts, materials, and equipment provided by the Vendor for this Work shall be new.

Florida Department of Transportation DOT-ITB-27-8008-MB

A-2

4.3 Tools and Equipment

The Vendor shall be responsible for providing all tools and equipment (owned, leased or rented) that may be needed for this Work at no additional cost to the Department.

4.4 Lighting, Water, and Power Source at the Site

A. If the existing lighting at the Site is not adequate to perform the Work safely and effectively, the Vendor shall be responsible for providing, at its sole expense, additional lighting necessary to perform and inspect the Work required under this Contract. The Department will not be responsible for providing additional lighting that may be required to perform or inspect the Work required under this Contract.

B. If water is not available at the Site or is not of sufficient volume or pressure, the Vendor shall be responsible for providing, at its sole expense, additional water necessary to perform the Work required under this Contract.

C. The Vendor and sub-vendor(s) may use the Department’s electrical power outlets to power the tools utilized by the Vendor’s or sub-vendors’ personnel to perform the Work under this Contract. The amperage of the Vendor’s and sub-vendor’s tools shall not exceed the allotted circuit amperage in the area Work is being performed. The Vendor and sub-vendor(s) shall verify the amperage at the time Work is to begin and shall ensure the electrical demand for tool power supply will not overload the circuits. The Vendor shall repair any damage resulting from a circuit overload at no cost to the Department.